The Roselle Park District is seeking a full-time Executive Director. The Executive Director is a highly responsible professional and administrative position serving as the Chief Operating Officer of the Roselle Park District. The Executive Director is responsible for overseeing all operations of the District so as to provide responsive recreational programs and maintain quality park facilities for the citizens of the District in a manner that is fiscally responsible and which provides the opportunity for fun, fitness and development of skills for all. The Director is appointed by the Board of Park Commissioners, which establishes policy for the District and provides general direction to the Director. The Director reports to the Board of Park Commissioners.
The Roselle Park District operates and manages over 158 acres of land in 16 parks, and offers approximately 276 recreational and seasonal programs. We provide a full range of activities and services year round. Major recreation programs include athletics, music, cultural arts, dance, day camps, fitness, preschool, outdoor recreation, trips, and special events.
REQUIREMENTS OF WORK
• Thorough knowledge of principles and practices of recreation administration, park and facility maintenance management, and recreation programs and services development. • Thorough knowledge of principles and practices of budget preparation and administration. • Considerable knowledge of principles and practices of employee supervision, training and performance evaluation, and mentoring. • Thorough knowledge of principles and practices of park and recreation risk management and loss prevention. • Principles and methods of data collection and social research. • Thorough knowledge of principles and methods of public agency governance, including the Board-administrator relationship. • Knowledge of alternative funding for park and recreation agencies, including grant programs, foundations, and public-private partnerships. • Considerable knowledge of recent industry trends, current literature and sources of information related to park and recreation services, planning and administration. • Thorough knowledge of State and Federal laws, rules, and regulations related to park and recreation administration. • Knowledge of State and Federal legislative processes.
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge would be:
• Seven years of increasingly responsible experience in a public recreation or park agency, including two years of administrative and supervisory responsibility. • Equivalent to a Bachelor’s degree from an accredited college or university with major course work in park and recreation administration, public administration, business administration, education, or a related field.
NECESSARY SPECIAL REQUIREMENTS:
• Valid Illinois Driver’s License. • Certification with the National Recreation and Park Association. If not certified to be completed within 12 months.
Per Americans with Disabilities Act, general physical requirements include the following:
• Ability to perform work functions indoors and outdoors. • Ability to communicate including sighted and auditory comprehension and verbal and writing ability. • Ability to work seated at a desk for extended periods, a minimum of 2 hours. • Ability to bend and lift a minimum of fifty (50) pounds.
Actively supports the Safety Policy and related programs including following/enforcing safety rules, reporting accidents and injuries, and developing ideas for the prevention of future incidents. Responsibilities may include, but are not limited to the following:
• Establishes and administers the safety and loss control programs. • Maintains a working knowledge of all general and departmental-specific safety rules. • Assumes the duties of/or appoints a Safety Coordinator to implement the loss control program for the agency. • Instills in each department head, a clear understanding of their duties and responsibilities in the areas of loss control and safety. • Participates in Safety Committee functions.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS
Essential job functions may include, but are not limited to the following:
• Manages park and recreation activities including park and facility planning, development and maintenance; recreation programs and services; and community relations. • Identifies and responds board and community issues, concerns, and needs. • Manages the development and implementation of district policies, procedures, goals, and priorities. • Recommends the annual district budget to the board; oversee the administration of the budget; monitors and regularly reports on the status of the budget to the board; and works with the independent auditor in reporting to the board on the district’s financial condition. • Seeks out and applies for alternative sources of revenue and/or additional resources. • Advises the board on staffing and organizational needs; establishes within district policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery; and the allocation of district resources. • Ensure the condition of parks and facilities operated by the district to safeguard public and employee safety; and to protect against deterioration. • Negotiates contracts and agreements for professional services; oversees the administration of agreements; inspects the work of professionals, contractors and suppliers to ensure that work is performed in accordance with contract specifications. • Develops systems and procedures to offer high quality recreation programs, services, and special events that meet community needs. • Represents the board and district on local park and recreation matters before elected officials, outside agencies, and the general public. • Oversees the preparation and maintenance of district records and documents, including board meeting agendas and minutes; legal documents; property inventories; personnel and financial records; and other district records. • Attends and participates in professional meetings and stay abreast of new industry trends and innovations and methods. • Monitors various legislative initiatives to assess impact on district activities; attends and participate in State and Federal legislative conferences. • Evaluates the accident investigation policy and procedures to ensure that sufficient data is being gathered for review.
Performs related duties and responsibilities as required by the Board of Park Commissioners
The hiring range is $90,000 - $110,000 based on qualifications. A comprehensive benefit package includes health insurance including medical, dental, and vision coverage, life insurance and participation in the IMRF pension program. The District also offers paid vacation, holidays, personal days and sick time.
Candidates must apply online at rparks.org.
Please include in your application a cover letter, resume and a list of three professional references by August 31, 2018.
The Roselle Park District is an Equal Opportunity Employer.
The Wood Dale Park District is seeking a full-time Director of Finance and Administration to administer all financial, marketing, human resources, risk management and technology operations for the District. Reporting to the Executive Director, the Director of Finance and Administration supervises the full-time Accounting Supervisor, Finance Administrative Assistant, and Marketing and Public Relations Manager, the part-time Human Resources Specialist and Safety Coordinator, and the contractual Information Technology consultant.
About the Park District Encompassing a 6-mile area, the District serves most of the City of Wood Dale as well as portions of Elk Grove Village, Bensenville and Itasca. The Wood Dale Park District serves an estimated population of 13,535 with approximately 136 acres of park land on 12 park sites. District facilities include a recreation complex, an outdoor pool with a water park, and an 18-hole golf course with a banquet facility. The golf course has a partnership with TopGolf, a driving range and entertainment center. The District is governed by a five-member Board of Commissioners, elected at-large for overlapping terms. Day-to-day operations are administered by the Executive Director and staff.
Duties and Requirements The Director of Finance and Administration is responsible for the formulation, implementation and monitoring of all accounting and financial systems and the maintenance of records and related detail to ensure the effective and efficient financial operation of the District. In addition, the position oversees the marketing/public relations, human resources, safety and technology functions with support from hired and contractual team members. Specific duties include: • Overseeing all accounting and financial operations including creating, implementing, monitoring and analyzing all financial reports • Creating and maintaining the annual budget, long-term capital plan and related forecasts • Managing the financial elements of all major capital projects • Preparing and maintaining records, licenses, and tax returns • Implementing, maintaining, and training District staff on the use of financial and payroll software systems • Developing and updating operational, financial, human resources and safety policies and procedures • Managing and monitoring investments • Supervising and completing the annual financial audit • Preparing and completing the annual working budget, annual wage and salary schedule and tax levy • Managing debt instruments and all Internal controls • Ensuring compliance with all financial, human resources and safety legal postings and filing requirement • Preparing and analyzing financial projections • Overseeing the strategic marketing program and all associated initiatives • Hiring, supervising, training and evaluating direct reports • Serving as the PDRMA Benefits Coordinator • Administering and evaluating the employee benefits program and overseeing the open enrollment process • Managing Worker’s Compensation and Unemployment claims • Managing and monitoring technology services and associated contracts • Serving as the IMRF Authorized Agent and the alternate Freedom of Information Act (FOIA) Officer • Attends monthly evening Board meeting and other special meetings, as needed.
Qualifications Candidates must have a bachelor’s degree in finance, accounting, business administration, or a closely related field plus a minimum of three years of supervisory experience in municipal accounting/finance. A CPA and/or master’s degree in finance, accounting, public policy or business administration is a plus.
Compensation and Benefits The hiring range is $75,000 - $85,000 based on qualifications. A comprehensive benefit package includes health insurance including medical, dental, and vision coverage (also available to dependents), life insurance and participation in the IMRF pension program. The District also offers paid vacation, holidays, personal days and sick time.
Selection Process Candidates should submit their letter of interest, resume and a list of three professional references by August 29, 2018 to Nancy Aldrich, Human Resources Specialist, Wood Dale Park District. 111 E. Foster Ave., Wood Dale, IL 60191 Email: email@example.com. The Wood Dale Park District is an Equal Opportunity Employer.
1.0 – BUSINESS MANAGER
Qualifications – Graduation from a college or university with a bachelor’s degree in accounting, business management, finance or another related field.
Experience – Preferably 3-5 years experience, in a position of financial responsibility.
Knowledge and Personal – Basic knowledge in aspects of public accounting. Proficient with all aspects of Microsoft Office, public accounting software and recreation software. Professional appearance, pleasing personality, and ability to deal effectively with fellow employees and the public.
The Business Manager acts as the Treasurer to the Board and creates and maintains all financial reports and records as directed by the Executive Director and the Board of Commissioners.
Under the direction and supervision of the Executive Director, the Business Manager:
1.1 Reconciles and balances the District’s accounts monthly.
1.2 Prepares all monthly financial reports and assists the Executive Director with all reports pertaining to monthly Board meetings.
1.3 Tracks and processes all revenues and expenditures of the District.
1.4 Assists the Executive Director with all record keeping aspects of the District budget, as well as, all other areas of record keeping.
1.5 Inputs and maintains all official employee records.
1.6 Processes and keeps records of all District payroll including all taxes, retirement, direct deposit, insurance and vehicle use.
1.7 Oversees and the District bank accounts, District-issued credit cards, and processes transfers as needed.
1.8 Is proficient in all aspects of RecDesk. Creates all programs within the RecDesk software and performs all other assigned duties as needed.
1.9 Oversees and processes all credit card payments to the District.
1.10 Processes all refunds and reimbursements of the District.
1.11 Processes all daily cash deposits of the District.
1.12 Processes all payments to independent contractors.
1.13 Processes all incoming tax revenue checks and distributes them accordingly to appropriate funds.
1.14 Issues all start-up cash for District facilities and programs.
1.15 Administers and documents all aspects of the District’s petty cash.
1.16 Coordinates the annual audit of the District, as well as, quarterly reports as required by law.
1.17 Inputs all information pertaining to the annual District budget and rolls over the budget, as well as, starting each new fiscal year.
1.18 Maintains the District’s security deposit box.
1.19 Assists the Administrative Secretary when necessary.
1.20 Assists the Superintendent of Recreation in preparation the Summer Program Guide and in other aspects when necessary.
1.21 Assists the Executive Director in other aspects (not listed) when necessary.
1.22 Performs other related duties as assigned by the Executive Director or the Board.
1.23 Vacation Schedule: 1-5 Years - 2 Weeks 6-10 Years - 3 Weeks 11+ Years - 4 Weeks 1.24 Paid Holidays: 10 Paid Holidays 1.25 Personal/Sick Days: 10 Paid Personal/Sick Days 1.26 Retirement/Pension: Illinois Mutual Retirement Fund - Employee Contribution – 4.5% of gross - Employer Contribution – 11.78% of gross 1.27 Voluntary 457b Plan: All full-time, salaried employees qualify 1.28 Health Insurance: Individual, Dependent, and Family options available as well as Group Dental and Vision plans 1.29 Salary: Starting $35,000 - $45,000 Depending on qualifications
Springfield Park District
Position Title: Senior Accountant
Reporting Authority: Director of Finance & Administration
Classification: Exempt – Non Union
Salary Range: $40,000-50,000 annually, commensurate with education/experience
Manages the following agency-wide functions:
System administration of accounting software (MS Dynamics©)
Accounting and reporting cycles
Property management and control
Assist Director of Finance in managing various finance functions as needed
Other duties as assigned
Responsible for journalizing summary payroll data and reconciling payroll related accruals. Responsible for monthly reconciliation of accounts, real-time monitoring and reporting on operating and capital budget variances, identifying differences and presenting alternative funding options where applicable. Compile budget data, forecasting expenditures and provide reports as needed to executive management team. Work closely with departmental supervisors/budget managers and provide procurement management and assistance as requested/needed. Provide statement of claims and other financial reports to executive staff and the Board of Trustees on a monthly basis. Act as Park District Liaison with Springfield Parks Foundation finance function. Troubleshoot problems with vendors and related disbursements. Create/update ad hoc reports as needed or requested. Function as system administrator over general ledger/accounts payable software package. Provide assistance to staff in administering and applying District policies and procedures. Qualifications Required Knowledge, Skills, and Abilities:
Demonstrated aptitude in procurement, accounts payable and reporting. Aptitude with accounting software and with utilizing Microsoft Office©Suite, especially Excel©. A bachelor’s degree or equivalent, preferably in accounting, finance or business disciplines. One to three years of experience in an accounting position, with some supervisory experience preferred. Experience in Public Accounting preferred but not required. General Requirements:
Must be able to read and write and have good command of the English language. Good oral and written communication skills. Physical capabilities – squat, bend and move as necessary for the job. Must be able to perform advanced mathematics. Must have high proficiency utilizing Microsoft Office Suite©. Must possess valid Illinois Driver’s License. Must possess professional phone skills and work well with the public. Must present a neat and professional appearance. Responsible to follow policies and procedures outlined in Springfield Park District employee manual. Must live in Sangamon County, in the State of Illinois or must be willing to move to Sangamon County in the State of Illinois within the first 6 months of acceptance of a position with the Springfield Park District. The Springfield Park District is committed to the provisions of Equal Employment Opportunities and Affirmative Action to its applicants regardless of race, color, religion, ancestry, age sex, marital or veterans’ status, national origin, disability or any other legally protected status.
Revised June 2018
To apply, follow or paste this link: http://www.springfieldparks.org/joinourteam.aspx
The Northern Illinois Special Recreation Association (NISRA) is looking to fill the position of HR Coordinator – PT (20-25 hours per week). NISRA is an inter-governmental special recreation cooperative comprised of 13 member park districts/municipal parks and recreation departments. NISRA’s administrative office is in Crystal Lake, IL and its service region is comprised of McHenry County and portions of Cook, Kane and Lake Counties. The agency has 18 full time staff and annually employs a total of approximately 250 seasonal part-time staff and 300 volunteers serving 1800 unique individuals with disabilities through 950 special recreation programs.
Position Description: The Human Resources Coordinator is responsible for the management and processing of new hire paperwork, payroll processing, maintaining personnel records for employees, all Association employee benefits programs and assisting management with maintaining the Association’s compliance with state and federal laws, rulings and industry standards related to personnel and employment practices.
Qualifications: The best applicants will have a Bachelor’s Degree in Human Resource Management, Business Administration, other related fields, or certifications in human resources. The candidates also will possess the following qualities: minimum of two years experience in human resources, payroll and benefits management, strong written and oral communication skills, strong sense of confidentiality, ability to demonstrate professionalism and diplomacy in all matters, proven computer skills with Microsoft Office, database, Applicant Tracking System and payroll software (ADP helpful).
Compensation & Benefits: $18-$19/hr. (20-25 hrs. per week). This position is IMRF pension benefits eligible. Other benefits include: Paid time off ▪ Annual merit pay increases.
To Apply: E-mail resume and cover letter to: firstname.lastname@example.org