The Risk Coordinator is responsible for the development and implementation of the policies and programs related to the District's safety and risk management function. This position is responsible for developing training programs, investigating incidents, and performing inspections, observations and job task analysis. Implements programs to improve the safety culture.
ESSENTIAL FUNCTIONS Ensures risks are minimized and safety programs and policies are implemented and enforced. Develops accident prevention and loss control methods, policies and procedures, and training. Analyzes District safety training programs targeted at full-time, part-time and temporary staff. Makes recommendations regarding training program including topics of relevance and appropriate presenters. Conducts training programs as necessary. Conducts safety focused job task analysis throughout the District. Develops and implements effective facility and equipment inspection programs, analyzes potential loss situations and make recommendations. Conducts a wide variety of safety related inspections. Recommends safety related equipment, supplies, and materials for purchase. Proposes long-range capital improvements. Implements the District’s Ergonomics Policy. Investigates all incidents, near misses and unsafe conditions with the purpose of diagnosis of contributing factors, analysis of the causes of human error when appropriate and implementation of remediation strategies that are operationally realistic. Implements the District’s Hearing Conservation Program including annual sound level testing. Maintains a video inventory of the District’s facilities. Drives a motorized vehicle to travel to different locations. Performs tasks that will require walking, bending, stooping, standing, kneeling, climbing, reaching and sitting. Performs lifting tasks up to 50 pounds.
EXPERIENCE Bachelor’s degree in Occupational Health and Safety, Business Administration, Park and Recreation Administration, Industrial Engineering or related field. Two years’ experience in the administration of risk management programs including identifying and measuring risk exposures, developing methods for controlling risks and preventing losses. Specialized training in the management of various safety related programs, including Principles of Occupational Safety and Health or Certified Safety Professional designation. Analytical skills necessary to evaluate and decide alternative courses of action in relation to Risk Management situations. Possess valid driver’s license.
HOW TO APPLY AND APPLICATION DEADLINES Interest in Forest Preserve employment can only be expressed by submitting a Forest Preserve Employment Application. Applications are accepted online at www.LCFPD.org. Applications are accepted only for posted positions. A completed application must be submitted by Monday, March 19, 2018 at 5:00 p.m.
Job Summary: Under the supervision of the Executive Director, the Superintendent of Recreation is responsible for overseeing the planning, coordination and management of all aspects of the Recreation department to provide for the recreation needs of the community. Responsible for the overall management of all recreation programming and instruction and for oversight of the operations of the revenue facilities. This position requires you live within thirty (30) miles of Belvidere within one (1) year of hire. Any exception to this must be approved by the Executive Director.
General Hours: This position requires a minimum of 40 hour per week. Typical work days will be Monday through Friday. However, a combination of daytime, evening and weekend hours may be required when the need exists.
Essential Responsibilities & Duties:
*Plans, organizes, markets and directs a comprehensive program of recreational activities and facilities for all segments, groups, ages and interest levels of the community. *Oversees the operations of recreational programs and services conducted at the Rivers Edge Recreation Center, NASR, Riverside Ice Arena, William Grady Pool, Doty Park Splash Pad, Prairie Fields, schools and other various locations. *Oversees the program evaluation process and recommends modifications of existing programs, the reduction of existing programs, or the introduction of new programs to the Executive Director. *Partners with the Executive Director in implementing the district vision and assists in leading the district for maximum employee productivity and morale through hiring, disciplining, evaluating employee performance, investigating and resolving grievances with assistance from the Superintendent of Human Resources. *Maintains overall responsibility for the supervision of the Recreation Department by providing direction to staff through coaching, directing, supervising and evaluating their performance. *Provides recommendations for District policies. *Collaborates with Marketing on the program guide and all other marketing initiatives for the department. *Mentor staff to grow their careers through monitoring performance and initiating staff development plans. *Assists the Executive Director in preparing and monitoring department operating and capital improvement budgets. *Implements and evaluates staff department policies, projects and programs. *Involved with the community we serve by participating and/or observing in our programs and events. *Analyzes organization and community needs, analyzes trends, review statistics, opportunities and communicates information to the Executive Director. *Evaluate and ensure proper staffing levels for all departments with assistance from the Superintendent of Human Resources. *Develops strategic partnerships and contacts with community representatives, external agencies and other organizations to develop a sense of relevant issues facing our community and respond as a representative of the district as related to parks, facilities and open spaces. *Champions the value of the organization through example and accountability. *Ensure operations conform to local, state and federal government regulations, worker safety and other applicable rules and regulations. *Facilitates solutions to complex problems facing the district. *Responsible for the purchasing, storage, and inventory of departmental supplies, equipment and vehicles. In addition, will also implement and evaluate procedures to assure efficient use of district resources. *Utilizes the RecTrac & FinTrac databases and trains employees as necessary. *Prepares and maintains daily, monthly, and annual reports and records as assigned. *Conduct consistent meetings and training with staff including, but not limited to, safety/emergency procedures, standard operating procedures, behavior management, and customer service. *Develop and submit a detailed list of goals and objectives for all Recreation programming annually. *Attend pertinent departmental/park district meetings and in-house training sessions. *Participate as a team member to assist and improve the overall services to the community. *Maintain a neat and orderly work environment. *Participate in professional committees, conferences, workshops and classes to improve knowledge of job responsibilities and skills with supervisor approval. *Adhere to all organizational policies and procedures as designated by the district. *Actively support the safety policies and related programs including following safety rules, first-aid procedures, and reporting accidents & injuries when necessary. *Follow payroll procedures as designated by the district. *Consistent on-time attendance. *Performs other work-related duties and functions as assigned.
Education, Experience and Training:
*Bachelor’s degree in Parks and Recreation or closely related field. *Five (5) years of progressively responsible experience in recreation operations or similar field, at least three (3) of which was in a supervisory role. *Certified Park and Recreation Professional preferred. *Prior Master Planning experience is desirable. *Or, any equivalent combination of education, experience and training. *Valid Illinois Class D driver’s license and good driving record are required. *Medic First Aid/CPR/AED Certification (or the equivalent) is required within 30 days of hire date. If you are not already certified, training will be provided. *Successful criminal background check.
Knowledge, Abilities and Skills Required:
*Knowledge of principles, practices and objectives of park and recreation administration, including general recreational programming and services, special events, aquatics, athletics, active adults, and special recreation.
*Ability to effectively supervise the management of various Park District programs and facilities.
*Ability to read, write, analyze and interpret financial reports.
*Sound background in financial management and budgetary techniques as well as knowledge of management principals.
*Train, supervise and evaluate staff.
*Ability to communicate effectively within various settings, from one-on-one to group configurations.
*The ability to research and analyze various types of data information.
*Ability to work in a team atmosphere, promoting positive work relations with both internal and external customers.
*Ability to organize and prioritize work.
*Ability to work unsupervised.
*Knowledge of Microsoft Office software.
*Capacity to apply good judgement and practical knowledge to resolve unusual or irregular problems in the area of work assigned. *Must demonstrate strong leadership skills to supervise a diverse team of employees to successfully complete work assignments in a timely manner. *Proficiency to read and write in English, and organize effectively. *Ability to work in a team atmosphere, promoting positive work relations with both internal and external customers. *Capacity to maintain self-control and composure in difficult situations.
Physical Demands/Work Environment:
*General work area is indoors, in a smoke-free environment with controlled temperature and fluorescent lighting. May occasionally have to work in several environmental extremes, typical with working in the Midwest climate. *Sit for extended periods of time at desk in front of computer monitor. *May stand for periods of time; push, pull and reach; occasionally bend, climb, stoop, kneel, crouch, crawl, balance and stretch. *Have the hand-eye coordination and manual dexterity needed to operate a keyboard, calculator, photocopier and telephone. *Have a normal range of hearing and eyesight to record, prepare and communicate appropriately in person and in writing. *Specific vision requirements: close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus. *Frequently lift/or move up to 10 pounds and occasionally lift and carry up to 30 pounds. *Have full range of body motion, including handling and lifting items and packages.
To be considered for this position, please go to our website at www.belviderepark.org to complete the on-line application and upload your resume and cover letter with salary requirements by March 24, 2018. JOB ID 334
The Woodridge Park District located in Woodridge, Illinois has an opening for an Accountant. As a four time Illinois Distinguished & Accredited Agency Award recipient, the Woodridge Park District serves approximately 35,500 residents with 655 acres of parks and sites offering over 1,000 programs each year. The successful candidate will be responsible for maintaining the general ledger in accordance with generally accepted accounting principles, performing monthly reconciliations, maintaining fixed asset records, preparing information for annual audit, assisting with the budgeting process, monthly financial reporting, and performing inventory audits.
This is a full time, exempt position with an exceptional benefit package that includes medical, prescription, dental, vision, life insurance, paid time off, pension plan (IMRF) and much more.
• Bachelor’s Degree from an accredited college or university is preferred.
• Minimum of three years of satisfactory proven experience in accounting.
• Experience in governmental accounting principles and procedures is preferred.
• Thorough knowledge of computer/server operations including but not limited to proficiency in Microsoft Office products, registration and financial accounting software programs is required. Experience in Incode, Timepro, and Activenet preferred.
This position reports to the Superintendent of Finance, Personnel, and IT and is part of a three person finance team. Essential duties include but are not limited to preparing monthly reconciliations for bank, balance sheet accounts and assigned financial reporting. Analyzing trends with revenues and expenses. Conducting regular inventory audits to ensure inventory systems are accurately reflecting goods on hand. Preparing sales tax reporting to be filed with the State of Illinois. Assisting recreation staff with program accounting. Assisting with accounting processes including cash management, accounts payable, daily deposits, and accounts receivable as well as troubleshooting customer financial transactions. Assisting in responding to Freedom of Information Act requests. A complete job description is available upon request.
We are seeking a dedicated individual who is a self-starter with an eye for detail that strives for excellence; understands and executes strong financial controls and results; possess strong organizational skills; strong written & oral communication skills; skilled in time management; and able to problem solve in unexpected situations.
SEND COVER LETTER, RESUME AND APPLICATION TO:
Woodridge Park District, Connie Curry, Human Resource Generalist, 2600 Center Drive, Woodridge, IL 60517
Application can be picked up at the Community Center at the address listed above or obtained from www.woodridgeparks.org/jobs.htm.
SUMMARY The Superintendent provides leadership to the staff; recommends policies, projects, priorities, programs and budgets within the area of Park District service for which the Academy has been designed. The Superintendent develops and administers the Academy in order to offer child care and educational programs in accordance with the philosophies and policies outlined by the Illinois Department of Children and Family Services, the Park District, and any accrediting bodies within the available budget.
SUPERVISION EXERCISED The Superintendent directly supervises all employees attached to the Early Childhood, School Age Care, Summer Camp, and Enrichment programs; as well as all administrative staff.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES General Acts as the Director-on-Site in a non-teaching capacity; if out of the building, has a secured Director-on-Site such as the Assistant Director or qualified teacher. Keeps Park District advised about potential financial resources from which to draw support for Academy programs and projects. Serves as a resource to the Board of Commissioners in matters concerning children from birth to age twelve. Provides factual data as required for Board deliberation and decision making. Attends monthly Committee of the Whole meetings. Recommends Academy fiscal policy to the Park District. Ensures Academy compliance with Illinois Department of Children and Family Services licensing requirements. Ensures Academy compliance with Park District policy as set forth by the Board of Commissioners. Ensures Academy compliance with the local, state, and federal regulations governing children, personnel, and property. Shapes the programs, leads, coordinates, makes decisions, develops and maintains a quality agency for the Park District and its families. Is aware of all policies and procedures described in the Park District’s Personnel Policy, the Safety Manual and Crisis Management Plan, and the Academy Policy and Procedural Manual. Participates in 25 clock hours of annual training as required by the Department of Children and Family Services, Illinois ExceleRate, and the National Association for the Education of Young Children.
ADMINISTRATION Ensures the preparation of policy interpretation for the Academy set forth in all handbooks and manuals. Prepares procedural statements and directives. Develops record keeping and data retrieval systems essential to the effective administration and operation of the
Ensures the development of inventory control practices for both expendable and non-expendable materials.
Ensures the development and maintenance of quality curriculum and assessment programs.
Serves as a liaison between the Park District and the Illinois Department of Children and Family Services.
Applies for and maintains State (ExceleRate) and National (NAEYC) Accreditations.
Monitors the enrollment status and registration of all Academy programs.
Prepares, monitors, and completes accounts receivable, accounts payable and petty cash flow.
Prepares, monitors, and updates the annual fiscal budget for the Academy.
Prepares, monitors, and completes the USDA Child and Adult Food Care Program application and reimbursement claims.
Prepares, monitors, and completes the Illinois Action for Children subsidy reimbursement claims and staff requirements.
Prepares, monitors, and oversees any Academy orders for food, materials, equipment, etc.
Researches and prepares Grant requests from various state and federal programs related to child care and education.
Develops and manages fundraising opportunities for the Academy.
Develops and periodically reviews the administrative structure of the Academy.
Ensures the development of a staffing plan that clearly defines position functions.
Ensures compliance with federal, state, and local regulations covering equal opportunity, minimum wage requirements, pensions, and benefits.
Hires and provides orientation for all new employees.
Ensures annual compliance with state and national training and credential requirements for all personnel.
Conducts performance planning, observations, and formal evaluations for all personnel. Makes wage adjustments within the guidelines set by the Board of Commissioners and the Park Director. Monitors and revises as needed Academy policies and procedures. Interprets policies set by the Board of Commissioners and the Illinois Department of Children and Family Services.
PUBLIC RELATIONS Makes speeches, prepares news releases, writes articles, and develops marketing strategies for Academy programs. Functions as a spokesperson at Academy and/or Park District special event functions. Meets with prospective parents to provide tours and program orientations. Meets with parents to effectively handle concerns, complaints, and inquiries. Maintains good relationships with community services: School District 80, the Eisenhower Public Library, police and fire departments, etc. Reporting Relationships Serves as the liaison between the Department of Children and Family Services, the Academy and the Park District’s Board of Commissioners. Reports directly to the Board of Commissioners via monthly Committee of the Whole reports and on an as needed basis for special projects. Reports to the Park Director on matters concerning the general daily business operations of the Academy, special projects and events, and any problems related to the Academy’s liability. Procures prior authorization to create new Academy staff positions and set fiscal policy as well as to function outside approved budget guidelines. Takes action but must inform Park Director when hiring and/or terminating Academy staff, setting policies, and reorganizing Academy structure. Other Responsibilities Other job related duties as assigned by the Park Director.
PSYCHOLOGICAL REQUIREMENTS Ability to handle pressure from being responsible for the Academy’s daily operations, finances, and personnel. Ability to handle questions, complaints, and concerns from the public and from employees in a professional manner. Ability to work with Park District co-workers on a cooperative basis.
ENVIRONMENTAL REQUIREMENTS Ability to perform responsibilities indoors and outdoors. Ability to perform duties in various lighting, temperature and weather conditions.
COGNITIVE REQUIREMENTS Ability to follow directions given by the Park Director. Good analytical skills, problem-solving ability, and good judgment in completing responsibilities. Mandatory Qualifications Excellent organizational skills and ability to show high level of performance. Knowledge of fiscal procedures and budgetary planning. Knowledge of efficient personnel management techniques. Skill in oral and written communications. Computer fluency and working knowledge of basic accounting software. Ability to work with minimum supervision. Ability to perform duties with sound judgment, persistence, integrity, tack and courtesy. Ability to motivate and supervise staff. Emotional maturity when working with children. Listening skills, availability and responsiveness to children, families and staff. Sensitivity to children’s socioeconomic, cultural, ethnic, and religious backgrounds, and individual needs and capabilities. Ability to provide an environment in which children can feel comfortable, relaxed, happy, and involved in learning experiences, play, recreation, and other activities. Skills to help children meet their developmental and emotional needs. Skills in planning, directing, and conducting programs that meets children’s basic needs. Demonstrated professional skills in the areas of curriculum planning, staff development, in-service training, program goal setting, lesson planning and performance appraisal. Ability to attend meetings, workshops, and conferences during non-business hours. Successfully pass a background check as required by the Illinois Department of Children and Family Services. Ability to hear the conversational voice with or without a hearing aid. Ability to see and read newsprint with or without corrective lenses. The use of arms, hands, legs and feet with or without corrective devises to accomplish the job including the emergency evacuation of the building.
PARK DISTRICT EDUCATION AND EXPERIENCE REQUIREMENTS A Master’s Degree in Early Childhood Administration, Public Administration, or related field from an accredited college or university. •A minimum of five years’ experience in the field of Early Childhood Education. A minimum of two years’ experience as an administrator in Early Childhood Education.
Additional Qualifications as Stated by Illinois Department of Children and Family Services (DCFS) Must be at least 21 years of age. Must have a High School Diploma or G.E.D. 18 semester or 27 quarter hours in courses directly related to child care and/or child development from birth to age six from an accredited college or university.
BENEFITS Medical Coverage • Dental Coverage • Life Insurance (basic & voluntary) • Pension / Defined Benefit Plan (IMRF) • 457 Plan (voluntary) • Paid Holidays, Vacation, Personal Days • Other employee membership perks and discounts
HOW TO APPLY
Interest in the Superintendent of Early Care & Preschool Academy position can be expressed by submitting a Cover Letter and Resume to Monica Slonski, Administrative Services Manager, MSlonski@norridgepk.com. Please no phone inquires.
Please apply at vhparkdistrict.org - District Information- Employment Opportunities Or use the following link - https://www.governmentjobs.com/careers/vhparkdistrict/jobs/1988798/registration-coordinator
SUMMARY Under the direction and supervision of the Business Operations Manager, this position will support the Business Operations Manager in all recreation software and customer service related functions and act as a back-up to the Sullivan Center front desk.
QUALIFICATIONS Candidate must be a high school graduate or equivalent, an Associate’s Degree or Bachelor’s Degree in a related field is a plus. Candidates will be required to take a computer test to demonstrate their skills in general keyboarding and use of Word and Excel. At least three years relevant experience is required. Must have a CPR/AED certification or be willing to complete CPR/AED training within the first 60 days of employment.
ESSENTIAL JOB FUNCTIONS
Work closely with Business Operations Manager to maintain, update and implement innovative changes to the District’s recreation software system. Prepare reports through the District’s recreation software system as required.
Work with Business Operations Manager to organize quarterly recreation software meetings for staff.
Lead staff training for front desk, Family Aquatic Center cashiers, supervisors and concession staff.
Assist with resolving installment billing credit card declines for programs and memberships.
Process Hawthorn Afterschool Program registrations, cancellations, and changes.
Review and proof brochure information.
Create and update recreation software training presentations and manual.
Manage the general registration email inbox and ensure timely responses to patrons.
Provide coverage at the Sullivan Center Front Desk when necessary.
Prepare and distribute annual tax letters and participant statements as requested.
Maintain postage machine.
Answer phone calls and handle appropriately, provide a timely response to emails.
Communicate effectively with the staff and general public.
Occasional evening and weekend shifts as required.
Assist with special events.
Comply with the District’s dress code by coming to work in clean, presentable clothing and wearing an employee nametag.
Perform related duties as required by management to meet the needs of the District and the customer.