Springfield Park District
Position Title: Senior Accountant
Reporting Authority: Director of Finance & Administration
Classification: Exempt – Non Union
Salary Range: $40,000-50,000 annually, commensurate with education/experience
Manages the following agency-wide functions:
System administration of accounting software (MS Dynamics©)
Accounting and reporting cycles
Property management and control
Assist Director of Finance in managing various finance functions as needed
Other duties as assigned
Responsible for journalizing summary payroll data and reconciling payroll related accruals. Responsible for monthly reconciliation of accounts, real-time monitoring and reporting on operating and capital budget variances, identifying differences and presenting alternative funding options where applicable. Compile budget data, forecasting expenditures and provide reports as needed to executive management team. Work closely with departmental supervisors/budget managers and provide procurement management and assistance as requested/needed. Provide statement of claims and other financial reports to executive staff and the Board of Trustees on a monthly basis. Act as Park District Liaison with Springfield Parks Foundation finance function. Troubleshoot problems with vendors and related disbursements. Create/update ad hoc reports as needed or requested. Function as system administrator over general ledger/accounts payable software package. Provide assistance to staff in administering and applying District policies and procedures. Qualifications Required Knowledge, Skills, and Abilities:
Demonstrated aptitude in procurement, accounts payable and reporting. Aptitude with accounting software and with utilizing Microsoft Office©Suite, especially Excel©. A bachelor’s degree or equivalent, preferably in accounting, finance or business disciplines. One to three years of experience in an accounting position, with some supervisory experience preferred. Experience in Public Accounting preferred but not required. General Requirements:
Must be able to read and write and have good command of the English language. Good oral and written communication skills. Physical capabilities – squat, bend and move as necessary for the job. Must be able to perform advanced mathematics. Must have high proficiency utilizing Microsoft Office Suite©. Must possess valid Illinois Driver’s License. Must possess professional phone skills and work well with the public. Must present a neat and professional appearance. Responsible to follow policies and procedures outlined in Springfield Park District employee manual. Must live in Sangamon County, in the State of Illinois or must be willing to move to Sangamon County in the State of Illinois within the first 6 months of acceptance of a position with the Springfield Park District. The Springfield Park District is committed to the provisions of Equal Employment Opportunities and Affirmative Action to its applicants regardless of race, color, religion, ancestry, age sex, marital or veterans’ status, national origin, disability or any other legally protected status.
Revised June 2018
To apply, follow or paste this link: http://www.springfieldparks.org/joinourteam.aspx
The Northern Illinois Special Recreation Association (NISRA) is looking to fill the position of HR Coordinator – PT (20-25 hours per week). NISRA is an inter-governmental special recreation cooperative comprised of 13 member park districts/municipal parks and recreation departments. NISRA’s administrative office is in Crystal Lake, IL and its service region is comprised of McHenry County and portions of Cook, Kane and Lake Counties. The agency has 18 full time staff and annually employs a total of approximately 250 seasonal part-time staff and 300 volunteers serving 1800 unique individuals with disabilities through 950 special recreation programs.
Position Description: The Human Resources Coordinator is responsible for the management and processing of new hire paperwork, payroll processing, maintaining personnel records for employees, all Association employee benefits programs and assisting management with maintaining the Association’s compliance with state and federal laws, rulings and industry standards related to personnel and employment practices.
Qualifications: The best applicants will have a Bachelor’s Degree in Human Resource Management, Business Administration, other related fields, or certifications in human resources. The candidates also will possess the following qualities: minimum of two years experience in human resources, payroll and benefits management, strong written and oral communication skills, strong sense of confidentiality, ability to demonstrate professionalism and diplomacy in all matters, proven computer skills with Microsoft Office, database, Applicant Tracking System and payroll software (ADP helpful).
Compensation & Benefits: $18-$19/hr. (20-25 hrs. per week). This position is IMRF pension benefits eligible. Other benefits include: Paid time off ▪ Annual merit pay increases.
To Apply: E-mail resume and cover letter to: email@example.com
Part-Time Administrative Assistant (up to 24 hours per week)
Function: The Administrative Assistant performs day-to-day office related duties necessary for the overall operation of SEASPAR. The Administrative Assistant is responsible for coordinating all aspects of the program registration process, greeting guests, and answering phone calls. The Administrative Assistant is responsible for database and spreadsheet input, word processing, filing, and other related duties.
Supervision: The Administrative Assistant is responsible to the Administrative Services Manager.
Duties: Implement program registration which includes database entry of program information and participant history, accept walk-in, mail-in, and on-line registrations, prepare class rosters and attendance sheets, update participant personal information, maintain participant credit/due balances, prepare daily cash and credit balance and bank deposits.
Perform necessary public relation duties including greeting office visitors, answering in-person inquiries, and answering, screening, and channeling phone calls.
Assist staff with questions related to program registration.
Assist in program planning by assigning program numbers and proofing brochure copy for accurate program dates, codes, and fees before going to print.
Maintain and update database of participant permissions, medical expirations, and special conditions.
Create and maintain participant accounts for payment, billing, refunds, and scholarships.
Coordinate program related correspondence, schedules, and flyers.
Coordinate and channel updated information relating to programs, participants, or other informational changes to appropriate staff.
Create and maintain queries and reports as requested.
Assist with seasonal/annual statistical reports for all programs.
Coordinate and assemble monthly Board packets and act as recording secretary for the Board.
Purchase/maintain a complete stock of office supplies and organize supply room.
Replenish and monitor funds in postal meter.
Sort and file materials as needed.
Attend appropriate staff meetings, in-services, and workshops.
Perform other job-related duties as assigned.
Essential Functions: Must be able to sit 85% of the work day; to use the telephone, all computer equipment, keep accurate records, and access files in cabinets. Must have mobility for meetings throughout the service area and surrounding areas.
Worker Traits: The ability to work effectively and efficiently in a fast-paced environment with a positive attitude while dealing with many interruptions.
The ability to effectively and appropriately use computers, email, internet, voice mail, and cell phones.
Must maintain a positive working relationship demonstrating tact and courtesy with the staff and general public. Must provide individual customer service assistance to participants, parents/guardians.
The ability to interact and plan effectively with the SEASPAR staff, parents, and staff representing member entities, schools, and other community agencies and organizations.
The ability to express ideas clearly and concisely, both orally and in writing.
The ability to understand complex instructions and solve problems related to the task.
The ability to be flexible in all aspects of job responsibility.
The knowledge and demonstration of proper safety measures regarding equipment and supplies.
The ability to demonstrate strong organizational skills with attention to detail.
Perform all duties with an appropriate work ethic, producing work as required and meeting deadlines as required.
The ability to maintain a clean and orderly work environment.
Required Education and Experience: The Administrative Assistant must have a minimum of two years of successful experience in a similar position. The Administrative Assistant must have strong knowledge of computer-based software including word processing, spreadsheet, and databases. The Administrative Assistant must have knowledge of general computer skills and applications, accounting and registration software, (QuickBooks and RecTrac experience desired). They should have a general understanding of the theory, purpose, and practice of providing public recreation/special recreation services. The Administrative Assistant should maintain positive and effective working relationships with other employees, clientele, and the public.
Condition of Employment: The Administrative Assistant must be an Illinois licensed driver, provide and insure his/her own car, and use his/her own car for SEASPAR business; pass the pre-placement physical and background check.
To apply click on the following link:
THE CITY OF MADISON IS DEDICATED TO ELIMINATING INEQUITIES AND ENCOURAGES WOMEN AND PEOPLE OF COLOR TO APPLY
Madison Parks began long before there was a division within the City government. The Madison Parks & Pleasure Drive Association formed in 1894 by such visionaries as John Olin, Daniel Tenney and Michael Olbrich. At its conception, the association had just 5.3 acres of parkland.
Today, Madison Parks has over 270 parks covering over 6,000 acres, including 1,600 conservation acres. The Parks Division is responsible for the operations and maintenance of Olbrich Botanical Gardens, four public golf courses, Warner Park Community Recreation Center, the Goodman Pool, Forest Hill Cemetery, and maintenance of State Street and the Mall Concourse. We are also responsible for over 96,000 trees along more than 700 miles of city streets. We offer reservable shelters, athletic fields, swimming lessons, guided nature walks, ice skating lessons, and free movies in the park.
Our mission is to provide the ideal system of parks, natural resources, and recreational opportunities which will enhance the quality of life for everyone.
The Parks Operations Manager is a responsible strategic position that will contribute to the rich history and plan the future of the City of Madison Parks Division. This position is responsible for supervisory, and administrative work in directing Parks operations and maintenance services for City park areas, boulevards, park facilities, trees, park buildings and all related equipment. The Parks Operations Manager also oversees and coordinates the operations of the City cemetery, golf courses, forestry, conservation areas and special events, both directly and through subordinate program supervisors. Work involves considerable discretion and judgment in coordinating and integrating operations; related problem resolution; and associated communications with City officials and managers, and the public. Under the general direction of the Assistant Parks Superintendent, the employee plays a key role in the overall management of the Parks Division.
IMPORTANT: THERE ARE SUPPLEMENTAL ESSAY QUESTIONS ON THIS JOB POSTING. YOU MUST ATTACH YOUR ANSWERS IN THE ATTACHMENT SECTION OF YOUR APPLICATION. (To view the questions, please view the entire job posting at:https://www.governmentjobs.com/careers/madisonwi/jobs/2161122/parks-operations-manager?pagetype=jobOpportunitiesJobs, then click on the supplemental question tab OR view the bottom section of the job bulletin)
APPLICATIONS RECEIVED WITHOUT ATTACHED ESSAY RESPONSES WILL IMMEDIATELY BE ELIMINATED FROM CONSIDERATION.
Examples of Duties and Responsibilities:
•Direct and supervise the operations of all City parks, buildings, fleet, equipment and other physical facilities through subordinate supervisors and a large maintenance staff. •Oversee, coordinate and integrate the maintenance operations of the City cemetery, golf courses, forestry, conservation areas and associated special events. •Lead and/or participate in related goal setting; work prioritization; human resource and equipment sharing/utilization, etc. •Participate in planning and implementing park expansion and development projects, etc. to incorporate maintenance needs into design standards. •Develop and monitor operating and capital budgets. •Inspect park facilities, including playground structures, buildings and amenities. Meet regularly with supervisors to review progress and problems. Review operational problems, project progress and future activities and assignments. •Monitor and manage fleet operations for the Parks Division, including tracking and maintenance needs. •Conduct and/or participate in public forums dealing with current or future parks operations/maintenance issues. Coordinate facilities' usage with the Madison Metropolitan School District and other major user groups. •Prepare related written and verbal reports for the Parks Superintendent, the Parks Commission, Alderpersons, the Council, other committees and the general public. •Manage a large staff of professional, supervisory, maintenance, laborer and hourly employees, directly or through subordinate supervisors.
•Participate in labor relations as needed.
•Four (4) years of directly related supervisory experience in generally comparable parks maintenance and operations, which included the supervision of multiple functions through subordinate supervisors. •Possession of a four year degree from an accredited college or university in the area of Parks and Recreation, Resource Management, Landscape Architecture, Business Administration, Public Administration, Operations Management or other related degree. •Possession of a Master's Degree in a related field may be used to substitute for one year of experience.
•Six (6) years of directly related experience in parks maintenance, grounds, turf maintenance, landscaping or closely related field; four (4) of which must include directly related supervisory experience AND
•Possession of a two year degree in the area of business administration, turf management, horticulture, landscaping, forestry, or a related field.
If an applicant does not possess the specific requirements outlined above, HR will review the application materials to determine if the applicant possesses the following equivalent experience.
Four (4) years experience in applying the following: •Supervisory principles and practices, labor relations and personnel management. •Methods, materials, equipment and practices associated with the maintenance and daily operations of parks, park buildings, and facilities and related mechanical systems. Such examples include, pool mechanical systems, in-ground irrigation, plumbing, electrical or HVAC. •Methods, materials, equipment and practices associated with turf maintenance, horticulture, urban forestry, park planning or facility maintenance.
Two (2) years experience in applying the following •Capital and operating budget development, and monitoring techniques and procedures. •Computer software related to parks operational activities, including scheduling, financial, work orders, and other related software
The Winnetka Park District is seeking a dynamic Part-Time Technical Support Specialist. Under the direction of the Superintendent of Finance and Administrative Services, this position is expected to strive in a highly collaborative environment and to support and enhance the technology of the Park District. This position is responsible for the planning, implementation, monitoring and maintaining of the Park District’s hardware, software and other related technology equipment. The Technical Support Specialist will provide a wide range of day to day technical support to all team members often through question/problem diagnosis and guiding users through solutions in a clear, concise and professional manner.
Qualifications: The successful candidate shall possess a Bachelor’s Degree in Computer Science from an accredited college or technical school, or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Minimum two years of hands on experience in network management and end user support is preferred. Experience in park and recreation is a plus. Must have a strong grasp of the Windows operating environment as well as standard software packages such as Microsoft Office and Adobe Creative Suites. Additionally, knowledge of standard network infrastructure and equipment, server operating systems, VMWare, Veeam, Switching and other various IT tools is preferred.
Essential Duties and Responsibilities (include, but are not limited to): • Responsible for maintaining a high level of quality and performance of the district’s information systems. • Provide technical oversight of a multi-site WAN, including planning, implementation/expansion, maintenance, and troubleshooting. • Installation, configuration and maintenance of end-user desktops and laptops. • Coordinate with outside venders to manage the District’s network system including, servers, switches, routers and firewall. • Responds to and resolves alerts and notifications from Network systems. • Recommend changes in programs, routines and control standards to improve computer and network operating efficiency. • Maintenance and administration of the District’s IT asset management system. • Maintains and acts as lead contact for Vermont Systems registration system, MaxGalaxy, and REACH digital signage. • Performs systems administration tasks when required, including password resets. • Maintains daily back-up of the file server. • Oversees annual IT budget.
This is a part-time non-exempt position. The Winnetka Park District offers a competitive compensation of $20.00- $25.00/hr. based on qualifications & experience. This position offers a flexible schedule Monday thru Friday, 4 to 5 hours per day with opportunities for other hours as necessary.
The Winnetka Park District serves over 14,500 residents and operates the A.C. Nielsen Tennis Center, Winnetka Golf Club and driving range, Skokie Playfield Complex, Winnetka Ice Arena, Winnetka Platform Tennis, the Green Bay Trail, a boat launch, three swimming beaches and a dog beach, and numerous park sites. Recreation programs include athletics, outdoor nature programs, one-day workshops, day camps, birthday party service and special events.
To Apply: http://www.winpark.org/about-us/jobs/