Under the direction and supervision of the Executive Director, the Superintendent is responsible for the overall financial, business and human resources operations of the Park District. The Superintendent will oversee multiple projects such as capital planning, financial sustainability plan, the financial aspect of the food and beverage portion of the golf course to be acquired in 2019, etc. The Superintendent will oversee the Human Resources area while assisting the Executive Director to analyze future organizational structure and needs. The District operates on a calendar/fiscal year with 18 full-time employees and approximately $6 million annual budget for a population of approximately 15,000 individuals.
• Graduate of an accredited college or university with a Bachelor’s Degree in Business Administration, Accounting, Finance, etc. • minimum of three (3) years full-time related experience • minimum of two (2) years administrative experience • minimum five (5) years related experience in the management of fiscal operations in field of parks and recreation or municipal government • Possesses knowledge of administrative techniques, oral and written communication skills, and ability to be detail oriented.
• Proficient in fund accounting, budgeting, and financial forecasting procedures and methodologies; internal control systems; and financial reporting requirements. • Proficient in Microsoft Office Suite. Prefer experience with Tyler Technologies’ Incode financial software and / or Vermont Systems, Inc. RecTrac registration software. Knowledge of computer systems, including experience with system selection, new system implementation, and project management.
DUTIES AND RESPONSIBILITIES
• Responsible for the overall financial operations of the District including general ledger maintenance including adjustments and unearned revenue; month-end closing of financial records including reconciling of bank statements; financial reporting to staff and board.
• Monitors District investments by investing available funds in interest producing instruments allowable within the Illinois Statutes and policy of the District.
• Directs and coordinates the annual budgetary planning process and reviews recommended budget requests, monitors expenditures to insure compliance with approved budget.
• Presents, along with Director, annual budget to the Board of Park Commissioners.
• Oversees the Accounts Payable, Payroll, and Accounts Receivable functions of the District.
• Responsible for the coordination and successful completion of the annual financial audit.
• Manages purchasing functions for the park district; develops purchasing, receiving and inventory procedures and assures compliance to it.
• PDRMA Contact for liability, property, worker’s compensation, and related coverage.
• Supervises employee benefit administration and payroll processing, including but not limited to, 1099’s, W-2’s, Illinois Municipal Retirement Fund (IMRF), health insurance, and registration system operations, and ensures compliance with all state and federal laws.
• Supervises the purchasing policy and procedures; authorizes or directs the requisition and distribution of equipment, services and supplies within the authorized parameters including the solicitation, analysis and recommendation for award of bids, quotes, and requests for proposals (RFP); develops purchasing, receiving and inventory procedures and ensures compliance for all procurement regulatory requirements. • Manages or oversees the management of the District’s cash flow requirements, inter-fund borrowing, investments, debt issuance, and debt administration compliance.
PERSONNEL: • Oversees the Human Resource function of the District including ensuring compliance with all federal and state labor laws. • Executes and implements personnel and payroll policies and procedures. • Supervises the recording keeping for payroll and personnel requirements, maintains information on compliance for all applicable laws and regulations related to payroll and personnel. • PDRMA Contact for staff health insurance and related coverage.
PLANNING AND RESEARCH: • Performs long range financial planning relating to operation and expansion of facilities and sites; • Develops fiscal planning required for implementation of the annual and long term capital program; • Provides financial input to the development and implementation of projects requiring the issuance of bonds; makes recommendations on bond sales, tax rates, and debt service.
RECORD, REPORTS AND MEETINGS: • Prepares and files the annual Tax Levy Ordinance. • Prepares, presents and files the annual Budget and Appropriation Ordinance. • Prepares and provides financial information and records required for the annual financial audit. • Files a copy of final audit report and Comptroller Annual Reports with the State of Illinois and Cook County. • Prepares and presents monthly financial reports to the Executive Director and the District Board of Park Commissioners. • Maintains active and participating membership in the state and local park and recreation associations. • Directs the maintenance of fixed asset records for all buildings and contents. • Develops and recommends a long term financial strategy, policies and procedures to provide for the long term financial sustainability of the Park District.
MARGINAL FUNCTIONS • Attend staff meetings and in-service trainings • Attend professional conferences and workshops to promote knowledge in related areas of responsibility • Maintain relations with other agencies / municipal governments to exchange information on accounting procedures
PSYCHOLOGICAL CONSIDERATIONS • Capable of communicating and working with all levels of Park District staff • Ability to work under stressful conditions solving problems comprehensively and producing accurate work in a timely manner • Ability to maintain self-control and composure in difficult situations
PHYSIOLOGICAL CONSIDERATIONS • Some bending, kneeling and reaching items off floors and high shelves • Lift and move computers paper boxes, mail containers, storage boxes and packages up to 30lbs. • Perform repetitive hand / arm movements when working on computer keyboards, calculator, or writing reports, etc. • Sitting for sustained periods of time while completing work at desk or workstation • Ability to handle mental stress in order to cope with deadlines
• Employee duties / activities performed indoors, conditions include lighting and temperature • May need to drive vehicle to other facilities or to attend meetings or seminars
COGNITIVE AND SAFETY CONSIDERATIONS • Good verbal and written communication skills in dealing with staff • Possess time management and organizational skills to effectively perform job • Ability to make judgements with respect to confidentiality of information • Good safety awareness and sound judgment