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 Starting annual salary range is 54,624 - 68,279 DOQ

Summary of Role:

Gold medal awarding-winning Glencoe Park District seeks an experienced Full-Time Administrative Assistant, under the direction and supervision of the Executive Director. The Administrative Assistant is responsible for providing administrative services for the Executive Director and Park Board and collaborates with or provides assistance to Department Heads on project work. In addition, the Administrative Assistant performs a variety of administrative functions and provides customer service to the public over the phone or in-person as needed. This Full-Time, non-exempt position is well suited for someone with a friendly and positive personality who is productive and shows initiative.    


Required Skills:

  • Knowledge or understanding of Park Districts
  • Strong interpersonal communication skills both orally and in writing
  • Ability to work independently and write professional-level correspondence
  • Knowledge of Robert’s Rules of Order
  • Strong knowledge of the standard practices of executive level office administration
  •  Freedom of Information Act (FOIA) Officer or the ability to become within 3 months of hire 
  •  Open Meetings Act (OMA) designee or the ability to become within 3 months of hire
  • Notary Public or the ability to acquire certification within 6 months of hire
  • CPR, AED, First Aid Certification or the ability to acquire certification within 3 months of hire.
  • Valid Illinois Class "D" Driver's License


Essential Duties and Responsibilities:

  • Prepare letters, reports and District correspondence, and respond to inquiries in a timely and professional manner
  • Act as a Freedom of Information Act (FOIA) Officer and assist Executive Director in administering FOIA requirements and records 
  • Act as the Open Meetings Act (OMA) Designee; ensure compliance with all rules related to the OMA 
  • Maintain official open and closed session minutes of the Board and its committees; distribute a variety of information to other District personnel
  • Prepare and disburse Board agendas and meeting notices based on required guidelines; assist Department Heads with reports and other materials prepared for the Board; collect all materials to be presented to the Board; attend all Board and Committee meetings; coordinate meeting set-ups to include room set-up and food ordering, preparation and clean-up
  • Act as Board Recording Secretary by recording Board and Committee meeting minutes
  • Place legal notices and advertisements for bids, ordinances, public hearings, and elections
  • Assist with courier route as needed using an available District vehicle or a personal vehicle; distribute mail and any other materials between various locations; deliver deposits to the bank; deliver mail to the mailbox and delivers information to Park Board members
  • Establish and maintain files, official District records, reports, documents and correspondence in a systematic and confidential manner 
  • Oversee document and record management for the District; reviews, updates and tracks records for destruction as needed using State Local Records Commission retention guidelines
  • Coordinate application for, and submittal of, various local, state and federal licenses 

Benefits:

  • Employer-sponsored health insurance
  •  Generous paid time off – including 2 weeks’ vacation, floating holidays, personal days, and sick leave 
  •  Participation in Illinois Municipal Retirement Fund (IMRF) and access to 457(b) retirement savings account 
  •  Complimentary family beach and ice rink passes, complimentary individual fitness center pass
  • Discounts on non-contractual Glencoe Park District program  

To be considered, all applicants must submit a cover letter and resume, and submit their application online via the following link: https://glencoepark.bamboohr.com/careers/95?source=aWQ9MjI%3D 

Job listing will remain open until filled. No phone calls or emails, please. 

Glencoe Park District is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.


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 Glencoe Park District

 Contact

Lisa Sheppard
847-835-3030
lsheppard@glencoeparkdistrict.com

 Closing Date

Open Until Filled

 $99,057 – $116,538

The Village of Deerfield, Illinois (Pop. 19,196) seeks applicants for the full-time position of Senior Accountant following a retirement scheduled in June. 

Under general direction of the Director of Finance or designee, the Senior Accountant is responsible for maintaining accounts payable, general and subsidiary ledgers, preparing balance sheets, financial statements, reconciling bank statements, tracking investments and coordinating month end closing procedures. The Senior Accountant manages the annual audit process, including coordination of third-party reports required for the Annual Comprehensive Financial Report.  The Senior Accountant is also involved in budget preparation and monitoring throughout the year.

The ideal candidate will have a Bachelor’s Degree in accounting, finance or related field and hold a CPA or CPFO certification. 2-3 years of related experience in finance and/or accounting is required.  Familiarity with governmental accounting and Tyler Munis financial software is preferred.  

The hiring range for this position is $99,057 – $116,538 depending on qualifications and experience (2024 Salary Range: $99,057 – $128,192).  An excellent benefit package includes the following: IMRF Pension, BCBS Health, Delta Dental, VSP Vision, employer paid life insurance, flexible schedule opportunities, annual accruals of five personal days, two weeks of vacation time, two weeks of sick time, parental leave, tuition reimbursement after one year of employment and more. Hours are generally Monday through Friday, 8:00 a.m. to 4:30 p.m.

For a complete job description visit the Village’s website at www.deerfield.il.us.  Interested candidates should apply with a resume and letter of interest via the Village’s website.    The recruitment for this position will remain open until the position is filled, with a first review of resumes Monday, April 1.    

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 Village of Deerfield

 Contact

Desiree van Thorre
847-945-5000
dvanthorre@deerfield.il.us

 Closing Date

Open Until Filled

 $101,681 to $149,942

University City, Missouri (est. pop. 35,065) is seeking a Director of Parks, Recreation, and Public Areas Maintenance. The position oversees a FY24 adopted budget of $3.9 million, about 30 FTEs, and a host of seasonal employees throughout the year. The salary range for this position is $$101,681 to $149,942 DOE/DOQ. Successful candidates will possess a bachelor’s degree and seven or more years of experience in the management of a public parks and recreation system. Apply by April 3, 2024 at:

https://www.governmentjobs.com/careers/bakertilly/jobs/4413447/

Contact Yolanda Howze at yolanda.howze@bakertilly.com or 312.240.3401 for more information.

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 University City, MO

 Contact


 Closing Date

April 03, 2024

 $46,374-$50,000

ABOUT US: The Des Plaines Park District, established in 1919, features more than 50 parks and facilities. As an Illinois Distinguished Accredited Agency, we service a culturally diverse and growing community with hundreds of affordable recreational and educational programs, classes, and events for kids, teens, adults, and families each season. "Enriching Lives Everyday" is our vision and our constant goal. 

JOB IDENTIFICATION:
Job Title: Accounts Receivable Associate
Grade: 6                                 
FLSA:  Non-Exempt
Department: Business

SUPERVISORY RELATIONSHIPS:
Reports to: Senior Accountant
Supervises: N/A

BASIC FUNCTION: The Accounts Receivable Associate is responsible for daily accounting procedures, refunds and processing program registrations.  Assist Senior Accountant and Director of Business with administrative tasks.

SCHEDULE: Monday-Friday, 8:30-5:00pm

ESSENTIAL DUTIES:
  1. Provide support, as needed, for ALC front registration desk during peak registration/enrollment periods and staff absences.
  2. Pick up paperwork and deposits from other facilities. Prepares deposits and deliver to bank.
  3. Review accuracy of front desk staff’s (across the district) daily cash journals, make correction.
  4. Updates Cash and ACH Deposit log with daily Cash Journal Activity generated from Rectrac.
  5. Prepare daily Pullovers from Rectrac to BS&A.
  6. Review and approve rental contracts prepared by ALC Receptionist prior to mailing.
  7. Monthly processing of installment billing– such as passes/memberships (fitness, aquatics, golf), swim school, Dance and AIM, preschool, camps and basketball. Update Installment billing stats.
  8. Oversee collections of declined installment billing transactions.
  9. Oversee monthly review of House Hold Trial balance report. Lead the collection of household debit balances and address credit balances. 
  10. Invoicing and collections for Theater rentals, Rand Park dog club, etc.
  11. Process all refunds such as program, facility and membership
  12. Assist with Spectrum entry and proofing within Rectrac.
  13. Maintain files and records.
  14. Prepare quarterly fuel distribution report and journal entry.
  15. Prepare monthly statistical reports on rental and reservation activity.

OTHER DUTIES:
  1. Assists in training staff on registration system and Business office processes.
  2. Assist accounts payable and have knowledge of check processing procedures.
  3. Follow all safety policies and procedures as outlined in the Park District Safety and Crisis Manuals.
  4. Perform additional duties as assigned.
  5. Member of a Park District committee as assigned.

POSITION QUALIFICATIONS:
Education: Associates degree or certification program requiring at least two years college level courses with and emphasis in business/accounting.

Experience: Two years related experience. Intermediate computer skills.

Software: Moderate computer experience; Excel and Word processing experience required; Vermont Systems Rectrac, a plus.                                                     

Certifications:  CPR and First Aid Certification, Classes available through Park District; Valid Illinois Driver's License

PERKS & BENEFITS: FULL TIME STAFF
  • Medical, Dental & Vision coverage
  • Life insurance (basic & voluntary additional coverage)
  • IMRF Defined Benefit Pension
  • 457 Defined Contribution Plan
  • Paid Time Off (sick, vacation, and personal)
  • Medical Flexible Spending Account
  • Health Savings Account with Employer Contribution (for applicable HDHP)
  • Park District Facility & Program Discounts

To apply, please visit dpparks.org/jobs

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 Des Plaines Park District

 Contact

Nicole Dale
847-391-5092
nicole.dale@dpparks.org

 Closing Date

Open Until Filled

 salary range starts at $48,000 DOQ

NOW HIRING:  Marketing Manager (Full-Time)

JOB SUMMARY: Under the direction and supervision of the Executive Director, the Marketing Manager is responsible for the daily management of a part-time marketing team and the District’s marketing, communication, and promotional efforts as well as partnership/sponsorship development.

CORE RESPONSIBILITIES:

Regularly update and maintain the District’s website with current information; enhance                web site with communication and registration capabilities; monitor web site usage through          web host statistics

Develop and maintain a master calendar of events and promotions

Work with departments planning and managing marketing budgets

Plan, organize, and disseminate public information for all Park District facilities, special                events, and recreation programs through a variety of  communication medias

Under the supervision of the Superintendent of Recreation, coordinate production of the              seasonal brochure; manage content, layout, and design; prepare brochure for printing; and          coordinate sale of ad space

Work with department heads to develop, execute, manage, and measure marketing plans          for all facilities, programs, and events

Assist with development of public and/or private program survey/evaluation instruments,              review responses, disseminate information, and prepare reports on results

Solicit, develop, and maintain long-term, multi-tier relationships with local businesses to              generate sponsorship revenue for the Park District

Maintain schedule flexibility during peak times or as staffing requires 
 

LOCATION:  Tony Bettenhausen Recreation Center, 8125 W. 171st St, Tinley Park
 
QUALIFICATIONS:  This candidate must possess strong organizational and problem-solving skills, as well as exceptional communication skills – both oral and written; knowledge of marketing principles, fiscal procedures, and management techniques; knowledge of program budgeting and administration; working knowledge of current software programs used by the district as well as other marketing software products. 

A Bachelor’s Degree in Marketing, Communications, Public Relations, or Journalism is required. Three to five years related experience in Marketing or Public Relations is also required. Knowledge of desktop publishing programs, especially Adobe Creative Cloud, is preferred. Ability to obtain/maintain CPR certification is required.

INCENTIVES:  The salary range for this full-time position begins at $48,000 DOQ. Full-time benefits include low-premium medical, dental, vision insurance; agency provided life insurance; IMRF retirement plan; generous PTO; health and wellness programs; complementary program registrations as well as complementary family memberships to Tinley Fitness, Tony Bettenhausen Recreation Center, Water Park, and Dog Park.
 
ABOUT US:  The Tinley Park-Park District is an award-winning public agency that provides its 55,000 residents with a wide variety of recreation facilities, programs, events, parks, and open spaces.  The Park District maintains over 40 parks, 33 ball fields, and several facilities, which include the Tony Bettenhausen Recreation Center, Tinley Fitness, White Water Canyon Water Park, Canine Campus Dog Park, Tinley Junction Miniature Golf & Batting Cages, Vogt Visual Arts Center, and the Tinley Park Performing Arts Center. 

CLOSING DATE:  Position is open until filled.  

to apply, please visit the link below

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 Tinley Park-Park District

 Contact

Mary Ann Troc
708-342-4203
maryann.troc@tinleyparkdistrict.org

 Closing Date

Open Until Filled