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 43,000.00 - $48,000.00

GENERAL PURPOSE

This full-time position is responsible for supporting the marketing team as it relates to special events, sponsorship, fund-raising, partnerships, and coordination of event details and follow-up for various District facilities and departments; e.g. Cosley Zoo, Arrowhead Golf, Parks Plus Fitness, Aquatics, Dupage County Historical Museum, and Recreation. 

REQUIRED EDUCATION, QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES

Minimum of a Bachelor's degree in journalism, communication, or a related field and a minimum of two (2) years’ of experience in sales, fundraising, special events, event sponsorship, or marketing field; or equivalent combination of education and experience.  Experience in social networking and social media a plus. Must have experience with Microsoft Office Suite and desktop publishing software. Must have and maintain:  a valid driver’s license with acceptable driving record; race director certification or obtain within one (1) year of employment; and CPR/AED certified or obtain within one (1) year of employment. Must have great organizational skills, interpersonal, written and verbal communication skills.  Must be able to multi-task and work calmly and effectively under pressure. 

ESSENTIAL FUNCTIONS   (not all inclusive)

1.Plan, coordinate, attend, and follow through on park district programs and special events.

2.Coordinate and execute the planning and preparation for fund-raising events including sponsorship, solicitation, event promotions, purchasing materials, equipment, volunteer recruitment, sponsorship management and physical set up of event.

3.Coordinate staff to develop promotional marketing and sponsorship materials, seasonal guide, and website information as needed.

4.Develop e-mail blasts: sending advertisements to corporations and community members informing them of upcoming events.

5.Be a public figure and representative of the park district for networking and recruiting of sponsors.

6.Work with special committees to coordinate promotion of special events and programs.

7.Assist with accurately proofing and editing the seasonal program guide.

8.Distribute marketing materials to park district facilities and community businesses (e.g. posters, signage) in a timely manner.

9.Post event and program updates on various online calendars.

10.Coordinate email marketing program.

11.Maintain a current email database.

12.Assist with weekly and monthly reports as assigned.

13.Contribute to a feedback rich environment.

14.Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer.

PHYSICAL DEMANDS

This position must be able to remain in a stationary position for long periods with frequent repetitive hand/arm movements such as when working on a computer.  This position must also be able to occasionally move objects weighing up to 50 lbs. and rarely over shoulders and head weighing up to 50 lbs.; will occasionally position one’s self to set up events.  Occasionally this position will be required to move about at indoor and outdoor events, etc.

HOURS:

40+ Monday - Friday plus nights and weekends as needed for special events, networking, fundraising, or fundraising events/needs.

SALARY:

$43,000.00 - $48,000.00 per year, DOQ

Benefit Package

We have a highly competitive benefits package including: health insurance, life insurance, paid time off (including holiday, vacation, personal, and sick), 457 deferred compensation plan, Illinois Municipal Retirement Fund (pension plan), medical and dependent flexible spending account, facility privileges for employee and employee's eligible dependents, etc.

To apply for this position go to: https://www.applitrack.com/wheatonparks/onlineapp/JobPostings/view.asp?Category=Marketing&AppliTrackJobId=625&AppliTrackLayoutMode=detail&AppliTrackViewPosting=1

The Wheaton Park District is an equal opportunity employer. EOE/M/F/D/V

More Information

 Wheaton Park District

 Contact

Becky Mendenhall
rmendenhall@wheatonparks.org

 Closing Date

August 25, 2017

 DOQ

DESCRIPTION

Under the direction and supervision of the Director of Marketing and Community Relations, the Public Relations and Sponsorship Specialist is responsible for the timely completion of public relations and sponsorship projects for all operations of the District. This is a Marketing Department, full-time position with a normal work week of a minimum of 40 hours. Position is expected to work nights or weekends on occasion as needed.

QUALIFICATIONS

Experience - A minimum of five years of related experience in a similar position with a recreation, sports or fitness organization. Education - A Bachelor’s degree in Marketing, Communications, Public Relations, Journalism, or English. Skills - Thorough knowledge of personal computers and Microsoft Office including a strong use of Word, Excel and PowerPoint required. Experience in managing blogs and social media. Experience using a digital camera and manipulating files for use in various formats. Candidate must possess excellent verbal and written communication and sales skills. Certifications - Valid driver’s license, First-Aid, CPR, and AED certifications are required within 90 days and must be maintained. Competencies - The Public Relations and Sponsorship Specialist is innovative and a self-starter. This position must possess a thorough understanding of public relations, sales and fundraising principles as they apply to major programming areas including fitness, preschool, aquatics, special events, athletics, general park district programs and parks and recreational trends. Ability to stay abreast of the latest trends and tactics especially as they relate to major program areas. A high level of accuracy, attention to detail and ability to manage multiple projects, deadlines and community relationships simultaneously. Ability to plan, organize and prioritize work assignments. Ability to exercise considerable initiative, ingenuity and independent judgement in the performance of work assignments. Ability to collaborate with District managers including the Data Analyst to discover fundraising opportunities.

ESSENTIAL FUNCTIONS OF THE JOB

The incumbent for this role will be familiar with the scope of service provided by parks and recreation services organization. This person will ensure that communications are developed and targeted to the right consumer, with the right message at the right time. Individual will actively apply communications, marketing and public relations strategies and tactics to current efforts, adapt efforts and generate new efforts for the benefit of the Park District. Generates sponsorship, bartering and fundraising opportunities for the District. Assists with day-to-day functions of the Marketing Department by performing tasks that include, but are not limited to, taking photographs, attending meetings, assisting in Web site maintenance and updating the District’s social media sites.

Position responsibilities fall into three broad categories: Marketing, Public Relations/Communications, and Sponsorship/Corporate Relations:

Marketing

  1. Blog Content – Strategizes, drafts and posts meaningful and effective blog content.
  2. Basic graphic skills- creates simple flyers, takes useable photos.
  3. Generates digital content for the website, social media and other platforms related to PR or sponsorship (Twitter, Facebook, Pinterest, Google +, Blogger, electronic signboards, apps, WebTrac, YouTube, Single Platform using Hootsuite, Hootlet or Tailwind to post content.
  4. Operates audio visual equipment such as, but not limited to cameras, camcorders, and videotape recorders/players.
  5. Attends programs, special events and other Park District happenings.
  6. Responsible for the maintenance of GO GURNEE program—website, social media, contest.

Public Relations/Communications

  1. Assists in the preparation of the Board Packet and serves as the Board of Commissioners recording secretary. Prepares Board minutes.
  2. Serves as the District’s social media response person for difficult or sensitive situations.
  3. Responsible for verifying that materials viewed by the public comply with the agency’s rules of branding, communication standards consistently.
  4. Maintains positive relations with Park District staff, sponsors and participants.
  5. Always represents the Park District in a positive way whenever working with businesses in the area or attending public functions and events.
  6. Writes, edits, proofreads and disseminates news releases, feature stories and bylined articles for media, newsletters, Park Updates and other projects as assigned.
  7. Plans, organizes and disseminates public information for all Park District operations and recreational programs through various communications media (i.e. TV, radio, newspaper, other print media). Organizes the media schedule and update contact lists daily.
  8. Manages Park Happenings/Virtual Backpacks.
  9. Assists as needed in generating promotional narratives for collateral pieces including but not limited to: brochures, advertisements and public service announcements.
  10. Prepares media releases, scripts, commercials and other written copy for various advertising and communication needs including Executive Director's messages and sensitive park district communications
  11. Identifies, prepares and submits applications for awards and recognition opportunities.
  12. Serves as back-up to Director of Marketing & Public Relations for a variety of community relations needs.

Sponsorship/Corporate Relations

  1. Meets established annual fundraising goals and generates a monthly report of accomplishments for use in the Marketing Department Board Report.
  2. Generates sponsorship, bartering and fundraising opportunities for the District.
  3. Develops and executes sponsorship proposals and letters of agreement. Keeps accurate inventory of sponsorship agreements and fulfillment.
  4. Measures return on investment of advertising and sponsorship
  5. Develops database of sales leads and maintains positive working relationships with current and prospective sponsors.
  6. Identifies cross promotional opportunities to leverage the Gurnee Park District brand and increase revenue.
  7. Assists with the coordination of sponsor-related events.
  8. Other duties as assigned.

All applicants should apply online at https://www.applitrack.com/gurneepd/onlineapp/default.aspx?Category=Business

More Information

 Gurnee Park District

 Contact

Majeeda Purnell
847-599-5479
mpurnell@gurneeparkdistrict.com

 Closing Date

Open Until Filled