This position is responsible for a wide variety of day-to-day office duties in support of the Director of Special Facilities and the Special Facilities Department. This position also assists with and oversees various special events.
REQUIRED EDUCATION, QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES
Minimum of a high school graduate or GED equivalent with at least five (5) years’ experience in general office duties while supporting senior level management. Must be proficient in the Microsoft Office Suite, including Word, Excel, and PowerPoint. Must be familiar with the use of general office equipment including computer, copier, fax machine, etc. Must have great time management, attention to detail, organizational, interpersonal and written and verbal communication skills. Must be flexible and dependable with the ability to maintain confidentiality and work independently.
Support Director of Special Facilities in his/her tasks at hand, maintaining the utmost confidentiality.
Maintain Director of Special Facilities calendar.
Maintain records in a fashion so as to be collected easily.
Assist Special Facilities Team in coordinating and implementing special events either during regular office hours and/or after hours, as directed.
Develop an understanding of and confidence in working with the overall park district budget, running reports from time to time in Springbrook software system.
Assist in creating, completing, and analyzing Legal Notices and bid documents. Create and process purchase orders in a timely manner, as necessary.
Assist the Special Facilities and Arrowhead departments with clerical support, as needed.
Attend meetings as required and/or requested, at times taking notes and distributing them in a timely manner.
Compose professional and effective written communications through email and/or in letter format.
Conduct research using internet resources, phone and/or person-to-person interviews.
Coordinate and develop weekly, monthly and/or daily reports using prescribed formats.
Register staff for seminars, professional classes and/or shows, making any necessary travel arrangements and coordinating details with Assistant to Executive Director.
Assist with the development and preparation of Arrowhead’s Annual Report using written word, photos and data to prepare charts.
Make professional decision as authorized by Director of Special Facilities in his/her absence and executing them in a timely manner.
Purchase office supplies as necessary and maintain working supply of copier supplies. Contribute professionally to a feedback rich environment.
Provide high quality customer service in a professional manner to staff as well as the internal customer that will foster team building and exceptional customer service.
REQUIRED CERTIFICATIONS, LICENSES, ETC.
Must have and maintain: a valid driver’s license with acceptable driving record; and CPR/AED certified or obtain within one (1) year of employment.
Must have the ability to: frequently remain in a stationary position for long periods of time and repetitive use of hands/arms/fingers and eyes while using a computer; frequently move about the facility to access staff, files, etc. Occasionally move on uneven ground during special events, and position one’s self to move items for special events weighing up to 25 lbs. Frequently communicate verbally and in writing with staff, community, and vendors. Position one’s self to make minor repairs to office equipment, as necessary from time to time.
Must be able to: work in a standard office setting; and tolerate all weather conditions while traveling to other facilities and during events.
Must be able to: maintain attention to detail and focus despite interruptions; able to problem solve; and prioritize responsibilities to meet deadlines.
9 am - 5 pm -- M - F + occasionally after hours or weekends
We have a highly competitive benefits package including: health insurance, life insurance, paid time off (including holiday, vacation, personal, and sick), 457 deferred compensation plan, Illinois Municipal Retirement Fund (pension plan), medical and dependent flexible spending account, facility privileges for employee and employee's eligible dependents, etc.
The Wheaton Park District is an equal opportunity employer. EOE/M/F/D/V
To apply for this position go to: https://wheatonparkdistrict.clearcompany.com/careers/jobs/3f25b1b5-710e-f3b7-b9a3-6825d4b3ab73/apply?source=669723-CS-26822
The YMCA is hiring! Before and After School Childcare openings in Naperville/Aurora Schools.
YMCA's Safe N Sound program places staff in Naperville/Aurora Schools for before and after school care. Join our team and make a difference!! Hiring for the 2017-2018 School year!
Are you, or someone you know in education looking for fall Part Time employment? Safe N Sound Program in Naperville/Aurora is hiring for the 2017-2018 School Season!
Before & After School Site Coordinators Before & After School Youth Enrichment Instructors Before & After School Youth Enrichment Aides
Shifts are Monday - Friday 6:15 am-9:00 am and/or 2:15 or 3:15 pm - 6:00 pm
Believing that people deserve the best, YMCAs offer competitive wage and benefits, including: *Free YMCA Membership! Accepted at 23 sites across Chicago-land.
*Opportunity to work for a leading organization in Youth Development nationally and internationally. *Professional development opportunities, including on the job training and on-line/classroom blended trainings.
*Engagement in curriculum development to include the areas of Science, Reading, and Health and Wellness.
*A place where you belong and are part of a team who thrive in a values based environment of caring, honesty, respect and responsibility. *Child Care Discount may apply!
Safe 'n Sound Program Home Base: 31W290 Schoger Rd Naperville, Illinois 60564 http://www.ymcachicago.org/safensound