FAMILY AQUATIC CENTER MANAGER Classification: Full-time-exempt; Department: Recreation
SUMMARY: The Family Aquatic Center Manager is responsible for managing the operations of the Family Aquatic Center, Splash Island, and the Oak Brook Bath & Tennis Center pool (aquatic facilities). This position directly manages the Aquatic Supervisor, Assistant Pool Managers, swim team staff, and lifeguards.
SUPERVISORY: The Family Aquatic Center Manager directly reports to the Deputy Director. The Aquatic Supervisor, Assistant Pool Managers, swim team staff, and lifeguards directly report to the Family Aquatic Center Manager.
ESSENTIAL JOB DUTIES: • Prepare board reports, administration reports and supporting documentation for board and/or committee meetings. • Prepare and monitor monthly financial reports for all aquatic facilities. • Prepare payroll for up to 120 staff directly reporting to this position. Oversee payroll for all aquatic facilities. • Discipline and prepare performance appraisals for up to 120 staff reporting to this position. • Prepare annual budget with direction from the Deputy Director. • Recruit and select the employment of Park District personnel. • Directly supervise the Aquatic Supervisor, Assistant Pool Managers, swim team staff, and lifeguards. • Work with the Aquatic Supervisor to develop and manage schedules of Assistant Pool Managers, swim team staff and lifeguards. • Directly manage weekly in-service lifeguard training programs. • Manage the ordering and inventory of all pool supplies. Work with vendors to ensure cost savings and qualities of products are maximized. • Coordinate StarGuard audit and Lifeguard training. • Oversee all aquatics programs, swim lessons, and swim team program. • Program and administer aquatic special events. • Demonstrate exceptional customer service skills in all communications. • Work with the Marketing & Promotions Manager to effectively market the Family Aquatic Center. • Develop and submit seasonal brochure copy to the Marketing & Promotions Manager. • Work with IT Manager to update and maintain the Park District web page. • Manage all aquatic facilities’ maintenance contracts. Meet with contractors regularly to ensure the quality and quantity of work is being performed per the contractual agreement. • Prepare all documentation for contracts that are up for renewal and forward to the Deputy Director, Building Engineer, as well as the Park District’s legal counsel for approval/signature. • Inspect aquatic facilities. Document any necessary facility, equipment and custodial repairs. Follow up in correcting any problems. • Maintain the physical condition of all aquatic facilities at a high degree of quality with attention to detail. • Operate all aquatic facilities in accordance with the State of Illinois and DuPage County Health Department Pool/Spa Codes. Administer and document pool water tests in accordance with applicable codes and adjust pool equipment as needed to maintain correct water balance. • Work with the Family Recreation Center (FRC) Manager for the ordering of custodial supplies. • Serve as a representative on the District’s Safety Committee. • Support a quality loss control/safety program for the Park District. Ensure necessary safety training is completed for staff, especially for high-risk tasks (i.e., confined space entry, lockout/tagout, chemical handling). • Perform the job in a safe manner and in compliance with the District policies, procedures, work and safety rules and the employee handbook. • Participate in Park District special events as assigned. • Perform any duties as assigned by the Deputy Director or Executive Director. • Communicate with the Deputy Director regularly on Park District matters.
MARGINAL FUNCTIONS: • Attend Park District meetings as necessary. • Conduct regular staff meetings. • Represent the Park District in various public forums. • Assist the Recreation Department with special event programs. • Perform lifeguard duties when necessary. • Attend conferences and workshops to promote knowledge in related areas of responsibility. • Perform other duties as assigned
PSYCHOLOGICAL REQUIREMENTS: • Ability to maintain positive and effective working relationships with department heads, supervisors and other staff members. • Ability to work independently in day-to-day operations. • Ability to work in a team atmosphere. • Ability to utilize computer skills, including proficiencies in word processing and basic spreadsheet applications. • Ability to work effectively in a climate of political assertiveness and interaction, requiring timely administrative responsiveness and flexibility. • Must be able to function effectively in a fast-paced environment. • Must be able to deal with people under stressful and demanding situations. • Must be able to function under stressful situations, especially when first aid or CPR is required.
• General work area is indoors, in a smoke-free environment, with controlled temperature and fluorescent lighting.
• Perform tasks that require walking, bending, stooping, standing, kneeling, climbing, reaching and sitting.
• Drives motorized vehicle to travel to different locations.
• Perform physical work necessary for pool equipment operations or back flow procedures.
• Perform lifting tasks up to 25 pounds.
HOURS: The Family Aquatic Center Manager is a full-time position working a minimum of 40 hours per week, including a half hour unpaid lunch daily. Scheduled hours vary and are determined based on programs and facility needs. This position may require night and weekend work, and the work hours will need to be adjusted accordingly. The Family Aquatic Center Manager is on call 24 hours a day for emergencies at the Aquatic Center.
EDUCATION, EXPERIENCE AND TRAINING: • Bachelor’s Degree in Parks and Recreation or related field is required. • A minimum of 4 years experience in aquatic facility management is required, with preference given to those individuals with Parks and Recreation background. • Basic knowledge of computers is required. • A valid Illinois State Driver's License is required. • Water Safety Instructor Certification preferred. • The following certifications are required: Lifeguard Instructor Certification Certified Pool Operator or Aquatic Facility Operator Certification Certified Park and Recreation Professional (CPRP), or must obtain within one year
BENEFITS: In addition to the salary, the Oak Brook Park District offers a comprehensive benefit package including participation in the employer sponsored health and life insurance plans; paid holidays, vacation and sick days; professional development reimbursement; membership in professional organizations including NRPA, IAPD, and IPRA; membership in the District’s fitness, aquatic and tennis centers; recreational program discounts; non-elective participation in the Illinois Municipal Retirement Fund (IMRF); and elective participation in a 457 retirement fund.
HOW TO APPLY FOR THIS POSTION: Interested applicants should send a resume and cover letter to the attention of Dave Thommes, Deputy Director. Email: firstname.lastname@example.org or by mail to: Dave Thommes, Deputy Director, Oak Brook Park District, 1450 Forest Gate Road, Oak Brook, IL 60523. No phone calls please.