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 $51,105 to 63,897 DOQ

Full-Time, Exempt
Salary Range: $51,105 to 63,897 DOQ

Are you passionate about providing the very best in park and recreational opportunities, facilities, and open lands? Are you energized by using your creativity to implement a vision that promotes a diverse, inclusive and holistic range of opportunities designed to keep staff and the community happy, fit, and active? If so, the Oak Brook Park District has an exciting opportunity for you!

Our CAPRA and Distinguished Agency accredited, NRPA Gold Medal, and IPRA Champions for Change award-winning agency is seeking an Administrative Services Specialist  to join our team! The Administrative Services Specialist reports to the Executive Director. The Administrative Services Specialist is responsible for managing a variety of administrative processes, analyzing and communicating on compliance issues, and collaborates with or provides assistance to Department Managers.

All Oak Brook Park District employees benefit from a work-life balance atmosphere, a complimentary Central Park Campus Membership for you and your immediate family living within the same household, and substantial discounts on programming including PRESCHOOL and SUMMER CAMPS, continuing education opportunities, and MORE! Full-time positions are also eligible for health insurance benefits as well as participation in a pension plan.

THE OAK BROOK PARK DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER. Employment with the Park District is governed on the basis of merit, competence, and qualifications and will not be influenced in any manner by race, age, color, sex, religion, veteran status, national origin, sexual orientation, disability, or any other legally protected status. Those applicants requiring reasonable accommodation to the application and/or interview process should notify Mike Contreras, ADA coordinator, at (630) 645-9527 or mcontreras@obparks.org

Bilingual Candidates Encouraged to Apply.

SUMMARY:
The Administrative Services Specialist is responsible for managing a variety of administrative processes, analyzing and communicating on compliance issues, and collaborates with or provides assistance to Department Managers.

SUPERVISORY:
The Administrative Services Specialist reports to the Executive Director.

ESSENTIAL JOB DUTIES:
  • Communicate with the Executive Director regularly on Park District matters.
  • Maintain a high level of confidentiality on sensitive materials.Manage the bid process for District projects (i.e., formulate legal notice for review by attorney, compose addendums, facilitate bid compliance at bid opening).
  • Manage Certificate of Insurance compliance.
  • Manage Record Retention compliance (i.e., establish an inventory of District records, work with Secretary of State to determine retention dates; and direct annual destruction of records).
  • Research and draft policies and ordinances for approval by upper management.
  • Ensure contract compliance closeout requirements are fulfilled (i.e., payroll reports, final waivers of lien, evaluate accuracy of payout request, initiate final payout through financial software system communicate status of payout request to District’s project manager).
  • Collaborate with Department Managers on compliance issues related to District Board meetings, bids, contracts, and state statutes.
  • Responsible for managing claims administration in the absence of the Human Resource and Risk Manager.
  • Serves as the secondary designated Freedom of Information Officer for FOIA requests, and completes the required training to maintain this designation.
  • Input bid submissions through the financial software.
  • Submit corporate level invoices for payment through the financial software including Commissioners travel expense forms.
  • Organize and maintain corporate level files, including but not limited to: Executive Director files, Board resolutions and ordinances, agendas, minutes, Board packets, bid packets, contracts, and vendor certificates of insurance.
  • Collect, organize, edit, and assemble all "open meeting" Board Packet information. Write "open meeting" and "closed meeting" agendas.
  • Coordinate and track conference, seminar and workshop registration as well as annual memberships in professional organizations. Coordinate lodging and travel reservations as needed.
  • Serve and actively participate on committees or teams as assigned.
  • Demonstrate exceptional customer services skills in all communications.
  • Assist with research, formation, and execution of budget.
  • Assist with candidate reference checks, job postings and personal policy manual revisions as needed.
  • Execute contract documents for signatures after having been reviewed by legal counsel.
  • Support the District’s safety initiative including adhering to policies and procedures, performing your job in a safe manner, attending required training, seeking additional training as needed, promptly reporting accidents/incidents, and proactively addressing hazards in the workplace.
  • Focus on welcoming diversity, encouraging inclusion and creating equity for all.
  • Perform any duties as assigned by the Executive Director.
MARGINAL FUNCTIONS:
  • Represent Park District at various public forums.
  • Attend conferences and workshops to expand knowledge in related areas of responsibility.
  • Substitute for the Board Meeting Recording Secretary as needed.
  • Operate a Park District or other vehicle to attend meetings or perform other duties as assigned.
  • Assist in Park District Special Events.
PSYCHOLOGICAL REQUIREMENTS:
  • Ability to maintain positive and effective working relationships with department heads, supervisors and other staff members.
  • Ability to work independently in day-to-day operations.
  • Ability to work in a team atmosphere.
  • Ability to utilize computers with proficiencies in word processing and basic spreadsheet applications.
  • Ability to work effectively in a climate of political assertiveness and interaction, requiring timely administrative responsiveness and flexibility.
  • Must be able to function effectively in a fast-paced environment.
  • Must be able to deal with people under stressful and demanding situations.
PHYSICAL REQUIREMENTS:
  • General work area is indoors, in a smoke-free environment, with controlled temperature and fluorescent lighting.
  • Perform tasks requiring walking, bending, stooping, standing, kneeling, climbing, reaching and sitting.
  • Drive motorized vehicle to travel to different locations.
  • Perform lifting tasks up to 25 pounds.
HOURS:
The Administrative Services Specialist is a full-time position working approximately 40 hours per week. Scheduled hours are Monday - Friday, 8:30 AM to 5:00 PM, including a half hour unpaid lunch. The Administrative Services Specialist may be required to serve as the Recording Secretary for the Board of Commissioners.

EDUCATION, EXPERIENCE AND TRAINING:
  • Bachelor's Degree in Business, Public Relations, or related field is preferred.
  • A minimum of 4 years experience working in an administrative or secretarial role, with preference given to those individuals with a Park and Recreation background.
  • Advanced knowledge of computers, with experience in Microsoft PowerPoint, Excel, Word, Outlook, and Adobe Acrobat PDF Pro software are required.
  • Strong proofreading skills are required.
  • A valid Illinois Driver's License is required.
  • CPR/AED certification is required (training will be provided by the Park District).

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 Oak Brook Park District

 Contact

Laure Kosey
630-645-9535
lkosey@obparks.org

 Closing Date

Open Until Filled

 $64,183 - $70,601.30 DOQ

APPLICATION DEADLINE:  OPEN UNTIL FILLED WITH A FIRST REVIEW OF APPLICATIONS MARCH 26, 2024

POSITION SUMMARY:
Under the direction of the Director of Operations, the Fleet Manager performs a variety of skilled and complex labor and administrative roles for the District fleet and equipment in all areas of operations. Duties support the District’s mission for a professional and safe environment for employees, volunteers, vendors and patrons. This position will direct full-time and seasonal staff on day-to-day operational tasks.
 
ESSENTIAL POSITION DUTIES and FUNCTIONS to be performed with or without reasonable accommodation:
Operations:
  • Coordinates the direction and implementation of the District’s fleet and equipment maintenance program.
  • Performs a variety of skilled, complex and technical repairs and/or asset coordination in support of the District’s operation.
  • Performs skilled and complex management of all fleet, equipment and support services related to same.
  • Maintains, repairs, manages and inspects all vehicles, equipment, and support services such as fuel stations, fuel management software, lifts, etc.
  • Develops and keeps records of all fleet and equipment preventative maintenance programs.
  • Provides oversight of contractual maintenance and repairs when additional skill is needed.
  • Coordinates scheduling for preventative maintenance and repairs on all District vehicles and equipment.
  • Provides oversight and management of all District inventory related to fleet and equipment management.
  • Develops and manages an inspection program to ensure fleet and equipment efficiencies and replacement schedule priorities.
  • Develops goals and objectives to continue improving maintenance standards of vehicles and equipment.
  • Assists the Director of Operations with identifying operational concerns.
  • Prepares material orders for repairs and maintenance as related to the fleet.
  • Recommends and performs necessary maintenance and repairs to District fleet and equipment assets.
  • Performs preventative maintenance on tools and equipment after each use; conducts routine inspections on equipment and tools and takes appropriate action on any defects. 
  • Works in coordination with all internal departments to reach overall strategic objectives of the District.
  • Ensures work sites are clean and safe before leaving the area unattended.
  • Operates all power equipment necessary to complete the task.
  • Completes a work order form after each assigned project and enters it into the database system.
  • Performs all duties in conformance to appropriate safety and security standards.
  • Responds to emergency call-outs on a 24-hour, 7-days a week basis.
  • Attends professional conferences, continuing education courses, workshops, and seminars as appropriate, within budget parameters and with Department Head approval.
  • Obtains and maintains all required licenses and certifications and keeps up-to-date on professional trends and developments related to position accountabilities.
  • Performs the job safely and in compliance with District policies, procedures, work and safety rules, the Employee Handbook, and applicable laws and regulations.
  • Performs the essential functions of the job, with or without reasonable accommodation.
  • Performs other duties as assigned.
 
Administration:
  • Establishes positive relationships with the community, vendors, commissioners, staff, volunteers, and patrons. 
  • Reviews and prepares costs for the annual budget, recommend fleet and equipment improvements or purchases for the capital budget.
  • Manages replacement schedules for vehicles and fleet and makes recommendations for approval.
 
Staff Supervision:
  • Directs full-time and seasonal staff and carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. 
 
Additional duties and functions may be essential.
 
 
QUALIFICATIONS:
  • Minimum Age Requirement: 21 years of age.
  • Experience: 3-5 years of supervisory experience in fleet management.
  • Education: Bachelor’s in Automotive Technology, Logistics, Public Administration or related field or a combination of a high school degree with equivalent years of related experience.
  • Automotive Service Excellence (ASE) certification preferred but not required.
  • Certifications/Licenses: CPR/1st AID/AED and Class A CDL certification within one year of employment. 
  • Must begin to obtain National Association of Fleet Administration certification as a Fleet Manager within one year and complete the certification within three years.
  • Possesses and maintains a valid and current Illinois Driver’s License free from suspension or revocation during term of employment. 
  • Must have strong verbal and written communication and presentation skills.
  • Experience in managing departmental budgets.

AN EQUAL OPPORTUNITY EMPLOYER

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 Forest Preserve District of Kane County

 Contact

Shelley Kouzes
630-208-8662
kouzesshelley@kaneforest.com

 Closing Date

Open Until Filled

 $50,000-$60,000 DOQ

HOW TO APPLY: Interested applicants should email Kevin Miller their Cover Letter and Resume at kevinmiller@pdlg.org

SCHEDULING & BENEFITS: This is a full-time, in-person, exempt (salary) position. Typical hours are Monday-Friday 9:00am-5:00pm with evening and weekend hours required, as determined by the Director of Recreation.

We offer a generous benefits package that includes Medical Coverage (PPO or HMO), Dental Coverage, Vision Insurance, Hearing Coverage, Life Insurance, Voluntary Life Insurance, Pension Benefit Plan (IMRF), Paid Holidays, Personal Days, Accrued Vacation and Sick Time, FREE La Grange Fitness Membership, Discounted Programs and Rentals, Professional Development and Paid Membership Dues and Flexible Schedule.

GENERAL PURPOSE:         
The Athletic Supervisor is responsible for all aspects of management and 
administration of assigned athletic & recreation programs including all services and projects. The employee follows the overall goals and objectives determined 
by the Director of Recreation – activities, teaching programs, services, policies and procedures are to be followed as prescribed by the Executive Director upon policy approval by the Board of Commissioners, but with a great deal of autonomy.  The employee will be held accountable for providing our customers a functional, attractive, safe, and accessible recreation experience within limitations in the resources made available.  The employee is also evaluated in terms of program management, personnel management, fiscal administration, quality of customer service, the ability to set and meet the financial budget and program operations.
 
QUALIFICATIONS, KNOWLEDGE, SKILLS: 
Graduate of a four-year college or university.  A Bachelor’s Degree in a 
Recreation & Parks Administration or closely related field required.  Must have exceptional oral and written communication skills.  Certified in CPR and First Aid or ability to obtain with three months of hire.  Should have a valid Illinois Driver’s License.  Candidate must have strong budgeting, fiscal management, customer service, sound judgement, motivating and supportive leadership qualities, proficiency at basic computer applications and software, ability to write schedules and basic athletic programming knowledge.

PROGRAM OPERATIONS:
·        Within established district goals, objectives, policies and procedures, plan and administer assigned services and athletic/recreation programs including early childhood and youth contracted athletics, youth in-house basketball leagues, travel basketball program, adult athletic programs and leagues.
·        Monitor the performance of all assigned athletic and recreation programs.
·        Monitor inventory and purchase supplies/equipment as needed for assigned athletic and recreation programs. 
·        Determine programs to be offered each programming season by contacting contracted companies as well as in-house staff to see if they will be incorporated into each seasonal brochure.
·        Plan for and offer new programs each season.
·        Constantly review and monitor facilities and make recommendations as to needed improvements.
·        Evaluates the effectiveness of all services under his/her authority and makes recommendations for modifications of services to the Director of Recreation.
·        Prepares and/ or directs the preparation of board summaries, monthly, quarterly and periodic special reports, as required by the Superintendent of Recreation.
·        Provides appropriate information for district program guides, marketing, etc.
·        Collaborates with the Facility & Operations Manager regarding layouts and set-up needs for assigned programming and special events in a timely manner.
 
PERSONNEL MANAGEMENT:
·        Supervises part-time staff and volunteers, and solicits volunteers for programs and leagues.
·        Interviews, selects, and supervises such staff and provides them with a detailed orientation on the district in general, required duties, technical aspects for the job, and prioritizing multiple tasks.
·        Provides all subordinates with specific guidelines and task instructions as necessary to ensure program effectiveness.
·        Evaluates employees’ performance within assigned program areas. Provides staff with guidance and support to help them achieve overall program goals and objectives. 
·        Research, hire and oversee contractual companies instructing assigned programs at the Park District. 
·        Monitor all aspects of the Recreation Department to ensure compliance with the Fair Labor Standards Act and all other district human resource policies, procedures, and regulations.  Any unusual or unprecedented human resource or personnel occurrence or situation is quickly brought to the attention of the Director of Recreation, ensuring that all proper documentation is followed as prescribed by the director’s policies.
·        Researches and prepares operating and procedural manuals for staff.
·        Maintains and processes payroll.
 
FISCAL MANAGEMENT:
·        Develops budget with supporting data for inclusion in the overall district budget formulated at a higher level of the organization.
·        Assists in the development of long-range planning, goals and program forecasts.  Responsible for the quarterly reports and budget analysis, and constantly reviews and monitors the budget and takes appropriate action to ensure that variances stay within budget guidelines.
·        Collaborates with Marketing Specialist in formulating yearly marketing plans for assigned program areas and events. 
 
CUSTOMER SERVICE:
·        Engage with the community and guests served.
·        Continually evaluate the effectiveness of the athletic/recreation programs, policies, and procedures from the standpoint of customer and participant response.  In light of these findings, makes recommendations to the Director of Recreation as appropriate to improve the recreation department’s effectiveness and efficiency.
·        Provide input and program guidance to the Director of Recreation for all programs, activities, and services assigned.
·        Ensuring a high- quality customer service experience and assure adequate customer service training for all employees.
·        Responsible for maintaining positive working relationships with customers, coworkers, district staff, the Director of Recreation, and the Executive Director.
 
OTHER DUTIES & RESPONSIBILITIES:
·        Serve on committees and focus groups as assigned by the Director of Recreation.
·        Attend professional conferences, training sessions and workshops to further develop knowledge in related areas of responsibility, as assigned. 
·        Appropriately resolve concerns, problems, and emergencies that arise.
·        Perform other duties and special projects as assigned.
·        Assist with emergency procedures and facility evacuations.
·        Assist in the successful inclusion of special needs participants into district programming.

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 Park District of La Grange

 Contact

Kevin Miller
708-352-1762
kevinmiller@pdlg.org

 Closing Date

Open Until Filled

 $17.50 - $19.75 per hour, DOQ

ABOUT US
The Bartlett Park District is a local government agency that provides 610 acres of beautiful parks and outstanding recreational opportunities for the residents of Bartlett, Illinois and surrounding neighbors. Major facilities of this Distinguished Accredited Agency and two-time National Gold Medal Finalist includes 44 parks, a community center, indoor and outdoor aquatic centers, a 9-hole golf course and an 18-hole golf course, banquet and reception facility, ski hill, athletic field complex, nature center, gymnasium, and more. 
 
JOB SUMMARY
The Maintenance Level I – Grounds employee must be sufficiently skilled to perform a wide variety of maintenance tasks for an 18-hole golf course during the summer and ski and snow tubing hill during the winter. This is an at-will position.

 PRIMARY DUTIES
  • Mowing and trimming of all turf areas weekly during the growing season, using tractors and hand mowers and trimmers.
  • Landscaping work – Installing and maintaining trees, shrubs, landscape beds, wetlands, ponds, wooded areas, prairie/meadows, and mowed and woodchip trails.
  • Remove snow from parking lots and sidewalks.
  • Involved in snow making for winter sports operations along with grooming of ski hills, terrain park and tubing hill.
  • Responsible for proper adjustment and operation of equipment to accomplish tasks as required.
  • Remove garbage from golf course and facilities.
  • Report unsafe conditions.
  • Observe and follow all Park District safety policies and regulations.  The safety of staff and participants is a continuing responsibility of all employees.
  • Must participate and maintain CPR certification, offered by the park district.
  • Perform other duties as assigned.
 
QUALIFICATIONS
  • High school graduate or equivalent.
  • Must be at least 18 years of age.
  • Must be able to obtain an Illinois Pesticide Operator’s License, have prior experience in parks maintenance, and be able to have flexible hours during prime seasons.
  • Must possess and maintain a valid Illinois Driver’s License and be able to provide own transportation.
 
SCHEDULE & PAY
This is a Full-Time, Non-Exempt, at-will position.  Hours are Monday-Friday, 6:00AM – 2:30PM (40 hours per week with nights and weekends as needed).  Pay Range is $17.50 - $19.75 per hour, DOQ.
 
BENEFITS OFFERED
In exchange for your time and talent, we offer a generous benefit package (including but not limited to):
  • Medical, dental, and vision coverage, along with life insurance (basic and voluntary)
  • Pension plan (IMRF), 457 Nationwide plan, and Section 125 Flexible Spending Account
  • Paid holidays and vacation, sick, personal, and floating holiday time, and facility discounts & usage benefits
 

Interested applicants please apply via the Park District website Employment - Bartlett Park District (bartlettparks.org).  Please include your Resume and Cover Letter. 


Deadline to apply is March 29, 2024.   Bartlett Park District is an Equal Opportunity Employer

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 Bartlett Park District

 Contact

Catalina Rodelo
crodelo@bartlettparks.org

 Closing Date

March 29, 2024

 $70,0000 + DOQ

APPLY HERE

JOB SUMMARY

Under the direction and supervision of the Assistant Director of Facilities, the Blackberry Farm Maintenance Manager, must be sufficiently skilled to perform a wide variety of maintenance tasks including facility and grounds maintenance, ride operation/maintenance without supervision.  This position will be required to hire, train, schedule, supervise, coach, and develop assigned part-time staff. This position shall work collaboratively with other full-time staff that report to other Recreation and Operations management staff in providing an outstanding guest experience at Blackberry Farm. This is an at-will position. Must be available for afternoons, evenings and weekends

EDUCATION, EXPERIENCE AND TRAINING

High School graduate or General Education Degree (GED) required, College Degree Preferred.  Must have 5 years of grounds and facility maintenance experience, including supervising others. Ability to multi-task with good customer service and communication skills required.  Proficient computer skills using Microsoft Office Suite via both mobile and desktop devices and the ability to learn other software applications. Knowledge and experience in the proper use of hand and power tools and equipment to perform assigned tasks. Must be in good physical condition to accomplish manual labor, strenuous at times, in all types of weather conditions including extreme heat, humidity, and cold. Must be able to work a non-traditional schedule with flexible days and hours with overtime during the height of the season with a 7-day operation. Must have a valid Illinois Driver’s License.  

The Fox Valley Park District is a dynamic and growing park district that serves a diverse population of more than 233,000 people. Recognized as an Illinois Distinguished Agency, Fox Valley holds the nation's highest honor as a National Gold Medal Award winner for excellence in park and recreation management. Serving the communities of Aurora, Montgomery and North Aurora, the District maintains 165 parks and 48 miles of interconnected regional trails amid 2,500 acres of parkland. Sharing the shores of the Fox River, our communities are united by the district's commitment to promote vibrant, healthy lifestyles through fun and safe recreation opportunities that are environmentally and fiscally responsible. The Fox Valley Park District; Where Fun Begins!

The Fox Valley Park District is an Equal Opportunity Employer.

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 Fox Valley Park District

 Contact


jobs@fvpd.net

 Closing Date

Open Until Filled