Temporary Position: April – October 2018
Salary Range: $12.00 – $15.00
Location: Libertyville, IL
Application deadline: Open Until Filled
The Assistant Manager will work to provide for the optimal experience for preserve guests. This will be achieved through close monitoring of staff performance, safety considerations, and supervision of staff.
Supervises employees engaged in the retail, operational, and event programming functions of the Independence Grove seasonal operations. Ensures efficient fee collections, cash control, and daily cash out procedures for all aspects of the operation. Will make daily cash drops when required. Aids in the safety of patrons by enforcing facility rules and safety procedures. Develops and maintains a good rapport with customers by establishing positive public relations. Facilitates the flow of information between the preserve administration and employees. Informs immediate manager about the operation of the preserve, reporting problems and recommendations. Receives and reports customer complaints/suggestions. Inspects grounds, buildings and equipment to ensure safe operations, reporting any deficiencies to appropriate staff. Transports boat batteries around the preserve. Moves and attaches motors to various boats. May drive motorized vehicle to travel to different locations, and operate support watercraft. Performs lifting tasks up to 50 pounds. Performs tasks that will require walking, bending, stooping, standing, kneeling, climbing, reaching and sitting.
High school diploma or equivalent. One year supervisory experience. Interpersonal skills necessary to establish and maintain positive and effective working relationships with staff, customers and the general public. Knowledge relating to retail functions, including cash control and inventory control. Ability to work independently with minimal supervision, setting priorities and producing desired results. Must possess a valid driver’s license. Upon employment will be required to secure certification in Cardiopulmonary Resuscitation (CPR). Must possess good problem solving ability and good judgment.
HOW TO APPLY AND APPLICATION DEADLINES
Interest in Forest Preserve employment can only be expressed by submitting a Forest Preserve Employment Application. Applications are accepted online at www.LCFPD.org. Applications are accepted only for posted positions.
ABOUT LAKE COUNTY FOREST PRESERVES
As principal guardian of Lake County’s open space and natural areas since 1958, we manage more than 30,800 acres of land and offer innovative educational, recreational and cultural opportunities for all people. Visitors of all ages can enjoy over 205 miles of trail for a variety of outdoor recreation uses, ponds and lakes for fishing, public golf courses, historical and cultural venues, public access to the Fox River and Lake Michigan and award-winning nature and history education programs and events.
SUMMARY The Superintendent provides leadership to the staff; recommends policies, projects, priorities, programs and budgets within the area of Park District service for which the Academy has been designed. The Superintendent develops and administers the Academy in order to offer child care and educational programs in accordance with the philosophies and policies outlined by the Illinois Department of Children and Family Services, the Park District, and any accrediting bodies within the available budget.
SUPERVISION EXERCISED The Superintendent directly supervises all employees attached to the Early Childhood, School Age Care, Summer Camp, and Enrichment programs; as well as all administrative staff.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES General Acts as the Director-on-Site in a non-teaching capacity; if out of the building, has a secured Director-on-Site such as the Assistant Director or qualified teacher. Keeps Park District advised about potential financial resources from which to draw support for Academy programs and projects. Serves as a resource to the Board of Commissioners in matters concerning children from birth to age twelve. Provides factual data as required for Board deliberation and decision making. Attends monthly Committee of the Whole meetings. Recommends Academy fiscal policy to the Park District. Ensures Academy compliance with Illinois Department of Children and Family Services licensing requirements. Ensures Academy compliance with Park District policy as set forth by the Board of Commissioners. Ensures Academy compliance with the local, state, and federal regulations governing children, personnel, and property. Shapes the programs, leads, coordinates, makes decisions, develops and maintains a quality agency for the Park District and its families. Is aware of all policies and procedures described in the Park District’s Personnel Policy, the Safety Manual and Crisis Management Plan, and the Academy Policy and Procedural Manual. Participates in 25 clock hours of annual training as required by the Department of Children and Family Services, Illinois ExceleRate, and the National Association for the Education of Young Children.
ADMINISTRATION Ensures the preparation of policy interpretation for the Academy set forth in all handbooks and manuals. Prepares procedural statements and directives. Develops record keeping and data retrieval systems essential to the effective administration and operation of the
Ensures the development of inventory control practices for both expendable and non-expendable materials.
Ensures the development and maintenance of quality curriculum and assessment programs.
Serves as a liaison between the Park District and the Illinois Department of Children and Family Services.
Applies for and maintains State (ExceleRate) and National (NAEYC) Accreditations.
Monitors the enrollment status and registration of all Academy programs.
Prepares, monitors, and completes accounts receivable, accounts payable and petty cash flow.
Prepares, monitors, and updates the annual fiscal budget for the Academy.
Prepares, monitors, and completes the USDA Child and Adult Food Care Program application and reimbursement claims.
Prepares, monitors, and completes the Illinois Action for Children subsidy reimbursement claims and staff requirements.
Prepares, monitors, and oversees any Academy orders for food, materials, equipment, etc.
Researches and prepares Grant requests from various state and federal programs related to child care and education.
Develops and manages fundraising opportunities for the Academy.
Develops and periodically reviews the administrative structure of the Academy.
Ensures the development of a staffing plan that clearly defines position functions.
Ensures compliance with federal, state, and local regulations covering equal opportunity, minimum wage requirements, pensions, and benefits.
Hires and provides orientation for all new employees.
Ensures annual compliance with state and national training and credential requirements for all personnel.
Conducts performance planning, observations, and formal evaluations for all personnel. Makes wage adjustments within the guidelines set by the Board of Commissioners and the Park Director. Monitors and revises as needed Academy policies and procedures. Interprets policies set by the Board of Commissioners and the Illinois Department of Children and Family Services.
PUBLIC RELATIONS Makes speeches, prepares news releases, writes articles, and develops marketing strategies for Academy programs. Functions as a spokesperson at Academy and/or Park District special event functions. Meets with prospective parents to provide tours and program orientations. Meets with parents to effectively handle concerns, complaints, and inquiries. Maintains good relationships with community services: School District 80, the Eisenhower Public Library, police and fire departments, etc. Reporting Relationships Serves as the liaison between the Department of Children and Family Services, the Academy and the Park District’s Board of Commissioners. Reports directly to the Board of Commissioners via monthly Committee of the Whole reports and on an as needed basis for special projects. Reports to the Park Director on matters concerning the general daily business operations of the Academy, special projects and events, and any problems related to the Academy’s liability. Procures prior authorization to create new Academy staff positions and set fiscal policy as well as to function outside approved budget guidelines. Takes action but must inform Park Director when hiring and/or terminating Academy staff, setting policies, and reorganizing Academy structure. Other Responsibilities Other job related duties as assigned by the Park Director.
PSYCHOLOGICAL REQUIREMENTS Ability to handle pressure from being responsible for the Academy’s daily operations, finances, and personnel. Ability to handle questions, complaints, and concerns from the public and from employees in a professional manner. Ability to work with Park District co-workers on a cooperative basis.
ENVIRONMENTAL REQUIREMENTS Ability to perform responsibilities indoors and outdoors. Ability to perform duties in various lighting, temperature and weather conditions.
COGNITIVE REQUIREMENTS Ability to follow directions given by the Park Director. Good analytical skills, problem-solving ability, and good judgment in completing responsibilities. Mandatory Qualifications Excellent organizational skills and ability to show high level of performance. Knowledge of fiscal procedures and budgetary planning. Knowledge of efficient personnel management techniques. Skill in oral and written communications. Computer fluency and working knowledge of basic accounting software. Ability to work with minimum supervision. Ability to perform duties with sound judgment, persistence, integrity, tack and courtesy. Ability to motivate and supervise staff. Emotional maturity when working with children. Listening skills, availability and responsiveness to children, families and staff. Sensitivity to children’s socioeconomic, cultural, ethnic, and religious backgrounds, and individual needs and capabilities. Ability to provide an environment in which children can feel comfortable, relaxed, happy, and involved in learning experiences, play, recreation, and other activities. Skills to help children meet their developmental and emotional needs. Skills in planning, directing, and conducting programs that meets children’s basic needs. Demonstrated professional skills in the areas of curriculum planning, staff development, in-service training, program goal setting, lesson planning and performance appraisal. Ability to attend meetings, workshops, and conferences during non-business hours. Successfully pass a background check as required by the Illinois Department of Children and Family Services. Ability to hear the conversational voice with or without a hearing aid. Ability to see and read newsprint with or without corrective lenses. The use of arms, hands, legs and feet with or without corrective devises to accomplish the job including the emergency evacuation of the building.
PARK DISTRICT EDUCATION AND EXPERIENCE REQUIREMENTS A Master’s Degree in Early Childhood Administration, Public Administration, or related field from an accredited college or university. •A minimum of five years’ experience in the field of Early Childhood Education. A minimum of two years’ experience as an administrator in Early Childhood Education.
Additional Qualifications as Stated by Illinois Department of Children and Family Services (DCFS) Must be at least 21 years of age. Must have a High School Diploma or G.E.D. 18 semester or 27 quarter hours in courses directly related to child care and/or child development from birth to age six from an accredited college or university.
BENEFITS Medical Coverage • Dental Coverage • Life Insurance (basic & voluntary) • Pension / Defined Benefit Plan (IMRF) • 457 Plan (voluntary) • Paid Holidays, Vacation, Personal Days • Other employee membership perks and discounts
HOW TO APPLY
Interest in the Superintendent of Early Care & Preschool Academy position can be expressed by submitting a Cover Letter and Resume to Monica Slonski, Administrative Services Manager, MSlonski@norridgepk.com. Please no phone inquires.
Responsibilities: The Village of Hawthorn Woods Parks and Recreation Department is seeking a summer intern. The Recreation Intern is a part-time seasonal position that reports to the Assistant Director of Parks and Recreation. The Recreation Intern will assist with the planning and coordination of summer camps and special events such as Fourth of July festivities, Concerts in the Park, Movies in the Park, and Car Show Cruise Nights. They will also assist in areas including aquatics and registration. The intern will be scheduled 20-25 hours per week; nights, weekends, and holidays will be required. The Recreation Intern will be exposed to various areas of recreation management that will be beneficial to their future career as a Park & Recreation professional. The Recreation Intern will work closely with both the Assistant Director of Parks and Recreation and the Director of Parks and Recreation to expand their understanding of the field.
Qualifications: Must have a high school diploma. Must be a student in good academic standing and currently enrolled in a college undergraduate program, or be a recent graduate. Preference is given to students majoring in the field of Parks & Recreation Administration or related field. The ideal candidate will be comfortable public speaking, interacting will community members, instructing staff, and leading activities. Must work well and communicate with people of all ages, especially children.
How to Apply: We are proud of our dedicated and exceptional staff and welcome your application to join our team. Applicants will be required to successfully pass a background check and drug test prior to employment. Interested candidates should submit the job application available at www.vhw.org/jobs to Kristin Kazenas, Director of Human Resources. Email: email@example.com or fax (847) 847-3591.
Please apply at vhparkdistrict.org - District Information- Employment Opportunities Or use the following link - https://www.governmentjobs.com/careers/vhparkdistrict/jobs/1988798/registration-coordinator
SUMMARY Under the direction and supervision of the Business Operations Manager, this position will support the Business Operations Manager in all recreation software and customer service related functions and act as a back-up to the Sullivan Center front desk.
QUALIFICATIONS Candidate must be a high school graduate or equivalent, an Associate’s Degree or Bachelor’s Degree in a related field is a plus. Candidates will be required to take a computer test to demonstrate their skills in general keyboarding and use of Word and Excel. At least three years relevant experience is required. Must have a CPR/AED certification or be willing to complete CPR/AED training within the first 60 days of employment.
ESSENTIAL JOB FUNCTIONS
Work closely with Business Operations Manager to maintain, update and implement innovative changes to the District’s recreation software system. Prepare reports through the District’s recreation software system as required.
Work with Business Operations Manager to organize quarterly recreation software meetings for staff.
Lead staff training for front desk, Family Aquatic Center cashiers, supervisors and concession staff.
Assist with resolving installment billing credit card declines for programs and memberships.
Process Hawthorn Afterschool Program registrations, cancellations, and changes.
Review and proof brochure information.
Create and update recreation software training presentations and manual.
Manage the general registration email inbox and ensure timely responses to patrons.
Provide coverage at the Sullivan Center Front Desk when necessary.
Prepare and distribute annual tax letters and participant statements as requested.
Maintain postage machine.
Answer phone calls and handle appropriately, provide a timely response to emails.
Communicate effectively with the staff and general public.
Occasional evening and weekend shifts as required.
Assist with special events.
Comply with the District’s dress code by coming to work in clean, presentable clothing and wearing an employee nametag.
Perform related duties as required by management to meet the needs of the District and the customer.
BACKGROUND The Village of Fox Lake (population 10,700) is located 55 miles northwest of downtown Chicago and 20 miles west of Waukegan, Illinois. Fox Lake is located in Lake and McHenry counties. The Village is located on the South Shore of Pistakee Lake, Nippersink Lake, and Fox Lake, three connected water bodies that form part of the Chain O’Lakes system. The Village of Fox Lake has a total area of 9.942 square miles of which around 20% is water.
The Village of Fox Lake is seeking interested applicants for the position of Special Event and Marketing Coordinator. The Special Event and Marketing Coordinator is responsible for special event coordination, planning, marketing, and implementation. The Special Events and Marketing Coordinator will assist Administration in marketing of events and the Village as a whole. Additionally, this position will be responsible for securing and maintaining sponsor relationships, and establishing and implementing a volunteer program for the Parks and Recreation Division.
DUTIES AND RESPONSIBILITIES
The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position.
Special Events Coordinator will be responsible for the planning, management, marketing and coordination of several special events including but not limited to: 1) Celebrate Fox Lake 2) Bloody Mary Fest 3) Summer Art Series 4) Fox Lake Farmers Market 5) Fox Lake Fish Fest 6) Festival of Lights 7) Fox Lake Triathlon 8) Other special events as assigned
The Special Event and Marketing Coordinator will be responsible for the implementation of marketing for all Parks and Recreation Division programs and events, in addition to other Village and Departmental events are requested through a variety of avenues including: 1) Print Media (press, posters, newsletter) 2) E-Media (website, e-newsletter) 3) Social Media (Facebook, Twitter, Instagram) 4) Other avenues as assigned.
The Special Event and Marketing Coordinator will be responsible for growing and maintaining the Village’s current sponsorship program. There are three areas for sponsorship which the Special Event and Marketing Coordinator will be responsible for managing: 1) Parks Partner 2) Community Program Sponsorships 3) Special Event Sponsorships 4) Other sponsorships as requested
Volunteer Program Management
The Special Event and Marketing Coordinator will be responsible for developing, implementing and growing a volunteer program for the Parks and Recreation Division. This volunteer base will be utilized for special events, and community programs.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Many of the above listed events are on weekends, Holidays, and evenings. This individual must be available to work as outlined above.
Experience and Education
Graduation from a four-year college or university with a Bachelor’s Degree in Recreation and Tourism, business, marketing; or any equivalent combination of training and experience which provides the following knowledge, ability and skills. Requires a working knowledge of office equipment and data processing equipment (i.e., computer software programs such as those in a Microsoft Office environment). Knowledge of computer programs such as Microsoft Word, Excel, PowerPoint, Photoshop, InDesign, Illustrator and electronic tools such as Constant Contact is desired.
Must be able to successfully pass a pre-employment physical examination and drug/alcohol screen following a conditional offer of employment. A thorough background investigation, including personal and professional references, criminal background and credit check will be conducted prior to offer of employment.
Knowledge, Skills and Abilities
A candidate for this position should have thorough knowledge of the following: 1) Considerable knowledge of recreation and programming implementation and programming; 2) Knowledge of computer programs such as Microsoft Word, Excel, PowerPoint, Photoshop, InDesign, Illustrator and electronic tools such as Constant Contact; 3) Ability to establish and maintain effective working relationships with co-workers, other employees, outside agencies (i.e. Chamber, Promote Fox Lake etc.) and Village officials; 4) Ability to communicate effectively both orally and in writing; 5) Ability to prioritize projects, and complete tasks with little supervision; 6) Knowledge of marketing of events including via social media, print, electronic and in person; 7) Experience in volunteer cultivation and management; 8) Experience in gathering sponsors and fostering sponsorship relations.
CONTACTS OUTSIDE OF DEPARTMENT
This position interacts with residents on a frequent basis. This position regularly interacts with other Village employees.
HOW TO APPLY
All qualified candidates should submit a completed job application (blank application located on the Village of Fox Lake’s website at http://www.foxlake.org/jobs.aspx), cover letter, resume, and a list of three (3) professional references to: firstname.lastname@example.org and indicate (Job ID #01-18) in the subject line. Hard copies (mailed, faxed, or hand delivered) applications will be declined.
Position is open until filled. First review of applications will be March 1, 2018 at 5:00 p.m.
For more information about the Village of Fox Lake, please visit our website at www.foxlake.org
Persons requiring reasonable accommodations under the Americans with Disabilities Act are asked to contact the Human Resources Division at 847-587-3971
THE VILLAGE OF FOX LAKE IS AN EQUAL OPPORTUNITY EMPLOYER