Purpose of Position:
The purpose of this position is to manage all aspects of the department including but not limited to operations, plan, budgeting, staffing and payroll in accordance with City of Palos Heights policies and procedures. The Administrative Support Supervisor provides support to the Parks and Recreation Department administrative staff and leadership for all members of the administrative support team, implements and enforces standards of excellence in all areas supervised. This position reports to the Superintendent of Facilities.
Essential Duties & Responsibilities:
The following duties are normal for this position. These are not be construed as exclusive or all-inclusive. Other duties may be required and assigned. •Manage and monitor activities of all employees in the Administrative Support team making sure they adhere the standards of excellence and to the policies and procedures set in the City of Palos Height’s Personnel manual
•Knowledgeable in VSI (Rec Trac 3.1) or Recreation Management Software
•Directs, supervise and evaluate the performance of the administrative support team
•Maintain a professional and high quality service oriented environment at all times
•Resolve complaints, disturbances, special requests or other issues that may arise
•Work closely with other Departments to improve guest services and foster cross departmental communication
•Conduct bi-monthly in-services informing staff of all activities and updates and reinforce the standards of excellence and promote a strong team atmosphere and culture
•Provide staff with the tools they need to be successful in their position
•Undertake full responsibility for monthly installment billings on activities
•Undertake full responsibility of supplying the City of Palos Height’s Finance Department with all Recreation Department’s Purchase Orders
•Attend Recreation Advisory Board meetings on a monthly basis
•Prepare and distribute Recreation Advisory Board and Recreation Committee Board Packets
•Assist in budget development including staff wages, office supplies and facility income
•Be aware and able to enforce all fire-life-safety procedures. Ensure administrative support team is fully trained in emergency procedures
•Complete any and all Recreation Department and related City duties as assigned
Knowledge, Skills and Abilities Required to Perform Essential Job Functions:
•Ability to positively promote the image of Palos Heights Parks and Recreation Department
•Ability to organize and direct work of self and others; including the ability to mentor employees and foster team building
•Ability to communicate effectively on an individual or group basis
•Ability to operate a personal computer utilizing work processing, spreadsheets and other software applications as may be necessary to perform essential job functions
•Ability to calculate decimals and percentages; ability to compute discounts and handle money
•Ability to operate a motor vehicle to conduct work activities
•Ability to utilize a variety of references in order to make managerial and professional decisions
Qualifications Required to Perform Essential Job Functions:
•Minimum of 2 years administration assistant/secretarial experience
•3-5 years supervisory experience preferred
•Minimum of 2 years of experience in the Parks and Recreation setting and a 4 year college degree preferred
•Strong MS office skills including word, excel, power point and VSI (Rec Trac 3.1) or other Recreation software.
•Possess strong written and verbal communication skills
•CPR/AED/First Aid certified within 60 days of hire
The city of Palos Heights offers a generous benefit package which may include: medical and dental coverage, vision, IMRF, and paid time off.
Please submit a cover letter and resume to email@example.com.
The Skokie Park District has created a new year-round part-time position, Community Engagement Coordinator. Reporting to the Superintendent of Recreation, this position will be responsible for administering the District's fee assistance program. Duties also include working on community-wide initiatives including GO-Skokie and partnerships for programs and events with other community agencies. There are perks for joining our team that include a complimentary membership to our health Club, Fitness First, free golf, free pool pass and other facility usage benefits! This position will be eligible to participate in the District's retirement plan, IMRF.
Qualifications: We prefer an individual with a Bachelor's degree in Social Work, Parks and Recreation, Education or related field. Must be an adult, at least 21 years of age. At least two years of customer service experience is required. Prefer social work experience in a school setting. Experience with RecTrac registration software a plus but not required. Must possess excellent verbal and written communication skills along with strong organizational skills. Exceptional customer service skills is a must along with strong general office and technology skills. A bilingual individual is preferred.
Duties: The Community Engagement Coordinator is responsible for administering the District's fee assistance program. Assists patrons with the fee assistance application process and ensures that the necessary forms are included with the application materials. Reviews application materials and makes a recommendation of fee assistance eligibility based on established income guidelines as listed on the District's website. Also collaborates and works with the Niles Township Social Worker to help patrons that qualify receive fee assistance from this agency. Coordinates all DHS and other state funding. Tracks status of receivables due from DHS and applies payments received to the correct household.
Under the direction of the Superintendent of Recreation, engages and collaborates on the GO-Skokie initiative and partnerships for programs and events with other community agencies that may include M-NASR, Skokie Public Library, Skokie Chamber of Commerce, local school districts and Niles Township.
Other duties include administering picnic permits, coordinating the ACA (American Camping Association) for the District's summer camp program and accreditation process, serves as bus transportation coordinator for the summer camp program, assists with batch paperwork, assists with special events and performs other duties as assigned.
Hours: Approximately 20 to 30 hours per week, work hours are flexible and will include mostly daytime weekday hours along with the possibility of some evening and weekend work.
To apply: Complete online employment application and submit resume. Click on the link below to be directed to our website and online application.
The Skokie Park District is an equal opportunity employer.