JOB ANNOUNCEMENT: TRAINING AND SAFETY SUPERVISOR
The Arlington Heights Park District is seeking a full-time Training and Safety Supervisor to coordinate and implement training and safety programs in the District as well as support the operations and functions of the Human Resources office. Located in the third largest suburb in Cook County, IL, the Arlington Heights Park District serves a diverse population of over 78,000 residents by offering more than 3,200 programs annually at its 58 facilities and parks. Our talented team consists of 103 full-time and 60 year-round part-time employees, and seasonally we grow to over 1,100 seasonal employees.
ESSENTIAL JOB DUTIES • Conducts training needs analysis of all jobs to support the Park District training program • Arranges and coordinates the initial orientation period for new full-time staff • Identifies resources to assist the development and execution of the Park District training program • Conducts evaluations of the training to ensure standards and expected outcomes are met • Conducts district-wide orientation and trainings, as needed • Develops, implements and evaluates full-time, part-time and seasonal training with supervisory staff. • Develops in house training materials and handouts, as needed • Assists in the development and conducts training sessions for staff to ensure personnel-related laws and regulations and District procedures are followed • Assists in the development and presents training programs on human resources and benefit topics • Serves as the back-up for Supt of HR in his absence • Oversees new hire training on HR software including job application, time and attendance, employee evaluation, payroll and benefits enrollment. • Develops all forms and procedures appropriate to the training and safety needs of the Park District • Maintains all training and certification records • Develops, maintains, updates and presents the Park District Orientation Program to new staff • Coordinates the Park District Risk Management Agency’s (PDRMA) annual field evaluations and audits • Serves as a resource for Park District staff on training, safety and risk management questions and issues • Plans, schedules, and notifies staff of mandatory training programs (i.e. DDC, Right-to-Know) • Maintains District Automatic External Defibrillators (AED) in working condition with required supplies • Prepares annual budget projections and monitors revenue and expenses for applicable areas of responsibility • Collaborates closely with the superintendent of human resources of HR projects and educational/training programs • Establishes good working relationships with patrons, the community and the general public • Prepares and/or directs the preparation of board summaries, monthly reports, and periodic and special reports • Assists in the development and implementation of the department’s Comprehensive Plan • Safety Committee • Inspection forms, Waivers, Releases and other required documents handled in compliance with the Illinois Records Retention Act • Handles all liability responsibilities of the District including processing of Incident/Accident forms, Property Loss Reports, Vehicle Accident Reports and Worker’s Compensation claims. • Works with PDRMA staff on all litigation issues and represents the District in court for all local court cases. • Maintains all records of District claims and provides the information and documentation necessary for audit purposes • Maintains a file of employees eligible for mileage reimbursement and makes this information available to A/P as it is updated • Assists the Superintendent of Human Resources in performing essential job duties of that position • Maintains required departmental records • Attends work on a regular basis • Performs the job safely and in compliance with District policies, procedures, work and safety rules, and the employee handbook • Maintains a clean and organized work environment • Additional functions as assigned which may be considered essential
SECONDARY JOB DUTIES • Performs a variety of human resources functions in the absence of the superintendent of human resources • Assists in developing guidelines for the development of procedural manuals for all activities • Maintains an accurate inventory of training materials • Advises employees on the availability and cost effectiveness of outside training programs based on research and cost analysis comparisons • Assists supervisory staff in developing presentation and instructional skills • Works with the Parks and Planning Department to ensure that training is conducted that keeps the Park District in compliance with all federal and state health/safety guidelines • Reviews and updates the Safety Manual on an bi-annual basis • Prepares purchase orders to be approved by the Director of Finance and Personnel • Acts as a liaison with community groups and makes presentations as requested • Attends meetings and participates in IPRA, IAPD and local community agencies, associations and organizations • Attends professional conferences and workshops to promote knowledge in related areas of responsibility and for continuing education
REQUIRED KNOWLEDGE • Strong knowledge of the principles, practices and objectives of adult education and training and instructional design techniques • Good knowledge of DOL and OSHA regulations • Good knowledge of the principles, practices and objectives of park and recreation administration • Good knowledge of the principles of financial management • Strong knowledge of pertinent safety precautions and risk management procedures
REQUIRED COMPETENCIES • Ability to develop, plan and coordinate a diverse selection of staff development and training programs and to conduct training needs assessments and training evaluations • Ability to present trainings to diverse employee groups • Capacity to determine requirements and present solutions for a variety of safety related regulatory issues from local, state and federal agencies • Ability to cooperate with and interpret Park District philosophies in relation to governmental, public and private groups and agencies and to the general public • Ability to maintain positive and effective working relationships with other supervisors and subordinate employees • Ability to work harmoniously with fellow employees, patrons, community groups and other units of local government. • Ability to work independently in day-to-day operations with general direction of the Superintendent of Human Resources • Capacity to utilize effective time management skills and be able to work under the stress of multiple deadlines, requests from other departments and interruptions with accuracy • Ability to work in a team atmosphere, promoting positive work relationships with both internal and external customers • Ability to demonstrate leadership qualities to perform required work • Ability to communicate effectively with fellow staff and the public both orally and in writing • Capacity to be self-motivated and achieve goals with minimal supervision or direction • Ability to maintain self-control and composure in difficult situations • Ability to follow directions and communicate in English verbally and in writing and to read and understand materials printed in English • Capacity to utilize computer skills, including demonstrated proficiencies in word processing and basic spreadsheet and database applications • Capacity to proactively troubleshoot, problem solve and make sound judgments with respect to confidentiality • Ability to pass the Park District’s Defensive Driving training, in order to drive to various Park District locations
EDUCATION, EXPERIENCE AND TRAINING
• BA/BS in Human Resource Management, Adult Education, Training and Organizational Development, Safety/Risk Management or closely related field from an accredited college or university
• Minimum of two to three years of demonstrated success as an adult educator, trainer or safety/risk manager
• Or, any equivalent combination of education, experience and training • Valid Illinois Class “D” Driver’s License • CPR, AED and First Aid Certification within six month of employment; Instructor level preferred
HOURS • Monday through Friday, 40 hours a week, a combination of daytime, evening and weekend hours required on a weekly basis, with work hours designated by the Director of Finance and Personnel • Employee shall be on call as required • Employee is expected to be on duty whenever the need exists
HIRING RANGE: $60,000 to $75,000
TO APPLY: Qualified applicants should submit their resume, a cover letter, and three professional references by Friday, May 25, 2018 to Patricia D. Klawitter, Superintendent of Human Resources, Arlington Heights Park District, 410 N. Arlington Heights Road. Arlington Heights, IL 60004.