Job Title: Family Recreation Center (FRC) Facility Manager Classification: Full-time, Exempt Department: Recreation & Facilities
SUMMARY: The FRC Facility Manager is responsible for managing the operations of the Family Recreation Center and Central Park West. This includes the rental and maintenance operations of each facility.
SUPERVISORY: The Facility Manager reports to the Deputy Director. The FRC Facility Supervisor, Facility Coordinator, Custodial Staff and Theme Party Staff directly report to the Facility Manager.
ESSENTIAL JOB DUTIES: • Prepare board reports, administration reports and supporting documentation for board and/or committee meetings. • Communicate with the Deputy Director regularly on Park District matters. • Prepare and maintain financial control of the Family Recreation Center (FRC) and Central Park West (CPW) maintenance and facility repair budgets. • Supervise the preparation of the District’s cash receipts ensuring proper financial procedures are followed during the counting and balancing of daily cash, preparation of deposits and cash receipts reports. • Supervise the maintenance of the FRC and CPW physical conditions at a high degree of quality with attention to detail. • Inspect the FRC and CPW daily. Document any necessary facility, equipment or custodial repairs. Complete monthly inspection reports and follow through with repairs as needed. • Prepare and review annual performance appraisals for Facility Supervisor, Facility Coordinator, Custodial Staff, CPW Staff and Theme Party Staff. • Recruit and select the employment of Park District personnel reporting to this position. • Prepare payroll for all staff directly reporting to this position. • Directly supervise the Facility Supervisor, Facility Coordinator, Custodial Staff, CPW Staff and Theme Party Staff. • Manage the ordering and inventory of all janitorial supplies. • Manage the ordering and monitoring of vending and coffee bar supplies. Work with vendors to ensure price and quality of products are maximized. • Oversee all room rentals in the Family Recreation Center, Central Park West and gazebos. Complete bookings of all party rentals for the Park District. • Demonstrate exceptional customer service skills in all communications. • Work with Marketing and Promotions Manager to effectively market the Park District. • Function as the ADA Implementation Officer for the entire Park District. Responsible for implementation and tracking of the Park District’s ADA Transition Plan. • Develop and submit a seasonal brochure copy to the Marketing and Promotions Manager as necessary. • Work with IT Specialist to update and maintain the Park District web site. • Work with Deputy Director to communicate repair and development needs of the facilities for the planning of the District’s capital project schedule. • Work with the Deputy Director to ensure safety of staff and customers during construction of capital projects on the facilities. • Work with the Recreation staff to ensure the facilities are correctly prepared for programs and special events of the District. • Promote a quality loss control/safety program for the Park District. • Perform the job in a safe manner and in compliance with the District policies, procedures, work and safety rules and the employee handbook. • Perform any duties as assigned by the Executive Director or the Deputy Director.
MARGINAL FUNCTIONS: • Attend Park District meetings as necessary. • Conduct regular staff meetings and training. • Represent the Park District in various public forums. • Assist the Recreation Department with Special Event programs. • Attend conferences and workshops to expand knowledge in related areas of responsibility. • Establish and maintain relationships with other agencies, business organizations, and community groups.
PSYCHOLOGICAL REQUIREMENTS: • Ability to work independently in day-to-day operations. • Ability to work in a team atmosphere. • Ability to utilize computer skills, including proficiencies in word processing and basic spreadsheet applications. • Ability to work effectively in a climate of political assertiveness and interaction, requiring timely administrative responsiveness and flexibility. • Must be able to function effectively in a fast-paced environment. • Must be able to deal with people under stressful and demanding situations. • Ability to maintain positive and effective working relationships with department heads, supervisors and other staff members.
PHYSICAL REQUIREMENTS: • General work area is indoors, in a smoke-free environment, with controlled temperature and fluorescent lighting. • Perform tasks that require walking, bending, stooping, standing, kneeling, climbing, reaching and sitting. • Drive motorized vehicle to travel to different locations. • Perform lifting tasks up to 25 pounds.
HOURS: The FRC Facility Manager is a full-time position working a minimum of 40 hours per week. The scheduled work hours for this position are Monday - Friday, 8:30 AM to 5:00 PM, including a half hour unpaid lunch. This position may require early morning, night and weekend work, and the work hours will need to be adjusted accordingly. Reviewed 5/11/18
EDUCATION, EXPERIENCE AND TRAINING: Bachelor’s degree from an accredited university in Facility Management or closely related field or equivalent work experience in facility management. A minimum of 4 years of experience in facility management preferred. Experience in the development of an annual budget and payroll administration preferred. A valid Illinois State Driver's License is required. Ability to become a Certified Park and Recreation Professional by passing the CPRP exam. CPR/AED certification is required and training will be provided by the Park District. The Oak Brook Park District is an Equal Opportunity Employer.
BENEFITS: In addition to the salary, the Oak Brook Park District offers a comprehensive benefit package including participation in the employer sponsored health and life insurance plans; paid holidays, vacation and sick days; professional development reimbursement; membership in professional organizations including NRPA, IAPD, and IPRA; membership in the District’s Fitness, Aquatic and Tennis Centers; recreational program discounts; non-elective participation in the Illinois Municipal Retirement Fund (IMRF); and elective participation in a 457 retirement fund.