Description: Under the Supervision of the Executive Director, the Administrative Assistant is responsible for the operation of the administrative building office, assisting the Park District Team on systems, procedures and policy, performing general office functions, and oversees the rental process of specific park district facilities.
Qualifications: ● High school diploma, college coursework preferred ● Proficient in cash handling procedures ● Proficient in computer operations ● Experienced in registration software, preferably MaxGalaxy ● Possess clerical and organizational skills ● Ability to maintain positive and effective working relationships with other employees ● Must be able to make independent decisions and manage multiple tasks simultaneously ● Must have great problem solving, analytical, organizational, flexible, interpersonal and written and verbal communication skills.
● Responsible for providing a full range of administrative support to the Park District team by implementing systems, procedures, and policies and monitoring team projects.
● Perform administrative office tasks including answering phones, processing registrations, and other general office functions. ● Assist in entering and processing accounts payable, and filing related paperwork. ● Assist in preparing/reconciling deposits, delivering to the bank, and filing related paperwork. ● Assist in preparing and processing monthly EFT/ACH billings. ● Assist in organizing and maintaining the business department’s filing system. ● Maintain a high quality service oriented environment at all times. ● Address customer requests or complaints as needed. ● Oversee the rental process of specific park district facilities including but not limited to staffing, setup / take down. ● Work closely with other departments on projects that may be required or assigned. ● Responsible for processing mail.
Position is an exempt, full-time year-round salary position. District offers a benefit package which includes medical, dental, IMRF pension, vacation, holiday and sick time. Position may include evenings, weekends and holidays.
To Apply: Email your resume to Jackie Iovinelli, firstname.lastname@example.org