Recreation Supervisor Public Relations and Website/Social Media
Job Description Under the supervision of the Deputy Director of Recreation, the Recreation Supervisor is responsible for districtwide community and media relations as well as the coordination and evaluation of specific recreational programs. The Recreation Supervisor is also responsible for the strategic planning and marketing of the program catalog, program and event publications, various press materials and releases. The Recreation Supervisor will provide assistance to the Deputy Director of Recreation at special events or in designated matters, and provide direction and assistance to the program support staff to ensure these programs are run effectively and efficiently in order to aid the Director of Recreation to successfully reach the goals and objectives of the Recreation Department.
Qualifications Must be able to uphold and enforce Park District Policies and Procedures, be able to provide work direction and supervision and have a comprehensive understanding of inventory control and budgeting. Bachelor’s Degree in Recreation or related field or 5 years’ experience in recreation is required. Possess or working toward CPRP certification and able to maintain professional development credits to meet national requirements. Illustrate a general knowledge of computer systems and be proficient in registration software. This position also requires CPR, AED and First Aid certification.
This person’s duties shall include, but not be limited to:
1. Public Relations: Represents the Park District at community events and assists with the coordination of public events involving the Park District Responsible for creating and/or developing, organizing and coordinating the publication and distribution of the seasonal program catalogs and other District publications Responsible for the development of news releases, presentations, articles, advertisements, as well as story submissions to the local news media Responsible for coordinating, submitting and reporting of recreational and programming grants Responsible for promotion, solicitation, development, implementation and generation of sponsorship revenue for the seasonal program catalog’s advertising programs Responsible for the promotion, solicitation, development, implementation and generation of sponsorship revenue for the District and Park District’s annual event Coordinates and maintains inventory of signage for District’s annual event Responsible for research, design, acquiring and maintenance of Park District promotional giveaways, exhibit materials and equipment Responsible for ordering Park District branding materials including letterhead, envelopes, business cards and professional name badges for full-time staff Responsible for District social media and website maintenance Responsible for designing and distribution of community event posters Responsible for generation of program sponsorship revenue
2. Registration System: Program maintenance; ensures information is current and accurate Responsible for initiating refunds, credits and transfers pertaining to designated programs
3. Assistant: To the Deputy Director of Recreation for training, special projects and general office support
4. Liaison: Serves as the intercommunication liaison for the New Lenox Friends of the Parks Foundation Board, including the coordination of membership drives, fundraising efforts, coordinating monthly meeting agendas, meeting minutes and Board Packet preparation, as they relate to the New Lenox Community Park District’s mission statement
Serves as an information/communication liaison for Community Organizations and Local Government Agencies
5. Budget: Forecasts, monitors and stays within strict budget guidelines for specific line items 6. Staff Supervision/Training: Interviews, hires and supervises recreation leaders and support staff for designated programs Provides appropriate training for recreation leaders and support staff for designated programs 7. Payroll: Oversees and approves bi-weekly payroll for recreation staff 8. Monthly Reporting: End of month reports Assists the Director of Recreation with information for Board Reports 9. Other Duties: Clerical support as needed Secondary Responsibilities 1. Back-up functions to the Deputy Director of Recreation 2. Back-up functions to other Recreation Supervisor(s)
DESCRIPTION The Recreation Intern is a temporary position that reports to the Director of Parks and Recreation. The Recreation Intern will be exposed to a broad range of Recreation Management concepts, situations, and experiences meant to provide additional training and educational experience to college students who wish to find a position in the field of Recreation (or similar) field upon the completion of their undergraduate or graduate degree. Being selected as a Recreation Intern does not guarantee employment with Pontiac Parks and Recreation upon completion. Recreation Interns should be available to work consistent with the hours prescribed by their college or university program which may include evenings and /or weekends.
QUALIFICATIONS • Education: Must be a student in good academic standing currently enrolled in, or have recently completed, a college undergraduate or graduate degree. Preference is given to students majoring in the field of Recreation Management (or a related field). • Skills: Must be able to take direction and assist in planning, leading, managing, troubleshooting and evaluating recreational events, programs and facilities. Must be comfortable in front of large crowds of people, and comfortable leading activities. Must work well with people of all ages, especially children. Must be able to use basic reading, writing, and computer skills to learn, understand, and apply Park District policies and procedures. • Certifications: Valid Driver’s License, First-Aid, CPR, and AED certification (or ability to obtain one within first 2 weeks of hire – training provided) • Competencies: Candidates must demonstrate through a personal interview and reference check that they are able to work with people of all ages, especially children, and possess a basic knowledge of the Recreation Industry such that they can understand the tasks they will be provided.
ESSENTIAL DUTIES AND RESPONSIBILITIES The ideal Recreation Intern should be motivated with strong multi-tasking skills, great attention to detail and strong interpersonal communication skills. Under the supervision of the Director of Parks and Recreation and experienced Parks and Recreation staff, Recreation Interns will have the opportunity to expand their education by learning how recreation facilities, programs, and events operate, understanding the roles of the Parks and Recreation staff, and becoming familiar with safety standards and procedures. Pontiac Parks and Recreation is introducing a new Summer Day Camp. The Recreation Intern will be leading, the one week per month, Summer Day Camp. Recreation Interns will also be asked to “shadow” and assist Parks and Recreation staff with certain tasks and functions which include, but are not limited to, performing various administrative functions to support Parks and Recreation programs; attending and observing meetings; performing research and writing assignments; and assisting Parks and Recreation staff with the development of assigned projects.
PHYSICAL DEMANDS • Movement of supplies and equipment is necessary, generally up to 50 lbs. Bending, twisting and kneeling may be necessary in support of the programming areas. • Work performed will be at indoor and outdoor environments so exposure to the sun, light rain, wind, and other weather factors who should be expected as well as exposure to extreme temperatures while working outdoors.
SALARY This is a paid internship. The current pay is $12.00 per hour.
GENERAL STATEMENT OF POLICIES, SAFETY, ETC. It is expected that all Pontiac Parks and Recreation Staff comply with the policies and procedures as set forth by the Pontiac City Council. Resources that outline these policies and procedures include the Personnel Policy Manual and Safety Manual, other written or verbal procedures as provided by your supervisor. As all situations cannot be documented even in manuals such as these, it is further expected that your actions as an employee are always performed with safety in mind, respect of your fellow staff and customers in mind, and at the direction of your supervisor. It is expected that all staff learn and understand these policies and procedures.
HOW TO APPLY Interested applicants should submit a cover letter and resume along with references by email to Taylor Baxter, Director of Parks and Recreation. His email is email@example.com.