Village of Savoy, Parks and Recreation Director
The Village of Savoy, Illinois (population 8,607) is looking for a transformative leader with the ability to effectively manage change; deliver high-quality parks and recreation services; focus on fiscal stewardship; communicate clearly; and attract, develop, and empower talented employees that are dedicated to serving the residents. The Director must be a strong, collaborative leader; able to combine vision, creativity, and innovation in the oversight and development of the Parks and Recreation Department, its programs, and its facilities.
This is a salaried full-time exempt position that reports to the Village Administrator. The Director leads a team of 15 full-time and part-time employees and oversees an operating budget of approximately $500,000. The Director manages, supervises, and directs all aspects of operations, maintenance, programs, events, and activities of the Parks and Recreation Department. The Director also performs long-range planning, assists in developing the department’s budget, and collaborates with the Public Works Director on park master planning and capital needs.
The next Director must take the lead to assess the programmatic, personnel, and financial needs of the Department; have the ability to address and overcome operational issues; and lead the department as the Village transitions from COVID-19 restrictions to normal operations.
The Director must possess well developed verbal and written communication skills with a record of success in developing collaborative relationships with elected officials, community organizations, and Village staff. The Director will be expected to continuously demonstrate the interpersonal skills and judgment to create trust, deliver results, and influence a positive inclusive culture.
• Bachelor’s degree in Parks and Recreation, Business Administration, Public Administration, or a closely related field. • Five (5) years of progressively responsible experience in a Parks and Recreation organization of similar size or larger including three (3) years of supervisory experience in this field. • Certification as a Park and Recreation Professional through the National Recreation and Park Association. • Must be bondable. • Must obtain, then maintain, CPR and First Aid Certification within 60 days of hiring. • Must possess and maintain a valid Illinois Driver’s License.
• Master’s Degree in Parks and Recreation, Business Administration, Public Administration, or a closely related field. • Ten (10) years of progressively responsible experience in a Parks and Recreation organization of similar size or larger including five (5) years of supervisory experience in this field. • Certification as a Park and Recreation Executive through the National Recreation and Park Association.
Compensation and Benefit Package
This position offers a salary with an expected hiring range of $65,000 – $80,000 depending on qualifications and experience. Additionally, the Village offers a comprehensive benefit package that includes paid vacation, sick leave, holiday pay, health coverage, and a pension plan through the Illinois Municipal Retirement Fund (IMRF).
How to Apply
To apply, submit by email a resume, cover letter, and five professional references to Christopher Walton, Village Administrator. Email: firstname.lastname@example.org.
Position is open until filled. First review of applications is April 26, 2020.
In order to deliver quality programs and services to the public, the Swim Pro/Head Coach plans, organizes, coordinates, and administers the overall comprehensive year round swim team for citizens. The Swim Pro/Head Coach/Head Coach receives supervision from the Aquatics Manager and is responsible for having knowledge of coaching, mentoring, and training techniques related to swim teams. Other duties include: organizing competitive matches, recruiting and assigning volunteers for matches and the booster clubs, developing skills of athletes, checking water chemistry, assisting with swim lesson trainings, supervising and evaluating performance, managing the summer Nadiators Swim Team, and taking corrective action for all programs as necessary. The Swim Pro/Head Coach/Head Coach may also perform cash handling procedures, such as collecting fees for programs, services, or commodities and maintaining related records.
DUTIES: Supervision - Supervision of all assistant swim coaches. - Supervision of the (Year Round) UPD Tiger Shark Swim Team. - Supervision of the (summer) Nadiators Swim Team. - Observes programs; identifies problems and initiates solutions. - Communicates with the Aquatics Manager on a daily basis. - Hiring, supervising, training, evaluating, and discipline of coaching staff. - Completes incident/accident reports and follows up with processes. - Performs other duties as assigned.
Planning and Equipment Management - Plans seasons, conducts practices for, and attends both regular season and championship meets for the UPD Tiger Shark Swim Team program. - Create, implement, coordinate, and manage Pre-Team for UPD Tiger Shark Swim Team. - Creates educational opportunities for parents and swimmers such as clinics, presentations, and meetings. - Coordinate training program for Nadiator Swim Team. - Plans and executes UPD Tiger Shark Swim Team program. - Seeks to increase UPD Tiger Shark Swim Team program participation through consistent improvements of the program. - Assures compliance with rules, standards, and guidelines set forth by USA Swimming and that all aquatic safety procedures are followed. - Prepares goals and objectives for programs and personal tasks. - Keeps accurate records of current inventory levels and order supplies and equipment as needed. - Keeps informed of program participants’ experiences and takes initiative to meet the needs of program participants by collaborating with Champaign-Urbana Special Recreation. - Develops Program Guide information. - Conducts program surveys and seasonal evaluations for programs. - Assists with other events outside of aquatics programs. - Maintains distinct records for UPD Tiger Shark Swim Team program and Nadiators Swim Team. - Prepares and maintains equipment for use in aquatic programs and facilities. - Manages equipment for appropriate, safe, and timely use/supply. - Demonstrates knowledge of applicable safety practices and procedures, with ability to take proper precautions and assure safety of self, co-workers, volunteers and general public. - Demonstrates ability to plan, schedule, and organize work independently with little direct supervision or/and with diverse group of individuals and organizations. - Demonstrates organizational skills. - Maintains ability to work a flexible schedule. - Performs other duties as assigned.
Public Relations - Promotes and maintains club recognition and excellence opportunities within USA Swimming. - Maintains high degree of community involvement. - Demonstrates professionalism to all employees and customers. - Represents the Urbana Park District in a professional, positive, and appropriate manner. - Dresses appropriately for the job, giving the public a good first impression of the department. - Writes all seasonal brochure copies. - Answers phone calls in a professional manner or directs the general public to appropriate parties. - Demonstrates understanding and importance of customer orientation with participants and community members. - Performs other duties as assigned.3
Finance - Develop, monitor, and maintain guidelines of program budget to meet fiscal goals and objectives to be evaluated annually with a multi-year vision of the program in mind for the UPD Tiger Shark Swim Team, Nadiators Swim Team, Pre-Team, and all other related programs under the supervision of the Aquatics Manager. - Works within budgetary constraints of a program budget. - Collects and updates timesheets and prepares biweekly payroll for coaching staff. - Assists with the preparation of financial updates of program areas. - Exercises a good and ethical judgment in the use of Purchase Card to support efficiency and effectiveness of job-related activities and fills out reports of its use as necessary. - Performs other duties as assigned.
Communication - Conducts and attends team and staff meetings, trainings and workshops as required. - Maintain the TSST swim team website. - Communicates with the Urbana Park District Staff, swim team, coaches, parents, volunteers, and community to inform of practices, meets, and other swimming related events. - Responds to all agency, parent, and community inquiries and complaints in a timely manner. - Solves problems in a timely manner; informs supervisor(s) of problems with facilities or equipment. - Demonstrates proficiency in written and oral communication. - Responds in a timely manner to all correspondence, inquiries, complaints, and suggestions. - Represents the department at various meetings as assigned. - Prepares written reports. - Maintains files and operating records. - Performs other duties as assigned.
QUALIFICATIONS: - 4 year college degree (or equivalent) is required. - At least 5 years’ of coaching experience. - Competitive Swimming Experience for a minimum of 4 years required. - Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. - Knowledge of non-English languages is a plus. - Must have all USA Swimming requirements as a head coach. - Knowledge of all swimming rules and regulations. - Valid State of Illinois driver’s license required.4 - Certification in First Aid/CPR/AED or have ability to complete within six (6) months of hiring is required.
Job Description Under the supervision of the Deputy Director of Recreation, the Recreation Supervisor is responsible for district-wide community and media relations as well as the coordination and evaluation of specific recreational programs. The Recreation Supervisor is also responsible for the strategic planning and marketing of the program catalog, program and event publications, various press materials and releases. The Recreation Supervisor will provide assistance to the Deputy Director of Recreation at special events or in designated matters, and provide direction and assistance to the program support staff to ensure these programs are run effectively and efficiently in order to aid the Director of Recreation to successfully reach the goals and objectives of the Recreation Department.
Qualifications Must be able to uphold and enforce Park District Policies and Procedures, be able to provide work direction and supervision and have a comprehensive understanding of inventory control and budgeting. Bachelor’s Degree in Recreation or related field or 5 years’ experience in recreation is required. Possess or working toward CPRP certification and able to maintain professional development credits to meet national requirements. Illustrate a general knowledge of computer systems and be proficient in registration software. This position also requires CPR, AED and First Aid certification.
Primary Responsibilities This person’s duties shall include, but not be limited to:
Public Relations: Represents the Park District at community events and assists with the coordination of public events involving the Park District Responsible for creating and/or developing, organizing and coordinating the publication and distribution of the seasonal program catalogs and other District publications Responsible for the development of news releases, presentations, articles, advertisements, as well as story submissions to the local news media Responsible for coordinating, submitting and reporting of recreational and programming grants Responsible for promotion, solicitation, development, implementation and generation of sponsorship revenue for the seasonal program catalog’s advertising programs Responsible for the promotion, solicitation, development, implementation and generation of sponsorship revenue for the District and Park District’s annual event Coordinates and maintains inventory of signage for District’s annual event Responsible for research, design, acquiring and maintenance of Park District promotional giveaways, exhibit materials and equipment Responsible for ordering Park District branding materials including letterhead, envelopes, business cards and professional name badges for full-time staff Responsible for District social media and website maintenance Responsible for designing and distribution of community event posters Responsible for generation of program sponsorship revenue
Registration System: Program maintenance; ensures information is current and accurate Responsible for initiating refunds, credits and transfers pertaining to designated programs
Assistant: To the Deputy Director of Recreation for training, special projects and general office support
Liaison: Serves as the intercommunication liaison for the New Lenox Friends of the Parks Foundation Board, including the coordination of membership drives, fundraising efforts, coordinating monthly meeting agendas, meeting minutes and Board Packet preparation, as they relate to the New Lenox Community Park District’s mission statement Serves as an information/communication liaison for Community Organizations and Local Government Agencies
Budget: Forecasts, monitors and stays within strict budget guidelines for specific line items
Staff Supervision/Training: Interviews, hires and supervises recreation leaders and support staff for designated programs Provides appropriate training for recreation leaders and support staff for designated programs
Payroll: Oversees and approves bi-weekly payroll for recreation staff
Monthly Reporting: End of month reports Assists the Director of Recreation with information for Board Reports
Other Duties: Clerical support as needed