The Director of Operations will oversee the Parks Division and assist the Executive Director with planning, construction, and maintenance of park facilities and grounds (excluding the operation of the Airport) and for the performance of the Parks Division staff.
DUTIES AND RESPONSIBILITIES
ESSENTIAL FUNCTIONS • Develop and prepare the annual Parks Division budget and make financial forecasts as requested by the Executive Director and/or CFO. • Develop long-term and short-term capital budget recommendations for parks and District facilities. • Provide direct supervision of maintenance superintendents and evaluate the performance of superintendents on a yearly basis and recommend changes in assignments based on the evaluations. • Maintain personnel work records and oversee the hiring and supervising of Parks Division employees and seasonal employees. • Shall plan, develop, and prepare local and federal grant applications. • Establish long range and short range goals for the Parks Division. • Shall directly oversee the maintenance operations of the all parks, vehicles, equipment, and facilities. • Submit bid specifications for equipment, materials, and projects. • Shall oversee purchasing materials for the Parks Division that are not required to be purchased by bids. • Shall routinely inspect park facilities and grounds and schedule rehabilitative or corrective action. • Shall solicit and work with volunteers to aid the District in various parts of the Parks Division. • Hold monthly staff meetings with maintenance superintendents. • Maintain records of Park Operations and equipment. • Directly oversee and enforce housing policies. • Deal with the public in a positive manner in which to enhance the public's image of the Decatur Park District. • Maintain a working knowledge of all general and safety rules. • Instill in each department head, a clear understanding of their duties and responsibilities in the areas of loss control and safety. • Enforce the accident investigation policy and procedures to ensure that sufficient data is being gathered for review. • Assist the Executive Director in any other assigned duties. • Serve as a designated representative of the District responsible for Americans with Disabilities compliance. • Makes certain progress is made each year on completing items in the District’s ADA Transition Plan and is responsible for annually updating records and prioritizing future work to be done. • Work with architects and engineers in developing plans, making recommendations and follow through to completion capital projects of the Decatur Park District. • Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES Manages five supervisors (West Side Parks Superintendents, East Side Parks Superintendents, Fleet Superintendent, Horticulture Superintendent, and the Construction and Trades Superintendent), who supervise a total of 40 part-time/seasonal employees. Is responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
PERFORMANCE STANDARDS/JOB EXPECTATIONS
EDUCATION, EXPERIENCE AND TRAINING
• BA/BS degree and four to ten years related experience and/or training; or equivalent combination of education and experience; in Park Administration, Business Management, Public Administration, Engineering, Architecture or closely related field.
• Minimum of four years experience and/or training; or equivalent combination of education and experience.
• CPRP desirable.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. • Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS Certified Leisure Professional designation preferred
HOURS • Monday through Sunday, minimum of 40 hours a week, with work hours designated by the Executive Director • Night, weekend and holiday scheduling may be required • Employee is considered to be on duty whenever the need exists • Occasional evening and weekend hours and being on call is required as needed
PHYSICAL AND ENVIRONMENTAL CONSIDERATIONS
Sitting – regularly Walking – frequently Strength – frequently (10 lbs.) Occasionally - (up to 25 lbs.) Climbing – occasionally Balancing – occasionally Stooping – occasionally Kneeling – occasionally Crouching – occasionally Crawling – occasionally Reaching – frequently Handling – frequently Finger Movement – frequently Feeling - frequently
• General work area is indoors, in a smoke-free environment with controlled temperature and fluorescent lighting • Occasional exposure to natural and potentially extreme weather conditions while supervising employees or attending job related activities at locations away from the office • Exposure to noise distractions from employees or equipment operation in adjacent work areas • Infrequent exposure to cleaning materials and office supplies (e.g., copier toner) • Exposure to chronic infectious disease while performing routine first aid or emergency procedures • Protective clothing and equipment is required as it pertains to the particular job duty: • Microshield • Latex gloves
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Decatur Park District is an Equal Opportunity Employer.