Responsible for accounts payable, payroll processing, cash receipts and accounts receivable functions, as well as providing other accounting and administrative assistance to the Superintendent of Finance and Technology and the District as needed. This is a part time position, typically working 24 hours per week Monday-Friday. Hours and days are based on District financial processing schedules and will be designated by the Superintendent of Finance and Technology. Salary based on qualifications.
Position Duties and Responsibilities:
Prepare and process all monthly accounts payable through financial software system, including preparation of payables listing for monthly Board Report. Process credit card statements and all electronic payments. Maintain District vendor list, assist with 1099 issuance and answer all vendor inquiries. Assist with general ledger coding of expenses. Maintain District vendor contracts and W-9 forms.
Process bi-weekly payroll through Paychex system. Prepare all payroll journal entries and process all electronic payments and reporting. Responsible for all necessary payroll reporting throughout the year.
Prepare daily cash deposits and maintain daily cash reporting log. Assist with monthly Fitness EFT program processing and non-payment resolution. Process all invoicing for the District and manage records, collection and reporting of all accounts receivables. Provide assistance during the annual audit process. Perform other duties as assigned.
Qualifications: Associates degree with major coursework in Accounting, business or related field with a minimum of three years of comparable work experience, or an equivalent combination of education and experience. Ability to operate all necessary office equipment, proficiency with Microsoft Word and Excel, attention to detail, solid organizational skills and problem solving capabilities, ability to work independently in an efficient and accurate manner and the ability to prepare and maintain confidential records and reports. Experience with Paychex, RecTrac and/or BS&A financial software is desired.
To apply or for more information, log onto www.warrenvilleparks.org, select the "Employment" from the drop down box of the "About Us" tab.
The Macon County Conservation District seeks Executive Director Contact Name: Casey Wichmann Contact Email: firstname.lastname@example.org Contact Phone: 217.523.4554 Closing Date: August 23, 2019 Salary: $97,000 - $107,000. Salary and benefits are commensurate with experience and will be negotiated with the Board of Trustees Job Title: Executive Director The Board of Trustees at the Macon County Conservation District is seeking to employ an Executive Director with the following qualifications, characteristics and traits:
• A bachelor’s degree in park and recreation administration or related field. A master’s degree is preferred. • At least five to seven years of administrative experience in the park and recreation field. Experience as a director preferred. • Certification as a Park and Recreation Professional preferred. • Must reside in the community, preferred. • Possess an understanding of sustainability principles and management of natural resources and the eco-system. • Excellent oral and written communication skills and excellent time-management and priority-setting skills. • Ability to plan, establish and evaluate a vision for the agency. • Strong personnel management skills, including the ability to assign personnel and delegate responsibilities with assurance and accountability. • Ability to understand concepts of shared leadership and allowing participation by others to share in the leadership of the organization. • Ability to enhance broad public understanding and support for the agency’s services and future needs. • Demonstrated skills in seeking outside funding for the agency. • Preferred management style that is collaborative and emphasizes team management. • Demonstrated success in administration and budget management. Must have experience in the creation of a sound fiscal program including: capital projects, budgeting, forecasting, development of projects through the referendum process, and other alternative funding sources; e.g. foundations/federal/state grants and enterprise operations. • A person of great integrity, honesty, self-confidence and charisma.
Application Procedure The Board of Trustees of the Macon County Conservation District invites applications for the position of Executive Director. The Board is interested in the selected Executive Director to begin employment at the district tentatively by October 14, 2019. The Macon County Conservation District is an equal opportunity employer.
Applications should be marked Personal and Confidential. All applicant packets must be received by August 23, 2019 and must contain the information below in order to meet the Board consideration. All documents (other than education credentials) must have a left margin of 1.5 inches. Each numbered item below needs to be on a separate page. Please do not bind or staple.
1) Formal letter of application indicating reasons you desire to be a candidate. 2) Current resume needs to include, but not be limited to, employment history, duties, number of employees supervised and budget amount managed. 3) Complete list of accomplishments/completed projects. 4) Provide at least 3 CURRENT (dated) letters of recommendation. These written references ideally should include a balance of former employers, employees and board members. 5) You must also supply 3-6 PROFESSIONAL references with complete names, addresses and phone numbers. These references need to be different from those providing letters of recommendation and will be contacted by the Illinois Association of Park Districts upon receipt. 6) Typewritten responses to the following management questions. Please limit your responses to one page per question. a. Describe your management style. b. State and discuss your philosophy of parks and recreation. c. What issues do you consider to be critically important to the park and recreation field today? d. If given the opportunity, how will you attempt to resolve these issues? e. If you were chosen for the position, what steps would you take as the district’s new leader in your first 120 days? 7) Complete set of up-to-date credentials which include legal proof verifying educational degrees. Transcript or copy of degree is acceptable. 8) Written permission to contact past employers and written permission to have a criminal background check.
Mail Applications to: Screening Committee – Macon County Conservation District Illinois Association of Park Districts 211 East Monroe Street Springfield, IL 62701-1186 Email applications to: email@example.com Questions: Call 217-523-4554 or email firstname.lastname@example.org