Human Resources and Risk Manager
Department: Administration Position Title: Human Resources and Risk Manager Reporting Authority: Director of Finance and Administration Classification: Exempt – Non-Union
Position Summary The Human Resource and Risk Manager is responsible for all human resource related functions including compensation and benefits, training, payroll, safety programs, human resource planning, employee morale, hiring assistance, statistical analysis, as well as general safety and risk management concerns relating to all agency operations, functions, grounds, employees, and facilities. This position is responsible for the formulation, implementation and monitoring of procedural policies as they relate to human resources, loss prevention, insurance issues, safety, accident investigation, and claims.
Essential Job Functions - Human Resources • Maintains organization staff by establishing a recruiting and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes. • Trains new employees in policies and procedures by establishing and conducting orientation and training programs. • Create, implement and oversee the conduction of annual job evaluations. • Ensures planning, monitoring, and appraisal of employee work performance by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors. • Supervise and manage employee benefits programs and inform employees of benefits. • Recommend changes in benefit programs to Director of Finance and Administration; design and conduct educational programs on benefit programs. • Consult with District’s labor and relations council to insure implementation and management of Human Resource functions are in compliance with Federal and State laws and the two collective bargaining agreements. • Prepare, update, and recommend human resource policies and procedures. • Designs and conducts annual evaluation of Park District’s current staffing program; develops and recommends goals necessary to correct any underutilization of minority or protected class individuals; Conduct ongoing and continuing conferences, seminars, training programs, and educational informational sessions for Park District staff to increase awareness of and to secure compliance with changing state and federal laws and regulations relevant to nondiscriminatory policies.
Essential Job Functions – Risk Management
• Analyzes, identifies and evaluates risks to the District, which could result in loss or financial exposure.
• Review all insurance policies, existing and proposed, and negotiates all liability/risk insurance programs for the District.
• Physically surveys buildings, equipment, and grounds for regulatory compliance in order to optimize coverage and minimize risk.
• Develops programs and management processes to deal with identified risks, including compliance with all related and required reports and records.
• Maintains records and files relating to safety and risk management.
• Develop and administer a comprehensive Safety Program for the district, formulating and recommending policies and regulations to maximize safe practices and conditions.
• Develops and maintains cooperative relationships with other public agencies in regards to safety issues.
• Establish and monitor processes designed to assure safety in the workplace such as safety manuals, training programs, safety committee, reporting and tracking programs.
• Develops emergency response procedures and emergency evacuation plans for facilities and programs.
• Perform safety orientation and training programs for new employees.
• Establishes safety related goals and objectives.
• Develops long range capital safety related improvement recommendations.
• Participates in the investigation of accidents and injuries and develops written documentation to assist in a defense of legal actions.
• Investigate and review accidents and safety incidents in order to analyze and modify practice and compliance. • Processes pertinent paperwork concerning insurance claims. • Prepares and monitors safety related budgets. • Recommends and purchases safety related equipment, supplies, and materials. • Assists management in the enforcement of safety rules and regulations. • Ensures compliance with all federal, state and local laws and regulations related to safety and insurance.
Supervisory Responsibilities • Supervise and manage one direct report (Payroll & Benefits Coordinator).
Relevant Required Education and Experience • Bachelor’s Degree or higher level degree and minimum of two years of experience as human resource manager, public risk manager. Experience managing occupational safety is necessary. • Must be able to analyze, interpret and apply federal and state laws, and collective bargaining agreements. • Must be able to collaborate, coordinate, and communicate effectively with departmental entities both internal and external.
Specific Cognitive Requirements • Excellent written and oral communication skills, including ability to write reports, business correspondence, and procedure manuals. • Ability to effectively present information and respond to questions from managers, customers, and the general public. • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. • Ability to evaluate and supervise staff and advise other managers as needed. • Ability to lead educational programs both onsite and offsite as needed.
Environmental Requirements • Ability to perform responsibilities indoors and outdoors. • Ability to perform duties in various lighting, temperature and weather conditions.
General Requirements for employment • Must successfully pass a background check • Must submit to and successfully pass a pre-employment drug screening • Must have basic proficiency of Microsoft Office© Suite. • Must possess valid Illinois Driver’s License. • Must possess professional phone skills and work well with the public. • Must present a neat and professional appearance. • Responsible to follow policies and procedures outlined in Springfield Park District employee manual. • Must live in Sangamon County, Illinois. Sangamon County residency is required within the first 6 months of acceptance of a position with the Springfield Park District.
The Springfield Park District is committed to the provisions of Equal Employment Opportunities and Affirmative Action to its applicants regardless of race, color, religion, ancestry, age sex, marital or veterans’ status, national origin, disability or any other legally protected status.
DESCRIPTION The Recreation Intern is a temporary position that reports to the Director of Parks and Recreation. The Recreation Intern will be exposed to a broad range of Recreation Management concepts, situations, and experiences meant to provide additional training and educational experience to college students who wish to find a position in the field of Recreation (or similar) field upon the completion of their undergraduate or graduate degree. Being selected as a Recreation Intern does not guarantee employment with Pontiac Parks and Recreation upon completion. Recreation Interns should be available to work consistent with the hours prescribed by their college or university program which may include evenings and /or weekends.
QUALIFICATIONS • Education: Must be a student in good academic standing currently enrolled in, or have recently completed, a college undergraduate or graduate degree. Preference is given to students majoring in the field of Recreation Management (or a related field). • Skills: Must be able to take direction and assist in planning, leading, managing, troubleshooting and evaluating recreational events, programs and facilities. Must be comfortable in front of large crowds of people, and comfortable leading activities. Must work well with people of all ages, especially children. Must be able to use basic reading, writing, and computer skills to learn, understand, and apply Parks and Recreation Department policies and procedures. • Certifications: Valid Driver’s License, First-Aid, CPR, and AED certification (or ability to obtain one within first 2 weeks of hire – training provided) • Competencies: Candidates must demonstrate through a personal interview and reference check that they are able to work with people of all ages, especially children, and possess a basic knowledge of the Recreation Industry such that they can understand the tasks they will be provided.
ESSENTIAL DUTIES AND RESPONSIBILITIES The ideal Recreation Intern should be motivated with strong multi-tasking skills, great attention to detail and strong interpersonal communication skills. Under the supervision of the Director of Parks and Recreation and experienced Parks and Recreation staff, Recreation Interns will have the opportunity to expand their education by learning how recreation facilities, programs, and events operate, understanding the roles of the Parks and Recreation staff, and becoming familiar with safety standards and procedures. Pontiac Parks and Recreation is once again hosting our Summer Day Camp. The Recreation Intern will be leading, the one week per month, Summer Day Camp. Recreation Interns will also be asked to “shadow” and assist Parks and Recreation staff with certain tasks and functions which include, but are not limited to, performing various administrative functions to support Parks and Recreation programs; attending and observing meetings; performing research and writing assignments; and assisting Parks and Recreation staff with the development of assigned projects.
PHYSICAL DEMANDS • Movement of supplies and equipment is necessary, generally up to 50 lbs. Bending, twisting and kneeling may be necessary in support of the programming areas. • Work performed will be at indoor and outdoor environments so exposure to the sun, light rain, wind, and other weather factors who should be expected as well as exposure to extreme temperatures while working outdoors.
GENERAL STATEMENT OF POLICIES, SAFETY, ETC. It is expected that all Pontiac Parks and Recreation Staff comply with the policies and procedures as set forth by the Pontiac City Council. Resources that outline these policies and procedures include the Personnel Policy Manual and Safety Manual, other written or verbal procedures as provided by your supervisor. As all situations cannot be documented even in manuals such as these, it is further expected that your actions as an employee are always performed with safety in mind, respect of your fellow staff and customers in mind, and at the direction of your supervisor. It is expected that all staff learn and understand these policies and procedures.
HOW TO APPLY Interested applicants should submit a cover letter, resume and references by email to Taylor Baxter, Director of Parks and Recreation. His email is firstname.lastname@example.org.