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$63,000-$94,500 DOQ
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JOB SUMMARY
Under the direction and supervision of the Assistant Director of Finance, the Senior Accountant is responsible for performing a variety of complex analytical and technical functions related to general accounting, purchasing, financial reporting, and other fiscal activities. Work involves calculating, verifying, posting, and balancing a variety of financial transactions. This position provides exceptional service within the organization and to external customers, including promoting a positive image of the Park District, fostering a collaborative, respectful, and service-minded working environment, and consistently exhibiting professionalism and integrity through the community. Other duties of a general office nature are also performed. This is an at-will position.
EDUCATION, EXPERIENCE AND TRAINING
A Bachelor’s degree in accounting, economic, finance, or a closely related field with at least 4 years of governmental accounting experience is required, or an equivalent combination of experience and training with the ability to relate applicability. Experience with accounts receivable, accounts payable, grant reporting, capital assets and general ledger is preferred. Must have the ability to understand financial applications and/or systems. Possess strong computer and analytical skills both financial and operational. Attention to detail is essential. Must have excellent organization and time management skills. Possess effective communication skills in both written and verbal formats. Must have a valid Illinois Driver’s License and be able to provide own transportation.
The Fox Valley Park District is a dynamic and growing park district that serves a diverse population of more than 233,000 people. Recognized as an Illinois Distinguished Agency, Fox Valley holds the nation's highest honor as a National Gold Medal Award winner for excellence in park and recreation management. Serving the communities of Aurora, Montgomery and North Aurora, the District maintains 165 parks and 48 miles of interconnected regional trails amid 2,500 acres of parkland. Sharing the shores of the Fox River, our communities are united by the district's commitment to promote vibrant, healthy lifestyles through fun and safe recreation opportunities that are environmentally and fiscally responsible. The Fox Valley Park District; Where Fun Begins!
The Fox Valley Park District is an Equal Opportunity Employer.
JOB SUMMARY
Under the direction and supervision of the Assistant Director of Finance, the Senior Accountant is responsible for performing a variety of complex analytical and technical functions related to general accounting, purchasing, financial reporting, and other fiscal activities. Work involves calculating, verifying, posting, and balancing a variety of financial transactions. This position provides exceptional service within the organization and to external customers, including promoting a positive image of the Park District, fostering a collaborative, respectful, and service-minded working environment, and consistently exhibiting professionalism and integrity through the community. Other duties of a general office nature are also performed. This is an at-will position.
EDUCATION, EXPERIENCE AND TRAINING
A Bachelor’s degree in accounting, economic, finance, or a closely related field with at least 4 years of governmental accounting experience is required, or an equivalent combination of experience and training with the ability to relate applicability. Experience with accounts receivable, accounts payable, grant reporting, capital assets and general ledger is preferred. Must have the ability to understand financial applications and/or systems. Possess strong computer and analytical skills both financial and operational. Attention to detail is essential. Must have excellent organization and time management skills. Possess effective communication skills in both written and verbal formats. Must have a valid Illinois Driver’s License and be able to provide own transportation.
The Fox Valley Park District is a dynamic and growing park district that serves a diverse population of more than 233,000 people. Recognized as an Illinois Distinguished Agency, Fox Valley holds the nation's highest honor as a National Gold Medal Award winner for excellence in park and recreation management. Serving the communities of Aurora, Montgomery and North Aurora, the District maintains 165 parks and 48 miles of interconnected regional trails amid 2,500 acres of parkland. Sharing the shores of the Fox River, our communities are united by the district's commitment to promote vibrant, healthy lifestyles through fun and safe recreation opportunities that are environmentally and fiscally responsible. The Fox Valley Park District; Where Fun Begins!
The Fox Valley Park District is an Equal Opportunity Employer.
Fox Valley Park District
Contact
hrsupport@fvpd.netClosing Date
Open Until Filled$25-$28/hour DOQ
The Administrative Assistant is a part-time position (20-24 hours per week) and is an important part of the success of the association and maintaining the brand and reputation throughout the state of Illinois. Tasks may include office management, preparing minutes, coordinating contracts, assisting with projects from start to finish, correspondence, scheduling, travel/logistical planning, maintaining files, distributing mail, and more. Perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.
Reports To: Executive Director
Essential Duties and Responsibilities
Customer Service
- Serve as main point of contact for phone calls, answering questions whenever possible and transferring calls as appropriate.
- Be familiar with all IPRA programs and offerings.
Office Management
- Maintain office supply inventories.
- Distribute incoming mail for all staff and coordinate outgoing mail.
- Coordinate maintenance of office equipment.
- Inventory and track storage inventory, utilizing the IPRA Paper Retention Policy.
- Communicate with the building management and facility contracts related to building cleanliness, comfort, safety, or security of leased office space.
Support for Executive Director/Staff
- Assist Executive Director with administrative duties as requested.
- Compile statistical information for Executive Director as requested.
- Attend and engage in staff meetings.
- Schedule and coordinate travel arrangements for Executive Director as requested.
- Schedule appointments and use calendar invitations for committee meetings considering schedules for a group of people.
- Book space at the facility and outside facilities for all meetings, in partnership with the Meetings Manager.
- Draft correspondence, and draft/maintain progress reports as requested.
- Assist Executive Director in preparing for Board meetings.
- Performs clerical tasks: sorting, filing, collating, name badges and mailing.
- Support other staff members on projects as needed.
- Collaborate with the Communications & Marketing Director on the job board, both approving posts as needed and answering member calls/emails. Take the lead on sending job board emails to members as appropriate.
- Occasionally take photographs at events and remind other staff to take photographs then follow up with them to get the photos back; maintain a file of the photos for marketing use.
Board Support
- Maintain contact information for all board members.
- Attend at all Board meetings, taking the official minutes of the Board meetings.
- Assist Executive Director and Community Engagement Manager with election process, including scheduling meetings, candidate interviews, correspondence, etc.
- Assist Executive Director with the Annual Business Meeting details prior to and on-site.
- Assist Executive Director and Meetings Manager with the annual Board Orientation and Planning Retreats (venue, food, other logistics).
- Contract/arrange for hotel rooms for board meetings, meeting space, travel, etc.
- Arrange travel support for Chair to attend Parks Day at the State Capitol, IPRA Conference, and NRPA Conference as needed.
- Assist in committee structure issues (call for volunteers, welcome letters, etc.) as directed.
Foundation Board Support
- Maintain the master donor list.
- Maintain contact information for all board members.
- Prepare meeting schedules for the year.
- Attendance at all Board meetings, taking the official minutes of the Board meetings.
- Maintain lists of foundation board/committee rosters. Keep information up to date. Create outlook distribution email lists for other staff to utilize- keep these up to date.
- Collaborate with Executive Director and volunteers on fundraising efforts.
- Support the Communications & Marketing Director and volunteers as needed in planning the silent auction.
- Support the volunteers on the scholarship application/review/approval process.
- Maintain lists with the Finance Director of scholarship recipients annually.
Qualifications
- Bachelor’s degree preferred or equivalent experience.
- Prefer at least four years of administrative experience.
- Experience working for a non-profit organization or association preferred.
- Willingness to work occasionally outside of business hours.
- Ability to travel for short business trips within Illinois.
Skills
- Highly organized and customer-service oriented.
- Write professionally and accurately, with attention to detail and audience.
- Trustworthy with highly confidential information.
- Maintain professional demeanor/maintain high level of visibility with IPRA and IPRF Boards.
- Accountable for completing tasks as assigned.
- Positive attitude and support our mission.
- Self-directed and work with limited supervision.
- Experienced multi-tasker who can prioritize work under demands of short timelines.
- Proficient with Word, Outlook, Excel, and PowerPoint, Teams and Zoom.
- Return all calls and emails within 24 hours (1 business day).
- Ability to work with a variety of people, think critically and solve problems.
- Ability to grasp the big-picture consequences of individual decisions is essential.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel; talk and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Visual work will be conducted on a computer monitor and use of keyboard with keyboard strokes.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The noise level in the work environment is usually quiet with some outside noise distractions.
Other
- Attend and stay overnight at the Annual Conference for 5 nights in January - providing support for the onsite team.
- Attend and may include overnight stays at Board meetings or special events.
- May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.
- Assist in awards process, ordering plaques, coordinating attendance, etc.
- Perform other duties as assigned.
- Hours for this position are Tuesday through Thursday 9 am to 5 pm, working on site at the staff office.
- Pursue ongoing professional development opportunities, collaborating with the Executive Director to ensure costs are within budget.
Illinois Park & Recreation Association
Contact
Suzi Wirtz 708-588-2280 suzi@ilipra.orgClosing Date
Open Until FilledStarting annual salary range is $84,716 - $105,895 DOQ
Summary of Role:
Gold medal awarding-winning Glencoe Park District seeks an experienced Full-Time Assistant Director of Human Resources, under the direction and supervision of the Director of Finance/HR. The Assistant Director of Human Resources is responsible for strategically managing the District’s human resources function, including administration of human resources policies, procedures and programs including training and development, benefits, compensation, organizational development and employment. In addition, the Assistant Director of Human Resources will coordinate with Finance in regards to payroll, ensure compliance with relevant employment laws and serve as administrator for the District’s Human Resources Information System (HRIS) and Learning Management System (LMS). This Full-Time, exempt position is well suited for someone who is able work well across multiple departments and function effectively in a fast-paced environment.
Essential Duties and Responsibilities:
This is a summary of Essential Duties and Responsibilities. A complete job description is available upon request.
- Manage the human resources function for the District, including: legal compliance, maintain required postings, policy and procedure formulation, new hire onboarding and termination offboarding processes, including updating the time and attendance and HRIS software, new hire/rehire reporting, annual merit program, job descriptions, FMLA administration, coordinate salary study, training, employment verifications, records management, unemployment reporting, and I-9 compliance.
- Administer the employee benefits program. Coordinate enrollment/termination of all eligible employees, and educate employees on each of the plans.
- Demonstrate exceptional customer service skills and address employee matters with fairness, consistency, discretion and confidentiality in all situations.
- Process all general liability, property, and workers' compensation claims with PDRMA and prepare related reports.
- Complete annual OSHA 300/300A reporting.
- Perform routine recurring functions, such as posting jobs internally and externally; and screening job applicants as needed.
- Maintain all personnel records in accordance with state statutes and District policies and procedures for active and terminated employees.
- Serve as District’s Health Benefits Coordinator and Wellness contact for PDRMA.
- Manage unemployment claims in conjunction with Unemployment Consultants.
- Responsible for ACA administration, including: tracking hours, determining eligibility, offering insurance, annual employee and government reporting.
- Serve as primary administrator for the District’s HRIS and LMS systems.
- Coordinate selected training programs for District employees and maintain tracking of required compliance training and certifications for District employees through LMS software.
- Adhere to the Glencoe Park District Team Mission, Vision, and Values.
- Focus on welcoming diversity, encouraging inclusion and creating equity for all.
- Team Leader for the District's DEI Committee
Benefits:
- Employer sponsored health insurance
- Employer paid dental and vision insurance
- Generous paid time off – minimum 2 weeks’ vacation, floating holidays, personal days, and sick leave
- Tuition Reimbursement
- Life insurance
- Flexible spending accounts
- Participation in Illinois Municipal Retirement Fund (IMRF) and access to 457(b) retirement savings account
- Complimentary family beach and ice rink passes, complimentary individual fitness center pass
- Discounts on non-contractual Glencoe Park District program
To be considered, all applicants must submit a cover letter and resume.
Job listing will remain open until filled. No phone calls or emails, please.
Glencoe Park District is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
