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The Morton Grove Park District seeks a strong visionary leader to serve as its next Executive
Director. The Morton Grove Park District is located 10 miles north of Chicago, Illinois and serves a
population of 23,000 residents. The Park District, organized in 1951, is governed by a five member
Park Board which is elected at large.
The Morton Grove community is rich in heritage and places an importance on preserving its family
oriented home town ambience. The Park District is heavily engaged in youth programs, special
events, family programming, pre-school, after school programs, aquatic programs, summer camps,
and programs for teens and adults. Approximately 200 recreational programs and special events are
held on a year round basis. In addition to its 14 parks, 2 aquatic facilities, 5 recreational buildings, a 5000 square foot Fitness Center, and gym. The Park District has a Museum and contracts with Maine Niles Association of Special Recreation. The annual operating budget is approximately $5 million.
The Executive Director serves as a resource to the Park Board while implementing its policies and
managing the daily operations of the District. The Executive Director provides consistent solid
mentoring to 24 full-time and over 200 part-time / seasonal employees. Candidates will be expected
to demonstrate a record of success in collaborating with elected and appointed officials, the business
community, and members of the area’s boards and commissions on administering the District’s
projects. Must possess excellent interpersonal skills, strong financial abilities, an approachable
welcoming style, and be goal oriented.
A Master’s degree in Public or Business Administration, Park and Recreation Administration, or a
related advanced degree is preferred. Candidates must have 10 years of increasingly responsible
management experience with successful outcomes within a public or private sector in a comparable
cultural and socio-economic environment. Salary Range is $100,000 - $120,000 commensurate with
experience and background.
To be considered for this exceptional professional opportunity, please submit your cover letter,
resume, current salary and 3 work-related references (who will not be contacted in the early stages of
the recruitment and without your prior consent). Electronic submissions preferred
email@example.com. Please forward your interest to the attention of Laura Kee, Human Resources
Morton Grove Park District 6834 Dempster Morton Grove, IL 60053. Tel: 847-965-0538 Fax: 847-965-7484
The Manager of Recreation is responsible for the planning, organization and supervision of the recreation programs. The Manager will contribute to the master plan, comprehensive plan, and capital repair and replacement schedule. The Manager will represent the Executive Director when required. The Manager will be an integral member of the district’s administrative team.
EDUCATION, EXPERIENCE AND TRAINING
• BA/BS in Parks & Recreation, Education, Physical Education or related fields
• Minimum five years of demonstrated administrative or supervisory experience in Parks & Recreation management
• Certified Park and Recreation Professional preferred
• Working knowledge of Microsoft Word and Excel
• Valid driver’s license required
Reports to the Executive Director and supervises the Athletic & Rental Services Supervisor, Youth & Leisure Services Supervisor, and Active Adult Services Coordinator. The Manager has direct supervision of the Aquatic & Fitness Supervisor and Internal Accounts Processor and partial supervision of the Facility Maintenance Supervisor, Customer Service Desk Assistant Supervisor, and other full-time and part-time positions.
ESSENTIAL JOB FUNCTIONS
• Develop and promote a broad spectrum of diverse activities and services for all segments, groups, ages and interest levels of Park District residents
• Evaluate staffing needs (including recruitment, hiring, training, and evaluation) and make adjustments within the department to insure programs operate efficiently and create an environment for success
• Prepare and administer annual budget for recreation programs
• Assist in interpreting resident needs and delivering programs and services to meet those needs
• Oversee the program evaluation process and recommend modifications of existing programs and services or the introduction of new programs and services
• Prepare and/or direct the preparation of board summaries, monthly reports, and periodic special reports
• Approve and oversee facility use requests
• Prepare bids for capital equipment and projects completed by outside contractors, architects and consultants
• Oversee operation of the registration software application
• Promote, organize and stimulate good relationships with community and other interest groups and with other agencies serving the area
ESSENTIAL JOB FUNCTIONS
• Act as staff liaison to Citizen Advisory Committees
• Responsible for loss prevention, employee safety training and for enforcement of safety standards in all programs
• Direct the Addison Park District Volunteer Program, with a focus on recognition, recruitment and retention
• Assist with preparation of long-range plans for park acquisition, equipment needs, swimming pool maintenance and renovation, building construction, building management, athletic fields and facilities
• Prepare and submit grant applications
• Serve on various district committees
• Perform other duties and functions as directed
MARGINAL JOB FUNCTIONS
• Be familiar with and adhere to all policies and procedures outlined in the Policy and Procedure Manual, Personnel Policy Manual, and Safety Manual
• Assist with and/or attend park district special events
• Work with schools, sports leagues and other organizations on special projects
• Attend meetings and participate in IPRA, PDRMA and local community agencies, associations and organizations
• Attend professional conferences and workshops to promote knowledge in related areas of responsibility
• Knowledge of the Americans with Disabilities Act and implementation process
• On call at all times as needed
• Act as alternate representative to NEDSRA board
KNOWLEDGE, ABILITIES AND SKILLS REQUIRED
• Principles, practices and objectives of park and recreation program administration
• Principles of financial management
• Thorough understanding of personnel management and risk management
• Aptitude to use a computer for e-mail, and accessing the internet
• Ability to cooperate with and interpret Park District philosophies in relation to governmental, public and private groups or agencies, and to the general public
• Capacity to maintain positive and effective working relationships with supervisors and subordinate employees
• Ability to work harmoniously with fellow employees, patrons, community groups and other units of local government
• Capacity to utilize effective time management skills and be able to work under the stress of multiple deadlines, requests from others and interruptions, with accuracy
The Manager of Recreation is generally Monday through Friday, with occasional evening and weekend hours as necessary to produce exceptional results. It is essential to be regularly available during standard business hours to meet with staff, vendors and other businesses and government agencies.
Please fill out online application on the Addison Park District website: www.addisonparks.org and send resume to Lisa Zucchero, HR/Benefits Coordinator: firstname.lastname@example.org
Human Resource Associate – Part Time
Reports To: Human Resource Manager
Responsible for providing assistance to the Human Resource Manager in day-to-day operations, and providing excellent customer service to company members on HR related issues/questions and by processing the documentation associated with recruitment, orientations and benefits and assist with special projects. This is a part-time year-round position.
Minimum of Associates degree in business, human resources, psychology, organizational development with at least two years of experience in the human resource field. Bachelor’s degree preferred. Must have excellent written and verbal communications skills. Proficient in Microsoft Word, Excel, Outlook, and knowledge of PowerPoint required. Valid driver’s license required.
• Assist Human Resource Assistant as needed with hiring packets, background checks, filing, etc.
• Assist in the administration of the district’s benefit programs including open enrollment and annual benefit fair.
• Maintain updated job descriptions.
• Assist with the Affordable Care Act IRS filings.
• Assist with recruiting and job postings for full-time staff.
• Assist with new hire paperwork of full-time staff.
• Verify education requirements and perform reference checks as requested.
• Handle enrollment, termination, and changes in benefit plans as they arise.
• Conduct periodic audit of benefit plan enrollment to ensure accuracy.
• Prepare reports, spreadsheets, and letters as requested.
• Respond to employment verifications.
• Assist with the wellness program.
• Assist with the preparation of the EEO-4 report bi-annually.
• Assist with projects as designated.
• Assist with development of training on employment laws for supervisors.
• Keep up with changing employment laws.
• Distribute information regarding upcoming training to staff members as needed.
• Assist with bi-weekly payroll review as needed.
• Oversee annual recognition awards.
• Assist with coordination of the modified duty program.
• Assist with mid-point PDRMA review.
• Assist with annual health insurance renewal.
• Follow, administer and implement the Wheaton Park District policies and guidelines.
• Maintain discretion with regard to confidential matters and/or information received either verbally or written.
• Proactively support the V.A.L.U.E.S. (integrity, fun, commitment, adaptability & growth, kindness, and service) on a daily basis.
Other Duties and Responsibilities
1. Attend in-service training, and continuing education and training.
2. Attend department head or manager’s meetings in the HR Manager’s absence.
3. Conduct all work in a safe manner.
4. Conduct research as requested.
5. Other duties as assigned.
8:30am - 4:00pm
$18.00 - $20.00 per hr
Carlyle, Illinois is a lake community of approximately 3300 residents. This quaint town is located just 45 minutes east of St. Louis, Missouri and boasts the largest man made lake in Illinois fully stocked with largemouth bass, walleye, catfish, and crappie. We are in the process of revitalizing our parks department and currently offer a city pool, tennis courts, walking trail, camp programs, leagues, and over 75 acres of undeveloped park ground.
Description: We are seeking to fill a full-time professional position as the Park Director. This position requires considerable independent judgment and expertise in implementing and supervising a high quality, comprehensive program within the community. The position is responsible for overseeing the hiring, training and evaluation of all staff members and coordination of maintenance functions required at the facilities operated by the City of Carlyle Parks Department. This includes: planning, organizing, and supervising the department's programming and special events, preparing and administering the budget for equipment, chemicals and supplies by forecasting revenues and expenditures, generating periodic reports that analyze operations, maintaining positive and effective working relations with staff and volunteers, public and community organizations.
Qualifications: Bachelor's Degree in Parks and Recreation or related field and considerable working experience in aquatics management and recreation programming. Intermediate knowledge of Microsoft Word and Excel. Must have excellent customer service and team-oriented skills and excellent verbal, written and interpersonal skills.
Aquatic Facility Operator certification is desirable, Certified Pool Operator certification is acceptable. Certified Parks & Recreation Professional certification preferred.
Availability: Generally 40 hours per week Monday - Friday with weekend work occurring on a frequent basis. A combination of daytime and evening hours is necessary and may work in excess of 40 hours per week to achieve exceptional results. Will be on-call to support operations and personnel.
Apply: Interested applicants must send the following: Cover letter indicating reasons for interest in this position. Past 5 years of employment history and education background. Five years of salary history. Desired salary range.
Send all via email to: email@example.com
or by mail to: City of Carlyle, 850 Franklin Street, Carlyle, IL 62231
Questions: Call City Administrator at 618-594-2468
Note: Once hired, new employee must move withing the city limits within sixty (60) days after probationary period has ended. Probationary period is twelve (12) months from start.
Catering Sales Manager
This position is primarily responsible for selling events from 5 - 500 guests in both corporate and social markets. Position would focus on the following target markets (golf and corporate outings, social gathers, weddings, and meetings) depending on season, supply and demand, needs of the department, skill set and the needs of Director of Banquets. This is a year-round full time position.
Degree in Hospitality, Communications or Business, or equivalent work experience, with progressively increased levels of responsibility, including a minimum of 3 years catering sales experience. Some experience in weddings strongly preferred. Excellent problem solving, customer service, presentation, organizational, and communications skills. Valid Illinois driver's license required. Computer skills necessary.
Must be organized both in terms of knowing and effectively selling the appropriate product, and constantly assessing target markets to cultivate new sales opportunities. Will also supervise banquet staff in performance of events, handle clients on premises, answer phones, administer contracts and payments, as well as assist the Director of Catering & Banquets in all administrative and reporting related duties.
Duties (including but not limited to):
•Establish client base of organizations, associates, social and corporate businesses through direct outside sales and inside sales efforts.
•Develop and maintain ongoing relationships with key clients in order to produce additional business.
•Actively solicit new business through creative marketing, cold calling, and referrals.
•Conducts tours of banquet facilities and exposes clients to its services; qualify potential leads and ensure appropriate follow up.
•Negotiates food and beverage prices, contracts, agreements, meeting room rental, minimums, and other variable services with clients and vendors to maximize revenue.
•Assist the client in menu planning; coordinate food/beverage, meeting room set-up, AV equipment, and other services as requested by the client.
•Advise Director of Catering & Banquets of booked events.
•Confirm agreement in writing by using the catering sales contract and/or event order with clients and all departments affected.
•Supervise active banquet staff and vendors to ensure proper delivery of product and services.
•Assist the Director of Catering & Banquets with the implementation and achievement of the continual marketing plan for the Catering Department.
•Learn and understand POS systems, Stromberg and Springbrook, and/or any other new or implemented catering software.
•Provide a high quality customer service experience.
•Demonstrate financial accountability to maximize profitability while maintaining consistent quality.
•Work closely through a manner of communication with clients, service staff, and co-workers at all stages of event planning and execution to ensure that the guest expectations are exceeded.
•Manage contracts, deposits, and accounts receivable.
•Assist in long range planning and budget forecasting.
•Develop and maintain positive staff morale through effective and consistent communication.
•Assist the Director of Catering & Banquets with the implementation and achievement of the continual marketing plan for the Catering Department.
•Work with the Director of Marketing on programs as needed.
•Work closely with event host to guarantee all commitments are satisfied to provide the highest level of customer service and experience.
•Maintain close contact with the population and guests served and ensure the banquet room cleanliness and attractiveness.
•Respond to customers' complaints and/or inquires in less than 24 hours following request.
•Act as manager on duty when alone.
•Perform duties and special projects as assigned.
•Work with PDRMA to assure risk management compliance.
•Establish and maintain good public relations.
•Manage and run offsite catering events.
•Assume necessary duties in absence of Director of Catering & Banquets as needed and directed by Director of Food & Beverage.
$35,000 - $50,000
Must be available all days, weekends,
evenings, and holidays as needed for events
(approx. 50 - 55 hours a week)
We have a highly competitive benefits package including: health insurance, dental insurance, life insurance, paid time off (including holiday, vacation, personal, and sick), 457 deferred compensation plan, Illinois Municipal Retirement Fund, flexible spending, facility privileges, etc.
Apply online at www.wheatonparkdistrict.com and attach your cover letter, resume, as well as a summary of related significant accomplishments.
The Wheaton Park District is an equal opportunity employer. EOE/M/F/D/V
Don’t let our country club atmosphere fool you. We are a high volume upscale casual restaurant and bar with an award winning Chef located in the Western suburbs. We are looking for an entry-level Restaurant Manager that can bring some restaurant management experience and creativity to Arrowhead. From managing staff and financials to ensuring a world-class dining experience for our customers, working with friendly staff, live entertainment, and an extensive craft beer and wine menu, your leadership skills and outgoing personality will be the key to our continued success. This is a great opportunity for an entry-level Restaurant Manager to build a career with us.
View this video to learn more about the Arrowhead Restaurant and Bar, click here: http://vimeo.com/112848364
The Restaurant Manager is responsible for managing the daily operations of the restaurant, scheduling staff, meeting or exceeding budgeted labor and other cost centers, as well as overseeing the inventory and ordering of food and supplies.
• At least three years of experience in the food and beverage industry.
• Excellent people skills.
• Strong leadership skills with the ability to motivate, train, and lead a team.
• Valid driver’s license with an acceptable driving record.
• Excellent medical and dental benefits (choice of PPO or HMO)
• Paid holidays (12 ½ days), vacation (12 after 1 year), sick (12 per year), and personal days (2 per year)
• Free facility privileges for employee and eligible family (fitness center, golf, pools, etc.)
• Pension plan
• Life insurance and employee assistance program paid by employer
• Flexible Spending Account
• Food and beverage, and merchandise discounts
If you would like to be considered for this position, please apply online at http://www.applitrack.com/wheatonparks/onlineapp/default.aspx
Under the direction and supervision of the Director of Finance, the HR Manager is primarily responsible for developing, maintaining and administering the Park District’s personnel policies and procedures. This position regularly acts in a confidential capacity to employees as well as in assisting management in formulating, determining, and effectuating labor relations. The position requires the ability to maintain information on a confidential basis. The position is also responsible for personnel recruitment, employee relations, employee orientation, job description development and maintenance, compliance with Federal and State labor laws including FLSA, FMLA, EEO, ADA, IPLRA, and coordination of training and review of safety practices.
A Bachelor’s Degree in Business Administration, Personnel Administration, or closely related field and a minimum of five years experience in the human resource functions or similar field are required.
A link to a full job description and the application can be found on the District's website at: http://www.jolietpark.org/index.php/about/employment
Applications should be submitted to:
Joliet Park District
3000 W. Jefferson St.
Joliet, IL 60435
Attn: Teri Talarico
Or electronically to firstname.lastname@example.org, subject HR Manager
Candidates can complete the online application at www.applitrack.com/mundeleinparks/onlineapp/
Subject to administrative approval of the Business Manager, plans, supervises and coordinates the park district Human Resources personnel system; evaluates training needs and develops appropriate programs; formulates, implements and monitors procedural policies as they relate to personnel. Supervision of the part time Risk Manager.
Bachelor degree in human resources, public administration, or related field. Requires minimum of two (2) years of progressively responsible experience in a professional personnel environment, preferably in the public sector. Bi-lingual in Spanish a plus.
Directs and participates in recruitment, placement and employee safety orientation.
Reviews training needs, provides and develops in-service training for the Park District personnel.
Directs and participates in personnel transactions.
Maintains records and files related to personnel, safety/risk management and certificates.
Conducts research and salary surveys to evaluate pay requirements for specific job descriptions.
Monitors existing personnel programs to ensure compliance with all federal, state and local laws and regulations related to personnel, safety and insurance laws. Assures employees have necessary certificates as required by law.
Investigates and documents problems relating to working conditions, disciplinary actions, employee grievances; recommends appropriate action.
Interprets the personnel program to department heads and employees.
Monitors personnel policy manual, recommends changes and additions to keep District policies contemporary.
Works closely with Director, Business Manager and Administrative Assistant with personnel and safety matters or other areas as assigned by the Director.
Participate in professional committees, conferences, workshops and classes to improve job knowledge and management skills.
Supervise the Risk Manager.
Serve as the District’s ADA Coordination.
Require knowledge of the fundamental principles and practices of public personnel administration including classification, compensation, selection, placement, and personnel transaction and employee relations.
Require knowledge of Park District policies, functions, departments and organizations.
Requires knowledge of safety practices and terminology of all Park District occupations.
Requires ability to plan, assign and coordinate the activities of subordinates and to provide effective leadership in the development and implementation of personnel and safety programs.
Requires skills to plan, delegate and establish priorities to accomplish goals.
Requires interpersonal skills necessary to maintain an effective working relationship with department heads, Park District employees, patrons and external agencies.
Employee should be able to maintain a positive working relationship with other employees.
Employee must work effectively under deadlines in a variety of environments and elements.
Employee must demonstrate leadership qualities to perform required work.
Employee must demonstrate ability to make difficult personnel decisions without emotion and based on fact.
Employee must demonstrate skills in dealing with media organizations in a wide variety of situations, some stressful and emotional.
Employee must be able to function in a sometimes fast and ambiguous environment.
Employee must be able to work with other members of senior management and a publicly elected Board of Park Commissioners to include presentations and attendance at meetings.
Frequently sitting and walking.
Occasionally balancing, stooping, kneeling, crouching and reaching.
Medium strength of 30 to 40 lbs.
May be required to lift and/or move up to 40 pounds when setting up for certain programs or activities.
Employee general work area is indoors, in a smoke fee, open office environment with controlled temperature and lighting.
Protective clothing is not required unless a specific project or task requires appropriate safety measures such as hearing or eye protection, use of respirators and other protective items as needed.
Employee must have the able to communicate in English, both verbally and in writing.
Employee must possess time management and organizational skills to effectively perform his/her job.
Employee must demonstrate good customer service skills with the ability to problem solve resident or participant complaints.
Employee must have the ability to make judgments with respect to confidentiality of information and problem solving.
Employee must use good safety awareness and judgment in all aspect of the position.
Worker must be able to follow direction from supervisor with safe and effective follow through.
Worker must be able to use good safety awareness and judgment.
Worker must be able to participate in safety related training as required.
Conditions of Continued Employment
Submit proof of date of birth.
Provide a copy of driver’s license.
Provide driver’s abstract.
Submit to a reference check.
Submit to a state criminal background check.
Submit to a pre-placement physical.
Submit to a pre-placement drug testing.
Submit to random, reasonable cause and post accident drug or alcohol testing.
Provide verification of education.
Complete six (6) month introductory period satisfactorily.
Employee is strongly encouraged but not required to become a resident of the Mundelein Park District.
Qualifications: Successful applicant must possess a High School diploma or equivalent; or a minimum of two years’ experience and/or training; or equivalent combination of education and experience. Experience with Mircosoft Office products, Incode, CLASS Registration and Enterprise eTime, a plus.
In addition, applicant must have a valid driver’s and the following desired certification(s):
- American Red Cross CPR/AED Certification
- Related field certification
Responsibilities: Coordinating with Accounts Payable Administrator and the Director of Finance to properly process and record cash disbursements, accounts payable and payroll entry. Duties include:
• Daily review, sort and code incoming invoices. Prepare invoices for batching and entering in the A/P system
• Organize and pay E-bills with p-card
• Assist with audit, and budget preparation
• Seasonally assist HR with entering and removing employees from payroll system
Pay Rate: $16.00 - $17.00/hour, depending on qualifications (Non-exempt position)
Benefits: Excellent benefit package including health, dental, and pension.
Hours: Hours are typically 30 per week. Hours and schedules may vary depending on seasonal workloads and needs.
Close Date: May 18, 2015
Apply: For consideration, please visit our website at www.pdhp.org to submit an application along with a cover letter and resume.
The Park District of Highland Park is an equal opportunity employer.
The Director of Recreation is responsible for the administration, daily operation, development, management, planning, organization and evaluation of recreation programs, facilities and services within the Lombard Park District.
Graduate of an NRPA/AALR accredited college or university in Recreation, Park or Leisure Service Administration or other Bachelor’s Degree deemed appropriate to successfully complete necessary duties. Minimum of five (5) years experience and understanding of recreational programming, aquatics, golf, concessions, and rental facilities, including at least three (3) years of supervisory experience.
Target Hiring Range:$80,000
1. General administration of the Recreation Department in accordance with policies established by the
Park Board Commissioners and procedures and direction set forth by the Executive Director.
2. Preparation and administration of identified fund budgets within adopted guidelines.
3. Analysis, review and recommendation of facility and program fees and appropriate policies.
4. Analysis, review and recommendation of appropriate District and Department policies and procedures.
5. Monitor and review appropriate financial reports.
6. Establish and manage long-range and short-term goals and objectives program for the Department.
7. Purchase and maintain inventory of supplies and merchandise as required and within adopted
8. Act as Staff Liaison to all Citizen Advisory Committees and athletic affiliate groups as identified.
9. Acts as Department liaison with governmental agencies, related community organizations and District
liaison as appointed by the Executive Director.
10. Attend professional educational sessions and remain informed of current trends and issues.
11. Service on various District and Department committees.
12. Preparation and presentation of written and verbal reports as assigned.
13. Administer and coordinate efforts in grant-writing, advertising and sponsorship of leisure
programs, facilities and services.
14. Attend regularly scheduled and special Board meetings and Ad-Hoc Committee Meetings.
15. Act as the District’s alternate to the NEDSRA Board of Directors.
16. Perform all other duties as directed by the Executive Director
1. Evaluate customer and community interests and assess needs; make recommendations on current and
future programs, facilities and services.
2. Plan and implement capital repairs and improvements for facilities according to adopted guidelines.
3. Establish and implement strategic marketing plans for recreation programs, facilities and services.
4. Submit appropriate facility and program reports as requested or as need requires.
5. Review and recommend independent contractor agreements for various areas of operation.
6. Develop methods of continuous community input in the District’s operations and Department
implementation and action.
7. Develop and implement appropriate Master Plan objectives and methods for department implementation
8. Assist in the planning, development and design of recreation facilities.
9. Assure the provision of diversified recreation program opportunities for the community.
10. Administer cooperative agreements with community user groups.
Please visit Lombardparks.com to apply and for further information.
To be considered, interested individuals must complete the online application at www.applitrack.com/napervilleparks/onlineapp/. Materials sent via email, fax or mail will not be considered.
Under the general supervision of the Director of Human Resources, the Human Resources Assistant interacts with all levels of the District to provide support to and coordinate the various steps within the hiring and employment processes for part-time positions. The HR Assistant also executes a variety of administrative tasks to support internal customers and the HR Department.
Essential Duties and Responsibilities:
1. Develops minimum qualifications for all part time positions and conducts minimum qualification pre-screening.
2. Develops and maintains library of interview questions for part time positions.
3. Receives and maintains interview worksheets for all positions.
4. Presents group orientations.
5. Coordinates the annual update of the part time employee orientation materials.
6. Coordinates the District’s internship program. Works with directors and managers to identify internship opportunities, coordinates the recruiting process, completes university required paperwork and monitors intern performance.
7. Presents at departmental level orientations at the request of managers and directors.
8. Conducts an annual review of part time position job descriptions and wage ranges.
9. Oversees the creation of new part time position job descriptions.
10. Monitors orientation completion dates and reports information to supervisors and department directors.
11. Plans employee appreciation events.
12. Monitors part time employee performance appraisal due dates and completion. Communicates due date expectations to supervisors, managers and department directors.
13. Issues Family Medical Leave Act paperwork packets for employees on leave for on the job injuries/illnesses. For non-work related FMLA leaves, issues initial packet. Monitors paperwork submission due dates. Provides completed certification documents to Director of HR for approval.
14. Maintains the District’s medical files.
15. Serves as contact with the occupational health clinic in regards to post offer physicals and drug and alcohol screening.
16. Conducts reference checks for part time positions.
17. Verifies candidates have required licenses and certifications.
18. Maintains the districtwide certificates of insurance spreadsheets and associated filing.
19. Coordinates the HR Department’s documentation for the PDRMA Loss Control Review, CAPRA and Distinguished Accreditation.
20. Ensures that each facility has and maintains the required State and Federal employment related posters.
21. Serves as the Human Resources Department records manager.
22. Provides customer-focused service to both internal and external customers.
23. Establishes and maintains a positive working relationship with residents, customers, contractual vendors, co-workers, and community partners.
24. Follows and models compliance with all District, State, Federal and departmental safety and risk management, personnel, administrative policies and procedures, ordinances and regulations.
Other Duties and Responsibilities:
• Schedules and coordinates logistics of training presented/coordinated by the Human Resources Department.
• Personnel files filing.
• New hire and rehire data entry in absence of Benefits & HR Coordinator and during peak hiring periods.
• Posts job openings in absence of Benefits & HR Coordinator.
• Posts documents to the District’s intranet.
• Participates on other District teams and committees as assigned.
• Projects, as assigned.
• Supports Director of HR, Safety Manager and Benefits & HR Coordinator, as assigned.
Knowledge, Skills, and Abilities:
• Demonstrated ability to speak and read Spanish.
• HR Assistant has regular access to confidential data. Must have the ability to maintain a high level of confidentiality.
• Strong public speaking skills.
• Ability to meet deadlines.
• Working knowledge and use of Word, Excel and PowerPoint.
• Ability to learn new software.
• Excellent verbal and written communication skills.
• Strong organizational skills with respect to administrative responsibilities, work distribution, attention to detail and thoroughness.
Education and Experience:
• Bachelor’s Degree in human resources or closely related field.
• Minimum two (2) years of experience in the human resources field.
• Valid driver’s license.
• Experience translating workplace conversations, disciplinary meetings and benefits information in Spanish.
• Subject to both inside and outside environmental conditions.
• Exposure to chemicals, dust, fumes, dirt, dust loud noise and insect bites.
• Subject to modified, flexible and extended work schedule.
• Ability to move from site to site and ambulate around park grounds and facilities.
• Ability to lift, carry and move light-to-medium (20 – 50 lbs.) weight objects.
• Sustained posture in a seated or standing position for prolonged periods of time.
• Frequent manipulation of assigned office equipment.
• Continuous exposure to computer screens.