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Austin, Texas (pop. 865,000). The City of Austin, Texas Department of Parks and Recreation is seeking a progressive, visionary, state of the art Parks and Recreation executive to serves as its Assistant Director for Parks and Facilities. This is a critical leadership position in a nationally accredited, award winning department. The Assistant Director for Parks and Facilities has responsibility for the Athletics and Aquatics Program, the Parks and Recreations Grounds and Facilities Maintenance Program and the Capital Improvement Program. This position will require experience in operations management, planning and implementing capital improvements projects, maintenance management as well as extensive interaction with other city departments in meeting the operational and strategic goals of the Parks and Recreation Department. This is a unique opportunity to join an exceptional staff dedicated to excellence in a city that tops numerous lists for business, entertainment and quality of life. Candidates must possess a bachelor’s degree in Parks and Recreation or related field plus five years of progressively responsible upper management level experience in parks and recreation or a related field. A master’s degree may substitute for two years experience. Background in operations management, maintenance management, asset management and a Certified Parks and Recreation designation is preferred. The successful candidate will possess strong leadership skills with a proven record of innovation and creativity in the development of exemplary parks and facilities systems. Candidates must also have experience in the development of successful partnerships with stakeholder groups, elected officials, city and departmental staff. Starting salary is $125,000+/- up to $130,000 DOQ with excellent benefits including pension and relocation assistance. Interested candidates should submit a resume, cover letter and contact information for 5 work related references by December 1 to Heidi Voorhees at www.GovHRUSA.com/current-positions/recruitment. Tel: 847-380-3243 or email: HVoorhees@govhrusa.com.
DIRECTLY REPORTS TO:
The Executive Director
This position receives an hourly rate of pay and is assigned to work no more than 25 hours per week.
To provide for the management and reporting of all fiscal oversight for the Association and Foundation, with the direction of the Executive Director. To maintain, distribute, and balance cash, and monitor the use of the agency credit cards. To post payables and prepare and make deposits.
1. Bachelor’s degree with a major in accounting, public finance, business, public administration or related field of study.
2. Minimum of five years of successful experience in a similar position.
3. Thorough knowledge of accounting, budgeting, reporting processes, computer applications, and laws effecting employment of personnel and financial/accounting procedures.
4. Must have excellent written and oral communication skills.
5. Must be familiar with the Park District Code and other statutes relating to the operation of local governments.
6. Must understand the theory, purpose and practice of providing public park and recreation/special recreation services.
7. Maintain positive and effective working relationships with other employees, clientele and the public.
8. Must have strong knowledge of QuickBooks, general computer skills and application.
ESSENTIAL DUTIES & RESPONSIBILITIES:
1. Administratively direct all business department activities.
2. Audit, develop, and implement financial systems.
3. Recommend financial policies and formulate procedures.
4. Develop and maintain a system of internal controls.
5. Collect and analyze data in the evaluation of financial operations and services.
6. Write reports and summarize findings related to the financial and management of programs and procedures.
7. Determine parameters needed for all departments to prepare budget recommendations.
8. Direct the preparation of all budgets and thoroughly review all budgets.
9. Oversee the administration of all purchasing procedures.
10. Ensure the maintenance of all financial records and reports in compliance with applicable laws.
11. Manage the health insurance, benefits, and retirement fund and payroll process for the Association.
12. Manage liability, property and unemployment insurance programs and insure compliance with applicable laws.
13. Oversee the program registration records and collection of fees.
14. Supervise the auditing of records, merchandise sales and rentals, including audits of cash receipts.
15. Maintain liaison with and assist the external auditing firm in their examination of financial records.
16. Maintain all capital asset management systems.
17. Maintain working knowledge of computer system applications.
18. Attend all FVSRA Board of Director meetings.
19. Coordinate and manage the FVSRFoundation book keeping, investments, transfers and certificates of deposits.
20. Create financial reports for the FVSRFoundation.
21. Manage and coordinate the oversight of the investments, cds and any account transfers.
22. Assist the Executive Director with the preparation of budget and financial reports.
23. Maintain the Association’s bookkeeping system.
24. Prepare the payroll and the required records for the Association.
25. Oversee and maintain all P-card related documents, requests, data entry, and payments.
26. Calculate, prepare, complete, and file all State and Federal forms. (W-2 and I-9 Forms)
27. Write all checks for accounts payable.
28. Oversee the accounts receivable process and procedures.
29. Handle all invoicing and billing for the Association for STARS program, trainings by staff, WAHS rentals, and FVSRA Multipurpose Room rentals.
30. Assist the Executive Director in gathering information about salary ranges and preparing recommendations for the Board of Directors.
31. Communicate effectively with large and small groups of people.
32. Prepare, receive, and understand written material, whether by mail, facsimile, or email.
33. Solve complex financial problems.
34. Must be able to work effectively and efficiently in a fast-paced, possibly stressful environment with a positive attitude while dealing with many interruptions.
35. Must demonstrate strong organizational skills with attention to detail.
36. Must follow all of the safety policies as indicated by the PDRMA Loss Control Program and the FVSRA Safety Manual.
37. Effectively and appropriately use computers, email, internet, voicemail, and cell phones.
38. Perform other duties related to the Business Manager, or duties in the best interest of the Association.
HOW TO APPLY:
Interested candidates may apply by completing the online application by copying and pasting the following URL into their web browser: http://www.applitrack.com/foxvalley/onlineapp/default.aspx?Category=Management
Northwest Special Recreation Association (NWSRA) is seeking qualified applicants for the position of Business Services Coordinator. NWSRA is an extension of 17 park districts in the northwest suburbs of Chicago, providing recreation programs for children and adults with disabilities within these park districts. NWSRA receives support from the Special Leisure Services Foundation (SLSF), a 501(c) (3) organization.
Position Responsibilities: Under the direction of the Superintendent of Administrative Services and the Executive Director, this position:
Cooperatively works with the Executive Director and Superintendents on budget preparation for NWSRA and SLSF budgets. Maintains a logical plan of financial operation, cash flow and forecasts. Oversees with the Executive Director and the Superintendent of Administrative Services Operations the agency’s financial systems.
Responsible for monthly and annual financial statements. Prepares monthly account reconciliations. Prepares and enters journal entries.
Maintains liaison with and assist the external auditing firm in their examination of financial records. Calculate, prepare, complete and file all State and Federal forms. (W-2 and I-9 Forms and prepare the 1099’s.)
Reviews and suggests internal controls for more effective accounting procedures. Assist the Executive Director and Superintendent of Administrative Services with recommending financial policies and formulate procedures. Collect data in the evaluation of financial operations and services to be analyzed with Executive Director and Superintendent of Administrative Services.
Prepares reports and summarize findings related to the financial and management of financial programs and procedures for NWSRA and SLSF.
Maintains liaison with and assists the external investment firms for coordinating and managing NWSRA and SLSF investments, transfers and certificates of deposits.
Ensures the maintenance of all financial records and reports in compliance with applicable laws.
Manages payroll process for the agency. Assists Superintendent of Administrative Services with the health insurance, benefits, and retirement fund.
Works with SLSF staff to maintain appropriate records for grants and restricted funds.
Maintains the NWSRA payroll analysis spread sheet of the staff salaries and assist the Executive Director and Superintendent of Administrative Services in gathering information about salary ranges and preparing recommendations for the Board of directors.
Assist the Superintendent of Administrative Services with the capital asset management systems.
Prepares a health insurance analysis, employee matrices for budgeting.
Oversees the supervision of and monitors the progress on special projects of one part-time Payroll Specialist. Oversees the processing of biweekly payroll by the Payroll Specialist to include: Processing changes or additions to the payroll worksheet by the Friday before payroll week. Before filing new hire paperwork, proof all changes against the payroll worksheets or employee paychecks for accuracy. Transmit data for full and part-time staff to payroll provider. Proof the numbers of hours actually paid against the total hours on the bottom of the individual payroll sheets. Oversees the ADP payroll system and software including the recording of vacation and sick time and produce reports using the system upon request of the Executive Director and Superintendents.
Qualifications: Qualified candidates will have a bachelor’s degree in Accounting or a closely related field, along with 2-3 years’ low to mid level experience in a public sector or governmental accounting. Experience in Microsoft Excel, Microsoft Word and Quickbooks. The successful candidate will be a highly collaborative, motivated individual who possesses strong administrative, analytical, written and communication skills along with the ability to supervise clerical staff effectively.
The Northwest Special Recreation Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, ancestry, age, physical or mental disability, marital status, military status, unfavorable discharge from military status, with applicable local, state and federal laws. In addition, The Association complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
HOW TO APPLY: Interest in NWSRA employment can be indicated by submitting a cover letter, resume and completed application, which is available at www.nwsra.org/jobs or: NWSRA, Attn: Human Resources, 3000 W. Central Rd., Suite 205, Rolling Meadows, IL 60008.
The Information Technology Administrator shall assist in support of the Park District information network.
DUTIES AND LINES OF RESPONSIBILITY
Administer, provide technical support, monitor and maintain operational stability for Park District data and communication systems including:
VMware virtual infrastructure.
vCenter, vRanger, Linux, BSD, OES, Windows Server / 7 / 8, pfSense, ZCM, HostMonitor, Intermapper, VLAN, SAN, VPN
120+ Windows / Novell client workstations.
120+ User Groupwise eMail, self-hosted.
11 WAN sites.
26 Points of Sale and related equipment.
70 Park District issued cell phones.
125 user Avaya IP Office phone system.
Time Pro data collection system.
Electronic message board system.
Milestone security camera system.
Liaison with product support on behalf of Park District users in support of software systems including: Recreation (RecTrac), Accounting, Fore Reservations, StrikeGuard, PubWorks, Novell Zenworks Configuration Management and other systems.
Administer user accounts and security.
Create and maintain user training resources including intranet web site.
Maintain daily activity log and submit written reports and recommendations as directed by the Information Technology Manager.
Participate with the Finance Department as a team member to assist and improve the overall services to the community. This includes, but is not limited to attending all department meetings and park Board of Commissioner meetings as requested.
Maintain a neat and orderly work environment.
Participate in professional committees, conferences, workshops and classes to improve knowledge of job responsibilities and skills.
Be familiar with established District policies and procedures and conduct self in accordance with same.
Be mindful of the best interests of the Palatine Park District, fellow employees and patrons.
Follow and promote all Park District safety procedures.
May be requested to respond to emergencies.
Perform any other similar or related Park District duty as required or assigned.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS
Strong knowledge of computer hardware, software, servers, data structures and technology systems.
Ability to follow directions, manage time effectively, multi-task, troubleshoot, problem solve and meet deadlines.
Ability to work independently with initiative.
Solid written and oral communication skills.
Approach duties and lines of responsibility with enthusiasm.
The ability and desire to learn new software packages and hardware platforms.
Ability to resolve service issues with creative, cost effective strategies.
Should possess a solid work ethic, high level of personal integrity and a commitment to helping provide user-trusted resources.
Use of personal vehicle to travel between park district sites, mileage to be reimbursed by park district.
EDUCATION, EXPERIENCE, AND TRAINING
Data systems related certifications / degrees a plus. Minimum five years of professional experience in support of computer systems, hardware / software installation and network administration.
Valid State of Illinois Class “D” driver’s license.
Successful criminal background check in conjunction with the Illinois State Police (ISP) and Park District Code prior to employment.
Attain (within six months of employment) and maintain valid Adult CPR/AED certification.
Monday through Friday, 40 hours per week, with work hours agreed upon with the Information Technology Manager.
Occasional evening and weekend hours may be required as needed.
Participate in Information Technology requirement for on-call 24/7 support for District information technology needs. This responsibly will be shared / split with the Information Technology Manager.
Employee is considered to be on duty whenever the need exists.
Established in wage category C based on the evaluation, experience and recommendation of the Superintendent of Finance and the Executive Director.
Sitting: frequently Walking: frequently
Climbing: occasionally Strength: medium (25-50 pounds)
Balancing: occasionally Stooping: occasionally
Kneeling: occasionally Crouching: occasionally
Crawling: occasionally Reaching: frequently
Handling: frequently Dexterity: frequently
General work area is indoors, in a smoke-free environment with controlled temperature and fluorescent lighting.
Exposed to indoor elements when performing duties and lines of responsibility. These elements can include, but are not limited to, fluorescent lighting, computers (CPU/monitors), keyboards, and calculators.
Infrequent exposure to cleaning materials and office supplies (ex: copier toner).
Occasional need to go on roofs to evaluate wireless equipment.
Parking is provided in a public lot across from the Community Center. May potentially walk on all types of uneven surfaces including, but not limited to, mud, snow, and ice.
The Executive Director is responsible for implementation of agency policy and the overall management of the park and recreation system. The Executive Director will carry out the Park District’s statutory responsibilities and will enact and follow the policies adopted by the Elk Grove Park District Board of Commissioners.
- Knowledge of a comprehensive park system.
- Knowledge of fiscal procedures and budgetary planning.
- Project management experience.
- Golf industry management experience.
- Excellent organizational skills and ability to show high level of performance.
- Knowledge of efficient personnel management techniques.
- Skill in oral and written communications.
- Computer fluency and a working knowledge of basic accounting software.
- Ability to work with minimum supervision.
- Ability to perform duties with substantial initiative and creativity.
- Ability to perform duties with sound judgment, persistence, integrity, tact, and courtesy.
- Ability to communicate and work effectively with the staff, public, media, and Board.
- Skill to evaluate Park District programs and operations.
- Must be able to attend frequent meetings, workshops, and conferences during non-business hours.
- Submit to and successfully complete all pre-employment screenings.
- A value based leadership style that promotes team building, employee participation, innovation, risk taking and continuous learning.
- Certified as a park and recreation professional with the National Recreation and Park Association and the Illinois Park and Recreation Association.
- Working knowledge of rules, regulations and ordinances pertaining to recreation programs and facilities.
- Ability to understand the recreation needs of the community and to formulate programs designed to meet these needs.
- Awareness of all state and federal compliancy responsibilities.
- Documented work with local and state regulatory agencies.
- Through knowledge of the theory and philosophy of recreation and the ability to interpret this philosophy to others.
- Ability to develop, organize and direct a comprehensive community recreation program.
- Ability to develop, organize and direct a program of acquisition, construction and maintenance of park areas and facilities.
Education and Experience
Bachelor’s Degree from an accredited college or university with major course work in business management, public or business administration, parks and recreation administration, or a closely related field. The Executive Director must possess 8-10 years of related experience; at least 5-8 years should be in public or business relations and 5 years of progressively responsible management experience.
The application deadline is NOVEMBER 30, 2014.
Please see further instructions regarding the application process at our website:
Executive Director – Western Springs Park District
The Western Springs Park District Board of Commissioners invites applications for the position of Executive Director. The Board will select an Executive Director to fill this position and begin employment at the district approximately on January 1, 2015. The Western Springs Park District is an Equal Opportunity Employer.
November 7, 2014 Deadline for Applications to be Postmarked
November 18, 2014 Candidates Presented to the Board
November 22-December 7, 2014 Board Begins Interview Process
January 1, 2015 Tentative Date of Employment
The starting salary range for the position of Executive Director is $65,000 to $80,000. Salary and benefits will be negotiable with the Board of Commissioners depending on qualifications and experience.
• A Bachelor’s Degree in parks and recreation administration or related field, preferred.
• Five to seven years administrative experience in the park and recreation field. Experience as a director preferred.
• A person of great integrity, self-confidence, and charisma.
• Effective interpersonal skills. Must possess the ability to communicate effectively with all types of individuals and have proven administrative and management skills based on positive human relations, interactive communication skills, and a commitment to high public visibility.
• Demonstrated success in budget management. Must have experience in the creation of a sound fiscal program including: capital projects, budgeting, forecasting, and other alternative funding sources; e.g. foundations/federal/state grants and enterprise operations.
• Strong personnel management skills, including the ability to assign personnel and delegate responsibilities with assurance and accountability. Preferred management style is one that is collaborative and emphasizes team management.
• Demonstrated experience with involving communities in collaborative processes for park planning. Background in community involvement and working with volunteers.
• Ability to enhance broad public understanding and support of the agency’s services and future needs.
• Maintain and improve community services with a record of a high level of customer service and satisfaction.
• Comprehensive planning skills and experience. Ability to assess community needs and research trends and innovative concepts as they apply to improvement of the agency operations and long- range planning.
• Excellent oral and written communication skills.
• Proven ability to use technology to streamline processes, promote the agency, and communicate with stakeholders.
• Strong background and knowledge in facility, field and park maintenance.
• Ability to work closely with the locally elected board and an in-depth understanding of board/director relationships.
All applications or inquiries should be referred to:
Screening Committee—Western Springs Park District
Illinois Association of Park Districts
Attn: Peter Murphy
211 East Monroe Street
Springfield, IL 62701-1186
Applications should be marked personal and confidential.
All applicant packets must be completed by November 7, 2014 and must contain the information below in order to meet Board consideration. All documents (other than education credentials) must have a left margin of 1.5 inches. Each numbered item below needs to be on a separate page. Please do not bind or staple.
1. Formal letter of application indicating reasons you desire to be a candidate.
2. Current resume including, but not limited to, employment history, responsibilities, number of employees supervised and budget amount managed.
3. Complete list of accomplishments/completed projects.
4. At least three (3) current letters of recommendation. These written references ideally should include a balance of former employers, employees and board members.
5. Three to six (3-6) professional references with complete names, addresses and phone numbers. These references need to be different from those providing letters of recommendation and will be contacted by the Illinois Association of Park Districts upon receipt.
6. Typewritten responses to the following management questions. Please limit your response to each question to one page.
A) Describe your management style.
B) State and discuss your philosophy of parks and recreation.
C) What issues do you consider to be critically important to the park and recreation field today?
D) If given the opportunity, how will you attempt to resolve these issues?
E) If chosen for the position, what steps will you take as the district’s new leader in your first 120 days?
7. Salary history for the past 5 years.
8. Complete set of up-to-date credentials which include legal proof verifying educational degrees. Transcript or copy of
diploma is acceptable.
9. Written permission to contact past employers and written permission to have a criminal background check.
The Park District of Oak Park is looking for a part-time Head Youth Sports Class Instructor. This position leads classes of participants in various youth sports for ages 2-9. This includes basketball, football, soccer, floor hockey, and t-ball. You can view the job advertisement and apply online at www.pdop.org, Job Id# 866. We are an Equal Employment Opportunity Employer!
"Take Time for Fun"
Under the direction of the Aquatics Superintendent, the Aquatics Coordinator is responsible for the administration of the Joliet Park District’s aquatic program, including Splash Station Waterpark and Presence Saint Joseph Inwood Athletic Club’s indoor pool.
Supervise all operations of each facility. This includes, but is not limited to: admissions, deck staff, concessions staff, maintenance staff, lifeguards, pool managers, swim instructors, party hosts, and swim coaches.
Produce accurate work on a timely basis; ability to perform required duties with initiative, good judgment, accuracy, persistence, creativity, integrity, tact and courtesy.
Education & Experience
Bachelors Degree in Management, Leisure Service, Recreation Management, or related field. Minimum of three years of aquatic experience. Basic understanding of computer operations including but not limited to Microsoft Office and computerized registration systems. Previous experience in working with the public.
Must possess strong oral and written communication skills.
Certificates, Licenses, Registrations
Current lifeguard certificate. Current lifeguard instructor certificate. Current water safety instructor certificate. Current first aid and CPR certification. Certified Pool and Spa Operator or Aquatic Facility Operator certification required. Valid Illinois driver’s license.
While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel objects, tools, or controls. Reach with hands to climb and balance, stoop, kneel, crouch, or crawl. The employee is required to sit, talk, and hear. Must be able to swim 50 yards and be able to drive a motorized vehicle.
While performing the duties of the job, the employee regularly works near moving mechanical parts and equipment and in outdoor weather conditions as well as in an office environment. Employee frequently works in precarious situations, and exposed to fumes.
Essential Duties and Responsibilities
Hire, train, supervise subordinates and personnel at each aquatic facility. Responsibilities include development of policies and procedures for the operation of the aquatic program including but not limited to: cash handling, maintenance logs, staff assignments and training manuals. Other duties may be assigned.
Develop a safety and emergency plan and train all staff. This will include working with the Joliet Fire and Police Departments.
Develop a marketing plan for each facility and implement plan with the general public, subordinates, and Park District staff. Recruit and properly train all staff at each facility. Perform the completion of all reports on a daily, weekly, monthly, and yearly basis.
Insure that the water quality is safe at each facility and properly maintained. Includes monitoring water clarity, pump maintenance, chemical monitoring, filter operations, heater operations, daily maintenance, and other duties.
Work with proper staff to order, maintain, and distribute supplies to proper facility.
Develop, supervise, and implement all cash handling procedures.
Work with Stadium/Aquatics Superintendent to prepare yearly budget.
Develop special events for each facility, including the marketing and coordinating of events.
Develop a marketing plan for group outing, birthday parties, and private rentals at each facility.
Develop and supervise aquatic programming for each facility, including but not limited to swim lessons and swim team.
Develop training and in-service for all lifeguards at both facilities. Make sure all are properly trained and certified.
Implement CPR and First Aid training program for entire Park District.
Work with proper first aid companies to ensure compliance of all Park District first aid cabinets and AED’s.
Be able to properly assess current weather conditions for the safety or patrons at each facility.
Work with other Park District staff on group outing for other programming, such as youth groups and special recreation.
The Oakbrook Terrace Park District is looking to fill the position of Superintendent of Recreation. The desired candidate will be an innovative, team player, who can think outside the box, and help take the district to the next level.
SUMMARY: The Superintendent of Recreation is responsible for the oversight of all recreation and fitness programming and facilities. The Superintendent of Recreation is a full-time employee working a minimum of 40 hours per week. Work pace is moderate depending on the task required. The position of Superintendent of Recreation requires the ability to work in an active pace (10 lbs or more).
QUALIFICATIONS: The Superintendent of Recreation should have a Bachelor’s degree in Parks and Recreation or a related field. The Superintendent of Recreation must have at least 5 years of full time experience in a Parks and Recreation related position, with progressive supervisory experience. The Superintendent of Recreation must have experience working with VSI and Microsoft computer programs. Ideal candidate will have experience managing multiple facilities and full time staff.
IMMEDIATE SUPERVISOR: The Superintendent of Recreation is under the supervision of the Executive Director.
1. Provide direct leadership to both the Recreation and Fitness departments.
2. Evaluate the need for new programs and events as well as making suggestions of retiring out dated programs and events.
3. Lead the creation of the Fitness and Recreation Department budget.
4. Provide direct supervision of the Fitness and Athletics Supervisor, Recreation Supervisor, Registration Clerk, Splash Pad Manager and Preschool staff.
5. Monitor revenue and expenses for Recreation and Fitness programs, events, and facilities.
6. Provide communication to the staff about Park District policies.
7. Host meetings with all staff to provide opportunities for growth within the organization.
8. Communicate consistently with the Executive Director about all Park District matters.
9. Work with staff to ensure all contracted and Park District Instructors have turned in all necessary documentation (certificates of insurance, professional licenses, training certificates)
10. Assemble the seasonal brochure for the recreation and fitness content areas.
11. Offer policy changes and new policies to the Executive Director to improve Park District operations.
12. Attend weekly staff meetings.
13. Attend Park Board Meetings as required.
14. Knowledge of Park District policies and procedures.
15. Ability to accept other duties as assigned.
16. Attend Park District Special Events
DESIRED KNOWLEDGE, SKILLS AND TRAITS:
1. Excellent customer service skills, (internal and external customers)
2. Ability to successfully use the secondary electronic devices: copy machine, postage machine, laminator and label maker.
3. Work well with all departments and personalities.
1. Have an advanced knowledge of all programs, special events, and memberships; as well as how and where to obtain additional information.
2. Assist all employees of the Park District as needed.