The Forest Preserve District of Kane County’s Finance Department is accepting applications for one (1) Accounts Payable Specialist.
DATE POSTED: SEPTEMBER 29, 2017
WORKSITE LOCATION: HEADQUARTERS, GENEVA, ILLINOIS APPROXIMATELY 60 MILES WEST OF CHICAGO
STARTING SALARY RANGE: $37,431 TO $46,789 PER YEAR
HOURS/SCHEDULE: LIMITED TO 40-HOUR WORKWEEK, 8:00 A.M. TO 4:30 A.M., MONDAY - FRIDAY
APPLICATION DEADLINE: OCTOBER 15, 2017 All candidates must apply on-line at: https://www.applitrack.com/kaneforest/onlineapp/_application.aspx?starting=true
POSITION SUMMARY Under general supervision from the Accounting Manager, the Accounts Payable Specialist is responsible for disbursements for the District. This position performs a variety of complex administrative functions and bookkeeping to maintain accurate accounts payable records.
ESSENTIAL POSITION DUTIES & FUNCTIONS - Coordinate all facets of the accounts payable division. - Comply with District financial policies. - Research payments; respond to inquiries. - Verify accuracy of completed purchase requisitions/purchase orders (per District policy) before processing payment. - Process completed purchase requisitions/purchase orders for payment. - Maintain and update vendor listing. - Print checks and relevant payable reports. - Process miscellaneous refunds. - Create and maintain utility expense tracking in Excel. - Process petty cash distributions. - Maintain District’s W-9 forms and comply with regulations set forth by the Internal Revenue Services. - Review 1099 transactions quarterly to verify accuracy. - Process and distribute 1099s annually. - Provide District credit information and/or completed applications to vendors upon request. - Review and compare utility bills to previous month’s to ensure correct rates are charged. - Reconcile utility bills to the General Ledger on a monthly basis. - Distribute weekly and monthly disbursements report and vendor spend report for Board of Commissioners review and approval. - Creates, maintains, updates and tracks confidential files/information, ensuring accuracy and completeness. - Manage invoice filing and storage for vendors. - Establishes and maintains positive relationships with the community, vendors, commissioners, staff and patrons. - Possesses and maintains a valid and current Illinois Driver’s License free from suspension or revocation during term of employment; must maintain insurability with the District’s fleet insurance carrier. - Performs the job safely and in compliance with District policies, procedures, work and safety rules, and the Employee Handbook. - Assists other administrative finance clerks when needed by cross training on all functions of the department on a rotating basis, which includes purchasing, handling of office supplies, payroll, accounts receivable, support for reservation system, cash collection and reconciliation. - Provides telephone backup support for District’s reception area. - Operates standard office machines. - Performs other duties as assigned.
Staff Supervision: - Not applicable.
Additional duties and functions may be essential.
QUALIFICATIONS - Minimum Age Requirement: 21 years of age - Education: High school diploma or GED equivalent. Associate’s degree with business or accounting courses preferred. - Experience: Minimum of three (3) years of experience in accounting or accounts payable, involving advanced recordkeeping, or an equivalent combination of relevant education, experience and training. - Certifications/Licenses: Not applicable.