The Recreation Intern is a seasonal position that reports to the Assistant Director of Recreation and Assistant Day Camp Directors. The Recreation Intern will assist with the planning and coordinating of summer camp programs and events such as Concerts in the Park, Movies in the Park and our Back to School Event. The Recreation Intern is also responsible for developing and leading our Junior Counselor Program’s Leadership Mondays servicing ages 13-15.
The chosen candidate must be 18 years old and currently enrolled in a college undergraduate program in good academic standing or a recent graduate.
ESSENTIAL FUNCTIONS include the following: Leadership by values Assist with overseeing the day-to-day operations of the Ice Facilities and provides on-site supervision and acts as Manager on Duty. Assists the Skate & Play Manager to deliver high quality customer experiences through the hiring, coaching, development and evaluation of seasonal team members (15) and occasional volunteers. Acts as a liaison and works with the various clubs to support their success.
Operational Excellence Works with the Figure Skating professional coaches to design, schedule, and implement an innovative, forward thinking and progressive program. Oversees the program development, management and day to day operations of the Figure Skating program and assists with Sapora Playworld operations to include summer camps, birthday parties, rentals and Clubs’ use. Hires, trains, schedules, supervises and evaluates figure skating instructors. With oversight from the Skate & Play Manager, plans and develops special events, ice shows, competitions and other public rink wide special skating programs and events. With oversight from the Skate & Play Manager implements all logistical tasks necessary for special events including working with and assigning volunteers, working with all team members and professional coaches in designing program themes, music, choreographing, set design and other technical requirements needed. Coordinates outreach programs with the schools and community centers. Coordinates the summer figure skating camps, clinics and on and off ice programming. As approved by the Skate & Play Manager, participates in the Private Lesson Program, adhering to the policies and procedures for private lessons the Rockford Park District. Assists the Skate & Play Manager in the development, execution, implementation and adherence to the annual budget, marketing, operational plan and the capital improvement plan in conjunction with the General Manager of Ice Facilities. Procure, maintains and keep inventory of supplies and equipment. Assist the Skate & Play Manager to recruit and track volunteers and hours for the skating programs. Works with the Skate & Play Manager to manage social media presence attracting and an engaging customers. Works with Skate & Play Manager and marketing team to produce brochures, post to social media, flyers and promotions for the skating programs.
Teamwork Assists Ice team with various operations, substitutes for team members and works collaboratively to promote the One Team, One Goal work environment. Work hours vary depending on the needs of the skating program and Sapora Playworld activities. This includes early mornings, late nights, weekends, and holidays in a fast-paced environment.
Team Community Relations Works collaboratively with clubs, ice and facility renters developing positive relationships. Attend team, department and other meetings as required. Organize and implement one-on-ones, small group, and large group meetings and presentations. Conducts regular customer service surveys from customers in programs collecting data on marketing segments, size, and trends. May be responsible for being the Media Spokesperson when Manager on Duty.
Customer Satisfaction Provides excellent customer service to all customers in verbal and written communication. Provides current and accurate information relating to District events and activities.
Documents/Reports Develops lesson plans for the Learn to Skate instructors, compile attendance sheets, rosters and assigns coaches to each class. Responsible for tracking and pulling various reports to define and measure success, reports monthly progress to the Skate & Play Manager.
Compliance Assists the Skate & Play Manager in updating and maintaining operational manuals, daily, weekly and monthly inspections, standard operating policies and procedures, parent / skater handbooks, code of conduct and safety guidelines. Assist in training team members and ensuring adherence to safety protocol and systems. Maintains a working knowledge of department safety procedures. Attend safety training programs and educational in-service trainings as required.
Performance Management/Employee Development Attend trainings, seminars, and conferences to enhance personal development and stay abreast of industry trends.
EDUCATION/EXPERIENCE Associates Degree in Recreation, Sports Management or related field preferred; 3 to 5 years related work experience, supervisory experience and USFS membership preferred.
CRITICAL KNOWLEDGE, SKILLS AND ABILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Have strong interpersonal skills that allow for success in a team environment Working knowledge of all aspects of USFS programming Communicate with and effectively direct team members activities Working knowledge of operations and/or facility management Possess strong customer service skills Ability to handle multiple tasks simultaneously and function in a high stress environment Be flexible and willing to effectively manage risk Possess excellent communication skills in both written and verbal forms Knowledge of rules and policies of the Rockford Park District Must have experience with event planning and programming Be an active listener
PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Medium work: Exerting up to 50 pounds of force occasionally Exerting up to 20 pounds of force frequently Exerting up to 10 pounds of force constantly to move objects
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Significant environmental factors are applicable to this position
Under the direction and supervision of the Athletics Supervisor, this position is responsible for assisting the Supervisor in coordinating administrative functions and activities related to all aspects of youth and adult sport leagues and classes. This includes, but is not limited to, hiring and training staff and volunteers, preparing equipment, leading classes, coordinating volunteer coaches, developing schedules and being the on-site supervisor for leagues. The Athletics Coordinator position is a part-time position scheduled to work 20-25 hours per week and up to 30 hours a week during sport seasons. This position will require night and weekend hours depending on the season.
• Experience: Successful and progressive experience overseeing and/or working in adult and youth sport leagues. Must have working knowledge of different sport rules (Soccer, Basketball, Softball, Volleyball, Tennis, etc.). Past playing, coaching or refereeing experience is a plus. Demonstrate ability in working with individuals and groups of people.
• Education: High School diploma required. Degree in Recreation/Sports Management and/or related college coursework preferred. • Skills: Must be able to understand the needs and issues of staff, parents and coaches, and provide information to meet these needs. Must be able to effectively communicate to large, diverse groups of staff, coaches and participants. This person must possess creativity and the ability to initiate new concepts and programs. Possesses the knowledge and ability to organize, plan, and supervise a wide variety of programs, events, staff and facilities. Must be able to interpret customer needs and interests, as well as possess the ability to grasp ideas and concepts, and analyze and implement them. Must be able to work with various computer software applications and mobile devices. • Certifications: CPR, First Aid and AED certification is required or willingness to obtain within 8 weeks. Coaching and/or officiating experience and certifications are a preferred. Must possess a valid driver’s license. • Competencies: A knowledge and background in sport leagues and coaching, as well as a general knowledge of park district programs. The ability to learn new skills and oversee sport leagues in an indoor/outdoor setting. Ability to work with diverse groups of participants and communicate effectively with them. Must have a positive attitude.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Responsible for overseeing all aspects of a given sports league, including but not limited to game and practice supervision as scheduled throughout the season as well as the oversight of coaches and staff. • Hire, train, schedule and manage the open gym and climbing wall staff. • Collaborate with the Athletics Supervisor in the recruitment, training and management of volunteer coaches for youth sports. Including attending all coach meetings/trainings. • Develop and distribute team rosters to coaches. • Store, inventory and prepare all equipment for a given season. Recommend new or replacement equipment purchases to the Athletics Supervisor. • Unlock specified gym, room or facility as needed and close down the facility at the conclusion of program as necessary. • Effectively enforce the rules of a park district or school district facility. • Monitor facility/program site during the activity with the authority to make decisions regarding the safety of the staff, program participants, facility and spectators. • Resolve any issues between players, coaches, parents or officials. • Develop information league binders for the front desk each season. • Maintain all necessary paperwork, including but not limited to, attendance sheets, coaching forms, referee assignments, equipment inspection sheets, money receipt details and accident reports. • Communicate information, in a timely manner, to staff members and participants. • Maintain an approachable appearance and be friendly to participants, officials and parents. • Attend all staff meetings and trainings as required. • Arrive on time as scheduled and dressed appropriately for work • Safely operate a park district vehicle after being trained, including vehicle inspections if needed as part of daily duties. • Recommend program/league enhancements to the Athletics Supervisor • Work with Athletics Supervisor on budget recommendations, marketing items and comprehensive program overview.
ADDITIONAL DUTIES AND RESPONSIBILITIES
• Shop/purchase supplies for programs as needed. • Perform interviews and recommend staff to hire to supervisor • Assists Athletics Supervisor in brochure and budget preparation by providing insight to operations. • Act as a substitute for the positions you supervise if necessary. • Maintain a positive attitude and act professionally at all times. • Performs minor maintenance or custodial duties as needed to maintain safe, clean and organized facilities or sport fields.
Your job may entail climbing, running, crawling, bending, kneeling, and sitting when working/playing with children. This position will also require you to be outside in various types of weather. Movement of supplies and equipment is necessary in which case the maximum weight that you are expected to be able to lift is 25 lbs., though typically it will be less than this.
GENERAL STATEMENT OF POLICIES, SAFETY, ETC.
It is expected that all Gurnee Park District Staff comply with the policies and procedures as set forth by the Gurnee Park District Board of Commissioners. Resources that outline these policies and procedures include the Personnel Policy Manual, Safety Manual, Departmental Manual, Area or Job Specific Manuals and other written or verbal procedures as provided by your supervisor. As all situations cannot be documented even in manuals such as these, it is further expected that your actions as an employee are always performed with safety in mind, respect of your fellow staff and customers in mind, and at the direction of your supervisor. The Gurnee Park District has developed the SOFFI Customer Service Standards as a guide to our agency’s expectations and recommendations for successful work behavior. It is expected that all staff learn and understand these policies and procedures.
HOW TO APPLY: Go to https://tinyurl.com/GPD-Athletics-Coordinator-PT
Coordinates the use of the Mayfair Center Recreation Facility as well as the use of the parks for recreational programs. Responsible for planning, budgeting, organizing, coordination and administration of all Mayfair Center activities which include (but are not limited to) banquets, fitness center, fitness classes, adult softball, dance and the indoor playground.
SUPERVISION RECEIVED: Works under and reports to the Executive Director.
SUPERVISION EXERCISED: Responsible for the hiring and supervising of all part-time recreation staff, special interest instructors, seasonal employees and volunteers.
DESIRED MINIMUM QUALIFICATIONS: Education and Experience: Graduation from a four-year college or university with a degree in recreation or a closely related field. Three years related experience including community center use; or an equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities: Considerable knowledge of recreation philosophy, planning and administration;
Considerable knowledge of the equipment, facilities, operations and techniques used in a comprehensive community recreation program; Skill in operation of listed tools and equipment; Skill in First Aid and CPR.
Ability to coordinate varied activities involved in a community recreation program.
Ability to establish and maintain effective working relationships with employees, supervisors, other agencies, participants, instructors, community leaders, and the general public;
Ability to communicate effectively orally and in writing.
The Recreation Manager works in unison with the Aquatics Manager under the supervision of the Recreation Director. The position is full-time, exempt.
ESSENTIAL RESPONSIBILITIES: Plans, develops and carries out recreation programs, including researching and creating programs, analyzing recreational needs and desires of property owners, and scheduling of facilities and activities. Evaluates programs and determines future usefulness considering factors such as attendance, resources used, problems encountered, subordinate recommendations. Prepares various written materials, including articles, promotional materials, and activity schedules. Develops budget for approval and monitors income and expenses. Contracts services such as entertainment groups, attractions and other types of recreation and negotiates for the most effective use of funds. Determines work procedures, prepares work schedules, and expedites workflow. Maintains harmony among workers and resolves grievances. Inspects facilities and equipment for safety and needed repairs. Coordinates volunteer services of property owners.
SUPERVISORY RESPONSIBILITIES: Manages two subordinate supervisors who supervise a total of 25-30 employees in the Activities Staff, RecPlex, Arts & Crafts, Day Camp, Lakeside/Lakeview and Family Center. Responsible for the overall management, coordination, and evaluation of these units. Carries out supervisory responsibilities which include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees.
KNOWLEDGE REQUIRED: A general educational development and/or technical training equivalent to that of an AAS in Recreation Management. BS in Recreation Programming may be given preference.
OTHER SKILLS AND ABILITIES: Read, and interpret financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or board of directors. Ability to perform work typically received in the form of broad goals or areas of responsibility, having substantial latitude in setting objectives and deciding how to proceed. Ability to utilize computer programs such as word processing and desk-top publishing. Ability to prioritize duties to effectively meet objectives.
Interested applicants MUST SUBMIT A COVER LETTER AND RESUME. Apply at: www.woodhavenassociation.com. Under the tab: About-Employment