Finance and Personnel Project Specialist
We're seeking a friendly, highly organized, detail-orientated professional to support the Park District's departmental operations in the areas of finance and human resources. In this role, you'll handle a variety of responsibilities from maintaining records, preparing reports and coordinating projects! If you enjoy being a part of a collaborative team this could be a great fit!
A typical schedule is Monday - Friday 8:00am - 4:30pm.
The salary range for this position is $50,599 - $70,276, with a hiring range of $53,000 - $58,000 DOQ.
JOB SPECIFIC INFORMATION:
General Administration
• Prepares and processes a variety of documents, forms, reports, special projects, and maintains and updates
departmental records including the HRIS
• Maintains telephone reference and staff contact lists and detailed history of changes to phone services and
accounts
• Assists with projects, research, and surveys
• Serves as a Notary Public for the Park District
• Assists with Commission for Accreditation of Park and Recreation Agencies (CAPRA)
• Serves as back-up for reporting repair requests for fire alarms, DSL and phone service and maintains detailed
repair logs
• Maintains files for Certificates of Insurance received from vendors and contractors and maintains the annual
issuance of PDRMA Certificates of Coverage for the District
• Files and maintains all incident and accident reports and tracks them accordingly
• Updates and maintains a variety of records, including vehicle licensing and title transfers, and maintains
the inventory of office machines, other than computers, for the District
• Prepares purchase orders and orders materials and supplies, as directed
• Prepares annual open purchase order agreements with vendors and maintains authorized buyers’ lists
• Answers the telephone and gives general information in response to public or vendor inquiries
• Maintains stock of office supplies for the suite
• Sorts, indexes and files materials alphabetically, numerically and geographically
• Attends work on a regular basis
• Performs the job safely and in compliance with District policies, procedures, work and safety rules, and
the employee handbook
• Maintains a clean and organized work environment
• Additional functions as assigned, which may be considered essential
Finance
• Edits and formats monthly Voucher List of Bills and P-Card Voucher List for Board approval
• Proofs and formats the department’s monthly reports and budget summaries
• Assists with the annual budget preparation, proofing, printing and distribution
• Submits copies of the Comprehensive Annual Financial Report to Cook County, the State of Illinois
Comptroller, MSRB, Moody’s and others, as requested
• Assists with record retention and record destruction
Human Resources
• Maintains full-time personnel files
• May assist with I-9 verifications for all park district staff
• Updates job descriptions, in conjunction with the Superintendent of Human Resources
JOB SPECIFIC INFORMATION:
General Administration
• Prepares and processes a variety of documents, forms, reports, special projects, and maintains and updates
departmental records including the HRIS
• Maintains telephone reference and staff contact lists and detailed history of changes to phone services and
accounts
• Assists with projects, research, and surveys
• Serves as a Notary Public for the Park District
• Assists with Commission for Accreditation of Park and Recreation Agencies (CAPRA)
• Serves as back-up for reporting repair requests for fire alarms, DSL and phone service and maintains detailed
repair logs
• Maintains files for Certificates of Insurance received from vendors and contractors and maintains the annual
issuance of PDRMA Certificates of Coverage for the District
• Files and maintains all incident and accident reports and tracks them accordingly
• Updates and maintains a variety of records, including vehicle licensing and title transfers, and maintains
the inventory of office machines, other than computers, for the District
• Prepares purchase orders and orders materials and supplies, as directed
• Prepares annual open purchase order agreements with vendors and maintains authorized buyers’ lists
• Answers the telephone and gives general information in response to public or vendor inquiries
• Maintains stock of office supplies for the suite
• Sorts, indexes and files materials alphabetically, numerically and geographically
• Attends work on a regular basis
• Performs the job safely and in compliance with District policies, procedures, work and safety rules, and
the employee handbook
• Maintains a clean and organized work environment
• Additional functions as assigned, which may be considered essential
Finance
• Edits and formats monthly Voucher List of Bills and P-Card Voucher List for Board approval
• Proofs and formats the department’s monthly reports and budget summaries
• Assists with the annual budget preparation, proofing, printing and distribution
• Submits copies of the Comprehensive Annual Financial Report to Cook County, the State of Illinois
Comptroller, MSRB, Moody’s and others, as requested
• Assists with record retention and record destruction
Human Resources
• Maintains full-time personnel files
• May assist with I-9 verifications for all park district staff
• Updates job descriptions, in conjunction with the Superintendent of Human Resources
SKILLS AND QUALIFICATIONS:
• High school graduate or G.E.D. supplemented by studies in business or office administration
• Minimum of two to three years experience performing administrative or clerical office work
• Or, any equivalent combination of education, experience and training
• Valid Illinois Class “D” Driver’s License
BENEFITS WE OFFER
• Minimum of two to three years experience performing administrative or clerical office work
• Or, any equivalent combination of education, experience and training
• Valid Illinois Class “D” Driver’s License
BENEFITS WE OFFER
In exchange for your time and talent, we offer a generous benefit package, including:
- Medical, Dental, and Vision coverage
- Life Insurance (basic & voluntary additional coverage)
- IMRF Defined Benefit Pension
- Short- and Long-Term Disability (IMRF)
- 457 and ROTH 457 Defined Contribution Plans
- Medical and Childcare Flexible Spending Accounts
- Paid Time Off (sick, vacation, and Floating Holidays)
- Childcare discounts
- Tuition Reimbursement
- Parental Leave
- Park District facility and program discounts for employees and their families
To be considered, apply at https://ahpd.bamboohr.com/careers/260