Maintenance 1 Position Downers Grove Park District

The Maintenance position provides a full range of general maintenance support for the District’s grounds and facilities. Performs maintenance duties of moderate complexity efficiently and safely. Work may be performed solely, with groups, or with seasonal or part-time employees. This is a non-exempt position represented by Local 681 of the Laborers’ International Union of North America.

This is a full-time position with an hourly rate of $20.43.

Essential Functions

• Completes tasks that provide for the repair, preventative maintenance, construction, and development of parks, playgrounds, athletic fields, structures, roads, paths, parking lots, utilities, drainage, restroom and concession buildings, fleet vehicles and other and other property owned and managed by the District. • Operates District owned and rented equipment such as tractors, equipment for turf cutting, and maintenance, snow removal, and other tasks requiring special or heavy equipment. • Assist in care and planting of lawns (turf), trees, shrubs, and flowers. • Performs maintenance work such as cleaning park facilities including restrooms, pavilions, painting, trash disposal, ice rink maintenance, etc. • Provides leadership and guidance to assigned seasonal and part-time maintenance workers on technical aspects or work assignment when needed. • Use material-handling equipment or staff assistance when moving objects 50 lbs. or greater. • Perform tasks within the rules and guidelines of the agency’s safety program. • Maintains records and submits timely. • Other duties as assigned. • Job duties may be modified as needed.

Requirements

• Possess a high school diploma or GED. • Preferred trade school completed or other continuing training in a related area preferred. • Demonstrated knowledge and ability to make plumbing, electrical, painting, and carpentry installations and repairs. • Must be skilled in the safe use of tools, materials and equipment. • Must have the ability and knowledge necessary to safely and expeditiously perform maintenance duties of moderate complexity. • Familiarity and understanding of general grounds procedures for the care and upkeep of turf, irrigation, trees, shrubs and athletic field preparation. • Maintains a positive service approach with consistent follow-through producing reliable results. • Ability to respond to changing priorities; respond to emergency calls at night and on weekends as assigned. • Ability to withstand extensive standing, stooping, squatting, pushing and pulling, and perform work in all weather conditions with exposure to pollens and other allergens. • Possess a current Class “B” CDL Driver’s License • Possess a current Illinois Pesticide Applicators License.

Equal Employment Opportunity Downers Grove Park District is an equal employment opportunities employer and qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender expression or identity, national origin, marital status, protected veteran status, or disability status.

To apply: Please send resume to Marian Olund at molund@dgparks.org

The Village of Lincolnwood is seeking dynamic and enthusiastic candidates for the Community Outreach and Marketing Coordinator position. The Community Outreach and Marketing Coordinator coordinates marketing efforts for the department, maintains the department's presence on all public and social media platforms, develops relationships with current sponsors and seeks new sponsorship opportunities, and develops marketing material including flyers, digital content, signage, newsletters, and press releases. This position also provides some support in creating content for the seasonal brochures.

To be successful in this position, candidates should have the ability to use programs such as Adobe Create Suite, WordPress, Microsoft Suite, RecTrac, Constant Contact, and be familiar with common social media sites.

This position is classified as a part-time, non-exempt, non-union position. All applicants must be able to work between 25 and 29 hours per week. Work hours are typically scheduled between the hours of 9 a.m. and 5 p.m. Monday through Friday. This position provides on-site support during a variety of events. Some morning, evening, and weekend hours are required, as needed, for special events.

Starting pay for this position is $23.37+ per hour (DOQ). The benefits package includes the Illinois Municipal Retirement Fund Pension.

To review the complete job description or apply, visit http://www.lincolnwoodil.org/government/employment/. Interviews begin during the last week of May.

We look forward to hearing from you!

The Administrative Assistant performs a variety of managerial, analytical, administrative and customer service functions along with other support duties for the Parks Department and the Parks managers. This position is under the direct supervision of the Parks Department Managers and the Director of Parks.

Essential Duties and Responsibilities: 1.Receive work requests, log labor hours, process work orders, payroll duties and other data input as required. 2.Review and assign p-card transactions and compile receipts for monthly billing statements. Process purchase requisitions for payment and maintain petty cash distributions. 3.Prepare bids and requests for proposal, bid pick-ups and drop-offs from contractors, and the overall bidding process 4.Manage contracts with various outside vendors. 5.Answer phone calls and maintain communication channels with other offices and support staff members. 6.Receive deliveries of parts and equipment and maintain inventory.
7.Order and maintain inventory for staff uniforms. 8.Gather information necessary to prepare and update budgets, reports, proposals, and records. 9.Create reports, spreadsheets, presentations and perform requested analysis of data. 10.Apply for and maintain permits from outside agencies. 11.Coordinate and administer support for all department projects. 12.Establish and maintain a positive working relationship with residents, customers, vendors, community partners and co-workers. 13.Respond to internal and external customer inquiries, complaints, and information requests within a 24 hour time frame. 14.Comply with District Financial Policies and communicate budgetary requests to the supervisor. 15.Follow and model compliance with all District, State, Federal and departmental safety and risk management, personnel, administrative policies and procedures, ordinances and regulations. 16.Maintain a proactive approach to safety and risk management. Report all accidents, incidents and unsafe conditions in a timely manner. 17.Ensure confidential use of customer information, including credit card transactions and household accounts.

Other Duties and Responsibilities: Attend professional conferences, workshops and seminars as they pertain to the position to stay current with new ideas, developments and techniques. Review administrative processes, improve practices and procedures to maximize efficiencies and recommend changes for the good of the whole. Assist in training and cross-training department staff on job specific skills and procedures. Compile and edit internal and external correspondence using professional business standards. Other duties and responsibilities that may be required for the position.

Knowledge, Skills, and Abilities: Attention to detail and accuracy. Demonstrated knowledge of office procedures, methods and computer equipment. Microsoft Office Suite proficient. Knowledge of principles and procedures of recordkeeping. Type at a rate of 50 words per minute Work independently in the absence of supervision, and handle multiple job tasks in an office environment. Ability to communicate effectively both orally and in writing, bilingual in Spanish and English preferred.
Ability to multitask and work in a team atmosphere, which promotes positive and effective working relationships with internal and external customers. Ability to organize, gather and retain a large volume of information for use in assisting internal and external customers. Ability to address complaints and resolve concerns across a diverse population and large spectrum of demographics. Strong math aptitude.

Education and Experience: Associates degree with business emphasis preferred. Additional specialized business or administrative course work is desirable At least five years of experience of varied administrative experience or similar position. Experience with a maintenance management information system (MMIS) preferred. Valid driver’s license.

Special Considerations: Subject to both inside and outside environmental conditions. Potential to work in multiple locations and ability to move from site to site. Occasional exposure to pesticides, exhaust fumes, chemicals, dust, dirt, insect bites and loud noises. Requires flexibility of work schedule during high volume work periods. Sustained posture in a seated or standing position for prolonged periods of time. Continuous exposure to computer screens. Frequent manipulation of various pieces of office equipment. Lifting to occasionally lift, carry and move light weight objects (20 lbs.).

Job Summary: Under the direction of the Director of Finance, this position is responsible for all payroll functions for the District. This position requires both payroll and human resources (benefits) experience, as the responsibilities bridge both departments. The position provides confidential support of the District’s responsibility to accurately and fairly compensate employees.

In addition, this position assists with other various accounting responsibilities, including cash receipts, accounts payable, bank reconciliations, annual audit preparation, and annual benefits reconciliations.

Essential Duties & Responsibilities: • Perform all responsibilities with payroll processing and resolve payroll discrepancies, ensuring accuracy and compliance with all applicable payroll practices and laws. • Correspond verbally and in writing with staff regarding payroll. • Work with Accounting Assistant – A/P and Superintendent of Human Resources to reconcile employee benefits and deductions. • Prepare and file month/quarter/annual reports and tax liabilities. • Assist with accounts payable processing and proofing. • Provide assistance with reconciliation of monthly bank statements, credit cards, and P-card program. Assist with annual audit process. • Provide assistance with daily cash receipts reconciliation. • Assist with updates to various policies and procedures. • Review for accuracy and completeness of all New Hire and Change of Status documents including rate changes. • Set up employees in financial software system and complete the calculations for benefits/deductions. • Set up and make changes to employees in the time keeping system. • Create and maintain employee files (personnel, payroll, medical, confidential) including Federal Form I-9’s. • Assist with clerical tasks and proper filing of confidential documents/information. • Manage the Districts record retention process and files. • Provide support to Director of Finance with varied accounting tasks. • Perform other duties as assigned.

Qualifications & Skills: • Associates Degree with college course work in accounting or related field preferred. • 2-4 years’ experience performing payroll functions, various accounting, and administrative duties. • Strong analytical, accounting, and communication skills. • Proficient in payroll rules and regulations and in related accounting procedures. • Proficient knowledge of Microsoft Office Suite and financial software applications.

Hours: Full-Time – 40 hours per week plus additional hours as necessary.

Interested candidates should apply online at: https://www.applitrack.com/oswegoland/onlineapp/default.aspx?Category=Administration, you are encouraged to attach a cover letter and resume.

The Clarendon Hills Park District is seeking a highly motivated, effective and experienced marketing professional for its newly created part-time Marketing Supervisor position. The selected candidate will coordinate and implement marketing and publicity efforts for the District’s programs and amenities, which include seven parks, a community center, an outdoor pool and over 700 recreational programs annually. The Marketing Supervisor is a permanent part-time position (maximum 20 hours per week) and requires occasional evening and weekend work.

Qualifications:
The ideal candidate will possess the following education, experience, and skills: • Minimum of a Bachelor's degree in marketing, communications, or other related field from an accredited college or university. • Minimum of two years of successful full-time experience in public relations or marketing, preferably in a parks and recreation environment. • The knowledge of a wide range of marketing techniques and concepts. • Sound communication skills and ability to present ideas in a concise verbal and visual manner. • Clear and concise writing skills with a thorough knowledge of English language usage. • The ability to carry out instructions effectively and efficiently and organize workload to meet production deadlines in a timely and punctual manner. • The ability to work independently, solve problems cooperatively, and convey a positive attitude to others. • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe Creative Suite (InDesign, Photoshop, Illustrator), and other related software.
• Experience updating/maintaining websites using a content management system. • Experience developing, scheduling, and posting content to organizational social media platforms. • Experience developing and designing content for email marketing. • The ability to be flexible in all aspects of job responsibility.

Job Duties (sample): • Develop, oversee, and implement marketing plans for the District’s amenities and programs. Analyze effectiveness of marketing strategies and adjust as necessary. • Coordinate with District staff and consultants in the development of print marketing materials, including the District’s seasonal program guide (3), postcards, and banners, utilizing Adobe Creative Suite software. • Oversee the development and maintenance of the Clarendon Hills Park District’s website using content management software to administer changes. • Manage the District’s presence on social media sites, including Facebook. Develop and manage social media advertising campaigns. • Take photographs and videos at programs and events. Edit photos as needed for print and digital use. Develop polished videos for digital use and presentations.

APPLY with cover letter and resume to kellys@clarendonhillsparkdistrict.org - no calls please.