Northeast DuPage Special Recreation Association (NEDSRA) is a cooperative of eight park districts and three villages in northeast DuPage and west Cook Counties, Illinois. NEDSRA was formed in 1976 as a means of combining resources among the member agencies to provide recreation programs and services for individuals with disabilities. Today, NEDSRA serves approximately 3,500 distinct individuals annually—within a diverse cultural and socioeconomic service area—through roughly 600 programs and special events. NEDSRA's main objective is to meet the unique social and recreation needs of individuals with disabilities, so they may increase their enjoyment of life and reach their highest level of independence.
Job Summary: NEDSRA is looking for a reliable, enthusiastic individual to serve as the Registrar/Data Base Coordinator. This person will work closely with Recreation, Finance and Fund-Development, as well as to provide excellent customer service. The ideal candidate will be able to easily adapt to changing environments and deadlines. This position requires initiative, a high degree of confidentiality and attention to detail as well as the ability to work unsupervised. The Registrar/Data Base Coordinator is an exempt position and the typical work week is Monday through Friday, 8:30 a.m. to 5:00 p.m., however the person must be available to work in excess of those times on occasion when necessary. Timeliness is essential for this positon.
Essential Duties and Responsibilities:
• Accurately enters, audits and updates program and participant registrations on a daily basis. Monitors pending registrations, programs filled to capacity, balance dues and related registration factors. • Greets and directs visitors and answer incoming calls displaying a welcoming, helpful and accessible, voice, attitude and demeanor. • Processes rosters and reports daily, seasonally, and as requested by staff. Completes end of season and end of year close out processes and reports by deadlines, with a high degree of accuracy. • Maintains a high degree of confidentiality with participant records. • Manages timely collections of program fees and balances with a high degree of confidentiality, accuracy and excellent customer service. • Oversees and administers agency fee assistance program. • Proofreads quarterly brochure to ensure correct program information. • Supports Fund-Development and Marketing with data entry, event management, revenue collecting, reporting and correspondence. • Inputs and updates information in the agency databases, in an accurate and timely manner. • Processes queries, reports and other database requests in an accurate and timely manner. • Using the fund-development database, compiles mailing lists for the seasonal brochure and annual service report, as well as supporting the fund-development department with data entry and reporting. • Sorts and distributes incoming mail; process outgoing mail. • Assists with cash handling, receivables, deposits, and other general office work as needed. • Performs clerical assistance for full-time recreation staff. • Responsible for maintaining a safe, neat and clean front office and lobby area. • Oversees routine use and maintenance of office equipment, such as, printers, postage meter and fax machine; scheduling repairs or service as needed. • Maintains inventory of office supplies and order as needed. • Orders maintenance supplies when needed.
Qualifications: The ideal candidate will have an Associate’s degree in a related field, or equivalent combination of education and experience in data entry and/or database management and customer service; experience in RecTrac and Raisers Edge strongly desired as well as working knowledge of cash handling and receivables. Experience in all aspects of Microsoft Office Professional, general office procedures, and computers/office equipment is desired. Familiarity with Crystal Reports and bilingual Spanish a plus. The Registrar/Data Base Coordinator must possess the following skills and attributes: outgoing personality; analytical and highly organized; excellent verbal and written communication; self-motivated; proven project management; ability to handle multiple projects and processes simultaneously; and strong attention to detail. The individual for this position must also possess a passion to improve the lives of individuals with disabilities through recreation.
Benefits: Medical Coverage, PPO or HMO • Prescription Coverage • Dental Coverage • Vision Reimbursement Program • Life Insurance (basic & voluntary) • Short- and Long-Term Disability (IMRF) • Pension / Defined Benefit Plan (IMRF) • Flexible Spending Accounts • Paid Holidays, Vacation, Sick Time, Personal Days Contact: Sue Martellotta, Executive Assistant/HR Manager firstname.lastname@example.org F 630.576.4062 www.nedsra.org
The Village of Deerfield, Illinois is seeking applications for the full-time, non-exempt union position of Maintenance Operator Trainee within the Public Works Street Division. Under the direction of the Street Foreman, or designee, the Maintenance Operator Trainee is responsible to perform a variety of general labor duties, including but not limited to constructing and maintaining streets, lighting, and other Village owned infrastructure. The position will also include job duties involving seasonal landscaping, snow plowing and leaf removal.
Graduation from High School or GED equivalent, minimum of 1 year experience in public works operations or equivalent, and possession of a valid Illinois CDL Class A, with airbrake and tanker endorsement, or ability to obtain within six (6) months of hire are required. Qualified candidates should also have experience with landscaping, asphalt/concrete work and snow removal. Salary range: $51,888 – 64,100 along with excellent benefit package including health, dental and IMRF.
For a complete job description, please visit www.deerfield.il.us. Applications can be submitted online via the Village website, in writing to Desiree Van Thorre, Human Resources Coordinator with the Village of Deerfield: 465 Elm Street, Deerfield Illinois 60015, or via email to email@example.com. The position will close Sunday, November 10th.
The Chief Financial Officer (“CFO”) is responsible for directing all District accounting and financial operations in accordance with generally accepted accounting principles. As CFO, this position has primary responsibility for budgeting, receiving, accounting, and expending all District monies. The CFO also oversees key District administrative functions, including human resources, information technology, finance, accounting, cash management, business services and volunteer services.
Reports to: Supervises: • President, Board of Commissioners • Accounting & Finance Department • Volunteer Services • Information Technology Department • Human Resources • Business Services
ESSENTIAL DUTIES AND RESPONSIBILITIES
Plans, develops, organizes, directs, implements and evaluates all District fiscal operations including directing the finance, accounting, information systems, human resources functions, business services and Volunteer Services.
Develops and manages the District’s annual budgeting process, including the preparation of appropriate justifications for shifting spending priorities.
Develops and directs the District’s financial planning process (short-and long-term) and makes revenue projections based on recent fiscal and District development trends.
Assumes responsibility for all fiscal reporting, including, Federal, State and County reports, monthly financial reports to the Board and the District’s Comprehensive Annual Financial Report.
Prepares for and directs the District's participation in the annual audit.
Establishes development and operational priorities and reviews and approves the application of new systems to computer operations and the purchase of new hardware/personal computers.
Oversees the District's tenant billing and collection functions, as well as the collection and recording of all related fees and fines [littering], such as fees for picnic shelter rentals.
Disseminates policies, procedures, rules and regulations regarding the storage, retrieval, microfilming and destruction of District fiscal records.
Directs all cash management and investment instruments and implements new or revised investment policies to insure the security of District accounts and investments.
Supervises investment of monies for bond fund construction and reserve monies (as dictated by bond resolutions, grants and other special source monies).
Prepares financial and related data required in the issuance of District revenue bonds, notes and for tenant Special Purpose Revenue Bonds.
Oversees the purchasing of all District materials, equipment, supplies and services and administers any ongoing contracts.
Acts as a key advisor to the Board of Commissioners on fiscal policy matters; prepares the finance portion of agenda for District Board meetings; and prepares brief summaries of Board fiscal actions for public information release.
Exercises overall responsibility for the development, implementation and ongoing administration of the District's risk management programs including special and general liability insurance coverages.
Manages full and part-time staff including interviewing and hiring, performance management and evaluations, job descriptions, and application of District personnel policies. Additionally, ensures staff members are aware of proper safety procedures and guidelines and applies these in performing daily activities and tasks, and performs other duties as required and assigned.
Advises the Board of Commissioners on all matters concerning the District’s annual Levies.
Maintain a sound personnel practice system.
Prepare and execute the annual budget adopted by the Board of Commissioners.
Conduct public speaking and confront public debate as needed.
Coordinate the District’s risk management strategy as it relates to asset protection.
Other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
• Comprehensive knowledge of modern principles of public financial management, administration, budget preparation, accounting and financial statement preparation. • Considerable knowledge of the principles and practices involved in information services, investment, bond financing, risk management and purchasing. • Considerable knowledge of the rules and regulations governing municipal financial accounting/management in Illinois and of the administration and application of the Illinois statutes, the District's Enabling Act, and other special rules and regulations as they apply to the District's financial and accounting matters. • Ability to analyze and interpret complex documents. • Effective management and interpersonal skills. • Effective communication skills, both orally and in writing. • Computer skills.
TRAINING AND EXPERIENCE
• Bachelor’s Degree in Accounting plus Certified Public Accountant (“CPA”) is required; however, if not a CPA then a Master's Degree in Accounting or Master’s Degree in Finance is required. • Technology implementation experience preferred • Eight to ten years of professional accounting experience including three years’ experience in managing or supervising government fiscal operations; or an equivalent combination of training and/or experience
WORKING ENVIRONMENT AND CONDITIONS
Work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, talk and hear.
• Specific vision abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The noise level in this job is usually moderate.
"Make it simple, but significant." -- Don Draper, fictional character on Mad Men
Plainfield Park District has an immediate opening for a full-time Graphic Designer who will be responsible for the design, creation and delivery of a variety of print and digital marketing collateral that exhibit an effective and consistent brand message across all communications and marketing outlets. Starting salary for this Exempt position is $47,500 and experience and qualifications will be also be taken into consideration.
As part of your total compensation package, which includes your salary, we offer: Low to no cost employee and family health insurance coverage, Dental insurance at no cost for employee and family, Vision reimbursement, Life insurance, Flexible spending accounts for healthcare and dependent costs, IMRF pension and 457 plan(s), Wellness paid incentive program and free facility memberships. We also value the importance of a work/life balance and offer paid vacation, holidays, personal days and sick time.
We are looking for the right person to create well-designed materials to promote the District’s facilities, programs, and events.
For more information and to apply, please go to plfdparks.org and click on Employment. Plainfield Park District is an Equal Opportunity Employer.
The Recreation Supervisor is responsible for all non-athletic and non-fitness programming. The Recreation Supervisor is a full-time employee working a minimum of 40 hours per week. Work pace is moderate to active depending on the task required. The position of Recreation Supervisor requires the ability to work in active pace (30 lbs. or more).
QUALIFICATIONS: The Recreation Supervisor should have a Bachelor’s degree in Parks and Recreation or a related field and at least 1 year of full time experience in a Parks and Recreation related position. The Recreation Supervisor must have experience working with Microsoft computer programs. Experience with Vermont Systems, Inc. (VSI) RecTrac preferred.
IMMEDIATE SUPERVISOR: The Recreation Supervisor is under the supervision of the Superintendent of Recreation.
1. Directly supervise and manage the Early Learning Program, Summer Camps, Active Adult Programs and Trips, Special Events and as well as general interest programs and events. 2. Evaluate the need for new programs and events as well as retiring outdated programs and events. 3. Manage rentals, including staffing, for Heritage Center and parks. 4. Actively participate in creating and maintaining the Recreation Department budget. 5. Monitor revenue and expenses for programs and events. 6. Recruit, hire, train, evaluate and manage staff. 7. Work to develop a network of volunteers to assist with Park District special events.
8. Purchase all supplies necessary for program and special event operations. 9. Attend and participate in Active Adult’s Club meetings. 10. Plan and organize the Active Adults Trips. 11. Attend weekly staff meetings. 12. Attend Park District Board Meetings as required. 13. Knowledge of Park District policies and procedures.
DESIRED KNOWLEDGE, SKILLS AND TRAITS: 1. Excellent customer service skills, (internal and external customers) 2. Ability to successfully use the secondary electronic devices: copy machine, postage machine, laminator and label maker. 3. Work well with all departments and personalities.
MARGINAL FUNCTIONS: 1. Have a basic knowledge of all programs, special events, and memberships; or know how and where to obtain the information. 2. Assist all employees of the Park District as needed.