The Forest Preserve District of Kane County’s Executive Offices is accepting applications for one (1) Executive Assistant.
DATE POSTED: JULY 7, 2020
WORKSITE LOCATION: HEADQUARTERS, GENEVA, ILLINOIS, APPROXIMATELY 60 MILES WEST OF CHICAGO
STARTING SALARY: $50,300 PER YEAR
HOURS/SCHEDULE: LIMITED TO 40-HOUR WORKWEEK, 8:00 A.M. TO 4:30 P.M., MONDAY - FRIDAY
APPLICATION DEADLINE: JULY 26, 2020 All candidates must apply on-line at: https://www.applitrack.com/kaneforest/onlineapp/jobpostings/view.asp?internaltransferform.Url
POSITION SUMMARY This position is responsible for administrative/secretarial work involving the performance of complex clerical/administrative activities designed to relieve the Executive Director of administrative, procedural and process detail. This employee performs unusually specialized, exacting administrative duties requiring the application of tact and independent judgment in the day-to-day handling of duties. As the key administrative support for the District’s Management Team, this individual maintains confidentiality and professionalism and represents the concerns of the Executive Director’s Office to employees, supervisors and managers alike. This employee must interrelate well between commissioners, management and staff, handle competing demands and outlooks of different departments, and administer the policies/procedures of the internal support function giving uniform treatment and service.
ESSENTIAL POSITION DUTIES & FUNCTIONS Operations: • Assumes daily responsibility for the accomplishment of a wide variety of administrative functions and tasks related to the smooth operation of the Executive Director’s Office. • Performs administrative tasks at the Executive Director’s direction; transmits operating directions or advice from the Executive Director to department heads. • Compiles and assembles various committee agenda items prior to scheduled meetings. • Takes and transcribes accurate, detailed minutes of staff and committee meetings. • Takes and transcribes dictation consisting of confidential correspondence, reports, memoranda, minutes, news releases, statements, and other materials; types letters, reports, notices, permits, forms, and other materials from rough copy. • Composes letters of a varied nature independently. • Receives inquiries in person and over the telephone, independently gives and secures information and answers complaints requiring working knowledge of District ordinances and departmental regulations and procedures. • Provides project and secretarial support to the Executive Director and Management Team. • Arranges and schedules the Executive Director’s and certain members of the Management Teams’ calendar for meetings, appointments, seminars, and other functions; notifies appropriate staff of such schedule/meeting arrangements; and makes reservations for accommodations, travel, and/or meeting rooms as necessary. • Operates PC based word processing, presentation, spreadsheet, database and email software related computer programs as well as create programs and manipulate data as needed to create specialized reports and presentations; receives, sorts and summarizes material for the preparation of reports. • Use Internet and other online and network computer functions to research and communicate information efficiently. • Complies, sorts, collects, files, and prepares data, correspondence and reports for various negotiations in which the Executive Director is involved. Maintains highly confidential files. Composes routine memos and/or replies to correspondence with minimal direction. • Composes ordinances, resolutions and statements for the Executive Director. • Maintains a variety of files both of a routine and confidential nature including legal and land acquisition related documentation. • Directs a significant portion of public inquiries to an appropriate staff person. • Monitors the Executive Director’s Office expenditures compared to authorized budgetary amounts. • Performs moderately complex reference and statistical work. • Answers questions or refers inquiries to the appropriate department for resolution (setting up tickler files to assure the issue is resolved). • Performs the job safely and n compliance with District policies, procedures, work and safety rules, and the Employee Handbook. • Oversees the permanent and safe storage and upkeep of official District records; coordinates the maintenance of all District files. • Maintains a tickler file of District agreements and items of a recurring nature, and initiates review and/or action for follow-up. • Possesses and maintains a valid and current Illinois driver’s license free from suspension or revocation during term of employment; must maintain insurability with the District's fleet insurance carrier. • Perform other duties as assigned.
Administration: • Establishes positive relationships with the community, commissioners, staff and patrons. • Maintains Commissioner contact listings. • Provides telephone backup support for District’s reception area. • Operates standard office machines.
Staff Supervision: • N/A
Additional duties and functions may be essential.
QUALIFICATIONS • Minimum Age Requirement: 18 years of age • Education: Knowledge equivalent of an Associate’s degree in secretarial science or business office management. A minimum of 3 years of executive level administrative/clerical experience, or an equivalent combination of education, experience and training. • Experience: 70 wpm with at least 90% accuracy rating preferred.
Do you consider yourself a Human Resource professional who is a self-starter, confident in your breath of HR knowledge and desires that next step? The Addison Park District is searching for an HR Generalist who will be responsible for the overall coordination of the District’s human resource and risk management/safety functions. The ability to be well-organized, skilled in building rapport with managers, maintaining a positive attitude and welcome a ‘team-player’ mindset will be key. If you embrace honesty, ethics and integrity and desire a role that will call on your HR experience, then read on!
Overview: The HR Generalist will have a variety of responsibilities to include compensation, benefits administration, professional development and training, and legal compliance. This role also holds responsibility for overseeing general safety and emergency and physical risk management programs related to District grounds, facilities and property.
About Us: The Addison Park District’s mission is to provide the community recreation opportunities through quality programs, facilities and open space. Our district includes 25 parks serving a population of approximately 37,000 with our Community Park hosting the outdoor Splash Pad and Active Adult senior leisure center. Additionally our Links & Tees Golf Facility offers an outdoor practice range, nine hole and mini golf course and an indoor golf dome. Throughout the year our programs offer a variety of Youth Sports & Athletics, Adult Fitness and Virtual Programs. For additional information, please visit us at www.addisonparks.org.
Responsibilities: - Responsible for human resource related administrative functions including FMLA, IMRF, workmen’s compensation claims, benefits, compensation, and training - Implementation of all human resources policies, procedures and maintaining and updating the Employee Handbook and oversees maintenance of employee personnel files - Processes new employees (FT, EPT, PT and Seasonal) by completing new hire paperwork, processing employment screenings, conducts HR and Benefit orientation and prepare for payroll - Assist staff with recruitment, hiring and interviewing as needed - Counsel staff regarding job related employment issues, District policies and procedures - Coordinate external benefits such as medical, dental, life, IMRF, retirement plans - Coordinate internal benefit enrollments (new hire, changes, and annual enrollment) - Responsible for overall ACA tracking and reporting ensuring IRS compliance - Responsible for payroll processing and payroll reporting - Act as PDRMA (Park District Risk Management Agency) Liaison and coordinate, prepare and address issues for PDRMA Loss Control Program and PDRMA field visits and audits - Serve as a resource and advisor for District staff on matters related to safety, physical security, emergency procedures and general risk management issues - Maintain and update the District’s existing safety programs, manuals, plans and emergency operations. Maintain accurate and current records to comply with OSHA and complete reporting as required - Ensure that all staff develops and maintains a safety training plan for all staff and that required trainings are completed - Perform other related duties and/or special projects as assigned
Requirements: - Bachelor’s Degree in a related field, or comparable work experience - Certifications/Memberships: PHR, SPHR, SHRM-CP, or SHRM-SCP certification preferred - Experience: at least three (3) years proven HR experience - Successful completion of PDRMA Safety Coordinator Training within 12 months - PDRMA Benefit Coordinator Certification or ability to acquire within 18 months - Ability to travel from Addison Park District’s various sites, as needed, to handle employment issues or conduct safety inspections - Exceptional interpersonal skills with employees at all levels of the District - Ability to work with confidential and sensitive information
Addison Park District Offers: The Addison Park District offers a comprehensive benefits package which also includes facility and program benefits to our employees.
To Apply: If you desire a varied HR position and embrace ‘going the extra mile’ for your team, than we would like to speak with you! For consideration, please submit your resume by going to the URL below.
** Interviews will be conducted virtually and onsite and the HR Generalist position will be located onsite at our offices in Addison.
The Addison Park District is an Equal Opportunity Employer.
The St. Charles Park District is searching for a full time facilities professional to join the team! Don't worry if you don't have all the right certifications... we'll help you get them! If you like to work with your hands, have keen eye for detail work, inspections & projects, and appreciate a four day workweek please keep reading.
The Facility Specialist II must have experience in general maintenance, be able to conduct inspections to evaluate the condition of systems (electrical, plumbing, HVAC and aquatic); perform preventative maintenance (equipment, facilities and systems); basic carpentry, general building repairs and other essential tasks as assigned. A valid driver's license is required. Experience in all aspects of pool maintenance a plus. Certified or willing to be certified (with employer assistance) with CDL and air brake endorsement within three months; as a Certified Pool/Spa Operator (CPO) and as a Certified Playground Safety Inspector (CPSI) within one year of employment. Salary, benefits and work schedule
The minimum annual base compensation for this non-exempt, overtime eligible position is $40,824 (Grade 3) Insurance plans include medical, prescription, dental, vision, life and AD&D Voluntary plans for specialty insurance and retirement Pension includes enrollment in the Illinois Municipal Retirement Fund (IMRF) Paid time off includes 10 paid holidays, 12 sick days, 2 personal days and 10 vacation days annually Four day workweek (Four, ten hour shifts) Employer paid professional development opportunities per Park District policy Employee and family discounts for programs and facilities per Park District policy Longevity and wellness bonus per Park District policy Educational reimbursement program per Park District policy
Job Summary – About the Role Duties include inspecting, maintaining and reporting mechanical, electrical, plumbing and HVAC systems to insure optimal operating results.
Knowledge, Skills & Experience This position is well suited for someone with a friendly and positive personality who is productive and shows initiative, is an effective written and oral communicator, is reliable and safety-minded.
Strong background in plumbing, electrical, HVAC, carpentry and general building repairs. Experience in all aspects of pool maintenance including water chemistry is beneficial. Have physical strength and ability to lift heavy objects as required and dig manually with hand shovel as needed. Knowledge of computers and other technological devices.
A high school degree with some technical training is required. One to three years maintenance experience is required. A valid Illinois State Driver’s License is required and must obtain a CDL within six months of hire. Maintain or become Certified Playground Safety Inspector (CPSI) and Certified Pool Operator (CPO) within six months of hire. Maintain current CPR/AED/First Aid Certification or obtain certification within six months of hire.
Essential Functions of the Position Park District Competencies o Follow all departmental safety rules that pertain to the duties performed and support all aspects of Park District’s safety and risk management program. o Work cooperatively and collaboratively with residents, colleagues, the public, PDRMA and other agencies or organizations as delegated. o Recommends improvements and efficiencies to better accomplish individual and district goals in the best interests of the St. Charles Park District community. o Comply with park district policies and administrative procedures. o Effectively communicate both orally and in writing.
Responsibilities o Perform inspections and provide preventative maintenance and repair of all Park District facilities and equipment. o Complete inspections and maintenance of aquatic facilities, all outdoor lighting and timers, drinking fountains, wells, playground inspections and repairs. o Maintain organization in work vehicle, shop and inventoried supplies. o Organize and oversee multiple tasks and duties as required. o Work varied hours including evenings and weekends o Operate motor equipment as needed or required.
Marginal Functions of the Position or Role o Oversee and train seasonal employees. o Assist with special events.
o Perform all other duties as assigned.
Physical and Environmental Requirements
Position or Activity Frequently Occasionally Rarely
46-100% of the time 16-45% of the time 0-15% of the time
Crawling X Reaching X
Strength Routinely push, pull and/or lift to waist up to 40 lbs and 41 to 50 lbs with assistance.
EEO Statement and Accommodations The St Charles Park District is an equal opportunity employer under all state and federal laws and regulations. The job responsibilities are subject to accommodations pursuant to the Americans with Disabilities Act of 1990. If you require assistance or accommodation with the application process, please contact the Business Department at 630-584-1055.
BLOOMINGDALE PARK DISTRICT JOB DESCRIPTION
JOB TITLE: Director of Parks and Planning
CLASSIFICATION: Full-Time, Exempt
REVIEWED: July 3, 2020
The Director of Parks & Planning oversees and maintains the District’s general maintenance program, which includes the upkeep and record keeping of all grounds, buildings and properties of the District, as well as the preventive maintenance program which includes repairing equipment, keeping records of parts and labor for each piece of equipment, and placing orders for necessary parts and supplies. The Director of Parks and Planning will contribute to the master plan, comprehensive plan and capital improvement plan; represent the Executive Director when required; and be an integral part of the District’s administrative team. Responsible for the budgeting, designing and specifying park amenities and/or facilities, the Director of Parks & Planning will also oversee the permitting, grants, GIS, and park inventories of park project plans by contractors and staff.
Reports to the Executive Director and supervises the Assistant Director of Parks and Planning, Parks Department Administrative Assistant, Safety Coordinator, and oversees all full-time, part-time and seasonal Parks Department staff.
ESSENTIAL JOB FUNCTIONS
• Evaluate staffing needs (including recruitment, hiring, evaluation and training) and make adjustments within the department so that the total program operates efficiently and creates an environment for success
• Responsible for loss prevention, employee safety training, and enforcement of safety standards in the Parks Department
• Prepare and administer annual budget for maintenance and capital improvements for buildings, equipment and properties of the District
• Demonstrate knowledge of city/county ordinances, permitting procedures, CPSC/ASTM playground safety, and ADA guidelines in the planning and implementation of all capital projects
• Oversee the implementation of approved maintenance and repair contracts and capital projects
• Oversee contracted services including janitorial, flooring, roofing, and other related trades and vendors
• Prepare bids for capital equipment and projects completed by outside contractors, architects and consultants
• Evaluate methods, training, and equipment required for efficient management of Bloomingdale Park District property
• Provide training and recommendations for training procedures for all fleet equipment
• Review finished projects to ensure proper maintenance and upkeep
• Present the District’s point of view in a positive, professional manner
• Maintain accurate records and produce comprehensive monthly reports in a timely manner
• Create professional and accurate correspondence and communicate clearly with contractors, other governmental agencies, staff, and concerned citizens
• Develop and interpret plans, architectural drawings, and cost analysis for the development and improvement of parks
• Prepare long-range plans for park acquisition, park development, equipment needs, swimming pool maintenance and renovation, building construction, building management, turf management, tree management, parking lot maintenance, athletic fields and facilities
• Address the special needs of park users in the maintenance and repair of the District’s parks and facilities
• Seek, interpret, and implement public input in the District’s planning efforts and maintain a positive public relations image within the District and community
• Follow Americans with Disabilities Act (ADA) and governmental guidelines in considering the needs of special users
• Research and evaluate alternatives for capital projects, including new trends, techniques, and products
• Assist in implementing comprehensive park maintenance management plan, capital asset replacement plan, and capital projects plan for the District
• Develop and implement short- and long-range plans toward departmental goals and objectives related to the development of parks, facilities and maintenance
• Facilitate all aspects of comprehensive master planning for the District
• Evaluate and update projects in the Capital Asset Replacement Plan (CARP) to provide for continuity of maintenance and budgeting and establish replacement values for new capital assets as needed
• Supervise the implementation of capital projects by staff and/or contractors ensuring bid documents and budgeting compliance
• Research and recommend environmental improvements and best practices
• Develop, review, and revise detailed construction drawings and project budgets before implementation
• Prepare plans, specifications, bid documents and reports
• Oversee compliance with the public and employees in environmental safety issues
• Assist with various duties including project estimating, line budget preparation, report writing, payroll time card verification, incident reports, purchase orders and inspection forms
• Effectively facilitate crew needs through timely procurement of materials and supplies and distribution of manpower and equipment
• Demonstrate knowledge and skill in operation of all park maintenance tools, equipment and vehicles
• Maintain effective two-way communication while dealing with concerns in the field with all District staff and immediate supervisor
• Carry two-way or cell phone communication at all times
• Wear personal protective equipment for job function when needed
• Hire, train, manage, lead, coach, direct, schedule, discipline, motivate, evaluate, provide quarterly feedback and recommend merit increases for assigned staff ensuring an effective and efficient department and successful District run in accordance with Department of Labor laws and District policies and procedures
• Control overtime costs
• Work closely with facility managers on matters of construction, renovation and maintenance
• Represent the Parks Department at all Board Meetings
• Responsible for the District’s capital improvement and development projects, and the capital asset replacement program
• Responsible for the improvements identified in the District’s ADA Transition Plan
• Responsible for the management of paving and lighting improvements
• Prepare and/or direct the preparation of Board summaries, monthly reports, and periodic and special reports
• Prepare and submit grant applications and requests
• Maintain required records of departmental activities, inspections, preventive maintenance, vehicles, services, personnel and property
• Maintain, inspect, repair, and renovate vehicles and equipment for overall safety
• Coordinate and work with community agencies and groups on park-related projects and planning where needed
• Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer
• Maintain good safety awareness and follow all safety guidelines and procedures
• Supervise major park development projects and report to the Executive Director on their statuses
• Serve on various District committees
• Responsible for overseeing startup, maintenance, and operation of seasonal pool and staff
• Coordinate labor and material needs to maximize efficient use of resources
• Seek, interpret, and implement feedback from public and staff on horticulture needs
• Oversee and assist in completing construction repair projects
• Perform other duties and functions as directed
MARGINAL JOB FUNCTIONS
• Be familiar with and adhere to all policies and procedures outlined in the Policy and Procedure Manual, Personnel Policy Manual, and Safety Manual
• Oversee planning and implementation of and/or attend District programs/special events
• Work with schools, sports leagues, and other organizations on special projects
• Attend meetings and participate in MIPE, IPRA, PDRMA and local community agencies, associations and organizations
• Continue education through professional conferences, training, and workshops, etc. on new issues, trends, and procedures related to the field
• Attend staff meetings and in-service trainings as required
• Serve on committees and focus groups as assigned
• Appropriately resolve concerns, problems and emergencies that arise
• Coordinate the installation, repair and maintenance of the fire and security alarm systems for the District’s buildings
• Knowledge of the ADA and implementation process
• Responsible for the District’s tree planting and forestry program
• Consult with contractors and other consulting architects
• Read and interpret architectural and landscape design plans and specifications
• Attendance at work site required every day as scheduled; on call at all times as needed
REQUIRED EDUCATION, QUALIFICATIONS, KNOWLEDGE, ABILITIES, SKILLS
• BA/BS in park management, landscape architecture, geography, engineering, turf grass management, forestry, horticulture, or related field
• Minimum five years of responsible administrative or supervisory experience in building and grounds management
• Certified Park and Recreation Professional, Certified Pool Operator, and Certified Playground Safety Inspector, or other related professional certification related to position, preferred
• Working knowledge of GIS and Microsoft Word, PowerPoint, Outlook, and Excel
• Valid driver’s license required
• Knowledge in general construction trades, landscape construction, and maintenance required
• Knowledge and skill required in three or more of the following trades: electrical, plumbing, welding, HVAC, carpentry, blueprint reading, and surveying
• Must have and maintain a valid Illinois Pesticide Applicator’s license, Certified Pool Operator’s license, and CPR/AED certification (or obtain within one year of employment)
• Experience in personnel management and scheduling desired
• Must be able to lead, manage, and motivate assigned staff
• Must have great problem solving, analytical, organizational, interpersonal, and written and verbal communication skills
• Must be able to plan and implement a long-range strategic plan
• Must be able to multi-task and work calmly and effectively under pressure
• Knowledge of principles, practices and objectives of park and recreation administration
• Experience in construction management and the construction trades
• Proficient in construction, landscape and architectural terminology
• Complete understanding of park maintenance operations, including bidding procedures; landscape architectural theories, practices and principles; turf, tree and shrub care and maintenance; pertinent safety precautions and personal protective equipment; and principles of financial management
• Thorough understanding of human resource management and risk management
• Proficient in use of Microsoft Office applications and the internet
• Familiarity with GIS and its application in asset management
• Ability to cooperate with and interpret Park District philosophies in relation to governmental, public and private groups or agencies, and to the general public
• Capacity to maintain positive and effective working relationships with supervisors and subordinate employees
• Ability to work harmoniously with fellow employees, patrons, community groups and other units of local government
• Capacity to utilize effective time management skills and be able to work under the stress of multiple deadlines, requests from others and interruptions, with accuracy
• Ability to work in a team atmosphere, promoting positive work relations with both internal and external customers
• Proficiency to read and write in English and organize effectively
• Ability to communicate effectively within various settings, from one-on-one to group configurations
• Capacity to maintain self-control and composure in difficult situations
• Must have great problem solving, analytical, organizational, interpersonal, and written and verbal communication skills
Actively supports the Safety Policy and related programs including following/enforcing safety rules, reporting accidents and injuries, and developing ideas for the prevention of future incidents.
• Supervises and works in harmony with the Safety Coordinator to organize Loss Control program aspects of the Bloomingdale Park District
• Maintains a working knowledge of all general and department-specific safety rules
• Enforces safety rules and improves employee and public knowledge of the same by confronting and correcting unsafe behavior and conditions
• Makes specific budget allocations for the purchase of safety equipment, safety services and safety training
• Reviews and updates inspection criteria. Performs a departmental inspection report (or have an alternate deliver) at Safety Committee Meeting
• Provides proper orientation, job instruction, training and in-service training to supervisors
• Prepares needed support information for the PDRMA Loss Control Program Review
The Director of Parks & Planning schedule is generally Monday through Friday, with occasional evening and weekend hours as necessary to produce exceptional results. It is essential to be regularly available during standard business hours to meet with staff, vendors and other businesses and government agencies.
PHYSICAL AND ENVIRONMENTAL CONSIDERATIONS
Sitting – frequently Walking – minimum of 2 miles Standing – occasionally
Lifting – moderate, 0-50 lbs. Stooping – occasionally Reaching – occasionally
Climbing – frequently Kneeling – occasionally Driving – frequently
• Work area is both indoors, in a smoke-free environment with controlled temperature and fluorescent lighting, and outdoors at all Park District locations
• Frequent exposure to natural and potentially extreme weather conditions while supervising employees or attending to job related activities
• Exposure to various chemicals (i.e., fertilizers, herbicides, pool chemicals, cleaning agents, and petroleum-based products)
• Exposure to noise distractions from employees, patrons or equipment operation
• Exposure to chronic or infectious disease while performing routine first aid or emergency procedures
• Protective clothing and equipment may be required as it pertains to a particular job duty
The Fitness Center General Manager is responsible for the daily operations of the facility including: implementing marketing and sales strategic plans; training and scheduling staff; facility management and maintenance; supervising the staff in each area of the facility, ensuring the highest levels of guest satisfaction; lead and motivate staff to achieve goals and exceed guest expectations.
Education and Experience:
Bachelor’s degree in the area of Physical Education, Exercise/Health Science, Health Education or related field required. Master’s Degree preferred, or equivalent combination of education and experience.
Five years experience in the management of a Fitness Center or related business required.
Starting Salary Range:
$90,000 - $105,000 Annually
1. Supervises effective daily operations including opening and closing procedures, facility inspections, cash handling procedures, and general facility maintenance.
2. Develops a comprehensive standard facility operations manual, including written policies and procedures for all fitness facility services, administration, and maintenance using the Buffalo Grove Park District template.
3. Develops, through use of a template, weekly and monthly management reports outlining key facility statistics and a summary of daily operations. Establishes tracking procedures for facility use and program participation.
4. Develops monthly reports that address key initiatives and statistics.
5. Submits all paperwork and financial reporting, including HR and payroll, in accordance with park district policies.
6. Develops and maintains accurate facility maintenance procedures and checklists through routine preventative maintenance and repair.
7. Ensures fiscal responsibility through efficient scheduling of department personnel and, when necessary, makes changes to stay within budgetary guidelines.
8. Develops and implements proper inventory and purchasing procedures. Maintains a monthly inventory of supplies, equipment, and or products.
9. Assesses all facility employees progress continually; coaches employees, conducts annual performance evaluations, and, when necessary, is responsible for terminating employment.
10. Maintains a fully staffed facility by recruiting, interviewing, hiring, and training all staff.
11. Ensures the staff is fully knowledgeable on the use and benefits of services, products, programs, and activities by conducting regularly scheduled staff meetings and training workshops.
12. Helps ensure appropriate facility supervisory coverage through use of a Manager on Duty (MOD) system and participates in the MOD schedule.
13. Monitors guest feedback through the use of comment cards and other customer care techniques. Supervises and follows up on guest requests and comments.
14. Develops member participation and recruitment plans; outlining in detail all promotions, fitness programs, and any expenditures.
15. May assist in the creation and implementation of a marketing and public relations strategy.
16. Ensures that facility is secure for members and/or guests.
17. Sets monthly goals for personal training revenue and markets, promotes, sells, and tracks personal training.
18. Keeps up-to-date on safety and fitness trends. Has complete knowledge of all fitness services presently offered.
19. Makes recommendations and works to ensure that the Park District is in compliance with all ADA guidelines for registration, programs and facilities.
20. Perform other duties as assigned.