Job Summary Under the direction and supervision of the Superintendent of Recreation and Revenue Facilities, the Recreation Manager, Youth Programming is responsible for the overall operations of the Park District’s preschool, before & after school, summer camp, Arts In Motion, and other youth programming. This position plans, develops, directs, and evaluates the recreation programming within their department.

Essential Duties & Responsibilities •Oversees all development, implementation, and operation of programs in relation to Preschool, Before and After School Care, Summer Camps, Arts In Motion, Teens, and other youth enrichment programming as it pertains to the role. Coordinates across multiple sites. •Participates in the planning, organizing, and implementation of the District’s Special Events. •Ensures plans and activity calendars in the areas of before and after school, Day Off Fun, summer camps, and program trips are completed and distributed. •Fill in for recreational staff across the department as necessary. This includes driving a 14 - passenger bus. •Partners with Marketing to determine communications and promotional strategies for the department. •Oversees installment billing for preschool and camp programming. Ensures payments are processed and reaches out to program participants as necessary for chargebacks. •Reviews, creates, updates, and activates all programs within RecTrac to ensure accuracy. •Utilizes ePACT to Review, monitor, and update all medical and program forms within the department to ensure compliance. •Responds to all participant and parent/guardian requests through email and phone in a timely manner. Meets with parents/guardians to provide feedback as needed regarding child participants. •Monitors program participation and takes proactive steps for both low enrollment and waiting lists. •In collaboration with the Superintendent, develops and updates departments process and policy documents. •Prepares weekly and monthly board reports, statistical reports, and evaluations of recreation programs via Rec Trac and Survey Monkey. •Creates annual department budget. Ensures all purchasing guidelines are followed and is accountable for the profit and loss of programs. •Writes a departmental business plan and oversees the long-term planning for the department. •Ensures that sufficient recreational supplies and materials are available by ordering and maintaining inventory. •Prepares accurate and appropriate program and facility information for seasonal brochures. •Supervises staff by communicating job expectations, job training, work schedules, work-related responsibilities, coaching, performance management, engagement, training and enforcement of policies and procedures. •Applies for and maintains all certifications and compliance documents for the department. •Demonstrates, supports, and enforces Park District customer services standards. •Establishes, supports, and maintains positive and collaborative efforts with internal and external customers and organizations. •Demonstrates, leads, and supports the Park District’s mission statement, vision, and core values. •Responsible for overall safety and risk management of the department including all programing. •Serves on various district committees. •Develops and present new programming plans to the Superintendent for review. •Assist other departments as needed •Performs other duties and functions as directed.

For more details, please click on the link and officially apply for the job: https://www.applicantpro.com/openings/addisonparks/jobs/2926431/IL-Illinois/Addison/RECREATION-MANAGER-YOUTH-PROGRAMMING

Job Title: Finance Director Department: Administration

SUPERVISORY RELATIONSHIPS Reports to: Executive Director Supervises: Full Time Registrar, office personnel, and building supervisory personnel, coordinates IT services and vendors, assists in website development, coordinates Human Resource.

FLSA: Exempt

BASIC FUNCTION The Finance Director is responsible for the management of the financial operations for the district, supervising the personnel function, human resources and oversees the information technology (IT) programs.

ESSENTIAL DUTIES 1. Oversee the operation of all accounting systems, records and related detail, including but not limited to receipts, expenditures, general books of account, personnel records, purchasing records and systems and such other detail procedures as are necessary to the efficient conduct of various departments. 2. Coordinate the preparation of the budget and filing of the same; and control expenditures within the budget framework of all departments. 3. Prepare studies and conducts projections which may have impact on the future ability of the Park District to meet its obligations. 4. Act as the Park District liaison to the auditors in the preparation of the annual audit. 5. Prepares and/or directs the preparation of board summaries, monthly financial reports, periodic and special reports. 6. Plan and direct the employee benefit programs, including insurance programs, the Illinois Municipal Retirement Fund program and all other voluntary employee benefit programs. 7. Prepare tax levy pursuant to legal requirements. 8. Recommend changes to personnel policy to the Executive Director as needed. 9. Hire, train, supervise and evaluate full-time, part-time and seasonal office and Community Center building supervisory employees. Trains all part-time building supervisory employees at the Mayfair Center in the usage of the districts recreation registration software. 10. Develop and oversee Park District inventory statistics including fixed assets. 1 I. Oversee technology needs for the Park District, including but not limited to TCP/IP networking, DSL configuration and Network configurations. Review software needs on a yearly basis. 12. Oversee cash controls at all District revenue facilities. 13. Review insurance and liability provisions of the Park District's contracts. 14. Interpret Department of Labor work rules as they apply to Park District staff. 15. Maintain personnel record system. I 6. Prepare financial document for Comprehensive Annual Financial Report 17. Ensure compliance with GASB and state/county financial legal requirements. 18. Administers investments, revenues and expenditures in accordance to park policy and applicable laws.

OTHER DUTIES 1. Attends and participates in Park District Board meetings. 2. Attend training sessions for professional development. 3. Act as District liaison with related groups, including but not limited to Illinois Municipal Retirement Fund, IPARKS and related administrative professional organizations. 4. Inform all staff of any changes in policy, procedures or rules as directed. 5. Follow all safety policies and procedures as outlined in the Park District Safety and Crisis Manuals. 6. Perform additional duties as assigned. 7. Member of a Park District committee's as assigned.

POSITION QUALIFICATIONS Education: Experience: Certifications: Bachelor's Degree in Accounting or related field or five or more years of work experience in governmental accounting.

Experience in government accounting and employee training desirable, Experience in Microsoft office products. Experience in VSI (Vermont Systems) software a plus.

Valid Illinois Driver's License

Ability to identify and solve routine and complicated problems as they arise; ability to organize, supervise and evaluate the district's fiscal controls; ability to compile and analyze financial statistical data and communicate same to all departments; ability to supervise staff and work well with all staff.

Ability to recall details from many facets of the business and applies education, experience and business knowledge to the current business problem.

Demonstrates the ability to learn and apply complex theories and concepts.

Applies education, training and work experience toward achievement of the organization's long and short-term goals.

Communicates effectively throughout the organization.

Effectively manages stress so that it does not interfere with work demands or the reputation of the organization.

Demonstrates personal integrity in business decisions. Leads others through personal dedication and commitment.

ESSENTIAL JOB FUNCTIONS (DUTIES) • Establish policies for fiscal controls and daily operation of the District. • Responsible as bookkeeper for the district. • Coordinates and trains staff for input of participants in the recreation registration system. • Coordinates and trains staff for implementation in the district online registration sys,tem. • Review basic data, income, expenses, and payroll as prepared by the staff. • Assist in the preparation of short and long range financial planning. • Prepare on a timely basis regular and special reports as required by the Director. • Assist in the develo09pment and control of the annual operating budget. • Supervise all record systems, insurance programs, and employee benefits. • Assist the District's auditor and treasurer as required. • Record, file, prepare, and publish fin cial reports as required by law. • Compile and analyze financial statistical data and create reports for all departments. • Maintain office and computer equipment. • Prepare and file annual tax levy ordinance. • Prepare and file annual budget ordinance. • Manage cash flow. • Assist in preparation of annual bond disclosure. • Prepare financial statements and cash reports monthly and include with the board packet each month. • Attend and participate in department staff meetings. • Prepare reports for the Director as requested. • Prepare board reports and attend board meetings. • Complete an annual performance evaluation for all supervised employees. • Prepare and coordinate GASB 34 reporting.

The above standards are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exclusive list of all responsibilities, duties and requirements.

AHPD OVERVIEW

The Arlington Heights Park District (AHPD) is one of the most noteworthy park districts in Illinois. Located 25 miles northwest from downtown Chicago, AHPD is the 3rd largest Park District in Cook County and the 12th largest in the State of Illinois. Since 1925, AHPD continues to enrich the community by providing fun, accessible, and impactful recreation and facilities for every age and every season. The District are stewards of five community centers with outdoor pools, two tennis clubs, Lake Arlington, Arlington Ridge Center, two public golf clubs and a driving range, Arlington Heights Historical Museum, Senior Center, 58 parks, 44 playgrounds, 22 miles of jogging and bike trails across 714 acres of land. AHPD is a three times National Gold Medal Award recipient for excellence in the field of parks and recreation management and an Illinois Distinguished Accredited Agency.

GENERAL GOLF INFORMATION

Golf at the Arlington Heights Park District provides 27 holes of play at two courses and a driving Range. Arlington Lakes Golf Club is an 18-hole, par-68 course that has been a local favorite for over 40 years. Superbly manicured greens, tees, & fairways combine with an excellent design to provide a quality course for players of all levels. Nickol Knoll Golf Club is built on 56 hilly acres and is one of the most unique par 3 courses in the state. Three holes feature vertical-drop tee shots and two holes boast up-hill shots to the green. The 9-hole, par-3 course features 27 sand bunkers, and water comes into play on two of the nine holes. Sunset Meadows Driving Range and Golf Learning Center has twenty-five hitting stations that are lighted for extended evening use with four target greens for additional course-like atmosphere. There is also a practice green available.

JOB SPECIFICS

Come join the team that is responsible for the supervision and direction of all banquet operations, and food and beverage operations at Arlington Lake Golf Course and Nickol Knoll Golf Course. Our ideal candidate will ensure that services exceed expectations of all guests, pay close attention to detail, and is team oriented.

ESSENTIAL JOB DUTIES

Oversees banquet operations, including leading, hiring, training, scheduling, evaluating, and directing banquet and bar staff. Additionally, oversees banquet room set-up and clean up including linens, tables, chairs, and other related items to banquet operations.

Acts as the main point of contact for sales of banquets. This involves managing in-person, over-the-phone, and electronic communications with the public in a professional and timely manner.

Maintains an inventory of bar and snack bar supplies. Develops cost control procedures for all inventory items and menus as required. Ensures that actual costs remain within acceptable budgeted limitations.

Set staffing requirements, work schedules, and training programs for banquets and snack bars.

Establishes vendor files for the timely ordering of all consumables and operating supplies.

Maintains exacting control over state-monitored areas; e.g., alcoholic beverage/sale and distribution, hygiene and sanitation, and employee health cards.

Promotes and maintains a program with results in the highest level of guest satisfaction.

Personally, greets guests whenever possible, while overseeing service and presentation on a routine, basis. Responds to guest complaints, and periodically check with guests to ensure proper and timely service.

Directs the planning and implementation of special events and/or catered affairs.

EDUCATION, EXPERIENCE, AND TRAINING

BA/BS in Parks and Recreation, Business Administration, or a closely related field from an accredited college or university, Minimum of two or more years of demonstrated success as a facility manager, or related experience, Or, any equivalent combination of education, experience, and training, Valid Illinois Class “D” Driver’s License, Food Manager Certification, Basset Liquor Control Certification required; Basset Certified Trainer preferred, CPR and AED Certification required within six months of employment

The Arlington Heights Park District commits itself to diversity, equity, and inclusion to create a mutually respectful, multicultural, and equitable environment.

The Recreation Supervisor position, under the direction and supervision of the Recreation Manager of Athletic and Events, oversees all special event operations including general special events, Teen Dances, and camp-related events, athletic leagues and contractual activities as assigned, as well as administers the District’s Volunteer Program. The projected hiring range is $41,840 - $50,000.

JOB REQUIREMENTS 1. A bachelor’s degree in Recreation Management or related field is preferred. 2. Certified Park and Recreation Professional (CPRP) preferred. 3. Minimum of 3 years progressive experience in recreation or special event programming or related experience preferred.
4. Have a working knowledge of the recreation industry including programming, special event management, athletic programming, and volunteer management. 5. General knowledge of marketing principles, advertising mediums, and other promotional concepts. 6. Excellent communication (written and verbal), organizational skills, and customer service skills are required.
7. Able to organize programs, volunteers, communicate with vendors and be able to respond to high volumes of phone calls, emails, and other inquiries. 8. Ability to prepare and manage an annual budget. 9. Computer skills with the ability to learn and use new computer software including Microsoft Office applications, web-based scheduling systems, and recreation registration software. 10. Work extended hours including nights, weekends, and holidays, as necessary. 11. Ability to understand and exhibit behavior consistent with Park District policies.
12. Must possess a valid Illinois State Driver’s License. 13. First Aid, AED, and CPR certification or the ability to obtain such within 90 days. 14. Prior to employment a successful criminal background check and physical/drug test by a Park District approved physician must be completed.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES 1. Professional management and oversight of the District’s special event activities, volunteer management program, athletic leagues, community sports organizations and contractual activities as assigned. 2. Recruit/hire, train, schedule, evaluate, and supervise all related staff/volunteers. 3. Monitor safety and all procedures as they pertain to the complete supervision of all participants and staff within school district (when applicable) and the Huntley Park District facilities. 4. Develop and ensure the proper inspection and maintenance of equipment and supplies. 5. Develop and maintain necessary program records, statistics, and reports. 6. Responsible for the timely and accurate submittal of purchase orders, invoices, bills, and payroll information in accordance with policies and procedures. 7. Works with School District staff on shared use of facilities and programming. 8. Serves as a Park District representative or point of contact for all other community sports organizations. 9. Order supplies, equipment, and distribute accordingly to activities and facilities. 10. Maintain an organized workspace, which includes, but not limited to having all the necessary supplies, forms, equipment, etc. needed for all programs. 11. Prepare seasonal activities for the brochure including development of programs and entering into registration software, promoting via website and social media. 12. Attend professional seminars, conferences, workshops, and technical meetings. 13. Respond to customers and staff within one business day. When this is not possible, indicate receipt of message and when to expect a full response. 14. Assist in customer service, which includes, but is not limited to, customer comments, complaints, and concerns. Employee will be assisting the customers in different ways, such as, but not limited to, in-person and over the phone, and must be able to assist them immediately or direct the customer to the appropriate staff if necessary.
15. Complete the necessary forms for accidents and incidents. 16. Works with supervisor to develop annual budget and goals and reviews and adjusts monthly as necessary. 17. Attend internal and external meetings as assigned.

MARGINAL FUNCTIONS 1. Assists supervisor or Department Head as requested. 2. Assist other departmental staff with technology-related support as needed. 3. Assists and substitutes for staff as needed. 4. Actively markets programs via website, Facebook, and flyers. 5. Attend HPD committee and board meetings as requested.

COGNITIVE CONSIDERATIONS 1. Employee must have the ability to read and understand materials, such as, but not limited to, rules and regulations books, manuals, and schedules. 2. Employee must be able to make decisions objectively based on customer service and fiscal constraint. 3. Employee must be able to recognize, respond, and assist other first responder staff in potentially stressful emergency situations. 4. Employee is responsible for keeping organized records and reports.

PSYCHOLOGICAL CONSIDERATIONS 1. Able to work independently in day-to-day operations with general direction of their supervisor. 2. Ability to delegate work, where appropriate, to accomplish work most effectively. 3. Demonstrate leadership qualities to perform required work. 4. Ability to maintain self-control and composure in difficult situations. 5. Ability to recognize priorities and meet deadlines. 6. Ability to receive constructive criticism and/or supervision. 7. Ability to be flexible and adaptable to new situations. 8. Possess enthusiasm and drive with a desire to accomplish goals and objectives. 9. Possess a pleasant demeanor and can interact with the public in a courteous manner at all times. 10. Able to resolve differences and problems that arise with patrons, or when necessary, seek the assistance of their supervisor in resolving such issues.

ENVIRONMENTAL CONSIDERATIONS 1. Employee is exposed to indoor conditions – heat/air conditioning. 2. Employee may be exposed to outside weather conditions during special outdoor events, including extreme heat and humidity, cold, snow and rain. 3. Employee may sit for long periods of time doing computer-related work.

PHYSICAL REQUIREMENTS 1. While performing this job, the employee is required to speak and listen, stand, walk, use hands, sit, stoop, or kneel, bend and lift and/or move up to 40 pounds or more with use of tools or equipment. 2. Employee must have the physical agility to maintain mobility from site to site and be able to perform manual tasks. 3. Employee may perform duties, which include, but not limited to lifting, stooping, bending, twisting, and climbing. 4. Employee may need to stand for prolonged periods of time. 5. Specific vision requirements include, distance, color vision, peripheral and depth perception, and ability to adjust focus. 6. Must be able to maintain a safe and well-organized program. 7. Must be able to function in stressful situations. 8. Worker must be able to follow directions with safe follow through and exercise good judgment and safety awareness.

Reasonable accommodations may be made to enable individuals with disabilities.

SAFETY RESPONSIBILITIES 1. Assure a safe and hazard free environment by inspecting and taking the necessary action to correct and safeguard against potential problems and/or accidents. 2. Must comply with all safety policies and procedures now or adopted in the future. 3. Be aware of, follow and enforce rules and standards set forth by state, local, and other industry-specific standards as they apply to our activities. 4. Follow directions with safe follow through and exercise good judgement and safety awareness. 5. Use all required PPE. 6. All unsafe conditions are to be reported to your supervisor or appropriate staff who can resolve the matter immediately.

GENERAL STATEMENT OF POLICIES, SAFETY, ETC. It is expected that all Huntley Park District Staff comply with the policies and procedures as set forth by the Huntley Park District Board of Commissioners. Resources that outline these policies and procedures include the Personnel Policy Manual, Safety Manual, Departmental Manual, Area or Job Specific Manuals and other written or verbal procedures as provided by your supervisor. As all situations cannot be documented even in manuals such as these, it is further expected that your actions as an employee are always performed with safety in mind, respect of your fellow staff and customers in mind, and at the direction of your supervisor. It is expected that all staff learn and understand these policies and procedures.

This job description is meant as an outline of the job and does not represent all duties.

The Recreation Supervisor position, under the direction and supervision of the Recreation Manager of Athletic and Events, oversees all special event operations including general special events, Teen Dances, and camp-related events, athletic leagues and contractual activities as assigned, as well as administers the District’s Volunteer Program. The projected hiring range is $41,840 - $50,000.

JOB REQUIREMENTS 1. A bachelor’s degree in Recreation Management or related field is preferred. 2. Certified Park and Recreation Professional (CPRP) preferred. 3. Minimum of 3 years progressive experience in recreation or special event programming or related experience preferred.
4. Have a working knowledge of the recreation industry including programming, special event management, athletic programming, and volunteer management. 5. General knowledge of marketing principles, advertising mediums, and other promotional concepts. 6. Excellent communication (written and verbal), organizational skills, and customer service skills are required.
7. Able to organize programs, volunteers, communicate with vendors and be able to respond to high volumes of phone calls, emails, and other inquiries. 8. Ability to prepare and manage an annual budget. 9. Computer skills with the ability to learn and use new computer software including Microsoft Office applications, web-based scheduling systems, and recreation registration software. 10. Work extended hours including nights, weekends, and holidays, as necessary. 11. Ability to understand and exhibit behavior consistent with Park District policies.
12. Must possess a valid Illinois State Driver’s License. 13. First Aid, AED, and CPR certification or the ability to obtain such within 90 days. 14. Prior to employment a successful criminal background check and physical/drug test by a Park District approved physician must be completed.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES 1. Professional management and oversight of the District’s special event activities, volunteer management program, athletic leagues, community sports organizations and contractual activities as assigned. 2. Recruit/hire, train, schedule, evaluate, and supervise all related staff/volunteers. 3. Monitor safety and all procedures as they pertain to the complete supervision of all participants and staff within school district (when applicable) and the Huntley Park District facilities. 4. Develop and ensure the proper inspection and maintenance of equipment and supplies. 5. Develop and maintain necessary program records, statistics, and reports. 6. Responsible for the timely and accurate submittal of purchase orders, invoices, bills, and payroll information in accordance with policies and procedures. 7. Works with School District staff on shared use of facilities and programming. 8. Serves as a Park District representative or point of contact for all other community sports organizations. 9. Order supplies, equipment, and distribute accordingly to activities and facilities. 10. Maintain an organized workspace, which includes, but not limited to having all the necessary supplies, forms, equipment, etc. needed for all programs. 11. Prepare seasonal activities for the brochure including development of programs and entering into registration software, promoting via website and social media. 12. Attend professional seminars, conferences, workshops, and technical meetings. 13. Respond to customers and staff within one business day. When this is not possible, indicate receipt of message and when to expect a full response. 14. Assist in customer service, which includes, but is not limited to, customer comments, complaints, and concerns. Employee will be assisting the customers in different ways, such as, but not limited to, in-person and over the phone, and must be able to assist them immediately or direct the customer to the appropriate staff if necessary.
15. Complete the necessary forms for accidents and incidents. 16. Works with supervisor to develop annual budget and goals and reviews and adjusts monthly as necessary. 17. Attend internal and external meetings as assigned.

MARGINAL FUNCTIONS 1. Assists supervisor or Department Head as requested. 2. Assist other departmental staff with technology-related support as needed. 3. Assists and substitutes for staff as needed. 4. Actively markets programs via website, Facebook, and flyers. 5. Attend HPD committee and board meetings as requested.

COGNITIVE CONSIDERATIONS 1. Employee must have the ability to read and understand materials, such as, but not limited to, rules and regulations books, manuals, and schedules. 2. Employee must be able to make decisions objectively based on customer service and fiscal constraint. 3. Employee must be able to recognize, respond, and assist other first responder staff in potentially stressful emergency situations. 4. Employee is responsible for keeping organized records and reports.

PSYCHOLOGICAL CONSIDERATIONS 1. Able to work independently in day-to-day operations with general direction of their supervisor. 2. Ability to delegate work, where appropriate, to accomplish work most effectively. 3. Demonstrate leadership qualities to perform required work. 4. Ability to maintain self-control and composure in difficult situations. 5. Ability to recognize priorities and meet deadlines. 6. Ability to receive constructive criticism and/or supervision. 7. Ability to be flexible and adaptable to new situations. 8. Possess enthusiasm and drive with a desire to accomplish goals and objectives. 9. Possess a pleasant demeanor and can interact with the public in a courteous manner at all times. 10. Able to resolve differences and problems that arise with patrons, or when necessary, seek the assistance of their supervisor in resolving such issues.

ENVIRONMENTAL CONSIDERATIONS 1. Employee is exposed to indoor conditions – heat/air conditioning. 2. Employee may be exposed to outside weather conditions during special outdoor events, including extreme heat and humidity, cold, snow and rain. 3. Employee may sit for long periods of time doing computer-related work.

PHYSICAL REQUIREMENTS 1. While performing this job, the employee is required to speak and listen, stand, walk, use hands, sit, stoop, or kneel, bend and lift and/or move up to 40 pounds or more with use of tools or equipment. 2. Employee must have the physical agility to maintain mobility from site to site and be able to perform manual tasks. 3. Employee may perform duties, which include, but not limited to lifting, stooping, bending, twisting, and climbing. 4. Employee may need to stand for prolonged periods of time. 5. Specific vision requirements include, distance, color vision, peripheral and depth perception, and ability to adjust focus. 6. Must be able to maintain a safe and well-organized program. 7. Must be able to function in stressful situations. 8. Worker must be able to follow directions with safe follow through and exercise good judgment and safety awareness.

Reasonable accommodations may be made to enable individuals with disabilities.

SAFETY RESPONSIBILITIES 1. Assure a safe and hazard free environment by inspecting and taking the necessary action to correct and safeguard against potential problems and/or accidents. 2. Must comply with all safety policies and procedures now or adopted in the future. 3. Be aware of, follow and enforce rules and standards set forth by state, local, and other industry-specific standards as they apply to our activities. 4. Follow directions with safe follow through and exercise good judgement and safety awareness. 5. Use all required PPE. 6. All unsafe conditions are to be reported to your supervisor or appropriate staff who can resolve the matter immediately.

GENERAL STATEMENT OF POLICIES, SAFETY, ETC. It is expected that all Huntley Park District Staff comply with the policies and procedures as set forth by the Huntley Park District Board of Commissioners. Resources that outline these policies and procedures include the Personnel Policy Manual, Safety Manual, Departmental Manual, Area or Job Specific Manuals and other written or verbal procedures as provided by your supervisor. As all situations cannot be documented even in manuals such as these, it is further expected that your actions as an employee are always performed with safety in mind, respect of your fellow staff and customers in mind, and at the direction of your supervisor. It is expected that all staff learn and understand these policies and procedures.

This job description is meant as an outline of the job and does not represent all duties.