Recreation Coordinator
PRINCIPAL PURPOSE OF JOB:
The Recreation Coordinator assists in the planning, organization, promotion, registration, and evaluation of recreation programs, youth sports leagues, community events, and facility rentals. The position serves as a key point of contact for participants and residents while providing operational, financial, marketing, and administrative support to the Parks and Recreation Department. The Coordinator regularly works evenings and weekends to support programs and special events.
ESSENTIAL DUTIES:
ESSENTIAL DUTIES:
• Coordinate and assist with the planning, implementation, and evaluation of recreation programs, youth sports leagues, camps, special events, and community activities.
• Serve as a primary point of contact for residents, participants, instructors, volunteers, officials, vendors, and community partners by providing exceptional customer service in person, by phone, and through electronic communication.
• Assist with the development, promotion, registration, and day-to-day administration of recreation programs and athletic leagues.
• Coordinate participant registrations, facility reservations, program enrollment, and rental requests utilizing recreation management software and departmental procedures.
• Assist with the planning, setup, operation, and breakdown of special events, community celebrations, and department-sponsored activities.
• Develop and distribute promotional materials, program guides, flyers, press releases, website content, and social media communications to increase community awareness and participation.
• Monitor program participation, collect and analyze data, and prepare reports to evaluate program effectiveness and community needs.
• Assist with recruiting, training, scheduling, and supervising volunteers, instructors, referees, and event personnel.
• Support the Parks & Recreation Director with program development, budgeting, purchasing, sponsorship opportunities, and community partnerships.
• Process registrations, permits, fees, and miscellaneous payments while maintaining accurate financial records and providing daily cash handling and reconciliation.
• Prepare and maintain reports, correspondence, schedules, records, spreadsheets, databases, and other departmental documentation.
• Assist with budget tracking, purchase orders, invoices, payroll documentation, deposits, and other financial and administrative functions.
• Maintain accurate program, participant, facility rental, and event records in accordance with Village policies and procedures.
• Respond to public inquiries, concerns, and complaints in a professional and timely manner, resolving issues independently when appropriate or referring matters to the Parks & Recreation Director.
• Collaborate with other Village departments, community organizations, schools, and local businesses to support recreational opportunities and community initiatives.
• Perform routine facility and program site visits to monitor operations, ensure safety standards are maintained, and address participant needs.
• Ensure compliance with department policies, risk management practices, safety procedures, and applicable regulations.
• Attend and work assigned evening and weekend programs, sporting events, community events, and Village functions.
• Assist in identifying new recreation opportunities, program trends, and community interests that enhance services offered by the Department.
EDUCATION and/or EXPERIENCE:
Graduation from high school or possession of a GED equivalent is required. An Associate's/Bachelor’s Degree in Parks and Recreation, Sports Management, Business Administration, Event Management, Communications, or a related field is preferred. Two (2) years of progressively responsible experience in recreation programming, youth sports, event coordination, customer service, or administrative support is preferred. Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities may be considered.
The ideal candidate will demonstrate strong organizational and communication skills, the ability to manage multiple priorities in a fast-paced environment, and a commitment to providing exceptional customer service to residents, participants, and community stakeholders. Experience with recreation management software, social media marketing, Microsoft Office applications, cash handling, and program registration systems is preferred.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Applicants must be able to successfully pass a drug screen to be hired.
While performing the duties of this job, the employee is regularly required to walk, stand, stoop, and sit at a desk. The employee must occasionally exert or lift up to 25 pounds. Successful performance requires specific vision abilities that include close vision.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements.
APPLICATION PROCESS:
Qualified candidates should submit a cover letter, resume, and three professional references to:
Please include "Recreation Coordinator Application" in the subject line of your email.
The Village of Winthrop Harbor is an Equal Opportunity Employer. Applications will be accepted until the position is filled.