Starting Salary: $16.00/hr plus IMRF benefits
Position: Kids’ Zone Site Coordinator
Summary: Under the guidance of the Recreation Supervisor, the Site Coordinator will be responsible for the specific programming and management of a before/after school site.
Supervisor: The Kids’ Zone Site Coordinator reports to the Recreation Supervisor, Superintendent of Recreation and Executive Director.
Qualifications: The Kids’ Zone Site Coordinator must be at least 21 years of age and have a high school diploma and preferably an Associates Degree in Education, Recreation or a related field; 3 years experience in school age programming; criminal background clearance; current CPR and First Aid certifications; experience in supervising staff or volunteers, strong leadership skills, and the ability to accurately maintain records and prepare reports; communicate effectively with participants, parents, staff and school district personnel; and clearly and concisely present ideas and recommendations orally and in writing.
Essential Functions: 1. Create, organize, promote and conduct a variety of recreational activities such as: arts & crafts, sports, music, dance, games, nutrition, nature activities, special events, social activities, outdoor play and homework time. 2. Account for sign in of all participants in before/after school program and knowing their whereabouts. Prepare sign in/out sheets and attendance forms Check voice mail message for absences/ train staff to do so as well, in case you are absent. Communicate with school staff/ office – obtain daily absence lists If a child does not show up, contact parent/guardian. If snow day/ bad weather occurs, check in with Recreation Supervisor and notify other staff 3. Supervise and help train staff. Hold monthly meetings with staff – must turn in agenda to Recreation Supervisor Set staff schedule, according to availability – approves day off requests (only if site is covered) Model correct behavior – actions, language and dress code Responsible for any FVSRA staff, you should treat them as part of your staff team. Distribute staff memos or information to staff. Keep them aware of any medical conditions or allergies a participant may have. Check over time sheets for accuracy and initials them Monitor staff to participant ratios, if there is extra staff at the site - call Supervisor to see if they are needed elsewhere, if not they should be sent home. Inspire confidence and enthusiasm in staff and encourages teamwork Completes evaluations on staff and communicates about positive attributes and areas in need of improvement, help to set goals 4. Responsible for the planning of all curriculum. Create a monthly calendar (typed) for site Writes a monthly newsletter Follows budgeted amount for supplies and planned activities Inventories all supplies and submits requests for supplies to Recreation Supervisor at least 1 week in advance Daily schedule of activities Staff responsibilities for each day 5. Handle initial contacts with parents. Greets parents when dropping off or picking up children Ensures all participants are signed in AM care by a parent and in PM care they are signed out by an authorized adult – NO EXCEPTIONS Keeps parents informed about their children reporting positive behaviors, accidents/ incidents or any other important information Develops a good rapport with parents and participants Notify parents if a participant is feeling ill, they should be picked up if they have a fever or are physically ill. Works with parents in correcting any behavior issues Responsible for distributing payment forms, memos, newsletters or behavior reports to parents Follow up with any questions or concerns a parent may have Inform Recreation Supervisor of any problem parents they may have 6. Attend staff training and Site-Coordinator meetings. 7. Stop by administrative offices Monday, Wednesday, Friday of each week. Picks up materials from mailbox Picks up snacks and supplies for site Turns in weekly attendance and sign in/out sheets Turns in any accident/ incident reports, behavior reports or late pick-ups within 24 hours Turns in timesheets on every other Friday Turns in copy of newsletter, monthly calendar, monthly staff meeting agenda 8. Maintain good relationships and effective communication with: District 304 personnel AM/PM Site Coordinator – share information about suspensions, school information, parent information or staff issues Staff – You all need to work together and stay on the same page Supervisor – keep informed of all situations (accidents, confrontations) no matter how minor, concerning staff, district staff, participants or parents 9. Follow procedures to maintain safety at site. Maintain up to date information in the Emergency/Information Binder Keep forms up to date- make sure copies are made when getting low Keep phone message log up to date Charge phone on daily basis – phone is to remain at site at all times (when programs hours are over, phone should be turned off and locked up) Keep phone on you at all times during program hours Practice Fire and Tornado drill and record in log Know where first aid kit is and be sure to keep it well stocked Properly store and administer medication to participants according to policy – check for original labels and expiration dates. Complete documentation for administering medicine 10. Work Day Off trips, Winter and Spring camps and helps with other sites when needed 11. Other duties as assigned
Safety Program: 1. Understand the Park District’s safety procedures and requirements. This includes Completion and follow-through on all accident reports, emergency safety procedures, reporting of hazardous equipment, facilities or conditions and the conduct of any employee under his/her supervision. Reports all incidents and potential hazards to the Recreation Supervisor as soon as possible. 2. Attend safety certification classes as assigned.
Marginal Functions: 1. Meet with Recreation Supervisor to assist in developing the annual budget each January/February.
Physical Requirements: 1. Ability to operate Park District vehicles. 2. Handling Park District materials up to 50 pounds. Assistance will be provided when necessary.
Cognitive Considerations: 1. The Kids’ Zone Site Coordinator must exhibit good problem solving ability and good judgment in accordance with the mission of the Park District. 2. Demonstrate strong leadership skills when dealing with assistant site coordinator and group leaders and participants.
End Result Successful performance in this position will develop a strong before/afterschool program, where participants are excited to return day after day. Site coordinator will maintain a motivated staff, enthusiastic to plan new activities. Staff will increase their leadership skills Staff will be able to work with little or no direction Participants will be excited about each day Parent and participants will feel safe Good rapport will be developed between staff and school, staff and parents and staff and participants The success of the program directly relates to this position. Job duties and responsibilities may change as needed to create a quality program.
To apply, please email your letter of interest and resume to Kelly Wales firstname.lastname@example.org.