SUMMARY: The Superintendent of Finance and Human Resource is responsible for performing the essential functions as outlined in this analysis. This is a full-time exempt position, working a minimum of 40 hours per week. Scheduled hours will be Monday through Friday, along with participation in some activities, meetings and events that may fall on occasional evenings and weekends. Attendance at Park Board Meetings is required. Work pace is moderate depending on task required and the position requires the ability to work in the sedentary work level.
QUALIFICATIONS: Bachelor’s degree in Finance, Accounting or a related field and/or at least eight years of accounting experience preferably, in a government setting. Master’s degree or CPA is preferred.
Experience with the development, implementation, and monitoring of budget, levy, accounts payable/receivable, payroll, and implementation of registration systems is preferred.
Experience and knowledge in human resource is a plus.
All full-time candidates must have a valid Illinois Driver's License. Candidate must also pass a criminal background check, pre-employment screening for alcohol and drugs, obtain the CPR/AED certification within 6 months of employment which will be paid for by the Park District.
BENEFITS: We offer a generous benefits package including medical insurance (HMO or PPO), dental insurance, vision insurance, basic and voluntary life insurance, pension (IMRF) plan, paid time off including vacation, personal, sick and holiday pay, employee assistance program, wellness program, fitness center membership and discounted facility and program costs.
IMMEDIATE SUPERVISOR: The Superintendent of Finance and Human Resource is under the supervision of the Executive Director.
ESSENTIAL FUNCTIONS: 1. Develop the Park District’s property tax levy ordinance for Board of Commissioners’ review each fiscal year. 2. Prepare the Park District budget with the aid of the administrative staff. 3. Pay bills monthly based on the list approved by the Board of Commissioners. 4. Prepare and make bank deposits; reconcile bank accounts monthly 5. Calculate payroll and make payroll tax deposits (employee withheld and employer Medicare and Social Security taxes) after each pay period on a timely basis as well as manage benefit time for eligible employees. 6. Prepare and submit quarterly payroll tax returns; record and submit payment (if any) on a timely basis. 7. Determine recipients and prepare form 1099 on an annual basis. 8. Prepare W-2 forms for each employee on an annual basis. 9. Schedule the annual audit as well as assist the auditors as requested on an annual basis. 10. Prepare and submit legal notices for publishing in local newspaper. 11. Act as Agent to Illinois Municipal Retirement Fund (IMRF); complete monthly report and submit payment on a timely basis. 12. Enroll and terminate employee participation in IMRF. 13. Prepare reports for the Board of Commissioners; including financial reports, vendor payment check lists and monthly profit and loss statements. 14. Attend Board of Commissioners’ meetings. 15. Maintain records such as personnel, registration, contract agreements, and financial records as well as keep a log of all records for retention program. Oversee destruction of documents in conformance with state law. 16. Store pertinent information such as personnel files for full time/part time/seasonal staff as well as current fiscal year financial information in lock drawers. 17. Conduct the health insurance open enrollment process on an annual basis for full time employees enrolled in the Park District’s PDRMA health insurance plan. 18. Secure bond financing in conformance with state law along with help from the investment advisory firm; prepare legal notices, minutes and documentation. Obtain approval and appropriate signatures on bond documents. 19. Prepare annual sales tax returns as appropriate. 20. Act as Agent for PDRMA and handle claims in areas such as Health Care, Property/Casualty Insurance. 21. Conduct investigation based on testimony and examine empirical evidence when presented with conflict between persons i.e. patrons and/or employees. All things mentioned will be compared to the Park District policies which can render a result such as disciplinary actions for parties involved.
DESIRED KNOWLEDGE, SKILLS AND TRAITS: 1. Comprehensive knowledge of the philosophy, principles, and best practices of all aspects of accounting and internal controls. 2. Background in financial management with emphasis on budget principles, financial forecasting and fund accounting. 3. Knowledge of financial reporting specifically related to government accounting. 4. Excellent verbal and written communication skills. 5. Must be proficient in Microsoft Office (Excel, Word, etc). Have the ability to learn our current financial software and use it to account for all transactions throughout the Park District in preparation of financial reports to both staff and Board of Commissioners.