The Westmont Park Distrcit is seek an energetic person to oversee our youth after-school program.
Primary responsibility is to ensure that all persons have a safe and enjoyable experience while visiting or using the Westmont Park District facilities.
Under the direction of the Recreation Coordinator, this work is both supervisory and hands on in nature; coordinate, schedule and perform duties as assigned with youth after-school activities; supervise assigned staff; keep records; exercise professional judgment and initiative within established policies and regulations; as well as communicate with parents., and perform a wide variety of tasks as may be assigned.
Rate: $13-15/hr Status: Part-time, seasonal Contact: Dustin Kleefisch, Superintendent of Recreation, at Dkleefisch@westmontparks.org | 630.963.5252
Plan, organize and implement after-school activities. Drive the 14- passenger bus to safely transport elementary student participants to school in the morning and from school to the Community Center in the afternoons per the school district’s schedule. (no special license required). Under the guidance of the Recreation Coordinator create and maintain a working team environment that promotes a positive and constructive environment for children. Properly enforce code of conduct and disciplinary procedures Assist in preparing the Kids Club room for daily activities. Assist in the daily clean up and re-organization of the Kids Club room. Maintain communication with participating families. Maintain daily communication with the Recreation Coordinator. Perform daily morning courier services for the Finance Department after transporting students to school. Perform any additional related tasks as required.
Requires walking or standing for prolonged periods In a 3 hour workday employee may engage in activities that may include, but are not limited to: standing, sitting, walking, driving, bending, twisting and lifting.
Candidate must be 21 years of age or older. Candidate should possess prior experience with youth programs and/or supervision. Must have valid Illinois driver’s license.
General knowledge of youth recreation programming and child development. Must possess the ability to lead a group, speak to parents, and good written and verbal communication skills. Good computer skills with basic knowledge of Word, Publisher, Excel, Outlook and the Adobe.
This job description is intended to describe the general nature and level of the work being performed by the person in this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and "other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties or tasks as requested by management. All requirements are subject to possible modification in order to reasonably accommodate individuals with disabilities.
Applications are available at the Community Center, 75 E. Richmond St., Westmont. Completed applications and resume should be left at the Community Center, Attn: Dustin Kleefisch or Emailed
The Superintendent of Buildings and Parks is responsible for the upkeep and development of the District’s park grounds and fields, maintenance, mechanical, engineering, plumbing, heating/cooling systems of our facilities and buildings. You will play an active role on the District’s Safety Committee.
A minimum of a bachelor’s degree in a related field with a minimum of 5 years of progressive maintenance work experience in the park and recreation industry is required, or
10-20 years of related experience and or education may be substituted for a Bachelor’s Degree.
You must have knowledge in pool operations, and in the maintenance, mechanical, engineering, plumbing, electrical, heating/cooling of building systems.
You should possess friendly and effective interpersonal, written, verbal and telephone communication skills.
You have the ability to plan, organize, supervise and lead full and part-time staff. You will be expected to obtain First Aid/CPR/AED certification, CPO and CPSI certification and have a valid Illinois driver’s license. Other certifications may be required as deemed necessary.
Knowledge of turf maintenance, including, but not limited to mowing, irrigation, fertilizing, seeding, weed control; athletic field maintenance, landscaping, construction of playgrounds, winter maintenance and operations of vehicles and tools.
Please send your cover letter and resume to firstname.lastname@example.org.
This position is open until filled.
Salary: commensurate with experience
SUMMARY The Administrative Assistant/Safety Coordinator position is performed on a full-time basis and is classified as Regular Personnel with non-exempt status. This position is responsible for performing administrative office functions and providing clerical support to staff, including, but not limited to, processing registrations and rentals, answering phone calls, handling customer service, and assisting with special projects. Additionally, this position is responsible for general and safety and risk management concerns relating to all agency operations, functions, grounds and facilities.
QUALIFICATIONS • 2-3 years relevant experience as well as strong customer service skills • A background in or knowledge of safety procedures and processes, as well as familiarity with PDRMA (Park District Risk Management Agency) preferred • A valid Illinois State Driver’s License and acceptable driving record • Knowledge of office/clerical procedures and skill in dealing effectively with the public • Excellent time management and written and verbal communication skills • Highly organized with attention to detail and accuracy • Dependable and self-motivated with a positive attitude and professional public image • Strong computer skills with experience using Word, Excel, and Outlook; with an aptitude for learning additional software applications as needed • Ability to exercise good safety awareness, judgment, initiative and discretion • CPR, First Aid and AED Instructor certifications (or ability to obtain such within 6 months of employment)
DUTIES & RESPONSIBILITIES • Answers telephone calls (using the correct greeting, in a friendly, helpful manner) and directs callers to the appropriate party. • Handles customer service responsibilities, including calls, situations, complaints, etc. in a professional and timely manner. • Processes registration for programs/events as well as group permits and room rentals. • Keeps Main Office lobby organized and stocked with updated brochures and flyers. • Responsible for marquee advertising – creating, updating and removing items in a timely and logical manner. • Prints updated class lists before each program begins (and when requested by instructor). • Processes outgoing and incoming mail and distributes to appropriate parties. • Handles special projects upon request (when time and logic permit). • Uses and maintains various office machines: typewriter, adding machine, photocopier, camera equipment, fax machine, etc. • Interacts closely with administrative and support staff. • Writes up refund requests when classes are cancelled or for Room Rental deposits. • Pays close attention to housekeeping of work area(s) and general Main Office area. • Maintains office supplies in inventory closet and places orders as needed. • Greets patrons and visitors and provides any information or help as requested. • Coordinates, creates and delivers packets for Board/Staff meetings. • Maintains a centralized file system for the District’s administrative files – including, but not limited to, official records, minutes, ordinances and resolutions. • Performs all job tasks within the rules and guidelines of the District’s Personnel and Safety Manuals. • Compiles bid information into packets, places notice in newspaper regarding bid and provides bids to vendors. • Interacts with newspaper representatives to place news releases and help wanted ads in paper(s). • Obtains training and certifications for CPR, First Aid and AED Instructor status. • Acts as Chairperson of the Safety Committee, provides a Safety Coordinator’s report of accidents/incidents during each meeting and has input into the agenda development for each meeting. • Makes certain the orientation and safety training of supervisors and staff regarding Park District vehicle liability and safety information is completed. • Coordinates and prepares responses to PDRMA’s Evaluation Guidelines for the Loss Control Program Evaluation meeting and participates in said meeting. • Ensures compliance with all federal, state and local laws and regulations related to safety and insurance. • Assists with the development and revision of the District’s Safety Manual. • Reviews night security reports for safety-related issues. Performs follow-up with appropriate form(s), photos and investigation, as well as alerts Director and Department Heads to situation. • Attends PDRMA Risk Management Institutes and other meetings/seminars as required or recommended. • Becomes knowledgeable about current policies and procedures from PDRMA and routes all relevant and important information from PDRMA regarding safety, loss control, etc. to Director and Department Heads. • Monitors the safety elements of departmental in-services and ensures proper training. • Makes certain all District job descriptions include safety responsibilities. • Submits driver abstracts for all applicable employees and reviews results for any discrepancies or problems. • Reviews Accident/Incident, Property Loss and Vehicle Accident Reports, sends those reports which are of an important and urgent nature to PDRMA, makes follow-up calls and logs incidents on appropriate OSHA form(s). • Processes pertinent paperwork concerning insurance claims, worker’s compensation claims, etc. • Reviews required certificates of insurance for appropriate dates and coverage. • Maintains updated files of certificates of insurance, loss control and safety program components. • Submits background checks for all new hires. • Ensures safety inspections of sites and facilities are being done to identify unsafe conditions or practices. • Reviews all inspection forms (i.e., fire, vehicle, playground equipment, grounds and facilities, etc.) for concerns or errors. • Monitors District activities to promote and ensure proper safety adherence. • Coordinates disposal of old records from each department and obtains approval from state to do so.
BENEFITS Medical Coverage • Dental Coverage • Life Insurance (basic & voluntary) • Pension / Defined Benefit Plan (IMRF) • 457 Plan (voluntary) • Paid Holidays, Vacation, Personal Days • Other employee membership perks and discounts HOW TO APPLY AND APPLICATION DEADLINES: Interest in Administrative Assistant / Safety Coordinator can be expressed by submitting Cover Letter and Resume to Karyn Roth, Superintendent of Recreation, KRoth@norridgepk.com.
All applicants must apply online at: https://www.elkgroveparks.org/Employment
JOB SUMMARY Under the direct supervision of the Fitness General Manager, the Membership and Outreach Coordinator will lead fitness center membership staff in increasing membership sales and driving a superior member experience. This position ensures that membership administration operates efficiently and member acquisition and retention goals are met, using various avenues including community and corporate outreach.
ESSENTIAL JOB FUNCTIONS ● Drive membership sales and acquisition including meeting or exceeding membership revenue goals. ● Identify and follow up on prospects and other opportunities to increase membership, converts prospects to members. ● Participate in regular community engagement in order to increase new membership. Seek out and coordinate opportunities for community exposure for the Fitness Center at events. ● Implements current member outreach and relationship development strategies to increase membership acquisition, engagement and retention. ● Oversee the Pavilion Fitness Corporation of the Month program. ● Responsible for the Pavilion Fitness Center Member Referral program to achieve increased new member referrals. ● Develop and implement member retention seminars, workshops, and events. ● Manages membership administration paperwork, delegating tasks when necessary. This includes but is not limited to: o New member application/file audits o Billing return contacts o Membership cancellations o How did you hear about us reports o Cancellation tracking reports ● Responsible for managing and tracking complimentary passes, and converting those passes to annual memberships. ● Responsible for the hiring, training, scheduling, evaluation, coaching, mentoring and supervision of assigned staff. ● Responsible for approving payroll for assigned staff. ● Acts as team leader of the district’s Internal Wellness Committee. Responsible for agendas, meeting minutes, records, special events and budget.
OTHER JOB FUNCTIONS ● Participate in other Park District committees teams as allowed. ● Work with General Manager on developing and implementing 12-month marketing plan. ● Assist in directing or responding to on-line questions or comments. ● Develop and maintain cooperative relationships. Develop effective oral and written communications with internal and external customers. ● Maintain open communication with staff and be able to answer questions during off duty hours. ● Assist in conducting benchmarking and research as assigned. ● Assist with assigned special events. ● Assist with Corporate Sponsorships for the Fitness Center. ● Maintain good housekeeping and organization for assigned areas. ● Participate in assigned district trainings, such as PDRMA and safety procedures. ● Participate in staff meetings as assigned. ● Adhere to all district policies and procedures.
SPECIAL CONSIDERATIONS ● General work area is indoors, in a smoke-free environment with controlled temperature and fluorescent lighting. ● Must work around the general population. ● Subject to modified / flexible work schedule. ● Able to work under stressful situations when First Aid or CPR is required, including the ability to respond quickly and accurately to any and all emergencies. ● Physical agility to maintain mobility from site to site. ● Ability to lift up to 50 pounds.
PHYSICAL AND ENVIRONMENTAL CONSIDERATIONS
Sitting – occasionally Walking – frequently Strength – 1-50 lbs Climbing – occasionally Balancing – frequently Stooping – frequently Kneeling – frequently Crouching – frequently Crawling – occasionally Reaching – frequently Handling – frequently Feeling – occasionally
● Ability to work with program budgets.
● Ability to effectively communicate with internal and external customers.
● Ability to maintain high standards of quality for customer service. ● Ability to maintain positive and effective working relationships with other employees. ● Must be flexible to work as assigned during all facility hours of operation. ● Demonstrate the ability to effectively communicate verbally and in writing. ● Demonstrate knowledge of general office & fitness center safety. ● Ability to maintain positive and effective working relationships with other employees. ● Good knowledge of pertinent safety precautions. ● CPR & AED certified ● Demonstrate excellent general office and organizational skills, budgeting, and use of Google Suite.
EDUCATION AND EXPERIENCE The above knowledge and skills may be demonstrated by a Bachelor’s Degree in Parks Recreation, Communications or closely related field from an accredited school. An equivalent combination of education and/or experience in customer service and or membership operations, which provides the required knowledge, skills and abilities will also be considered. Past fitness club experience preferred.
For more information and to apply please visit our website at: https://www.elkgroveparks.org/Employment
CITY OF WESTERVILLE
Department of Human Resources 21 S. State Street Westerville, OH 43081 http://www.westerville.org
SPORTS PROGRAM MANAGER WESTERVILLE PARKS & RECREATION DEPARTMENT
Candidates will only be considered if an application is submitted online through the City's website. Please make sure that you apply online at: https://www.governmentjobs.com/careers/westerville
SALARY $29.19 - $36.46 Hourly
08/30/2019 CLOSING DATE:
NATURE OF WORK
The City is seeking a Sports Program Manager for our Parks & Recreation Department. We are seeking a high-energy individual with a passion for creating comprehensive sports programs for our community. This is responsible managerial work directing and overseeing athletic fields, recreation facility and programs for the City. Work involves planning, coordinating, programming, and implementing activities and events, preparing program budgets, and supervising numerous staff, in compliance with rules, and regulations. This position is the City's liaison to community youth sport organizations.
SUPERVISION Employee works under the general direction of the Recreation & Operations Superintendent. Employee must have the ability to develop and implement a comprehensive recreation program and facility, handle interpersonal and disciplinary problems among employees and seasonal staff, handle program eligibility questions and problems; negotiate various contracts, manage staff, and oversee program budget. Work is reviewed through periodic meetings, review of reports and for compliance with policies and procedures.
ESSENTIAL FUNCTIONS OF WORK
Plans, coordinates, supervises, assigns, and implements year round youth and adult sport leagues, activities, and special events; prepares monthly and seasonal programming; coordinates services offered; plans and supervises preparation of meals and food service activities; oversees contracts with corporate, media sponsors, exhibitors, concessionaires and other food service providers. *Supervises administrative, seasonal, instructional, programming, and contractual staff; recruits, interviews and hires employees; trains staff; conducts performance evaluations; approves leave; makes recommendations for discipline; prepares and submits time sheets for payroll.
Manages scheduling of outdoor athletic facility during spring, summer and fall months; interviews and recommends for hiring seasonal contractual employees; oversees and monitors performance of staff and volunteer coaches.
Monitors registration and attendance of classes and programs; assesses feasibility and public interest; cancels classes and programs; submits periodic reports on programs and activities.
Prepares and proposes annual program budget; monitors budget; provides ongoing financial, activity, and attendance information and reports to supervisor; prepares purchase orders and requisitions for all events, supplies, and center needs; maintains personnel and administrative records and reports.
Develops and recommends policies and procedures concerning operation and programming of gymnasium and athletic facilities; evaluates and revises programs based on interest and attendance.
Negotiates contracts with schools, instructors, concessionaires, and other agencies providing program services; monitors contract compliance; documents expenditures and makes estimates; ensures proper dietary requirements are .
Handles member complaints and solves programming problems; negotiates with participants.
Serves on various committees, boards; makes presentations and speeches at meetings and other community events.
Performs other related duties as assigned.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT Workis primarily in an indoor office setting with occasional outdoor activity required. Work includes lifting and carrying office and program materials and supplies up to 50 pounds and moving tables, chairs and movable walls. Work includes attending meetings and conferences occasionally outside the City. May be required to work beyond normal working hours, weekends and holidays for special events. Climbing and belaying climbers on climbing wall may be required by the position.
MINIMUM REQUIREMENTS OF WORK
Possession of a Bachelor's degree in recreation administration, sports management, adult learning or related field and 3-5 years progressively responsible experience in recreation programming including supervisory experience (and Certification as a Parks and Recreation Professional preferred); or any equivalent combination of training and experience which provides the following knowledge, abilities and skills:
Considerable knowledge of modern principles, methods, practices and equipment relating to public recreational programs.
Considerable knowledge of federal, state and local laws, regulations and standards relating to public recreation.
Considerable knowledge of safety standards and precautions for recreation programs and sports activities.
Knowledge of principles and practices of management and supervision.
Knowledge of City personnel rules, policies and procedures.
Demonstrated ability to coordinate, assign, train, supervise, coach, guide and evaluate the work of assigned staff.
Ability to develop and evaluate programs and services that meet basic and recreational needs of the community.
Ability to communicate effectively, both orally and in writing, with other employees, program participants, community groups, other agencies and the public.
Ability to establish and maintain effective working relationships with other employees, community members, contractors, other agencies and the general public.
Ability to prepare clear and concise written reports and keep accurate records.
Ability to use a computer, applicable software programs and modern office equipment.
Ability to obtain CPR and First Aid certifications.
Ability to obtain a CYSA (Certified Youth Sports Administrator)
Ability to obtain a CPRP (Certified Park and Recreation Professional)