POSITION: Part-Time KLM Sales and Event Manager POSTING DATE: July 22, 2022 DEPARTMENT: Parks & Recreation REPORTS TO: Parks and Recreation Superintendent POSITION PAY GRADE: Starting wage is expected to be $23.03 – $24.20 / hour FLSA STATUS: Non-Exempt
Position Purpose This is a part-time position in the Parks & Recreation Department that will oversee all sales and event programming for the Katherine Legge Memorial Lodge.
Supervision Exercised This position supervises an Assistant Lodge Manager and several Event Hosts.
Essential Duties This position is responsible for sales and event planning, maximizing revenue- generating opportunities, assisting with the development of marketing plans, assisting customers with event objectives and requirements, preparing rental contracts and floor plans, scheduling Event Hosts to work to ensure proper staffing, maintaining event records and preparing financial reports. This position reports to the Parks and Recreation Superintendent in the Parks & Recreation Department.
Work Schedule Hours are generally are Monday through Friday, 5 – 6.5 hours per day, with a maximum of 29 hours per week. A flexible schedule is possible. Some evening, weekend and holiday work may be required.
Rate of Pay and Benefits This position participates in the Illinois Municipal Retirement Fund (IMRF). After one year of service, this part time role is eligible for 40 hours of annual Paid Time Off. There are no additional benefits associated with this position.
Position Requirements • Have a high school diploma or equivalent; • At least one year of experience in a similar sales or event planning position • Previous supervisory experience preferred • Event planning certification preferred
• Excellent communication, problem solving and customer service skills are a must • Knowledge of Microsoft Office is required • Must be flexible to accommodate a changing work environment
Environmental Factors & Physical Requirements The work environment generally includes an office setting. The noise level is usually quiet. This position is regularly required to sit in a chair; use hands to touch (e.g. computer mouse), handle (e.g. telephone), type (e.g. keyboard) or feel (e.g. paper); reach with hands and arms, and see, talk and hear. Occasionally required to stand; walk and stoop, kneel, crouch or crawl. May lift and/or move up to 20 pounds. Must be able to move furniture, such as tables and chairs. Specific vision abilities include the ability to read a computer screen.
Applications are accepted until the position is filled. The Village is an Equal Opportunity Employer.
POSITION: DATE: DEPARTMENT: REPORTS TO: PAY GRADE: FLSA STATUS:
Seasonal Event Management Intern at The Lodge at KLM Park July 25, 2022 Parks & Recreation Department KLM Lodge Manager Seasonal, $15/hr Non-Exempt
Position Purpose Under general direction, serves as an onsite facility supervisor, event manager, support staff, and customer service representative during scheduled events and open hours.
Supervision Exercised None
Job Duties – Essential Functions
• Performs Lodge opening and closing duties. • Gathers feedback from customers on event operations. • Responds to inquiries from potential customers. Provides Lodge tours as required. Answers questions regarding availability and operations. • Conducts facility inspections to assure cleanliness, maintenance and safety. Reports all maintenance issues to supervisor and Public Services Department. • Assists with clerical duties for Lodge operations. • Assists with the Lodge at KLM Park social media and marketing. • Operates all tools and equipment needed to perform job duties while adhering to all safety rules and practices. Reports all accidents and injuries according to established Village policy.
Marginal Functions • Sets up tables and chairs according to customer specifications. Monitors event activities. Assists customers with tasks during events. • Other duties as assigned.
Environmental Factors The work environment generally includes an office setting. The noise level is usually quiet.
Physical Requirements Regularly required to sit, stand and walk; use hands to touch, handle, or feel; reach with hands and arms and talk and hear. May lift and/or move up to 30 pounds. Specific vision abilities include close vision and the ability to adjust focus. Equipment used includes, but is not limited to, telephone, copy machine, fax machine, sound system, and calculator.
Knowledge, Skills and Abilities • Frequent contact with customers, vendors and other Village employees; must be able to communicate verbally and demonstrate good customer relations. • Knowledge of principles and practices regarding customer service including customer needs assessment and evaluation of customer satisfaction. • Ability to handle multiple tasks simultaneously and in a timely manner. • Must be able to modify established processes and procedures due to changes in federal, state and local law, Village policy and Department rules/procedures. • Ability to learn, understand and adhere to all applicable safety precautions and procedures. • Extensive knowledge of office practices and procedures, terminology and equipment. • Ability to maintain accurate records and files. • Ability to work with minimal supervision. Position Requirements • Education equivalent to a high school diploma required. Some previous customer service experience or Event Management/Hospitality course work is preferred. • Flexibility in scheduling. Workweek will vary including weekdays, nights, weekends and holidays as needed. Position may work up to 37.5 hours per week.
Safety Functions • Becomes familiar with and observe all applicable safety and security policies/procedures • Immediately reports all unsafe conditions and acts to supervisor • Reports all accidents to supervisor immediately • Recommends improvements to safety and security practices • Obeys and adheres to all safety rules and work practices
Process The selection process includes an application process, interview process, drug screening and background check. The position is open until filled. The position is expected to be filled as soon as the interview process and background checks are completed.
Interested candidates should submit an application, resume and a cover letter to the Village of Hinsdale, Village Manager’s Office, Attn: Human Resources, 19 E. Chicago Hinsdale, IL 60521, e-mail: firstname.lastname@example.org. Visit www.villageofhinsdale.org/jobs for a job application. The Village is an EOE employer.
The Glen Ellyn Park District is looking for a high-energy, creative, and enthusiastic individual to maintain and enhance the flourishing programs and events at our premier sports and fitness center. Ackerman SFC boasts three full-size basketball courts with an elevated walking track, a 7,000+ sq. ft. fitness center, a 60x45 indoor turf field, four batting cage tunnels, a training room for individual or sports team training, a group fitness/dance studio, and several multi-purpose rooms. With the recent passing of a $15.9 million referendum to improve and expand multiple facilities and parks as well as purchasing land for future developments, the Glen Ellyn Park District is planning an expansion to this facility with a new 6,000-square-foot gymnastics center, two new adult exercise and fitness studios, as well as various other facility improvements.
Under the direction and supervision of the Facility Manager, the Assistant Facility Manager – Programming will primarily be responsible for programming and special events offered at ASFC. Current programming areas include, various athletic instructional classes and camps, Arts & Crafts, Summer Fun, and Day Off School Camps, Kids Night Out and Tween Nights, Senior and Family Bingo nights, and themed birthday parties. Special Events include the Glow Run and Kids Color Run, Spook Trail, Sports & Fun with Santa, Hopper Cottontail Easter Party and Sports Swap. Other duties include but are not limited to; management of Kids Zone (childcare), public relations/marketing/updating the activity guide, program administration and budgeting, staff training, performance management, program instruction, facility management, and other duties as assigned. Will also serve as Manager on Duty for assigned shifts and in the absence of the Facility Manager. Additionally, this position will assist in the planning and programming of the new gymnastics center opening in 2025. Must be available for a flexible work schedule, including evenings and weekends. This is an at-will position.
LOCATION: Ackerman Sports & Fitness Center, 800 St. Charles Rd., Glen Ellyn, IL 60137
HOURS: General hours Monday – Friday 8:30 am – 5:00 pm with flexibility to cover some early morning, evening, and/or weekend shifts to observe programs and staff, run special events, and support the needs of the facility, department, and district.
EDUCATION, EXPERIENCE, AND TRAINING:
The ideal candidate will be a driven individual who is service-oriented, well-organized, and enjoys a fast-paced environment. Must be a self-starter who is dependable, flexible, and able to work independently and be part of the team. An outgoing people person with strong customer service skills and the ability to exhibit authority is essential to communicate effectively with staff and the community. A Bachelor’s degree in Recreation, Management, or a related field is required or an equivalent combination of education, training, and experience. At least three years of experience in a supervisory capacity is preferred, with other facility management and/or recreation experience highly desired. Experience and understanding of recreation program administration and special event planning, budgeting, personnel procedures, safety, and customer service are required. Strong computer skills in MS Office Suite (Word, Excel, and Outlook) and database applications. Recreation Software experience is preferred, with ActiveNet experience highly desired. Must possess attention to detail, strong organizational and time management skills, with the ability to shift priorities and multi-task. Must have effective problem-solving skills with the ability to act calmly and efficiently under pressure or in difficult situations. Must have CPR/First Aid training or receive within 3 months of hire.
The Glen Ellyn Park District is a local governmental agency serving residents of the Village of Glen Ellyn and portions of neighboring communities. It provides a wide range of recreational services, athletics, and leisure activities to its citizens, with opportunities for all ages and abilities. The Park District has 29 parks that are meticulously maintained for the community’s use in both unstructured recreation and for programmed events. The District operates one outdoor aquatic facility, two recreation centers, three athletic field complexes, 23 playgrounds, two lakes, the Ackerman Sports & Fitness Center, Holes and Knolls Miniature Golf Course, Maryknoll Splash Pad, and the recently renovated Lake Ellyn Boathouse. We are an Equal Opportunity Employer, and our mission is to “foster diverse, community-based leisure opportunities through a harmonious blend of quality recreation programs, facilities, and open space which will enhance the quality of life into the future.” We welcome you to apply to become a part of our great TEAM!
BENEFITS WE OFFER: • Medical Coverage, PPO or HMO option • Dental Coverage • Prescription Coverage • Vision Reimbursement Program • Employer Paid Life Insurance and Voluntary Optional Insurance Plans • Free Fitness Membership & Wellness Program • Paid Time Off (Vacation, Sick, Holiday & Floating Holidays) & Paid Emergency Leave • Pension / Defined Benefit Plan (IL Municipal Retirement Fund) • Short- and Long-Term Disability (IMRF) • Professional Membership & Continuing Education • Tuition Reimbursement • Employee Assistance Program
To apply for this position, go to: https://www.applitrack.com/gepark/onlineapp Please complete an online employment application and include a resume and cover letter. Thank You!
Northeast DuPage Special Recreation Association (NEDSRA) is a cooperative of eight park districts and three villages in northeast DuPage and west Cook Counties, Illinois. NEDSRA was formed in 1976 as a means of combining resources among the member agencies to provide recreation programs and services for individuals with disabilities. Today, NEDSRA serves approximately 3,500 distinct individuals annually—within a diverse cultural and socioeconomic service area—through roughly 600 programs and special events. NEDSRA's main objective is to meet the unique social and recreation needs of individuals with disabilities, so they may increase their enjoyment of life and reach their highest level of independence.
The HR Generalist position is responsible for coordinating human resources, personnel policies and employee benefits. This individual will oversee payroll processing for accuracy. This position must maintain a high level of confidentiality. This individual serves as a member of the Management Team. This position is full time and salaried, and hours may exceed 40 hours/week, including evenings/weekends. Ability to speak Spanish and/or Polish is highly desirable.
Essential Duties and Responsibilities • Serve as agency human resources coordinator and benefits administrator, which includes oversight and adherence to all plans and regulations on health insurance, annual open enrollment, and educating employees on plans and plan changes; also includes maintaining employee files, applications and discipline forms. • Coordinate onboarding and orientation of all new employees, including driver’s abstract, drug screening, background check, pre-employment and related. • Researches and develops comprehensive policies, procedures for staff benefits and personnel policies. • Oversee payroll processing with financial consultants and related functions utilizing agency payroll service. • Serves as Park District Risk Management Association (PDRMA) Benefits Coordinator representative. • Serves as an integral member of the Safety Committee. • Attends all related, required PDRMA training/workshops. • Evaluates and monitor human resource practices, policies and trends to best meet agency needs. • Maintain compliance with current employment laws. • Liaison to Unemployment Insurance Specialists for unemployment claim oversight. • Serve as agency IMRF Authorized Agent and attends workshops as required. • Work with Executive Director to maintain/organize agency personnel files with adherence to NEDSRA Document Retention and Destruction Policy. • Assist with production of agency budget document. • Assist in maintaining procedure and policy manuals. • Assist office staff team with general department workflow as needed. • Assist with Fund Development and Marketing projects as needed. • Assist with agency fundraising events. • Actively support and promote a safe work environment through adherence to all safety policies including, but not limited to, those pertaining to crisis management procedures, accident/incident reporting procedures, and drug-free work place policy. • Other duties as assigned.
Qualifications/Education and/or Experience Bachelor’s, Associates degree or related Courses, Professional training or experience in written communication, customer service, general office procedures, and computers/office equipment is desired. Prior experience working with Park District Risk Management Association (PDRMA) a plus. Certification by a professional association and record of ongoing participation in continuing education seminars and workshops is desirable. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Computer Skills High proficiency in payroll/HR applications is required. Proficiency in Microsoft Office Suite applications desirable. This individual should have the ability to learn new software applications and procedures quickly.
Please visit our website: villageofhinsdale.org
POSITION: Parks & Recreation Superintendent DATE: July 15, 2022 DEPARTMENT: Parks & Recreation REPORTS TO: Assistant Village Manager PAY GRADE: M104, $73,481 - $108,752
STARTING SALARY IS DEPENDENT UPON QUALIFICATIONS
FLSA STATUS: Exempt
Administers the activities and operations of Parks & Recreation.
Direct: Recreation Supervisor KLM Manager Administrative Assistant Aquatics Coordinator (seasonal)
Indirect: Exercises supervision over all Parks & Recreation employees through subordinate supervisors
Job Duties: Essential Functions:
• Plans, organizes and directs the operations and facilities of Parks & Recreation including the Katherine Legge Park which includes the Lodge, a historic mansion for special events, including weddings.
• Supervises subordinate personnel. Carries out supervisory responsibility in accordance with Village policies, procedures and applicable law. Assists in selecting new personnel. Provides leadership, training and instruction. Plans, coordinates, schedules, assigns and reviews works and maintains work standards. Approves leave and timesheets. Evaluates performance. Administers appropriate performance counseling and disciplinary action. Ensures maintenance of high customer service standards.
• Provides professional advice regarding Parks & Recreation activities to the Village Board, Committees, Commissions and other organizations. Prepares and oversees the preparation of staff reports and other correspondence on Parks & Recreation topics for the Village Board, Committees and Commission consideration, information and/or action. Makes presentations to the Village Board, Committees, Commissions, civic groups and the general public.
• Serves on the Gateway SRA as a Board Member. Attends all meetings.
• Oversees marketing, staffing, scheduling and supervision of all parks and recreation programs, personnel, facilities and services. Coordinates parks and recreation programs with affiliate organizations and local community organizations.
• Prepares departmental goals, budgets and reporting.
• Responsible for planning and development of all parklands and facilities. Oversees Comprehensive Park Master Plan. Works with Public Services staff on parkland and facility maintenance and special projects.
• Manages special event planning and operations. Works with other departments and community groups on special event operations.
• Attends Village Board, Parks & Recreation Commission and other meetings as required. Makes presentations and explains recommendations. Oversees the preparation of Commission meeting agendas as required.
• Interprets Village policies and develops and implements appropriate departmental rules, regulations and policies. Establishes record-keeping procedures, methods and standard operating procedures.
• Receives citizen complaints and requests. Responds to requests for information and assistance from citizens and outside agencies and organizations.
• Oversees the development and administration of the Parks & Recreation budget. Recommends budgetary adjustments as appropriate and necessary. Develops and manages long-range plans for facilities and infrastructure improvements.
• Oversees all Parks & Recreation purchasing. Reviews and approves the requisition of equipment, materials and supplies. Approves expenditures.
• Operates all tools and equipment needed to perform job duties while adhering to all safety rules and practices. Ensures adherence to safety standards by subordinate personnel. Reports all accidents and injuries according to Village policy and procedure. Completes all accident and worker’s compensation forms as required.
Marginal Functions: • Attend all public meetings as required.
• Attend and participate in professional group meetings. Stays abreast of new Parks & Recreation trends and innovations.
• Other duties as assigned.
The work environment generally includes an office setting. The noise level is usually quiet. Occasionally required to be outdoors. May be subject to inclement weather conditions.
Regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms and talk and hear. Occasionally required to stand; walk and stoop, kneel, crouch or crawl. May lift and/or move up to 25 pounds. Specific vision abilities include close vision, distance vision, depth and the ability to adjust focus.
Knowledge, Skills and Abilities:
• Considerable knowledge of the principles and practices of parks and recreation operations and programs.
• Considerable knowledge of federal, state and local law affecting parks and recreation operations.
• Knowledge of municipal administration and organization.
• Frequent contact with other Village employees, elected officials, community groups, affiliate organizations, vendors, local businesses, other government agencies and the public; must be able to communicate verbally, make presentations and demonstrate good customer relations.
• Ability to develop new creative recreation programs and special events.
• Ability to develop and oversee new marketing plans.
• Ability to provide supervision. Ability to influence, encourage, convince and train others. Ability to advise and provide interpretation regarding the application of policies, procedures and standards to subordinate personnel.
• Frequently prepares written reports; must be able to communicate in writing.
• Excellent file maintenance and organization skills required.
• Ability to handle multiple tasks simultaneously and in a timely manner.
• Ability to learn, understand and adhere to all applicable safety precautions and procedures.
• A bachelor’s degree from a recognized college or university in Parks & Recreation or a related field, at least 5 years of progressively responsible experience in related municipal services or park district.
• Moderate computer software skills required (Microsoft, publishing).
• CPRP and CPR First Aid certification required.