Accounting Coordinator (Full-Time) Are you an accounting professional seeking a full-time work schedule and a variety of responsibilities? Our Accounting Coordinator role is an integral position within the Finance Department at the Deerfield Park District. It will allow you the opportunity to showcase and implement your accounting knowledge and work within a fun, mission-based organization. The role requires an energetic, collaborative individual who has an eye for detail and enjoys making a positive impact on all park district departments. Applicants looking to work in a unique environment where you can make a daily difference in people’s lives should apply!
Who we are? The Deerfield Park District was formed in 1951 with a mission to provide outstanding parks, services, facilities and recreation programs that enrich lives, promote healthy living and improve memorable experiences. The Park District has over 25 parks and facilities including the Deerfield Golf Club, Sachs Recreation Center, Patty Turner Center, Jewett Park Community Center, Mitchell Pool and Deerspring Pool. The Park District employs an average of 300 staff with over 500 seasonally. The District has a credit rating of Aaa from Moody’s Investors Service and is an IAPD/IPRA Illinois Distinguished Accredited Agency. For additional information visit us at www.deerfieldparks.org.
What is the opportunity? Under the leadership of the Director of Finance, the Accounting Coordinator is responsible for agency support in the areas of accounting, finance, banking, budgeting, payroll, financial analysis, and other related areas. The major emphasis of this position will be assisting with the daily operations of the Finance Department. The position has growth potential into a supervisor role.
Key responsibilities include: • Processes bi-weekly payroll and prepares bi-weekly payroll reports. • Research and resolve payroll tax and other payroll accounting related matters. • Process and record payroll related deductions and remittances including health insurance, FSA, retirement program, pension, and life insurance. • Manage and process annual payroll related forms and records including: W-2, 1094-C, 1095-C, sick time payouts, and wellness program payouts. • Complete workers compensation audit. • Responsible for daily and monthly accounting reconciliation of revenue for all Park District facilities. Performs semi-monthly revenue import into the accounting system. Performs monthly earned income process. • Performs cash audits at Park District facilities. • Tracks program and facility refunds due to patrons and processes checks and credit card refunds. • Research and manage patron household balances (receivables and credit balances). • Processes various monthly credit card and ACH transactions. • Assist with the month end close process including journal entries, account reconciliations and preparation of financial reports. • Assist with internal control procedures throughout the Park District. • Prepares monthly Board of Commissioner reports in conjunction with the Director of Finance. • Records miscellaneous cash receipts into registration software and processes corresponding journal entries. • Responsible for the Deerfield Park Foundation accounting: record and deposit incoming cash, record journal entries, prepare Board reports. • Lead agency compliance with the Records Retention Act. • Assists Director of Finance in daily, monthly and annual financial projects, including budget preparation and the annual audit. • Develops and implements programs to train staff in proper procedures affecting the Finance Department.
What qualifications are needed? • A degree in accounting, business or a related field is preferred. • Minimum five years of related experience. • Knowledge of general ledger, cash receipts processing, payroll processing, HR processes, bank reconciliation, and accounts payable. • Knowledge of Microsoft Office suite, including Word and Excel. Knowledge or ability to learn in-house software applications (e.g. Incode accounting, RecTrac registration, Paycor HRIS).
Scheduling, pay and benefits The Accounting Coordinator is a full-time position working 35-40 hours per week. This position is eligible for a comprehensive benefits package including health insurance, dental insurance, vision insurance, life insurance, IMRF pension, paid time off, wellness incentive program, and discounts on Park District programs. The schedule is Monday through Friday approximately 8:00 to 5:00.
Position is open until filled. Please apply early as recruiting and interviewing will begin immediately. Apply at: http://www.deerfieldparks.org/jobs/
POSITION SUMMARY: The Parks & Facilities Manager is a full-time, exempt position. The Parks & Facilities Manager coordinates the day-to-day operation of the Parks Department, facilitates preventative maintenance, conducts inspections, addresses unforeseen repairs, assists with researching and managing in-house and contractual projects, and provides hands-on support to staff. This includes the maintenance and upkeep of park grounds, playgrounds, turf, ball fields, buildings, mechanical systems, special use facilities, vehicles and equipment. The Parks & Facilities Manager is responsible for all pool and splashpad mechanical and maintenance operations.
SUPERVISION: The Parks & Facilities Manager directly supervises five to six (5-6) full-time staff including Foreman, Park Laborer, and Facility Supervisor positions; and indirectly supervises one to eight (1-8) seasonal Laborers.
RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: • Administer day-to-day operations of the Parks Department • Recruit, hire, train, supervise, evaluate and terminate staff for the Parks Department • Explore, recommend, schedule and track preventative maintenance to structures and operating systems for buildings, facilities, park grounds, playgrounds, pool and splashpad • Evaluate and address unforeseen repairs to structures and operating systems for buildings, facilities, park grounds, playgrounds, pool, splashpad and equipment • Assist in prioritizing, planning, scheduling and managing contracted and in-house maintenance and construction projects • Responsible for all pool and splashpad mechanical systems and maintenance operations including but not limited to preventative maintenance, start-up, proper operation, water quality, chemical safety, code compliance, ongoing maintenance and repairs, and shut-down • Coordinate and ensure all vehicle safety inspections, carbon monoxide inspections, backflow testing & certification, sprinkler system inspections, fire panel & device inspections and other such inspections are successfully completed and tracked, according to applicable law and Park District policy • Maintain underground storage tank operations, permits, and certifications for motor fuel dispensing; including financial responsibility requirements • Responsible for compiling, submitting and evaluating Driver Abstracts and facilitating staff road tests • Hands-on support for parks and facility staff including but not limited to park, turf, athletic field, horticultural, trail, snow and ice, confined space, maintenance and custodial projects, as requested • Successfully and safely operate equipment required to complete assigned tasks including but not limited to front end loader backhoe, forklift, chipper, snow plows, mowers and chainsaws • Maintain accurate and organized historical files on parks, buildings, facilities, playgrounds, pool, splashpad and work projects • Compile, construct and maintain department specific operation manuals, including but not limited to the following areas: parks, buildings, facilities and aquatics • Assist in the pursuit and application of the Park District’s Master and Strategic Plans • Assist in the development and follow-through of goals, objectives and operating procedures • Assist in the preparation, administration and management of annual operating and capital budgets; adjust expenditures as necessary • Maximize expenditure savings through competitive pricing purchasing strategies • Authorize requisition of services, equipment and supplies • Assist in compiling, updating and managing the Park District’s annual Summary Revaluation Report, and Property Inventory and Accounting Cost Record Report • Ensure work orders are thoroughly, accurately and punctually completed • Work at programs and special events as assigned • Demonstrate and promote excellent customer service relations, in support of Park District customer service standards • Cover parks and facility shifts; in absence of staff or as assigned • Implement safety and risk management strategies in support of and compliance with Park District policies, procedures and ordinances • Maintain a working knowledge of, implement, enforce and track OSHA regulations • Conduct inspections, record findings and address issues for areas including but not limited to park grounds, playgrounds, buildings, facilities, pool and splashpad • Maintain an inspection report summary for Safety Committee meetings
EDUCATIONAL REQUIREMENTS AND QUALIFICATIONS: • Bachelor’s degree in Facility Management, Parks and Recreation, or related field • Minimum 5 years relevant experience • Valid Illinois Class “B” Driver’s License • Current First Aid, CPR and AED certifications • Must possess or be able to obtain Certified Pool Operator certification within the first three (3) months of employment • Must possess or be able to obtain Illinois UST Class A/B Operator certification within the first three (3) months of employment • Certified Playground Safety Inspector preferred • Illinois Pesticide Applicator License preferred
The Parks & Facilities Manager is scheduled to work a minimum of 40 hours per week. The position may require early morning, evening, night and weekend work. The position is required to be on 24-hour emergency call unless other arrangements are made.
BENEFITS: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, IMRF Pension
To apply, email resume and cover letter to Sue Mayer at email@example.com.
The Round Lake Area Park District is hiring a full-time Park Laborer. We need a hard worker to join our team. We are looking for someone who will work diligently to help maintain our parks.
A qualified candidate will have three years in a related field and a valid driver's license. Must have Illinois Pesticide Operator license or be willing to obtain within six months. Must be able to take direction from co-workers and be willing to take the initiative to get things done.
You will work in groups of two or more maintaining and repairing our properties and equipment. Work is performed at a moderate and constant pace.
Each day holds different challenges. Spring and summer essential duties include turf maintenance, mowing, fertilizing, seeding and weed control. Winter duties include snow removal using a truck driven snowplow and tractor driven snow blower.
We take great pride in our playgrounds. Your day may also include repairing and painting park and playground equipment or marking lines on sports fields.
Full-time benefits include: medical, dental and vision insurance, IMRF, retirement savings, life insurance and paid time off.
Apply at: hpiljobs.org
The seasonal worker will perform duties, which are normally assigned to regular maintenance in the off-season.
If assigned to:
Forestry - duties include: turf care, lawn mowing, weeding, and watering. The tools involved in these activities include a standing lawnmower and weed eaters. Tree and shrub pruning includes the use of hand tools. Duties also include: performing brush pick-up which involves feeding brush into a chipper, and possible mechanical work which may include light maintenance on the equipment. Reports to Street-Forestry supervisor – Forestry Division.
Sewage Treatment – duties include lawn mowing, typical grounds maintenance, painting, mopping floors, hosing tanks. Reports to Wastewater Treatment supervisor – Sewage Treatment Division.
Streets - duties include maintenance of: Storm sewer system - jetting of storm pipe, cleaning and patching of storm basins, and assisting in the rebuilding of storm sewer basins. Curb, gutter, and sidewalk repairs - assisting in the breaking and removal, sub base preparation, forming, pouring, and finishing of concrete. Asphalt repairs - saw cutting, removal, base preparation, installation and clean up of tools. Pothole patching - filling of holes in pavement with cold mix asphalt. Yard repairs - removal of soil, installation of topsoil, planting new sod or grass seed. Sign work - assisting in removing old signs, making and installing new signs. Graffiti removal - scouring surfaces of building, wall, and fences to remove graffiti, assisting in the operation of the soda blaster graffiti removal system, repairing surfaces, which have been cleaned, including painting, staining, and sanding. Street Maintenance - requires the use of shovels, picks, rakes, and other related equipment. Reports to Street-Forestry supervisor – Streets Division.
Water/Sewers/Meters – duties include meter reading in residential and commercial areas using a Uni-gun, painting fire hydrants, assisting the sanitary division in sewer prevention maintenance and in "Buffalo Box" repair which requires the use of shovels, yard restoration with the use of shovels and rakes. Reports to the Water Supervisor.
Wells - duties include clean-up, painting, yard work which includes grass cutting, outdoor trim work on bushes, assisting water plant operators. Reports to the Water Supervisor.
Perform other duties as requested or assigned which are reasonably within the scope of the duties enumerated.
Follows all safety regulations, policies and procedures. Reports all unsafe conditions and acts to supervisor. Reports all accidents to the supervisor immediately whenever possible, but no later than end of the employee's work shift. Follows recognized safe work practices.
To perform this job successfully, an individual must be at least 18 years of age and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION &/OR EXPERIENCE: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
CERTIFICATES, LICENSES, REGISTRATION Must possess and maintain in good standing a valid Driver's License.
JOB TITLE: Digital Marketing Manager (FLSA exempt)
SUPERVISOR: Superintendent of Marketing & Communications
The Digital Marketing Manager is responsible for designing, producing and implementing marketing and communications material for the promotion of District programs and activities. This position is responsible for the content management of the District’s websites, social media accounts, digital marketing screens, and online business listings, and the creation of email and/or digital marketing and communications campaigns. This position also assists in the production of quality photography and video content for District use.
•Bachelor's degree in Public Relations, Marketing, Communications, Graphic Design, Advertising, Graphic Arts, Digital Marketing and/or Media, or related field.
•Demonstrated knowledge and experience with Adobe Creative Suite (Photoshop, Illustrator, Premiere/Rush). Background and/or demonstrated experience in photography & video.
•Demonstrated knowledge in managing content and analytics of social media (e.g. Facebook, Twitter, Instagram), online networking (e.g. LinkedIn), online video sharing (e.g. YouTube, TikTok, Vimeo), and online business listing (e.g. Google MyBusiness, Yelp, Wedding Wire, The Knot) platforms.
•Demonstrated knowledge using email marketing (e.g. Constant Contact, MailChimp), and online forms and survey (e.g. WPForms, JotForms, GoogleForms, Survey Monkey) platforms.
•Demonstrated knowledge in website and digital content management.
•CPR/AED certification is required or training to be provided by the Park District.
•A valid Illinois driver’s license and acceptable driving record is required. Must be able to read, write and speak English. Bilingual Preferred.
DUTIES AND RESPONSIBILITIES / ESSENTIAL FUNCTIONS:
•Design, develop, and catalog graphic materials for the District using desktop and online based graphic design, video editing, and web development software including with Adobe Creative Suite products.
•Responsible for Managing content and metrics for all District social media accounts, websites, online networking platforms, and business/facility/program online listings, following an overall Marketing and Communications strategy.
•Manage content for facility-based digital channels, including but not limited to the District’s marketing TVs, fitness equipment screens, and golf cart screens.
•Responsible for producing email campaigns, online forms and surveys, using Constant Contact, WPForms, JotForms, and Survey Monkey platforms.
•Assist in maintaining the District’s intranet and online registration splash site with updated information and graphics.
•Assist in maintaining the branding and image standards of the Park District via multimedia platforms (e.g. print, video, large format, e-mail marketing, logo use, program guides, brochures, giveaways, social media, etc). Assist in the creation of quality photography and video content for future use.
•Assist with the creation Park District promotional presentations and displays.
•Performs the job safely and in compliance with District policies, procedures, work and safety rules, and the employee handbook.
•Supports and exhibits the organizational values of respect, communication, integrity, innovation, recognition and appreciation, continuous learning, fun, empowerment and people.
•Assist in the design of three seasonal program guides, and program/event brochures with the collaboration of the Marketing and Communications team.
•Provides assistance during special events and programs including taking photos and videos, and supporting marketing booth/table.
•Attend Park District meetings as necessary.
•Attends conferences and workshops to promote knowledge in related areas of responsibility.
•Performs other duties as assigned.
RATE OF PAY:
$48,000 - $55,000
In exchange for your time and talent, we offer a generous benefits package including: Medical Insurance: Blue Cross Blue Shield HMO, or PPO, Dental Insurance, Vision Insurance, Life Insurance, Pension/Benefit Plan (IMRF), and more.