Grant Writer and Special Projects Administrator
Compensation: Range: $44,320-$68,941 annual salary depending on qualifications plus excellent benefit package.
Description/Duties: Description: Researches, advances, manages, communicates, and promotes strategic initiatives, grant and special projects for the Waukegan Park District.
Duties: • Research and identify funding sources that include federal and state programs as well as foundation, not for profit, and corporate grants and/or partnerships. • Initiate grants, special projects and collaborations with internal and external entities that advance the strategic plan. • Write effective grant proposals and reports that demonstrate meticulous grammar and spelling, adherence to granting agency guidelines and timetables, thorough analysis and and presentation of the feasibility of the project’s budget, collaboration with internal and external stakeholders, successful relationships/contacts with grant agencies, and methods to monitor and report expenditures and progress. • Coordinate intra- and interagency work groups for grants and special projects. • Complete special project assignments from the Executive Director related to affiliate and community relationships, strategic direction, and park district recognition and accreditation. • Establish strong relationships with colleagues, constituents, and various external agencies to forward Waukegan Park District initiatives and strategies. • Generate, compile and maintain tracking systems. • Assess potential collaborative opportunities with high value impact for the Waukegan Park District. • Demonstrate organizational skills and strong business acumen, including problem solving, vision, ability to manage multiple tasks and meet deadlines, collaboration, leadership, decision making and ability to analyze diverse facts and develop clear, concise reports and recommendations. • Represent the Waukegan Park District and communicate effectively verbally and in writing with various stakeholders and public. • Review and prepare costs for the annual budget. • Attend pertinent departmental/park district meetings and in-house training sessions. • Conduct self in accordance with the policies and procedures established by the park district. • Participate in park district Safety and Training Program to ensure that work performed and services provided are implemented in a safe manner.
Qualifications: Education: Bachelor degree required. Preferred course work in planning, urban studies, geography, architecture, landscape architecture, park and recreation planning, park and recreation management, engineering, or related field. Master degree, equivalent experience or enrollment in a master’s degree program is preferred.
Experience: Minimum two (2) years of experience in grant writing or special project management.
Knowledge: Superior written and oral communications skills. Excellent organizational skills and analytical skills. Proficient with computers and spreadsheet/word processing applications. Familiarity with project management software.
License: Valid driver’s license
Certification: CPRP certification required within three years. First Aid/CPR/AED certification required within one year.
Hours: 8am-5pm Monday through Friday, 40 hours/week, additional hours as needed.
Conditions of Employment: Must submit to a reference check/ employment verification Submit to a state criminal background check Must submit proof of date of birth Submit to random, reasonable cause and post-accident drug and alcohol testing. Submit to a pre-placement physical Submit to a drug and alcohol test TB test Provide verification of education Copy of driver’s license Driver’s abstract. Successfully complete a six (6) month introductory period.
Under the direction and supervision of the Executive Director, the Superintendent is responsible for the overall financial, business and human resources operations of the Park District. The Superintendent will oversee multiple projects such as capital planning, financial sustainability plan, the financial aspect of the food and beverage portion of the golf course to be acquired in 2019, etc. The Superintendent will oversee the Human Resources area while assisting the Executive Director to analyze future organizational structure and needs. The District operates on a calendar/fiscal year with 18 full-time employees and approximately $6 million annual budget for a population of approximately 15,000 individuals.
• Graduate of an accredited college or university with a Bachelor’s Degree in Business Administration, Accounting, Finance, etc. • minimum of three (3) years full-time related experience • minimum of two (2) years administrative experience • minimum five (5) years related experience in the management of fiscal operations in field of parks and recreation or municipal government • Possesses knowledge of administrative techniques, oral and written communication skills, and ability to be detail oriented.
• Proficient in fund accounting, budgeting, and financial forecasting procedures and methodologies; internal control systems; and financial reporting requirements. • Proficient in Microsoft Office Suite. Prefer experience with Tyler Technologies’ Incode financial software and / or Vermont Systems, Inc. RecTrac registration software. Knowledge of computer systems, including experience with system selection, new system implementation, and project management.
DUTIES AND RESPONSIBILITIES
• Responsible for the overall financial operations of the District including general ledger maintenance including adjustments and unearned revenue; month-end closing of financial records including reconciling of bank statements; financial reporting to staff and board.
• Monitors District investments by investing available funds in interest producing instruments allowable within the Illinois Statutes and policy of the District.
• Directs and coordinates the annual budgetary planning process and reviews recommended budget requests, monitors expenditures to insure compliance with approved budget.
• Presents, along with Director, annual budget to the Board of Park Commissioners.
• Oversees the Accounts Payable, Payroll, and Accounts Receivable functions of the District.
• Responsible for the coordination and successful completion of the annual financial audit.
• Manages purchasing functions for the park district; develops purchasing, receiving and inventory procedures and assures compliance to it.
• PDRMA Contact for liability, property, worker’s compensation, and related coverage.
• Supervises employee benefit administration and payroll processing, including but not limited to, 1099’s, W-2’s, Illinois Municipal Retirement Fund (IMRF), health insurance, and registration system operations, and ensures compliance with all state and federal laws.
• Supervises the purchasing policy and procedures; authorizes or directs the requisition and distribution of equipment, services and supplies within the authorized parameters including the solicitation, analysis and recommendation for award of bids, quotes, and requests for proposals (RFP); develops purchasing, receiving and inventory procedures and ensures compliance for all procurement regulatory requirements. • Manages or oversees the management of the District’s cash flow requirements, inter-fund borrowing, investments, debt issuance, and debt administration compliance.
PERSONNEL: • Oversees the Human Resource function of the District including ensuring compliance with all federal and state labor laws. • Executes and implements personnel and payroll policies and procedures. • Supervises the recording keeping for payroll and personnel requirements, maintains information on compliance for all applicable laws and regulations related to payroll and personnel. • PDRMA Contact for staff health insurance and related coverage.
PLANNING AND RESEARCH: • Performs long range financial planning relating to operation and expansion of facilities and sites; • Develops fiscal planning required for implementation of the annual and long term capital program; • Provides financial input to the development and implementation of projects requiring the issuance of bonds; makes recommendations on bond sales, tax rates, and debt service.
RECORD, REPORTS AND MEETINGS: • Prepares and files the annual Tax Levy Ordinance. • Prepares, presents and files the annual Budget and Appropriation Ordinance. • Prepares and provides financial information and records required for the annual financial audit. • Files a copy of final audit report and Comptroller Annual Reports with the State of Illinois and Cook County. • Prepares and presents monthly financial reports to the Executive Director and the District Board of Park Commissioners. • Maintains active and participating membership in the state and local park and recreation associations. • Directs the maintenance of fixed asset records for all buildings and contents. • Develops and recommends a long term financial strategy, policies and procedures to provide for the long term financial sustainability of the Park District.
MARGINAL FUNCTIONS • Attend staff meetings and in-service trainings • Attend professional conferences and workshops to promote knowledge in related areas of responsibility • Maintain relations with other agencies / municipal governments to exchange information on accounting procedures
PSYCHOLOGICAL CONSIDERATIONS • Capable of communicating and working with all levels of Park District staff • Ability to work under stressful conditions solving problems comprehensively and producing accurate work in a timely manner • Ability to maintain self-control and composure in difficult situations
PHYSIOLOGICAL CONSIDERATIONS • Some bending, kneeling and reaching items off floors and high shelves • Lift and move computers paper boxes, mail containers, storage boxes and packages up to 30lbs. • Perform repetitive hand / arm movements when working on computer keyboards, calculator, or writing reports, etc. • Sitting for sustained periods of time while completing work at desk or workstation • Ability to handle mental stress in order to cope with deadlines
• Employee duties / activities performed indoors, conditions include lighting and temperature • May need to drive vehicle to other facilities or to attend meetings or seminars
COGNITIVE AND SAFETY CONSIDERATIONS • Good verbal and written communication skills in dealing with staff • Possess time management and organizational skills to effectively perform job • Ability to make judgements with respect to confidentiality of information • Good safety awareness and sound judgment
CENTERS is a management company that specializes in campus recreation. We partner with universities to manage their departments, facilities, finances, and deliver exceptional customer service. Since 1998, Centers remains the first and only mission centric organization committed to student development and departmental excellence on behalf of its clients. Centers is currently operating campus recreation centers at eight universities within the United States.
The Health, Fitness & Recreation Center at Moraine Valley Community College opened in March of 2014. This 115,000 square foot fitness center consists of exercise studios including Spin/Cycling, Dance and Ballet, Cardio and Kick Boxing, and Mind/Body, 1/8 mile indoor running track, a Cyclone Center, including 3-court field house with basketball, volleyball, and badminton; 9000 sqaure foot KidRec youth programming space; 4 lap lane aquatic center, expansive locker rooms each with a steam room, Tropical Smoothie Café, The HFRC Pro Shop, and open lobby spaces with soft seating.The Camp Program Coordinator is responsible for all aspects of the camp. They will assist with the development of quality programs in all camp areas. The Coordinator is responsible for various administrative tasks, which may include helping shape policies, ordering supplies, coordinating schedules, and completing all necessary reports.
Responsibilities Essential Responsibilities:
Assist the Coordinator of Youth and Family Programming in overseeing the daily activities, general camp operations, and programs to ensure a quality camp. Assist with hiring and training camp staff. Develop, organize and implement training program including weekly staff meetings. Be responsible for knowing, understanding, training, and executing all camp policies and emergency procedures associated with the camp. Ensure that the site is kept clean, organized, and safe. Promote theme days or group traditions to help campers and staff feel united as a group and add enjoyment to the camp. Develop and supervise organized activities, games, sports, and field trip activities. Ensure the maintenance of accurate program and administrative records. Set and supervise office procedures, opening-and closing-day procedures for staff and campers. Supervise the ordering of food, supplies, and equipment, and arrange for proper distribution. Be a leader in parent communication and address parent concerns in a timely manner. Supervise, organize, and document camp schedule, including: attendance, activity rotations, check-in, and release of campers.
Qualifications Minimum Requirements:
Minimum of 2 years experience in youth programming Minimum of 1 year administrative experience Excellent customer service skills Strong leadership skills Strong interpersonal communication, time management, and conflict resolution skills Willingness and ability to enforce policies and resolve conflicts Ability to work both independently and as part of a team, as necessary Completion of First Aid, CPR, and AED training, as required Basic computer competency. Positive Interaction with youth. Position Interaction with patrons, faculty, and staff. Competencies
Technical Competencies Basic computer competency
Hours and Length of Service:
The Camp Program Coordinator has an anticipated start date in mid-April
From mid-April until end of May, hours will be administrative and vary from 5-15 a week based on need
June 4 - August 10, hours will be 30-35 per week M-F between the hours of 7am-6pm
Niles Park District is excited to offer an array of summer internship opportunities for current college students and recent graduates looking to gain experience in the field. Enthusiastic and driven applicants are encouraged to submit their credentials for openings in the following areas:
• Aquatic Facility Operations
• General Recreation and Summer Camps
• Golf Course Operations
Interns can expect to work 20-35 hours per week. Specific job responsibilities will vary by facility. Interns will gain experience across a wide range of essential tasks, including: revenue & inventory control, programming, staff supervision, customer service, special event planning & implementation, and marketing. Requirements applicable to all positions include:
• Area of study in Recreation / Leisure Studies or related field.
• Must be available to work evenings, weekends, and holidays as needed.
• Must have a valid driver’s license.
• Must be able to respectfully and effectively communicate with fellow staff, program participants, and facility users of all ages.
• Must have current CPR / AED and First Aid certification (or be able to attend Niles Park District training to become certified).
For more information, or to apply, please contact Peter Dubs at 847-583-2735 or email firstname.lastname@example.org
Job Title: Parks Maintenance Intern
Reports to: Assistant Superintendent of Parks
BASIC FUNCTION The Parks Intern, under the supervision and direction of appropriate staff, is responsible for gaining knowledge in all aspects of park maintenance ranging from administrative duties such as budgeting and requests for materials and labor to landscape maintenance, pool maintenance, and special projects.
Assists in landscape duties ranging from, but not limited to, landscape construction projects, maintaining turf through mowing and line trimming, cleaning up park debris, pruning of hedges and trees, and athletic field maintenance
Assist in landscape bed plantings and greenhouse plant maintenance
Operate Park District vehicles and equipment
Perform support services at Park District and community events
Continue education on new issues, procedures and techniques
Maintain and promote excellent customer service relations with participants, parents, and other affiliates
Maintain a working knowledge of all general and department safety rules. Enforce safety rules and improve public and employee knowledge by preventing, confronting and correcting unsafe behavior
Administer First Aid, when required
Adhere to all safety policies and procedures as outlined in the Employee Manual and Crisis Manual.
Direct participants in the event of an emergency, such as fire, severe weather.
Communicate with appropriate full time supervisor regarding any equipment needing repair or replacement.
Attend related training and meetings as requested.
Perform other related duties and/or special projects as assigned.
Education: Working towards an Associate’s or Bachelor’s Degree in Parks Maintenance, Horticulture, Turf or related field.
Experience: No prior work experience required.
Certifications: CPR & First Aid Certification preferred, Classes available through Park District
Valid Illinois Driver’s license is necessary.