Under the Director of the Executive Director, the Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Responsibilities: • Answer and direct phone calls • Organize and schedule meetings and appointments • Produce and distribute correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Order office supplies • Submit and reconcile expense reports • Provide general support to visitors • Provide information by answering questions and requests • Generate reports • Handle multiple projects • Prepare and monitor invoices • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies • Contribute to team effort by accomplishing related results as needed • Carry out administrative duties such as filing, typing, copying, binding, scanning etc. • Cover the reception desk is required • Maintain computer and manual filing systems • Handle sensitive information in a confidential manner • Coordinate office procedures • Reply to email, telephone or face to face enquiries • Develop and update administrative systems to make them more efficient • Resolve administrative problems • Receive, sort and distribute the mail • Answer telephone calls and pass them on • Oversee and supervise the work of junior staff • Maintain up-to-date employee holiday records • Coordinate repairs to office equipment • Greet and assist visitors to the office
Requirements: • Proven admin or assistant experience • Knowledge of office management systems and procedures • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem solving skills • Excellent written and verbal communication skills • Strong organizational and planning skills • Proficient in MS Office, Rec Desk (or equivalent) • At least 7 years of experience in the field or in a related area • High school diploma or equivalent; college degree preferred
Administrative Assistant top skills & proficiencies: • Reporting Skills, Telephone Skills, Verbal Communication • Administrative Writing Skills, Microsoft Office Skills • Analysis, Problem Solving • Supply Management, Inventory Control
Office Administration Procedures • Typing Skills • Attention to Detail • Accuracy • Multitask • Teamwork • Discretion and Judgment • Patience
Benefits we offer: In exchange for your time and talent, we offer a generous benefits packages, including: Medical Insurance, Vision Insurance, Life Insurance, Vacation Days, Sick Days, Personal Days, Professional Membership Dues, Park District Programs and Facility Use Benefits
TO APPLY: Please email cover letter, resume and reference list to: Lonnette C. Hall, Executive Director, email@example.com. No phone calls.
The Leyden Township Parks & Recreation Department is looking for an Assistant Director of Parks & Recreation. This position assists with the planning and implementation overseeing all parks and recreational activities at three facilities and four parks. Under the direct supervision of the Director of Parks & Recreation, the Assistant Director will lead a team dedicated to the success of Adult & Youth Athletics, Fitness, Early Childhood, Fine Arts, Facility Management & Rentals, Senior Programming, and Special Events.
FLSA CLASSIFICATION: Full-time Exempt
BENEFITS: Blue Cross Blue Shield PPO Health Insurance. No out of pocket premium for individuals with no copay or coinsurance. Currently, $2,500 HRA deductible is paid by employer annually. Competitive family plans. Vision and Dental coverage also included by employer.
Regular Parks & Recreation hours of operation are Monday through Friday 6:00AM to 9:00PM Saturday 6:00AM to 2:00PM. Sunday and other times are as scheduled.
QUALIFICATIONS: BA/BS in Parks and Recreation, Business Administration or closely related field from an accredited college or university. Minimum of three or more years of demonstrated success as a recreation program administrator of facility manager. CPRP Preferred and able to obtain within twelve months of employment. Or, any equivalent combination of education experience and training. CPR and AED Certification required within six months of employment. Valid Illinois Class “D” Drivers License.
POSITION FOCUS: Responsible for the overall management, direction and programming for the Parks and Recreation Department activities and facilities.
SUPERVISORY RELATIONSHIP: Accountable to the Director of Parks and Recreation. Supervises Office Manager, Programs/Facilities Manager, Recreation Supervisor- Early Childhood, Guest Services & Special Events Manger, Camp Supervisor.
ESSENTIAL JOB DUTIES:
Plans and directs a comprehensive and expanding program of recreational activities for all segments, groups, age and interest levels in the areas of preschool, youth, adult, athletics, special events, cultural arts, fitness and general programs.
Prepares and monitors budgets and reports for recreational programming. Identifies a long range schedule of capital development projects and administers expenditures of the budget. Develops and implements a long range recreation programming plan approved by the Director of Parks and Recreation. Directs the development and implementation of a marketing and communication strategy to increase program participation and facility use. Evaluates the appropriateness of existing fees and services and recommends modifications. Develops, implements and monitors a system of financial reporting and cash control procedures. Establishes and monitors policies and procedures for areas of responsibility. Prepares and/or directs the preparation of financial reports, monthly reports and periodic and special reports and maintains department records. Hires, trains, supervises and evaluates direct reports. Conducts staff meetings with direct reports. Performs the job safely and in compliance with District policies, procedures, work and safety rules, and the employee handbook. Maintains a clean and organized work environment. Additional job duties as assigned, which may be considered essential.
SECONDARY JOB DUTIES: Speaks before local clubs and groups Acts as a liaison with other governmental agencies, community groups and industry affiliate organizations. Coordinates ideas and materials for publicity and marketing through proper Township policies. Maintains affiliation with appropriate industry professional organizations to keep informed of trends and influences potentially impacting operations. Approves parks and facility use requests from Program/Facility Manager. Provides orientation and training to direct reports. Attends meetings and participates in IPRA and local community agencies, associations and organizations. Attends professional conferences and workshops to promote knowledge in related areas of responsibility and for continuing education.
Leyden Township is an Equal Opportunity Employer
Apply by sending a cover letter and resume to the contact provided.
Responsible for performing various routine and preventive maintenance tasks related to facilities, grounds, and equipment throughout the district.
REQUIRED EDUCATION, QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES
Minimum of high school diploma or equivalent. Experience in maintenance repair and construction field preferred. Must have good communication, interpersonal, and time management skills and work calmly and effectively under pressure.
Attendance at work site as scheduled; must be available to work other shifts and overtime as required.
Perform routine and preventive maintenance and repairs to district lands, facilities, and equipment.
Makes and maintains ice rinks and assists with snow removal.
Install, maintain, and repair general landscape improvements throughout the district.
Install, maintain, and repair sports fields throughout the district.
Assist with seasonal operations and special projects.
Assist with custodial tasks at all district facilities and grounds.
Maintain effective two-way communication with immediate supervisors and assigned staff about concerns in the field.
Assists in training and supervising seasonal and part-time staff as assigned.
Communicate professionally with coworkers and the public.
Wear personal protective equipment for job function when needed.
Carry two way or cell phone communication at all times while working.
Contribute to a feedback rich environment.
Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer.
Follow the Wheaton Park District policies, procedures, and guidelines.
Proactively support the V.A.L.U.E.S. (integrity, fun, commitment, adaptability and growth, kindness, and service) on a daily basis.
Strive for continuous improvement of systems and self.
Maintain good safety awareness and follow all safety guidelines and procedures.
REQUIRED CERTIFICATIONS, LICENSES, ETC.
Must have and maintain: a valid driver’s license with acceptable driving record; and CPR/AED certified or obtain within one (1) year of employment.
Must be able to: continuously move about the facility and position one’s self to perform maintenance; occasionally ascend/descend stairs/ladder, repetitive use of hands/arms, vibration and grasping while working with tools and equipment, and move objects weighing up to 50 lbs, and over with assistance, eye/hand coordination, and fine manipulation; occasionally walk on uneven ground. Must be able to drive.
Must be able to: handle all weather conditions while traveling between facilities, frequently encounter rain, snow, biting/stinging bugs and insects, dirt, poisonous plants, grease, oil, mud; occasional confined spaces, heights over 12 feet, fumes, gases, odors, dust, mold, animal hair, dander, feces, noise over 85 dbls, wet, slippery floors and surfaces; rarely encounter pesticides, chemicals and smoke.
Monday - Friday 7:00 a.m. to 3:00 p.m. Plus, additional nights and weekends as required.
$16.00 - $19.00 per hour, DOQ
We have a highly competitive benefits package including: health insurance, life insurance, paid time off (including holiday, vacation, personal, and sick), 457 deferred compensation plan, Illinois Municipal Retirement Fund (pension plan), medical and dependent flexible spending account, facility privileges for employee and employee's eligible dependents, etc.
To apply for this position go to: https://wheatonparkdistrict.clearcompany.com/careers/jobs/e89c4c71-1e69-c7e1-2cff-513460560626/apply?source=811004-CS-26822
The Wheaton Park District is an equal opportunity employer. EOE/M/F/D/V
The Facility Supervisor position is responsible for a wide range of tasks including customer service, maintenance duties, assisting at the front desk, rental supervision, overseeing open gym and supervising shows, expos and tournaments. This is a second shift position and requires some weekends. The Facility Supervisor will be directly supervised by the Pavilion Maintenance Supervisor and the Assistant Pavilion Manager.
Duties The Facility Supervisor is responsible for helping with the smooth operation of the facility. The duties include but are not limited to overseeing facility rentals including helping guests to the appropriate rooms, setup, clean up, and monitoring parties are rentals. Supervision of part time recreation, front desk, and maintenance staff as well as assisting the front desk during high traffic periods with registrations, daily visits, customer service, memberships, and open gym. The Facility Supervisor will occasionally have to visit two satellite facilities to assist with rentals. The Facility Supervisor will also provide onsite supervision of small trade shows, expos, and tournaments. Oversee open gym operations and ensure patrons are following code of conduct/rules as well as responding to a variety of issues including scheduling, rentals, customer service, maintenance or other issues that may occur. Communicating issues with program supervisors that may arise during evening programs is also essential.
QUALIFICATIONS The successful candidate will have a Bachelor’s Degree in Recreation and Parks Administration or equivalent degree. Basic computer skills are required as well as the ability to learn Rec Trac 3.1. The successful candidate must be able to work independently, have excellent customer service, communication and decision making skills. Strong organizational habits are recommended and must have a valid driver’s license. Availability: 40 hours per week Monday – Friday with weekend work occurring on a frequent basis. The second shift is flexible but generally 2:00pm – 10:00pm and may work in excess of 40 hours per week to achieve exceptional results. Will be on-call to support personnel and respond to emergencies if needed. Compensation: The base salary is $33,000 - $35,000 as a Full time hourly position. This position qualifies for an IMRF pension, plus full individual benefits.
OAK LAWN PARK DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER. Employment with the Oak Lawn Park District is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, age, color, sex, religion, sexual orientation, veteran status, national origin, marital status, mental or physical disability or any other legally protected status. THOSE APPLICANTS REQUIRING REASONABLE ACCOMMODATION TO THE APPLICATION/INTERVIEW PROCESS SHOULD NOTIFY THE SUPERINTENDENT OF SPECIAL FACILITIES.
Riverside Parks & Recreation Recreation Assistant Pay: $11 - $14 per hour Hours: Average 29 hours per week Candidates must have a valid driver’s license and exemplary driving record. The Village of Riverside is an Equal Opportunity Employer
The small department of Riverside Parks & Recreation provides the unique opportunity for a wealth of experience in all components of the recreation field. Each position has the ability to work directly with the public, innovate, do administrative work including budgeting, and work with programming, camps, leagues, and in special events. Part time positions can include seasonal night and weekend work. Staff will be aware of evening and weekend hours well in advance.
Part time: Average of 29 hours per week, including some nights/weekends
Riverside Parks and Recreation is looking for a highly motivated individual eager to participate in all
aspects of the recreation business. The Village of Riverside is a town of approximately 9,000
residents and the Recreation Department is responsible for most town wide programs and special
events. The Recreation Assistant would have administrative responsibilities utilizing RecTrac!
The Recreation Assistant will be responsible for instructing classes, supporting with special events, running athletic leagues, as well as day to day assistance with school year and summer camp programs,
and helping with the development of recreation offerings throughout the community.
The ideal candidate has a background in customer service and community engagement. Desired qualities include hard worker, detail oriented, problem solver, flexible, team player, friendly, and creative. The Recreation Assistant possesses strong oral and written communication skills. Candidate must be driven to excel and perform tasks as requested in a timely manner. His/her schedule must be flexible to accommodate occasional nights and weekends.