2023 Career Center Rates Career Center User's Guide Internship Deadlines
Job Summary – About the Role
By understanding the Department’s fiscal and operating goals, along with District safety and overall policies and procedures, develop and lead direct reports to deliver high quality recreation services for residents, visitors and the St. Charles community. Areas of responsibilities include, but are not limited to, Otter Cove Aquatic Park, youth special interest programs and special events.
Starting salary: $58,000.00 DOQ
Knowledge, Skills & Experience
This position is well suited for someone with a friendly and positive personality who is productive and shows initiative, is an effective written and oral communicator, is reliable and safety-minded.
Knowledge of youth recreation programs, special events, aquatic programming, scheduling and management procedures. Have an understanding of Park District finance and the ability to prepare budgets for assigned programs, special events and facilities.
Extensive specialized training or two years of secondary education is required. A bachelor’s degree in Recreation, Education or a related field is preferred. CPRP or ability to become a CPRP is preferred. One to three years and some supervisory experience as Manager of an outdoor aquatic facility. Supervision of aquatic programs, face-to-face experience leading recreation programs and participation in special event delivery. A valid Illinois State Driver’s License is required. Maintain current CPR/AED/First Aid Instructor Certification or obtain instructor certification within six months of hire is required. Maintain Lifeguard Instructor Certification and Certified Pool Operator (CPO) within six months of hire. Obtain and maintain Food Service Sanitation Manager Certificate within one year of hire.
Essential Functions of the Position
Park District Competencies
Follow all departmental safety rules that pertain to the duties performed and support all aspects of Park District’s safety and risk management program.
Work cooperatively and collaboratively with residents, colleagues, the public, PDRMA and other agencies or organizations as delegated.
Recommends improvements and efficiencies to better accomplish individual and district goals in the best interests of the St. Charles Park District community.
Comply with park district policies and administrative procedures.
Effectively communicate both orally and in writing.
Supervise maintenance, operation, training, staffing and scheduling of Otter Cove Aquatics Park and any other assigned facilities and program sites.
Develop, organize, promote and implement aquatic programs, youth programs and special events.
Assess needs of the community, recommend modifications and implement new programs
Resolve problems with staff members and patrons in a sensitive and mature manner.
Operate office equipment, such as copier fax, telephones, computers and printers.
Provide instruction to personnel, including: food safety, lifeguarding, first aid and CPR/AED.
Work weekends and evenings as assigned.
Develop goals, objectives and operating procedures for areas of responsibility.
Monitor and coordinate fiscal control procedures for areas of responsibility.
Assist with the annual budget for assigned programs and activities.
Purchase supplies and equipment as needed per District policy.
Create, instruct and document necessary staff trainings.
Prepare and submit records and reports (including attendance, payroll, etc.) and make presentations as required.
Execute emergency procedures and facility evacuation, as necessary.
Serve as a liaison with local government agencies, news media, IPRA, parent organizations, vendors, independent contractors and community groups.
In consultation with your immediate supervisor, exercise supervisory authority and judgement on an ongoing basis related to subordinate employees reporting directly to you, in matters including: development of job descriptions, hiring, layoffs, compensating within approved budgeted perimeters, and disciplinary action up to and including termination, in compliance with Park District policies and procedures.
Exercise independent supervisory authority and judgement on an ongoing basis related to subordinate employees reporting directly to you in matters including, but not limited to: employee training, scheduling, assigning, directing and overseeing completion of work assignments, and employee performance evaluation.
Marginal Functions of the Position or Role
Lead and assist with special projects and events.
Perform all other duties as assigned.
Physical and Environmental Requirements
Frequently (46-100% of the time)
Occasionally (16-45% of the time)
Rarely (0-15% of the time)
Position or Activity
Strength: Routinely push, pull and/or lift to waist up to 40 lbs and 41 to 50 lbs with assistance.
EEO Statement and Accommodations
The St Charles Park District is an equal opportunity employer under all state and federal laws and regulations. The job responsibilities are subject to accommodations pursuant to the Americans with Disabilities Act of 1990. If you require assistance or accommodation with the application process, please contact the Business Department at 630-584-1055.
Salary & Benefits:
The Fitness Supervisor is responsible for directly overseeing the day-to-day operations of the Fountain View Fitness Center. Fountain View Fitness is a 7,500 square foot full-service fitness center that offers a wide variety of weights and machines, fitness classes, an indoor pool and therapy pool, an indoor track, and personal training. The Fitness Supervisor manages sales, memberships, and programs. The Fitness Supervisor requires an active management approach and an overall working knowledge of all aspects of Fitness Center operations. Membership transactions and registration staff are not managed by this position.
Essential Job Functions:
Please visit the "Job Opportunities" section of our website at www.csparks.org to complete an online application and upload your resume.
Under the direction and supervision of the Executive Director, the Administrative Assistant is responsible for providing administrative support to the Executive Director and the Board of Commissioners, assisting with the day-to-day operation of the District, as well as ad-hoc projects. The Administrative Assistant will also serve as back-up for all office positions.
Knowledge, Skills & Experience
Include, but not limited to, thorough technical and practical knowledge of the park district system; excellent written and oral communication skills; fundamental math, analytical, and allocation skills; working knowledge of application software, including Microsoft Office, as well as the recreational and financial software used by the District.
Ability to solve problems comprehensively and to produce accurate work on a timely basis; ability to perform required duties with initiative, good judgement, persistence, creativity, integrity, tact, and courtesy, in a confidential manner as required; ability to establish and maintain effective working relationships with the public, board members, and staff; ability to work with minimal supervision.
Five years of progressive experience in office administration/management, public sector administration experience preferred. Experience in sustained typing to transcribe notes from recorded tapes and hand-written documents. Must possess or have the ability to obtain Notary Public.
Serve as the Administrative Assistant to the Executive Director, Superintendent of Recreation, Business Manager, Facilities Manager, and Superintendent of Parks, performing day-to-day as well as special administrative tasks and duties as needed and in a confidential manner as required
Review and maintain accurate and up-to-date Park District policies
Prepare Park District cooperative agreements with other agencies, ordinances, and resolutions as needed
Coordinate District registration at various educational programs and conferences
Conduct studies, research, and technical investigations on various subjects and write reports
Coordinate and prepare board packets
Maintain and supervise legal records and office files in compliance with Records and retention requirements
Submit legal notices to appropriate publications
Serve as the Local Election Official for the District, the F.O.I.A. officer for the District and Notary Public
Organize employee and volunteer events and assist office staff during peak times and as needed
JOB SUMMARY: The Recreation Supervisor–Rentals & Parties position is responsible for the development, administration and operational oversight of the facility and field rental operations of the Park District. This position is responsible for maintaining an effective scheduling system for the District’s facilities and fields as well as oversight of banquets and birthday parties; advertising and promotion of rental facilities and birthday parties; and ensure District program scheduling in facilities. This is an at-will position. Additional duties include:
Envision, create, develop, promote and evaluate various rental and birthday party packages. Provide guest services to prospective and current renters and vendors, including answering questions and facility site visits/showings. Creatively develop new and exciting birthday party themes/options to stay current. Review, approve, schedule and negotiate contracts and fees for room, facility and field rentals. Ensure Park District programs utilizing rooms and fields are reflected in the scheduling software. Communicate room/facility schedules with proper building staff and issue room setup requests. Recruit, schedule and manage all facility rental, building supervisor and birthday party staff. Ensure receipt of rental contracts and payments, approving refunds as applicable. Oversee independent contractors, maintain contracts, certificates of insurance and invoices. Act as a liaison to NWSRA to coordinate and approve their usage of Park District facilities. Schedule field requests and communicate confirmations with the Athletic Supervisor. Create, distribute, compile and organize program and event surveys. Review receipts and invoices for accuracy and submit receipts/paperwork to accounts payable. Analyze past and present revenues and expenditures and prepare annual budget for each fiscal year. Research, investigate and implement rental and birthday party needs for continual improvement. Perform other duties as assigned.
QUALIFICATIONS: Qualified candidates must possess a minimum of a Bachelor’s Degree from a college or university, with an emphasis in Recreation, Hospitality/Event Planning or related field with at least three (3) to five (5) years of experience, or equivalent combination of education and experience. Prior supervisory experience preferred. Must possess the ability to establish effective positive communication and interaction with the public, knowledge of event planning, skills in general business acumen and accounting, and ability to learn and utilize scheduling/POS software. Ability to communicate in Spanish a plus. A valid Driver’s License is required. Professional Certification desired (CPRP).
SCHEDULE & PAY: This is a full-time, exempt position. Minimum of forty (40) hours per week. Must be able to work occasional evenings and weekends for rental showings and special events, as required. Must be comfortable being ‘on call’ on evenings and weekends when rentals/parties are scheduled. Target hiring range is $47,000 - $50,000, DOQ (dependent on qualifications).
BENEFITS OFFERED: In exchange for your time and talent, we offer a generous benefit package: Medical & Prescription Coverage; Dental & Vision Coverage; Life Insurance (basic & voluntary); Pension Defined Benefit Plan (IMRF); Short & Long Term Disability; 457 Defined Contribution Plan; Flexible Spending Account; Paid Holidays & Vacation Time; Tuition Reimbursement; Facility Discounts & Usage Benefits.
Please include Cover Letter and Resume (Deadline: June 5, 2023)
The Rolling Meadows Park District is an Equal Opportunity Employer.
JOB SUMMARY: The Administrative Services Specialist is responsible for performing a wide range of general and specialized functions. This position supports the financial operations of the District through the processing of accounts payable, accounts receivable and various other financial tasks. Additionally, the position supports the Executive Director, Leadership Team and Board of Park Commissioners through a variety of administrative tasks and activities. This is an at-will position. Additional duties include: Attend evening Park District Board meetings on the second and fourth Tuesday of every month, taking and transcribing minutes. Register, make travel arrangements and compile per diem amounts for Board and staff conferences. Provide Executive Director copies of minutes, resolutions and recommendations for the Board Packet. Post Board meeting notices, send to the press, compile press packets and maintain Board records. Maintain election records and prospective candidate information. Write and have printed in local newspapers public notices and legal ads as mandated. Coordinate, gather and copy information in compliance with Freedom of Information Act (FOIA). Prepare, maintain, organize and file all administrative records, bids, and correspondence. Work with appropriate Superintendent on all facets of grant applications, reporting and recording. Work with Superintendent of Parks to prepare correspondence, provide vendor information, make calls, solicit quotations and place orders as needed. Provide customer service at the Park Central Administrative Office via in-person, telephone and email. Match and verify check requests with invoices and prepare for processing. Assist Superintendent of Finance & IT with yearly audit preparations and fiscal/calendar year-end procedures. Work closely with staff regarding vendor accounts and send new vendors an information packet. Maintain central control of all purchase orders and input accurate accounts payable invoices for bill list. Issue 1099s at the end of each calendar year. Issue petty cash to staff and reimburse petty cash as needed to maintain adequate funds on hand. Monitor and organize all incoming invoices and receipts; code to appropriate G/L and prepare for approval. Track and/or issue invoices for monthly A/R billings. Respond to vendor inquiries, reconcile vendor statements and maintain positive vendor relations. Prepare General Fund Check Resolution and Reports for Board Meetings. Perform other duties as assigned.
QUALIFICATIONS: Qualified candidates must be a graduate from high school and/or college with at least three (3) years of accounts payable/accounts receivable experience. Must have the ability to understand financial applications and/or systems along with general computer skills. Must possess strong customer service skills and able to communicate effectively with team members and the public. Ability to multitask, follow through on detailed work and possess excellent numerical skills is crucial. Must have or be able to obtain Open Meetings Act (OMA) and Freedom of Information Act (FOIA) certifications within the first six months of employment.
SCHEDULE & PAY: This is a full-time, non-exempt position. Forty hours per week, Monday-Friday 8:00am-4:30pm. Must be able to attend evening Park District Board meetings on the second and fourth Tuesday of every month. Target hiring range is $25-$26.45/hour ($52,000-$55,000/year), DOQ (dependent on qualifications).
BENEFITS OFFERED: In exchange for your time and talent, we offer a generous benefit package: Medical & Prescription Coverage; Dental & Vision Coverage; Life Insurance (basic & voluntary); Pension Defined Benefit Plan (IMRF); Short & Long Term Disability; 457 Defined Contribution Plan; Flexible Spending Account; Paid Holidays & Vacation Time; Tuition Reimbursement; Facility Discounts & Usage Benefits
Please include Cover Letter and Resume (Deadline: June 5, 2023)
The Rolling Meadows Park District is an Equal Opportunity Employer.