The Chief Financial Officer (“CFO”) is responsible for directing all District accounting and financial operations in accordance with generally accepted accounting principles. As CFO, this position has primary responsibility for budgeting, receiving, accounting, and expending all District monies. The CFO also oversees key District administrative functions, including human resources, information technology, finance, accounting, cash management, business services and volunteer services.
Reports to: Supervises: • President, Board of Commissioners • Accounting & Finance Department • Volunteer Services • Information Technology Department • Human Resources • Business Services
ESSENTIAL DUTIES AND RESPONSIBILITIES
Plans, develops, organizes, directs, implements and evaluates all District fiscal operations including directing the finance, accounting, information systems, human resources functions, business services and Volunteer Services.
Develops and manages the District’s annual budgeting process, including the preparation of appropriate justifications for shifting spending priorities.
Develops and directs the District’s financial planning process (short-and long-term) and makes revenue projections based on recent fiscal and District development trends.
Assumes responsibility for all fiscal reporting, including, Federal, State and County reports, monthly financial reports to the Board and the District’s Comprehensive Annual Financial Report.
Prepares for and directs the District's participation in the annual audit.
Establishes development and operational priorities and reviews and approves the application of new systems to computer operations and the purchase of new hardware/personal computers.
Oversees the District's tenant billing and collection functions, as well as the collection and recording of all related fees and fines [littering], such as fees for picnic shelter rentals.
Disseminates policies, procedures, rules and regulations regarding the storage, retrieval, microfilming and destruction of District fiscal records.
Directs all cash management and investment instruments and implements new or revised investment policies to insure the security of District accounts and investments.
Supervises investment of monies for bond fund construction and reserve monies (as dictated by bond resolutions, grants and other special source monies).
Prepares financial and related data required in the issuance of District revenue bonds, notes and for tenant Special Purpose Revenue Bonds.
Oversees the purchasing of all District materials, equipment, supplies and services and administers any ongoing contracts.
Acts as a key advisor to the Board of Commissioners on fiscal policy matters; prepares the finance portion of agenda for District Board meetings; and prepares brief summaries of Board fiscal actions for public information release.
Exercises overall responsibility for the development, implementation and ongoing administration of the District's risk management programs including special and general liability insurance coverages.
Manages full and part-time staff including interviewing and hiring, performance management and evaluations, job descriptions, and application of District personnel policies. Additionally, ensures staff members are aware of proper safety procedures and guidelines and applies these in performing daily activities and tasks, and performs other duties as required and assigned.
Advises the Board of Commissioners on all matters concerning the District’s annual Levies.
Maintain a sound personnel practice system.
Prepare and execute the annual budget adopted by the Board of Commissioners.
Conduct public speaking and confront public debate as needed.
Coordinate the District’s risk management strategy as it relates to asset protection.
Other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
• Comprehensive knowledge of modern principles of public financial management, administration, budget preparation, accounting and financial statement preparation. • Considerable knowledge of the principles and practices involved in information services, investment, bond financing, risk management and purchasing. • Considerable knowledge of the rules and regulations governing municipal financial accounting/management in Illinois and of the administration and application of the Illinois statutes, the District's Enabling Act, and other special rules and regulations as they apply to the District's financial and accounting matters. • Ability to analyze and interpret complex documents. • Effective management and interpersonal skills. • Effective communication skills, both orally and in writing. • Computer skills.
TRAINING AND EXPERIENCE
• Bachelor’s Degree in Accounting plus Certified Public Accountant (“CPA”) is required; however, if not a CPA then a Master's Degree in Accounting or Master’s Degree in Finance is required. • Technology implementation experience preferred • Eight to ten years of professional accounting experience including three years’ experience in managing or supervising government fiscal operations; or an equivalent combination of training and/or experience
WORKING ENVIRONMENT AND CONDITIONS
Work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, talk and hear.
• Specific vision abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The noise level in this job is usually moderate.
The Calumet Memorial Park District seeks Executive Director Contact Name: Casey Wichmann Contact Email: email@example.com Contact Phone: 217.523.4554 Closing Date: November 15, 2019 Salary: $60,000 - $75,000. Salary and benefits are commensurate with experience and will be negotiated with the Board of Commissioners Job Title: Executive Director The Board of Commissioners at the Calumet Memorial Park District is seeking to employ an Executive Director with the following qualifications, characteristics and traits:
• A bachelor’s degree in park and recreation administration or related field. A master’s degree is preferred. • At least five to seven years of administrative experience in the park and recreation field. Experience as a director preferred. • Demonstrated success in administration and budget management. Must have experience in the creation of a sound fiscal program including: capital projects, budgeting, forecasting, development of projects through the referendum process, and other alternative funding sources; e.g. foundations/federal/state grants and enterprise operations. • Strong personnel management skills, including the ability to assign personnel and delegate responsibilities with assurance and accountability. • Comprehensive planning skills and experience. Ability to assess community needs, research trends and innovative concepts as they apply to improvement of the agency operations and long-range planning. • Must possess the ability to carry out organizational restructuring, yet stay true to the mission and maintain the strength, identity, and traditions of the organization. • Administrative skills based on positive human relations, interactive communication skills, and high public visibility. • Preferred management style that is collaborative and emphasizes team management. • Experience in facility management from planning stages through day-to-day operations. • Knowledge of the importance of involving communities in collaborative processes for park planning and the belief in the strength of community involvement and participation, including volunteerism. • Excellent oral and written communication skills. • Excellent time-management and priority-setting skills. • A person of great integrity, honesty, self-confidence and charisma.
Application Procedure The Board of Commissioners of the Calumet Memorial Park District invites applications for the position of Executive Director. The board is interested in the selected Executive Director to begin employment at the district tentatively by January 6, 2020. The Calumet Memorial Park District is an equal opportunity employer.
Applications should be marked Personal and Confidential. All applicant packets must be received by November 15, 2019 and must contain the information below in order to meet the Board consideration. All documents (other than education credentials) must have a left margin of 1.5 inches. Each numbered item below needs to be on a separate page. Please do not bind or staple.
1) Formal letter of application indicating reasons you desire to be a candidate. 2) Current resume needs to include, but not be limited to, employment history, duties, number of employees supervised and budget amount managed. 3) Complete list of accomplishments/completed projects. 4) Provide at least 3 current (dated) letters of recommendation. These written references ideally should include a balance of former employers, employees and board members. 5) You must also supply 3-6 professional references with complete names, addresses, phone numbers and emails. These references need to be different from those providing letters of recommendation and will be contacted by the Illinois Association of Park Districts upon receipt. 6) Typewritten responses to the following management questions. Please limit your responses to each question to one page. a. Describe your management style. b. State and discuss your philosophy of parks and recreation. c. What issues do you consider to be critically important to the park and recreation field today? d. If given the opportunity, how will you attempt to resolve these issues? e. If you were chosen for the position, what steps would you take as the district’s new leader in your first 120 days? 7) Complete set of up-to-date credentials which include legal proof verifying educational degrees. Transcript or copy of degree is acceptable. 8) Written permission to contact past employers and written permission to have a criminal background check.
Mail Applications to: Screening Committee – Calumet Memorial Park District Illinois Association of Park Districts 211 East Monroe Street Springfield, IL 62701-1186 Email applications to: firstname.lastname@example.org Questions: Call 217-523-4554 or email email@example.com
Job Summary Under the supervision of the Senior Accountant, the Associate Accountant shall complete the day-to-day accounts payable and purchasing functions as detailed below, process all non-payroll related payments, assist with budget preparation and inquiries, provide input regarding district purchasing policies as well as other general financial functions; and be mindful of the best interests of the Palatine Park District, fellow employees, and patrons; participate with the Finance Department as a team member to assist and improve the overall services to the community. This position will also supervise the part-time finance assistant.
Education and Experience
•Bachelor Degree in Accounting preferred. Experience in government and/or fund accounting preferred with a minimum of three years applicable experience. Equivalent combination of education and experience will be considered.
•Strong attention to detail and problem solving abilities.
•Proficient in Microsoft Office products, specifically Excel and Word and financial software.
•Ability to effectively execute multiple tasks and responsibilities with proper prioritization. •Willingness to be flexible and be a team player and must fit the culture of the park district.
•The ability to communicate clearly, both orally and written, along with good time management, and good organizational skills are essential. •CPR/AED Certification within six months of hire. •Valid Illinois Driver’s License. •A successful criminal background check.
Please apply at Please apply at jobs.palatineparks.org.
The City of Edwardsville, Illinois (population of 25,000 and the County seat for Madison County, Illinois) is seeking candidates for the Parks Director position who possess strong leadership, financial management, organizational, marketing, and interpersonal skills. This position became available due to a retirement. Successful candidate will have operational responsibility of the parks, recreation, and sports complex, including policies and procedures, formulate and administer budget and fiscal matters, planning, construction, maintenance, landscaping and turf management, coordination and supervision of all park systems; to plan, direct and review the activities and operations of athletic fields and swimming pool/splash pad; to coordinate assigned activities with other City departments and outside agencies. Exercises direct supervision over professional and laborer staff.
Vision and ability to find successful strategies to achieve the City’s long-range goals is a strong expectation. The City seeks a professional Parks Director as a partner in ensuring the continued high quality of life that the community now enjoys and to provide the appropriate leadership required to position and sustain Edwardsville for the foreseeable future.
Initial salary expectations for the position is $75,000-$85,000, depending upon qualifications and experience. Medical/Dental/Vision coverage and IMRF Pension. Upon appointment by the Mayor and approval by City Council.
If you are interested in applying, please go to www.cityofedwardsville.com/hr and complete an application and submit a resume.
Deadline: 10/16/19, EOE
The Park District of La Grange is seeking enthusiastic and dependable applicants for the position of Facility Rental Coordinator. This is a full-time position with benefits and enrollment in IMRF. Hours will vary between 7:45am – 5pm Monday – Friday with occasional weekend and night hours. Salary $40,000-44,000
Qualifications: Graduate of high school with a minimum of two years of experience required in an office environment and customer service experience. Ability to administer all functions of the office of the Recreation Center as required by the Superintendent of Facilities. The successful candidate will have an outgoing personality, be self-motivated and have a desire to serve others. Ability to follow directions and to work with limited supervision. Ability to use public relations techniques with customers and provide high quality customer service. Effective communication skills required in both verbal and written format is essential. This position requires excellent customer service and problem-solving skills and strong computer/technical aptitude. Proficient in MS Office with the aptitude to learn other systems. RecTrac recreation/registration software experience desired. General accounting skills with cash handling experience required. Excellent organizational and time management skills with attention to detail a must. Bi-lingual Spanish is a plus. Must have a valid IL driver’s license and provide own transportation.
Duties: Responsible for processing and approving all Park District facility rental applications including banquet facility, party/program rooms , park pavilions, park sports fields, affiliate group facility usage and procuring/processing facility rental payments. Various administrative duties including but not limited to: BASE (Before & After School Program), FOIA request processing, various schedules, customer inquiries, payment plans, and cross-training of other full-time front line staff duties. Assist renters with contracts and other questions and prepare all rental information packets. Assist with all phases of clerical work such as: filing, answering telephone, typing of letters and memorandums, assisting customers, updating monthly calendar and bulletin board, and record messages on answering machine for the public. Assist with accepting, verifying and processing program registrations. Assist with maintaining a detailed schedule of all classes, seminars, organizations, and rentals in the Recreation Center. Maintain and balance cash box on a daily basis. Assist with routing mail and verbal or written messages to all staff. Assist program instructors with preparation of copies, equipment, etc. Assist with contacting participants for cancelled classes and stand-by lists. Assist and prepare folders and necessary charts for staff. Assist with checking in customers for daily facility use, including the playground, track and open gym. Assist with keeping program waiting lists current. Perform other duties as assigned by the Superintendent of Facilities. This is an at-will position.
Please send cover letter & resume to firstname.lastname@example.org or Chris Finn 536 East Ave. La Grange, Il 60525