Plainfield Park District is seeking an accounting Manager to be part of it's finance team.
The position comes with an extremely favorable employee benefits package:
• 100% Employer Paid HMO BCBS Health Insurance OR Low cost PPO BCBS Single $8.35 per pay period, Family $30.87 per pay period
• 100% Employer Paid Dental Insurance
• 100% Employer Paid Life Insurance
• 100% Employer Paid EAP
• Wellness Program- up to $400 yearly participation incentive
• Free/Discounted Park District Programs
• Participation in the IMRF pension fund.
Starting Salary Range $53,000 - $63,000 annually
GENERAL PURPOSE: Oversees the day to day accounting and financial work involving accounting and finances of the District.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Plan, organize, and direct accounting and financial processes and procedures. Provides leadership to accounting staff.
• Responsible for the management of employees including hiring, training, performance evaluations, promotion, disciplinary action and termination.
• Ensures accuracy of balances, operating transactions, and postings, and reconciles discrepancies. Monthly and fiscal year end balancing and closing.
• Develops financial policies and procedures, implements, and trains on policies and procedures
• Remains current on accounting policies and procedures.
• Supports internal departments with accounting and financial needs.
• Maintains capital assets of the District. Files applications on tax exempt park properties and maintains tax exempt property files.
• Assists in managing the District’s budget process; leads process for District’s GFOA Distinguished Budget Presentation Award.
• Assists in annual audit preparation and follow up. Leads preparation of statistical section of CAFR.
• Oversees the accounts payable, payroll, billing and accounts receivable functions of the District.
• Cross trains self and team members on all key functions within the department and acts as back up as necessary.
• Prepare board reports, financial reports, and administrative reports for the board and/or committee meetings.
• Reconciles quarterly and yearly payroll tax returns.
• Performs all job tasks within the rules and guidelines of the Park District’s safety program.
• Performs any additional related tasks as required.
• Bachelor’s Degree in Finance, Accounting, or related field
• 5 years practical experience in accounting; governmental accounting experience preferred.
• Two years management experience.
• Working knowledge of modern accounting practices, and best practices with regard to accounting, finance, and internal control.
• Ability to develop and maintain working relationships with internal departments.
• Experience with Microsoft office programs; advanced knowledge of Excel.
• Ability to follow direction and work independently.
• Strong verbal and written communication skills.
Plainfield Park District is an Equal Opportunity Employer
The Northbrook Park District is a leader both regionally and nationally in parks and recreation. We are looking for an enthusiastic, experienced professional to serve on the District’s Senior Leadership Team as the Director of Administration and Finance. With a budget of over $24 million, the Director of Administration and Finance responsibilities include strategic leadership and managerial oversight of operations for the Finance, Human Resources and Information Technology Teams. This includes policy and goal setting, directing budgeting process, as well as short- and long-term fiscal planning. The Director will have regular interaction with Board of Commissioners, external auditors, internal senior leadership.
• Provide strategic leadership and managerial oversight for all aspects of current operations and future projects and initiatives of the Administration & Finance Division.
• Ensure all initiatives align with the strategic Mission and Vision of the Northbrook Park District; ensure the most efficient and effective use of resources and staff to best provide outstanding services to the community.
• Perform short and long-term Division planning to align with District goals; review and evaluate plans; develop and implement initiatives to support plans.
• Partner with Senior Leadership on District-wide projects to ensure alignment across divisions and District goals.
• Hire, train, supervise, and evaluate the work performance of staff.
• Evaluate departmental operation; develop and implement measures to correct administrative problems and improve programs and services.
• Provide input into the development of District policies and procedures as they relate to Division programs, services, and operations.
• Direct the District-wide annual budgeting process including developing budget timelines, coordinating Divisional reviews; present proposed budget to the Park District Board.
• Ensure compliance with all legal requirements associated with the budget approval process, including publishing public notices, preparing and presenting the Budget and Appropriation Ordinance to the Park Board, and filing all required legal documents with Cook County.
• Perform long range financial planning relating to the operation and expansion of facilities; develop financial planning required for the implementation of the multi-year capital program; provide financial input to the development and implementation of projects requiring issuance of bonds.
• Prepare annual tax levy extension and all required documentation (resolutions, ordinances) for board approval. Responsible for timely filing of all required tax levy documentation with Cook County.
• Act in lead role in debt management and bond issuance to ensure the most efficient use of the District’s debt capacity and borrowed monies.
• Serve as board treasurer as appointed by Park Board.
• Work with external auditors during annual financial audit. Responsible for preparing annual Management Discussion and Analysis (MD&A), and all other financial narratives included within the District’s Comprehensive Annual Financial Report (CAFR).
• Develop and maintain all financial policies of the District.
• Support District directors and managers with ongoing analysis of financial performance for recreation programs, park operations and golf operations.
• Serve as a liaison or representative of District with community organizations, local government or associations as needed.
• Make or advise on necessary purchases of supplies for Division needs; prepare and submit check requests for invoices and reconcile p-card transactions according to the District’s Purchasing Policy.
• Attend all Park District Board and Committee meetings as required; respond to Board inquiries, in coordination with the Executive Director.
The ideal candidate will have a Bachelor's degree in Accounting, Finance or business. Masters of Business Administration or Certified Public Accountant (CPA) both strongly preferred. Minimum of seven (7) years’ experience in public/governmental sector accounting with progressive supervisory experience.
Position offers a full benefits package:
Medical, dental, vision and prescription coverage; Life insurance; Pension - enrollment in the Illinois Municipal Retirement Fund (IMRF); 457 Deferred Compensation Plan; Flexible Spending; Paid holidays, vacation and sick time
To apply, visit nbparks.org/jobs and submit an application, including cover letter and resume. Desired hire date is March 1, 2022.
WHO WE ARE: The Elmhurst Park District, established in 1920 and located 16 miles west of Chicago, provides parks, recreation facilities and programs to meet our mission of enriching lives while having fun! We serve residents of the Elmhurst community as well as residents of neighboring towns!
We have an exciting full-time job opportunity for a STRATEGY & PLANNING COORDINATOR. We are looking for someone to join our team and be part of an organization that values being community focused, providing customer service excellence, working with integrity, and having fun! The Strategy & Planning Coordinator plays an integral role in developing, implementing, and monitoring strategic plan initiatives and long-range plans that will help us achieve our vision of becoming “a national leader in providing memorable parks and recreation experiences to our community.”
WHAT YOU’LL DO: Coordinate and support the District's strategy and planning function specifically related to the development, implementation and evaluation of long-range plans and plan initiatives and conducting organizational performance data analysis and improvements.
Responsibilities include but are not limited to: Conduct research and analyze issues, alternatives, trends, innovative practices, recommended next steps, etc. related to strategic and comprehensive plan initiatives and special projects Compile, analyze, and interpret complex data and use independent judgment to provide program and performance analysis, develop alternatives and recommendations for performance improvements, and draft reports and presentations summarizing the findings and recommendations Track implementation of the District’s strategic and comprehensive plans, including compiling the Vision 2020 Plan Progress Report Assist with the implementation and evaluation of strategic plan initiatives to strengthen the organizational culture, including increasing employee engagement and becoming a more equitable and inclusive organization Assist with coordinating the long-range capital planning process and development of the capital budget Coordinate the employee Values Recognition Program, including program promotions, Values Champion recognition, and program data tracking and analysis Develop and revise Park Board and administrative policies, procedures, and manuals Monitor, track, and coordinate compliance with Distinguished Agency reaccreditation requirements Serve on inter-departmental teams
WHAT YOU’LL BRING: Bachelor’s degree in Parks and Recreation Administration, Public Administration or related field with 2 years of progressively responsible experience Valid Illinois driver’s license Problem-solving, communication (oral and written), analytical, organizational, and customer service skills Time management and planning skills to manage multiple projects at any given time Familiarity with the methods and techniques of organizational planning and development, performance management, research report writing Ability to read, write, analyze, and interpret complex business reports Knowledge of principles and practices of government administration with a strong emphasis on local government Proficiency of computer word-processing, spreadsheet, presentation, and survey software applications NOTE: Applicants must possess requisite physical ability to perform the essential job duties of this position, with or without reasonable accommodations.
WHEN YOU’LL WORK: Workweek is Monday - Friday and typical hours are 8:00 am – 5:00 pm (40-hour work week). There is flexibility in work schedule.
WHAT YOU’LL GET: The starting pay for this non-exempt position is $47,331. Actual salary will depend upon qualifications.
In exchange for your time and talent, we offer a generous benefit package, including: Defined contribution medical insurance plan (5 plan options) Dental insurance plan Vision insurance plan District paid life insurance Participation in IMRF (retirement, disability, death benefits) Vacation days, personal days, sick leave and 9 paid holidays! Sick bank leave, paid parental leave and paid bereavement leave Employee Assistance Program (EAP) Two deferred compensation programs (VOYA & Nationwide) Voluntary Supplemental insurance coverage for short-term disability, accident, hospitalization Flexible spending accounts for unreimbursed medical and dependent care Free family Courts Plus Membership and Pool Passes! Free/discounted District programs, merchandise and concessions Educational assistance/tuition reimbursement Professional organizational membership Values Recognition Program Service Awards Program Employee social activities Credit Union (Central Credit Union of Illinois)
For more information about the Elmhurst Park District, please visit epd.org!!
Under the general supervision of the Director of Permits, Rentals and Concessions or their designee, supervises the day-to-day management of the entire permit and events and facilities staff (including two supervisors), who issue and oversee agreements related to all permits, memberships and vendor contracts offered by District for the use of outdoor groves and shelters, indoor room rentals, off-leash dog areas, equestrian trails, etc. Oversees operations of the PRC permits staff at the General Headquarters, Dan Ryan Visitor Center and other remote locations. Duties and responsibilities include formulating policies, managing daily operations, regularly reviewing and auditing financial reports, and increasing revenue. Initiates and directs operational changes to increase efficiency and customer service policies. Manages budget, calendar and resources to support organizational and operation goals and meet financial objectives. Creates and enforces processes and procedures for auditing, procurement, financial reporting and legal compliance. Manages the online reservation system operating Districtwide. Coordinates and reviews all published information for accuracy as it relates to the Department, both internally and for the District’s website.
Manages and troubleshoots reservation system Districtwide for internal and external operations.
Develops new applications for the reservation system while monitoring and auditing current uses and programs.
Manages the Permit Supervisors and supports their supervisory duties. Coordinates and trains full and part-time staff in various operational, programming and customer-service related duties. Reviews all scheduling for permits staff working at multiple locations.
Oversees permit and room rental operations, reviewing and analyzing policies and formalizing processes and procedures.
Develops relationships with permit holders and organizations to enhance the customer experience and maximize non-tax revenue opportunities.
Identifies new customers and uses for permitted space in the District.
Maintains data, files and records on permits issued, areas available and deposits.
Develops and maintains financial records and reports for all aspects of the operation.
Reports on all aspects of monetary transactions on a weekly, daily, and monthly basis.
Maintains all ad-hoc, weekly, monthly and end-of-the-year reports pertaining to all customer participation in permitted activity. Audits all financial reports and provides monthly and quarterly updates.
Analyzes financial statements relating to the Dog Parks, Equestrian Program, Model Airplane Fields, Athletic Fields and Snowmobiling.
Works with Permit Supervisors to supervise, assign and direct staff in maintaining accurate accounts of monies received and disbursed.
Collaborates with staff from programming, volunteer resources, and other District departments to accommodate permit requests.
Attends weekly Manager, Department, I scheduled meetings. Attends committee meetings as assigned.
Manages and monitors information regarding permit availability via computer, telephone and in-person via the permit and room rental and other methods.
Reviews permit requests for all large groups and special events.
Meet onsite for pre- and post-event meetings.
Supervises and manages collection of fees for permits and indoor room rentals and authorizes and issues refund vouchers for deposits held on account for both programs
Enforces and addresses any infraction of District policy by permit holders either through verbal warning/reprimand, written policy violation, monetary assessment or litigation.
Conducts and supervises special studies and projects as directed, relative to trends, current and/or projected usage, and other aspects of planning, programming, and operations.
Evaluates the use and application of prospective hardware and software and recommends new purchases, upgrades or additions.
Performs other duties as required.
Must possess a high school diploma or GED AND fifteen (15) or more years of full-time work experience in finance, customer service, an administrative role, or business operations;
Must possess an associate degree from an accredited college or university AND eight (8) or more years of experience in customer service, an administrative role, finance, or business operations;
Must possess a bachelor’s degree or higher in business management or substantially similar area from an accredited college or university AND five (5) or more years of full-time work experience in customer service, an administrative role, finance, or business operations.
Must possess three (3) or more years of full-time work experience with permit software, reservations software, and reservations systems or customer relationship management (CRM) systems such as, but not limited to, Activenet and Class.
Possession of three (3) or more years of full-time work experience in a supervisory capacity OR Possession of professional experience working with and utilizing reservation databases and/or managing special events OR At least one (1) season of work experience with the Forest Preserves of Cook County OR At least one (1) season of work experience as a Conservation Corp Crew member OR At least one (1) season of work experience on property of the Forest Preserves District of Cook County with partners such as the Chicago Zoological Society, Chicago Botanic Garden, Greencorps Chicago OR At least one (1) season of work experience with other partners such as, Friends of the Forest Preserves or the Student Conservation Association.
Knowledge, Skills, Abilities and Other Characteristics
Ability to attend meetings at locations throughout Cook County and provide own transportation.
Management skills to supervise a large team working in multiple locations.
Ability to understand and apply thorough knowledge of the operations of the District.
Thorough knowledge of computer operations and software, and the skills necessary to troubleshoot problems with all permit functions and points of sale cash register systems.
Ability to provide technical assistance to support staff on the operations and use of computers and software programs.
Ability to analyze and maintain accurate files and records.
Skill and ability to communicate with professionalism to diverse groups.
Ability to train personnel in the proper operation and execution of all permit functions.
Knowledge of proper cash control procedures.
Ability to work with individuals both within the District and in the community from various backgrounds, areas of discipline, areas of interest, etc.
Ability to communicate effectively and tactfully with others both verbally and in writing.
Ability to prepare written material for training, recruitment and regular communication with District staff and the public, advanced skill level with Microsoft Office applications.
Ability to assist in a wide variety of District activities and assist other District staff with related programs and services.
Ability to work evenings, weekends, holidays and remotely, if necessary.
Ability to assess and prioritize workload in a deadline-oriented environment. Ability to display strong supervisory leadership skills by motivating staff through trainings, constructive feedback and coaching.
Ability to work and cooperate with others, take initiative to resolve problems, and possess a positive attitude while contributing to and maintaining a safe, productive and respectful work environment.
The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.
When applying for employment with the Forest Preserve District of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days or during War Time. To take advantage of this preference, a Veteran must:
Meet the minimum qualifications for the position.
Identify themselves as a Veteran on their employment application by answering Yes to the question “Are you a military veteran?”
Attach a copy of their DD 214, DD 215, or NGB 22 (Notice of Separation) at the time of application by uploading it as part of your application. If there are multiple DD 214s, DD 215s, or NGB 22s, the one with the most recent date should be submitted. Coast Guard members must submit a certified copy of the military separation from either the Department of Transportation (before 911) or the Department of Homeland Security (after 911).
Provide original applicable discharge papers at time of interview.
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Pension Plan and Deferred Compensation Program
Employee Assistance Program
Paid Holidays, Vacation, and Sick Time
You May Qualify for the Public Service Loan Forgiveness Program (PSLF)
For further information on our excellent benefits package, please click on the following link:
General District Employment Requirements
PROOF OF EDUCATION, CERTIFICATIONS AND LICENSES WILL BE REQUIRED.
MUST BE A RESIDENT OF COOK COUNTY OR ESTABLISH RESIDENCY IN COOK COUNTY WITHIN SIX (6) MONTHS OF EMPLOYMENT AND REMAIN A RESIDENT AT ALL TIMES DURING EMPLOYMENT WITH THE DISTRICT.
MUST BE FULLY VACCINATED AT THE TIME OF HIRE OR SUBMIT A REQUEST FOR A REASONABLE ACCOMMODATION WITHIN ONE (1) WEEK OF START DATE.
The Forest Preserve District of Cook County is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity. We value our employees and the different talents, expertise, and viewpoints that each brings to the table. We believe a robust exchange of ideas results in better decision-making and we commit to providing a constructive, safe, and positive work atmosphere that promotes mutual respect and empowers individuals to thrive in their jobs.
To be considered for this position, interested individuals must complete the online application accessible at www.napervilleparks.org/employment Materials submitted through mail, email, or fax will not be considered.
Schedule: Monday-Friday 40hr/week (some weekday evening and weekend hours)
Start Date: 03/07/2022
The Volunteer and Events Manager works under the general supervision of the Director of Recreation and Facilities and is responsible for administering the District’s volunteer program and delivering assigned special events which meet the recreation needs of the community.
Essential Duties & Responsibilities:
Maintains and builds the volunteer program, and develops, plans, organizes and manages assigned special events in support of the District’s mission, vision and strategic initiatives. Organizes, coordinates and manages the recruitment, scheduling, and tracking of all volunteers and event employees. Serves as the administrator for the volunteer management software, updating volunteer opportunities and assignments as needed. Consults with District departments to determine volunteer needs, including District-wide recreation programs and facility projects that require volunteer support. Develops and maintains volunteer and event employee job descriptions. Orients volunteers and event employees, and prepares them to perform their duties in accordance with the District’s Volunteer and Personnel Policy Manuals; provides assignments, specific instructions and tools as necessary. Works with District departments to ensure placement, supervision, evaluation and recognition of volunteers. Develops agency-wide and local volunteer recruitment, training, recognition and collaborates with marketing department to publicize volunteer opportunities. Prepares information for the District’s program guides and website; collaborates with the Marketing Department in the design and development of flyers, posters, brochures, and email marketing materials and distributes appropriately. Administers the completion and tracking of volunteer paperwork. Identifies, develops and maintains relationships with individuals and organizations who can support volunteer and event activities. Evaluates the volunteer program and assigned special events, and formulates recommendations to improve services. Coordinates and implements volunteer appreciation events. Purchases supplies and awards required for assigned events and volunteer recognitions. Ensures the accurate and timely completion of independent contractor agreements, and upholds terms of the agreements with contractual vendors. Establishes and maintains a positive working relationship with residents, customers, vendors, community partners and co-workers and communicates program needs effectively. Follows and models compliance with all District, State, Federal and departmental safety and risk management, personnel, administrative policies and procedures, ordinances and regulations. Maintains a proactive approach to safety and risk management. Participates in the creation, implementation and evaluation of sound risk management policies and procedures. Reports all accidents and incidents in a timely manner. Conducts timely accident investigations, completes accurate and timely accident and incident reports. Works collaboratively with the HR Department on claims. Is prepared for and cooperative during the loss control review process and PDRMA field visits. Develops annual department/division budget and year end projections as outlined in the annual budget calendar. Communicates budgetary requests as needed and educates direct reports on the approved annual budget. Continuously monitors budget performance throughout the year, adjusting for unexpected expenses or fluctuations in revenue as appropriate. Approves expenditures. Complies with District financial policies. Ensures confidential use of volunteer and customer information.
Other Duties and Responsibilities:
Responds to all customer comments and inquiries in a timely fashion. Formulates and recommends policies and programs that guide the District in maintaining and improving its image, competitive position, service levels and profitability. Participates in employee orientations and volunteer fairs as needed.
Knowledge, Skills, and Abilities:
Skill in the use of Microsoft Office suite, internet, input, email, fax, copying, and other relevant office machinery. Strong customer service and leadership skills. Ability to organize, prioritize and handle a variety of different tasks at the same time. Knowledge and skill in budget preparation, financial management and fiscal control. Capacity to make decisions objectively based upon customer service and fiscal restraint. Ability to recognize the needs of the community and organize volunteer program/events to meet those needs. Communicate effectively, both orally and in writing. Demonstrates good judgment, initiative, flexibility and creativity. Ability to work in a team atmosphere.
Education and Experience:
Bachelor's degree in Recreation and Park Administration, Leisure Studies or related field. Minimum two (2) years experience in recreation programming preferred, or an equivalent combination of education and experience. Must have a valid driver’s license.
Subject to modified/flexible work schedules, including weekends and evenings Subject to both inside and outside environmental conditions. Frequent manipulation of assigned office equipment. Continuous exposure to computer screens. Sustained posture in a seated or standing position for prolonged periods of time. Ability to occasionally lift, carry and move medium weight (30lbs.) objects. Ability to move from site to site. Occasional exposure to loud noise. Manual dexterity to manipulate recreation program equipment.