The Fox Valley Park District is a dynamic and growing park district that serves a diverse population of more than 233,000 people. Recognized as an Illinois Distinguished Agency, Fox Valley holds the nation’s highest honor as a National Gold Medal Award winner for excellence in park and recreation management. Serving the communities of Aurora, Montgomery and North Aurora, the District maintains 165 parks and 48 miles of interconnected regional trails amid 2,500 acres of parkland. Sharing the shores of the Fox River, our communities are united by the District’s commitment to promote vibrant, healthy lifestyles through fun and safe recreation opportunities that are environmentally and fiscally responsible. The Fox Valley Park District … Where Fun Begins!
General Purpose The principle function of the Assistant Director of Finance is to perform complex, high-level technical work, directing and managing finance functions in the areas of audit and financial reporting, budgeting, investments, purchasing, payroll and other financial functions. This individual is responsible for the direct supervision of the Finance Accounting Specialist, Accounts Payable Clerk, Payroll Specialist, Accounting Assistant and Guest Service Staff at the Cole Administration Office. This is an exempt, at will position.
Supervision Received Works under the supervision of the Director of Finance
Essential Duties and Responsibilities • Responsible for the direct supervision of payroll, accounts payable, purchasing, compliance accounting and guest services functions • Provide direct oversight and management of the District’s annual budget process, the five-year capital improvement plan and the long-term financial forecast, including preparation of the budget document for submission for the GFOA Distinguished Budget Award. Assist in preparing the Budget and Appropriation ordinances • Assist the Director of Finance with the tax levy, including the tax levy ordinance and preparation of the Truth in Taxation documents • Responsible for preparation and coordination of the annual financial audit with the independent audit firm. Prepare necessary year end accrual workpapers related to accounts payable, accrued payroll, and interest receivable. Work with auditors on annual audit. Prepare interest income schedules and others schedules as related to the position’s scope of responsibilities • Develop accounting procedures, recommend accounting policies and update as needed • Responsible for all phases of cash management to maintain accurate balances of cash on deposit in all bank accounts and funds • Compile and provide monthly reporting related to investment performance and allocation, monthly membership revenues and counts, daily facility membership scans, and financial reports by fund • Prepare the monthly financial report for submittal to managers and to the Director of Finance for review and ultimately preparing the reports for the Board of Commissioners • Prepare monthly investment rollforwards (3) as reviewed by the Director of Finance and post the monthly activity to reconcile the General Ledger to the rollforward • Prepare Bank Reconciliations for all accounts (10) and process bank transfers. Maintain accurate balances of cash on deposit in Orchard Valley Golf Course, Orchard Valley Capital Expense, Foundation bank accounts and other accounts as assigned • Process ACH transfers with a dual control system for contracted service providers, bond payments and other payroll related payments • Oversee the maintenance of employee payroll records. Implement changes in payroll program due to new policies and/or benefits • Responsible for the oversight of the month end closing of the various computer accounting systems, i.e. RecTrac and Munis. Prepare month-end adjusting entries and G/L closing • Responsible for all year-end tax related documents (ie- W-2’s, 1095’s, 1099’s) • Hire, train, supervise, and evaluate assigned full-time and part-time employees • Monitor staff performance, take appropriate disciplinary action when needed, and complete staff evaluations for regular employees annually • Review all state and federal tax reports, unemployment insurance and IMRF • Keep current with labor, IMRF and tax regulations and how they must be implemented with our bookkeeping system • Interpret, implement, and enforce all Park District policies and procedures • Maintain excellent inter-departmental communication within the District through verbal and written means • Assist Department Heads and Managers in establishing and maintaining G/L accounts on computer accounting system. Coordinate revenue account numbers with payroll and expense line items for Recreation Programs • Prepare and enter monthly GL entries to clear all negative cash balances
Peripheral Duties Attend District-sponsored events or meetings, as required Attend seminars, workshops and training sessions related to position
Education and Experience The Assistant Director of Finance will possess six to eight (6-8) years of experience in governmental accounting with previous management experience. A bachelor’s degree in accounting, finance, or a closely related field is required. MBA or CPA is preferred
Experience with cash management, accounts payable, auditing practices, budgeting, purchasing, payroll processing, taxes, investments, and an extensive knowledge of accounting is required. Must have the ability to understand and be proficient with financial applications. Analytical skills, both financial and operational, are required
Must have a valid Illinois Driver’s License and be able to provide own transportation
Performance Aptitudes Data Utilization – Requires the ability to perform high level data analysis including the ability to review, classify, categorize, prioritize and/or reference data and/or guidelines and/or group, rank, investigate and diagnose. Requires discretion in determining and referencing such to established standards to recognize interactive effects and relationships.
Human Interaction – Requires the ability to provide guidance, assistance, and/or interpretation to others, such as co-workers, staff, and the public, on how to apply policies, procedures, and standards to specific situations. Verbal Aptitude – Requires the ability to utilize a wide variety of reference and descriptive data and information such as policies, procedures, reports, records, correspondence, forms, requisitions, purchase orders, notifications, permits, invoices, and general operating manuals. Equipment, Machinery, Tools and Materials Utilization – Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as a computer and other office machines, and/or materials used in performing essential functions. Mathematical Aptitude – Requires the ability to perform addition, subtraction, multiplication, and division to calculate percentages and decimals. Functional Reasoning – Requires the ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objective. Situational Reasoning – Requires the ability to exercise the judgment, decisiveness, and creativity required in situations involving the evaluation of information against measurable or verifiable criteria. Equipment Used Multi-line phones; personal computer including the Office 365 Suite, Munis Financial Software, RecTrac, Kronos Timekeeping, other various software; printers, and copy machine.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Pay Range $85,000 +/- Depending on Qualifications Selection Guidelines Formal application, rating of education and experience, oral interview and reference check, job related tests may be required. Fox Valley Park District
Location Cole Administration Center 101 W. Illinois Avenue Aurora, IL 60506
How to Apply Complete an online employment application at www.foxvalleyparkdistrict.org
Under the direction and supervision of the Executive Director, the Superintendent of Business Services is responsible for providing financial and administrative guidance and support to part and full-time staff and Board to ensure achievement of the strategic initiatives while maintaining financial sustainability and positive culture for employees.
The Superintendent of Business Services is responsible for the overall financial and business operations of the Park District. The Superintendent of Business Services will prepare monthly reports and attend Board meetings and other meetings as needed as well as manage multiple projects such as employee market analysis, capital planning, tax levy preparation, debt and finalizing a financial sustainability plan. The Superintendent of Business Services will work closely with the Executive Director in providing guidance to the Human Resources, Guest Service and Information Technology departments and other administrative functions as needed. The ideal candidate must have excellent communication skills and the ability to problem solve and present current and future financial status professionally and concisely.
Qualifications include graduate of an accredited college or university with a Bachelor’s Degree in Business Administration, Accounting, Finance, and a minimum of five (5) years full-time related experience and a minimum of three (3) years administrative experience. Preferred candidate has CPA designation and at least five years related experience in the management of fiscal operations in field of parks and recreation, municipal government, school districts, or any equivalent combination of education, experience and/or training.
The Hiring range is $75,000 to $85,000. Starting salary is commensurate with experience and qualifications of the successful candidate. Position includes an excellent benefit package.
This is a Full-time, salaried position that requires some nights. Must be able to attend day/night board meetings, leadership meetings, trainings and conferences.
To apply, please go to our website: http://www.lakebluffparks.org/employment.html
Salary Range: $26.45/HR - $38.47/HR
Starting Salary Range: $26.45/HR - $31.26/HR (Note: Must be within the first 40% of the Salary Range.)
Working Hours: The Business Manager is a part time non-exempt position working an average of 20 hours per week (not to exceed 999 hours annually).. The scheduled work hours are flexible. The scheduled work hours shall fall within the River Forest Park District administration office hours Monday – Friday, 8:30 AM to 5:00 PM, including ½ hour unpaid lunch.
Summary: The Business Manager is responsible for all fiscal, payrolls, and human resource aspects of the Park District, however, may be asked to assist with office management and ADA compliance operations of the Park District as needed.
Qualifications: Bachelor’s degree in accounting, business administration or closely related field. A minimum of 4 years of administrative experience with preference given to those individuals with a parks and recreation background. Advanced computer experience in Excel, Word, and QuickBooks. A valid Illinois State Drivers License (Class A).
Immediate Supervisor: The Business Manager reports to the Executive Director.
1. Communicate with the Executive Director regularly on Park District matters. 2. Prepare board reports, financial reports, and administrative reports for the board and/or committee meetings. 3. Assist in preparing the annual appropriation ordinance, levy, and budget. 4. Coordinate the annual Audit and Treasurers Report. 5. Maintain a logical and integrated plan for the financial operation, cash flow, and long-range forecasts. a. Maintain a complete accounting system, which meets all legal requirements and the American Institute of Certified Public Accountants guidelines. b. Administer the review and balancing of the general ledger, and revenue and expense reports. c. Administer accounts receivables/payables, including check processing and bank reconciliation. 6. Maintain a chart of accounts for all revenue and expenditure items with sufficient description as to enable personnel receiving revenue or requisitioning service, supplies, and materials to properly and correctly assign account code numbers. 7. Manage the Assetmaxx Inventory System for the Park District’s capitalized assets. 8. Monitor all accounting computer systems and report any deficiencies to the proper authority. 9. Maintain a logical and integrated plan for the financial operation, cash flow, and long-range forecasts for the Parks Foundation. a. Maintain a complete accounting system, which meets all legal requirements and the American Institute of Certified Public Accountants guidelines. b. Administer the review and balancing of the general ledger, and revenue and expense reports. c. Administer accounts receivables/payables, including check processing and bank reconciliation. 10. Manage non-capital inventory for the Park District. 11. Administer all new employees hiring, including physical/drug testing appointments, criminal background checks, drivers abstract, orientation, and exit interviews. 12. Administer the Park District payroll system, including payroll input, balancing of payroll accounts, check processing, payroll tax accounts, and bank reconciliations. 13. Administer the Employee Benefit Program, including IMRF; medical, dental, vision insurance; life insurance; and 457 plan. 14. Maintain confidential employee personnel and payroll records. Maintain payroll records for holidays, vacation, sick, and administrative time. 15. Manage Cook County records reporting. 16. Maintain records of all certificates of insurance and W-9’s for the Independent Contractors a. Administer the 1099’s at the end of the year. b. Administer the Payroll Compliance Report for PDRMA. 17. Promote a quality loss control/safety program for the Park District 18. Demonstrate exceptional customer service skills in all communications. 19. Perform any duties as assigned by the Executive Director.
Marginal Functions: 1. Perform duties of the Business Manager as needed. 2. Attend Park District meetings as necessary. 3. Conduct regular staff meetings. 4. Represent the Park District in various public forums. 5. Establish and maintain relationships with other agencies, business organizations, and community groups.
Psychological Considerations: 1. Must provide team leadership. 2. Ability to work effectively in a climate of political assertiveness and interaction, requiring timely administrative responsiveness and flexibility. 3. Must be able to function effectively in a fast-paced environment. 4. Must be able to deal with people under stressful and demanding situations.
Physiological Considerations: 1. Perform tasks that require walking, bending, stooping, standing, kneeling, climbing, reaching, and sitting. 2. Drive a motorized vehicle to travel to different locations. 3. Perform lifting tasks up to 25 pounds.
Environmental Considerations: May be exposed to elements when driving to meetings. Most activities are performed indoors; these conditions include lighting and temperature.
Cognitive Considerations: The Business Manager must exhibit good problem solving ability and good judgment in keeping with the mission of the Park District.
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements and working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job when circumstances change; e.g., emergencies, deadlines, personnel changes, workload and technological development, etc.
The Centerville-Washington Park District Board of Commissioners is seeking a dynamic individual to plan, organize and direct all operations of the district. For application instructions, additional information and full job posting, please visit:
Application deadline: November 6, 2020
• A bachelor’s degree in park and recreation administration or related field. A master’s degree is preferred.
• Ten years of administrative experience in the park and recreation field. Experience as a director preferred.
• Possess an understanding of sustainability principles and management of natural resources and the eco-system.
• Effective interpersonal skills. Must possess compassion and the ability to communicate effectively with all types of individuals.
• Comprehensive planning skills and experience. Ability to assess community needs, research trends and innovative concepts as they apply to improvement of the agency operations and long-range planning.
• Evidence of skills and experience in developing short-range and long-range goals to incorporate the agency’s master plan.
• Ability to plan, establish and evaluate a vision for the agency.
• Demonstrated skills in seeking outside funding for the agency.
• Experience in facility park, and program management from planning stages through day-to-day operations.
• Proven track record of developing strong intergovernmental relationships and cooperative efforts.
• Demonstrated success in administration and budget management. Must have experience in the creation of a sound fiscal program including: capital projects, budgeting, forecasting, development of projects through the tax levy (referendum) process, and other alternative funding sources; e.g. foundations/federal/state grants and enterprise operations.
• An in-depth understanding of the board/director relationship and the ability to cultivate a positive working relationship with all commissioners. Accessible to commissioners and citizens.
• A valid driver’s license.
Job Title: Human Resource Coordinator
Reports to: Human Resources & Risk Manager
The Human Resources Coordinator is responsible for human resources and safety related functions within the District. The HR Coordinator will also occasionally cover front desk responsibilities, as needed.
ESSENTIAL DUTIES – HUMAN RESOURCES
1. Develop, update, maintain, administer and enforce District human resource procedures and programs in accordance with relevant legal requirements.
2. Assist in employee hiring, development, discipline, and terminations.
3. Assist with employment benefits programs, including insurance and flexible spending.
4. Assist the HR & Risk Manager with the human resources budget.
5. Manage unemployment claims, protest/appeal unwarranted claims and supervise arbitration hearings.
6. Responds to inquiries and proactively communicate information regarding policies, procedures, benefits, and programs.
7. Maintain personnel files and records including maintenance of records in HR Software.
8. Coordinate payment for medical, dental, vision and Flexible Spending bills.
9. Coordinate management training on topics related to Human Resources.
10. Maintain IMRF enrollment. Monitor hours worked by all District staff members in relation to IMRF participation regulations.
11. Serve as a back-up to the front desk in the event the front desk associate and business staff are unavailable – must demonstrate and promote positive guest relations and exceptional customer service.
12. Assist with payroll on occasion. Back-up for employee updates/changes and payroll processing.
ESSENTIAL DUTIES – RISK MANAGEMENT
1. Serve as the District’s safety contact and Chairperson of the Risk Management Committee.
2. Coordinate Facility and Program Inspections, follow up with matters to be addressed.
3. Investigate and coordinate property and vehicle losses and workman’s compensation claims with PDRMA.
4. Track incidents and accidents to identify and address trending issues.
5. Coordinate safety training for full time staff; assist supervisors with training of part time staff.
6. Prepare and monitor safety operation budget.
7. Assist with PDRMA’s loss control review; occurs every four years.
1. Prepare reports as requested.
2. Complete background checks for volunteers and employees.
3. Remains knowledgeable of all state and federal HR laws and their application to the District.
4. Assist in the implementation of the District’s Strategic Plan.
5. Attend training sessions and classes for professional development.
6. Assist with special events, including but not limited to Fall Fest.
7. Member of a Park District committee as assigned.
8. Follow all safety policies and procedures as outlined in the Park District Safety and Crisis Manuals.
9. Perform additional duties as assigned.
Education: B.A. in human resources, business or public administration, or a closely related field
Experience:1-3 years of related Human Resource and/or Risk Management experience.
Certifications: CPR and First Aid Certification, Classes available through District upon hire; Valid Illinois Driver’s License
To apply, please go to dpparks.org/jobs and select the 'Full-Time' link.