To apply please complete an online employment application on our website: www.foxvalleyparkdistrict.org

Qualifications: The successful candidate will have an outgoing personality, be self-motivated and have a desire to serve others. A High School diploma or equivalent is required with some college education preferred. Minimum of five years administrative experience with two years office management experience preferred. Retail or call center experience with face to face customer service/sales experience highly desired. This position requires strong supervisory skills, excellent customer service and problem solving skills and strong computer/technical aptitude as well. Proficient in MS Office and RecTrac. General accounting skills with cash handling experience required. Excellent organizational and time management skills with attention to detail a must. Effective communication skills required in both verbal and written format. Must have a valid IL driver’s license and provide own transportation.

Duties: Under the direction and supervision of the Facility Manager, the Office Coordinator is responsible for the administration and operations of the front desk and fitness desk; supervision of guest services personnel, including hiring, training, scheduling and evaluating. Other responsibilities include developing protocols and maintaining quality customer service, overseeing the cash handling process, ensuring confidentiality of information during registration/rental process, maintaining comprehensive rental agreements and records, and gaining a comprehensive understanding of the RecTrac computer system. Additional duties include researching and making recommendations for the purchase of office equipment, ordering office equipment and supplies, and compiling registration research and reports in support of recreation and management staff. Will work closely with the Facility and Program Managers to evaluate and assign staff to meet the clerical needs of recreational supervisory staff and program offerings. Perform other duties as assigned by the Facility Manager. This is an at-will position.

The Fox Valley Park District is a dynamic and growing park district that serves a diverse population of more than 236,000 people. Recognized as an Illinois Distinguished Agency, Fox Valley holds the nation’s highest honor as a National Gold Medal Award winner for excellence in park and recreation management Serving the communities of Aurora, Montgomery and North Aurora, the District maintains 168 parks and 48 miles of inter-connected regional trails amid 2,500 acres of parkland. Connected by the Fox River, our communities are tied together by the District’s commitment to promote vibrant, healthy lifestyles through fun and safe recreation opportunities that are environmentally and fiscally responsible. The Fox Valley Park District…Where Fun Begins!

The Lake Bluff Park District is seeking a financially focused, community minded, dynamic professional and excellent communicator who can lead a progressive and aspiring agency.  The Park District is situated on Lake Michigan in a beautiful community that is friendly, social, and dedicated with pride and passion for Lake Bluff.  The Park District boasts a vast array of facilities, programs and parks for a small community.  The Executive Director must be able to lead an innovative and family-oriented staff into the future and collaborate with the seven, elected officials prioritizing capital projects, operations and finances.  Lake Bluff is a community that has amazing history while blending new approaches into the present and future.  He/she must be able to balance the needs of the community, sustaining fiscal discipline, seeking new revenue opportunities and prioritizing capital projects through strategic planning.  Minimally seven years administrative experience as a Department Head or Executive Director is preferred.  Please contact Ron Salski for more information about the position and/or agency.

The application deadline is April 22. 

SUBMISSIONS

• Provide current resume, including employment history and certifications

• Supply three professional references, including contact information

• Submissions made to: Lake Bluff Park District, 355 W. Washington Ave., Lake Bluff IL. 60044, Attention: Executive Director Search

ESSENTIAL DUTIES, SKILLS/QUALIFICATIONS AND REQUIRED COMPETENCIES

Include, but are not limited to:

ESSENTIAL DUTIES

• Inform the District Board of progress and problems in the District in a timely manner.

• Develop and recommend District operational policies for consideration and action by the Board; to advise the Board on policy matters as requested; to put into effect and administer approved policies.

• Provide professional leadership in the District; study, keep informed of, and stimulate interest of the staff in new developments in parks and recreation through visits to other communities, attendance at educational conferences and encouragement of park and recreation innovation and exploration by the staff.

• Develop and supervise the divisions of the District, as well as the general operations and the business affairs of the District.

• Direct the administrative operations of all the District divisions, programs, and services; to supervise administrative operations relative to legal, personnel, fiscal, capital developments, public relations and other business functions.

• Administer and carry out or cause to be carried out in a timely manner all policies, ordinances, rules and regulations adopted by the District Board.

• Assign and direct research and special studies on issues impacting matters of policy, fiscal concern, planning and/or development; to apprise the District Board of findings and to make subsequent recommendations.

• Attend all meetings of the District Board (except for necessary absences) to respond to District Board inquiries regarding policy execution, personnel issues, programs and facilities, and other concerns relating to the efficiency, effectiveness and development of the District; to advise the District Board of District staff concerns and suggestions.

• Direct the timely and proper preparation and submission of fiscal control documents such as the Truth-in-Taxation Resolution, the Budget and Appropriation Ordinance and the Tax Levy Ordinance, to administer the budget as enacted by the District Board in accordance with the Board’s requirements and adopted policies and limitations.

• Promote park and recreation programs, facilities and services through involvement with professional and civic organizations and the maintenance of an effective public and media liaison.

• Prepare, or cause to be prepared, requisite records, files and reports of District operations and activities.

• Represent the District in negotiations between the District and vendors; school districts, local government agencies and State and Federal Governmental agencies.

• Have responsibility for the hiring, compensation, and discipline (including termination) of District employees, consistent with Board policies.

• Perform other duties as required or assigned to him/her by the District Board which are generally associated with or related to the position of Executive Director of an Illinois park district and within the scope of the general duties enumerated above.

MARGINAL DUTIES

• Ensures compliance with Illinois Park District Code, be aware of other Federal, State, and Local Statutes and Ordinances, both existing and proposed, which affect Park District operations.

• Plan and coordinate efforts to receive federal, state, and foundation funds to assist the Park District’s Operations.

• Serve as district representative to Northern Suburban Special Recreation Association.

• Attends professional conferences and workshops to promote knowledge in related areas of responsibility.

SKILLS/QUALIFICATIONS

BA/BS in Park and Recreation Administration or a closely related field from an accredited college or university; MA/MS/MBA in Park and Recreation Administration or Business Administration preferred; five years of demonstrated experience in park and recreation or more years of demonstrated success in a managerial or department head level of a park and recreation agency or any equivalent combination of training and experience that provides the following knowledge, abilities and skills:

• CPRP Certification

• CPR and AED Certification required within six months of employment

• Valid Illinois Class “D” Driver’s License

• Thorough knowledge of the principles, practices and objectives of park and recreation administration

• Strong knowledge of the principles and methods of program and facility planning and development

• Strong knowledge of state and federal grant programs relating to parks and recreation

• Strong knowledge of the principles of public sector or park district financial management

• Strong knowledge of master and comprehensive planning

• General knowledge of the Park District Code of Illinois, state statutes and federal regulations

• Good knowledge of general laws and administrative policies and procedures of human resources management

• Good knowledge of pertinent safety precaution and risk management procedures

REQUIRED COMPETENCIES

• Ability to lead staff in the development and execution of long-range strategic planning initiatives.

• Capacity to identify and analyze community trends and needs for parks and recreation programs, facilities and land, and to recommend strategies for meeting those trends and needs.

• Ability to cooperate with and interpret Park District philosophies in relation to governmental, public and private groups and agencies and to the general public Ability to hire, supervise, train and evaluate the work of professional and clerical employees.

• Ability to serve as the Park District spokesperson at public and community meetings and with the press.

• Capacity to communicate agency philosophy and to lead and motivate staff to achieve agency goals and objectives.

• Ability to work harmoniously and maintain effective relationships with fellow employees, patrons, community groups and other units of local government.

• Ability to work independently under general direction of the Board of Commissioners.

• Capacity to be self-motivated and achieve goals by utilizing effective time management and organizational skills.

• Capacity to proactively troubleshoot, problem solve and make sound judgments.

• Ability to maintain self-control and composure in difficult situations.

• Capacity to maintain confidential records and information.

• Ability to follow directions and communicate in English verbally and in writing, and to read and understand materials printed in English.

• Proficiency in word processing, advanced spreadsheet, and basic database applications.

• Ability to pass the Park District’s Defensive Driving training, in order to drive to various Park District locations.

The Lake Bluff Park District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The St. Charles Park District is searching to fill the FT Human Resources and Risk Manager position.

Job Summary: This position is well suited for someone with a friendly and positive personality who is productive and shows initiative, is an effective written and oral communicator and is reliable and safety-minded. Comprehensive knowledge of administrative policies, personnel practices and procedures; Ability to prepare informative records and develop and maintain effective working relationships and to promote and maintain high morale and enthusiasm. Ability to work with minimum supervision, solve problems and produce accurate work within a timely manner with initiative, good judgement, accuracy, persistence, creativity, integrity and courtesy.

Qualifications:

Bachelor's degree in Personnel Administration, Human Resource Management, Business Administration, and/or Safety/Risk Management or a closely related field is required. Four to six years' experience in the coordination of human resources programs and/or risk management with some supervisory experience is required.

Additional Information at https://www.applitrack.com/stcharlesparks/onlineapp/

Become part of a winning team at the Lemont Park District as the agency’s Director of Finance and Business Services. This newly created position will report to the Executive Director and assist in taking this accredited agency to the next level in a variety of areas during a very exciting time.

The Mission of the Lemont Park District is to enhance the quality of individual experiences by providing safe, accessible and premium facilities, parks and programs to the community while being fiscally responsible and environmentally responsible.

The Director of Finance and Business Services is responsible for planning, implementing and overseeing all accounting, financial systems and reporting and the management of Human Resources and administration.

SOME OF THE RESPONSIBILITIES OF THIS JOB:

• Oversee the operation of all accounting and financial systems, records, and related detail to ensure the efficient and effective financial operation of the Park District.

• Prepare, study, and conduct projections which may have impact on the future ability of the Park District to meet its financial obligations.

• Prepare and direct the preparation of board summaries, financial reports, monthly reports and special reports as well as maintain department records.

• Be responsible for financial trending and forecasting.

• Prepare budgetary reports and assist in making decisions on trends and expenditures of budget funds and capital development funds as approved by the Board of Commissioners.

• Oversee the Park Districts investments to assure compliance with investment policies and procedures as well as state regulations and advise the Treasurer for the Board of Commissioners.

• Coordinate all facets of budget preparation and oversee the control of departmental expenditures within the budget framework for the Executive Director.

• In conjunction with the Executive Director, Director of Parks and Planning and Director of Recreation and Facilities, develop, implement and monitor a system of financial reports and control procedures.

• Plan and direct the employee benefit programs, including insurance programs, the Illinois Municipal Retirement fund program, and all other voluntary employee benefit programs.

REQUIRED KNOWLEDGE

• A comprehensive knowledge of general laws and administrative policies and procedures governing municipal finance, human resources, risk management and parks and recreation administration.

• Familiarity with all types of insurance used by Park Districts.

• Strong knowledge of technology.

EDUCATION, EXPERIENCE AND TRAINING

• MA/BS in Accounting, Finance, Public Administration, Business Administration or a closely related field from an accredited college or university.

• Experience in both private and public sector preferred.

• A minimum of (5) or more years of demonstrated success as a Finance or Superintendent of Accounting OR an equivalent combination of education, experience and training.

• Valid Illinois Class “D’ Driver’s License.

• Willing and able to attend evening and/or weekend meetings called by the Executive Director as required.

• Willingness to attend daytime, evening and weekend department meetings and special events as needed.

FOR CONSIDERATION:

If you are looking for a team-oriented and great working environment with a variety of growth opportunities with dedicated individuals, please apply using the link below. https://lemontparkdistrict.recruitpro.com/jobs/120957-29773.html

Lemont Park District is an Equal Opportunity Employer

KEYWORDS: Accounting, Financial, Financial Systems, Finance, Administration, Financial Administration, Technology, Excel, Public Administration, Business Administration, Financial Reports, Municipal, Municipality

The Village of Romeoville Parks & Recreation Department is seeking a Full-Time Office Manager. The department has a budget of over $7 million and a population of approximately 40,000 residents. The mission of the Recreation Department is to improve the quality of life for the community by providing a variety of leisure time activities.

The Office Manager has oversight and day-to-day management responsibility for front office personnel and its operations. The purpose of this position is to manage office activities and perform confidential secretarial and administrative support duties. The work is performed under the direction of the Director of Parks & Recreation.

Responsibilities include, but are not limited to: • Hire, train, assign, supervise, schedule, and direct the work activities of approximately 8-12 clerical staff (union and non-union staff).

• Responsible for communicating job expectations, coaching, recognition, and discipline.

• Confers with and counsels staff to exchange information and/or explain work policies, procedures and guidelines; and identify work-related problems, problem characteristics, the impact of problems and formulate possible solutions.

• Review Information Technology (IT) for efficiencies and make recommendations for improvements.

• Review departmental finance functions.

• Submit and maintain human resource documentation.

• Provide administrative support for the department.

• Compose routine correspondence, reports and other materials. Type correspondence, reports, forms, etc.

• Schedule appointments and meetings. May compile, organize, and distribute meeting materials. Attend department staff meetings and keep meeting minutes.

• Assist with the preparation of the department’s annual budget. Prepare budget research and documentation. Monitor budget activity and provide various reports for revenue, invoicing, expenditures, and reviews open purchase order report for accounts payable.

• Maintain expenditure records for capital improvement projects.

• Maintain department attendance, leave, and other personnel files. Review new hire paperwork and process paperwork for HR. Submit updates for payroll. Process payroll input and review for accuracy.

• Ensure cash on hand is adequate for various programs and events. Maintain petty cash and audit cash register banks.

• Prepare purchase orders and all financials for the department.

• Work with the Director to comply with all grant requirements and reimbursement submittals.

• Research requests for FOIA as necessary.

• Organize and maintain department records. Enter information into computer databases/records.

• Schedule orientation, staff meetings, and staff training for employees as needed.

• Provide a wide variety of responsible and confidential administrative duties for the Director and department in general.

• Establish and maintain a cohesive and team-oriented work environment.

• Other duties as assigned.

Qualifications: Must have a strong financial background. Excellence interpersonal skills, communication, critical thinking, attention to detail, and organizational skills is a must. Candidate should be familiar with federal, state, and local laws and guidelines pertaining to Human Resources. Proficient with applications of the Microsoft Office Suite. Experience with the following software is a plus: Kronos, RecTrac, New World, Granicus/Legistar, Cartegraph, and Laserfiche. A Bachelor’s Degree in Human Resource Management or a closely related field is preferred. A minimum of two years of experience working in a Parks & Recreation field or other closely related field is preferred.

This is a full-time, non-union position with excellent benefits including IMRF pension, in additional to vacation, personal, and sick time. Salary range is $68,000 to $75,000 depending on qualifications and/or experience. The hours for this position are generally Monday-Friday from 9:00am to 5:00pm; however, additional nights and weekends are required for various training & staffing needs and special events.

Contact Kelly Rajzer, Director of Parks and Recreation, at 815-886-6222 or email at krajzer@romeoville.org with any questions. Closing date is April 17, 2020 or until filled. Submit resumes to Kelly Rajzer at krajzer@romeoville.org or 900 W. Romeo Rd., Romeoville, IL 60446.