Under the supervision of the Deputy Director of Business Services, the Business Services Supervisor is responsible for accounts payable, accounts receivable and cash balancing.  They are also responsible for payroll processing, coordination of fringe benefits, employee related postings and maintaining various monthly reconciliation worksheets in order to aid the Director Business Services to successfully reach the goals and objectives of the Business Services Department.

 

Must be able to uphold and enforce Park District Policies and Procedures, able to provide work direction and supervision and have a comprehensive understanding of inventory control and budgeting.  Bachelor’s Degree or the equivalent combination of training and experience are required. Illustrate a general knowledge of analytical, accounting and computer skills.  Interpersonal and communication skills are also required, as well as being able to respect the confidentiality of the Park District files where appropriate.  This position also requires CPR, AED, and First Aid certification.

 

This person’s duties shall include, but not be limited to:

 

1.      Accounts Payable:  

Ø  Oversees accounts payable invoices and enters various journal voucher entries into the accounting system

Ø  Balances and maintains various spreadsheets related to Business Services

Ø  Prepares and, after approval, distributes annual tax forms

Ø Reviews/edits accounts payable batches for accuracy, makes any necessary corrections/changes

Ø Once batches have been approved for payment, prepares/prints checks and oversees the mailing of checks and back-up

Ø Oversees the preparation and maintenance of monthly securities on deposit spreadsheet

Ø Calculation, reporting and, after approval, payment of sales tax collected 

 

2.      Accounts Receivable:  

Ø Oversees the preparation of billing and sending of invoices as requested by departments

Ø Oversees the preparation and update of the monthly accounts receivable report

Ø Provides Front Office with documentation to deposit cash, upon receipt
 

3.      Lease Agreements:

Ø  Collect all pertaining documents and verify accurate information prior to submitting to lessor 

Ø  Setting up the liability and asset in the accounting system
 

4.      Fixed Assets:

Ø  Collects, monitors, and enters fixed asset data into the fixed asset system

Ø  Prepares monthly reports

Ø  Enters into fixed asset system annually to assist with fiscal year-end report for audit 
 

5.      Payroll Data Entry:  

Ø  Export/Import payroll from STA to HRMS  

Ø  Reviews and approves wage compilation, deductions and the payroll ACH file and initiates payroll wire transfer

Ø  Compiles and distributes statistical reports, statements, and summaries related to payroll and employee benefits  

Ø  Prepares and balances pay period-end reports 

Ø  Approves and submits bi-weekly payroll taxes
 

Business Services Supervisor (continued)

 

Ø  Prepares and, after approval, submits monthly/quarterly tax reports and/or payments

Ø  Prepares and, after approval, distributes annual tax forms
 

6.      Employee Benefits:  

Ø  Works with employees and representatives from various insurance companies to ensure proper paperwork has been submitted /received and appropriate coverage is designated

Ø  Codes/processes invoices for insurance premiums and unemployment benefits

Ø  Calculates and uploads file for monthly IMRF wage reporting and, after approval, submits payment electronically

Ø  Coordinates and monitors attendance software; including merging with payroll software for accurate recording and reporting

Ø  Coordinates health and wellness programs offered through Park District’s Health Care Provider

 

7.      Personnel: 

Ø  Submits data for requesting background check searches and verifies information on the Illinois Sex Offender website for all employees, community service workers and volunteers. 

Ø  Coordinates and monitors on-line application software, including the posting of employment, community service, and volunteer opportunities, as well as the routing of the data

Ø  Responsible for making sure all annual labor related postings are up to date and in compliance with current laws

 

8.      Insurance - General Liability, Bonds and Worker’s Compensation:

Ø  Responsible for the Park District’s general liability, business auto, inland marine, and fiduciary bonding  

Ø  Responsible for the Park District’s worker’s compensation benefits; claims handling, loss control, record keeping and log posting

 

9.      Annual/Special Audit(s):  

Ø  Assists Deputy Director with compiling data and preparing annual audit schedules

                                                                                             

10.   Budget:

Ø  Forecasts, monitors, and stays within strict budget guidelines for specific line items

 

11.   Staff Supervision/Training:

Ø  Provides guidance and training for Business Services Generalist and Coordinator positions

 

12.   Payroll:

Ø  Monitors and approves bi-weekly timesheets

 

13.   Month-End/Year-End Reporting:

Ø  Updates and ties month-end/year-end spreadsheets to assist the Deputy Director of Business Services with end of month/end of year reporting

 

14.   Other Duties:  

Ø  Clerical support as needed

 

 

 

1. Back-up functions to the Deputy Director of Business Services

Ø  Financial reporting

Ø  Payroll and Benefits Reporting

Please apply at https://www.hpil.org/

JOB SUMMARY

Under general supervision, within a heated and air conditioned facility, performs skilled mechanical work in the repair and maintenance of Village owned vehicles and other equipment. Diagnoses mechanical and electrical malfunctions and defects for repair. Tunes engines and performs diversified preventive maintenance following established guidelines

Diagnoses mechanical and/or electrical malfunctions and defects by operating diagnostic testing equipment including manufacturers software, aftermarket software, DVOM, gauges, and hand tools. Road tests vehicles to locate operational problems and check repair and maintenance before returning to service. Performs both mechanical and electrical repairs to gasoline, diesel, and hydraulic powered vehicles and equipment including squad cars, fire equipment, Village staff cars, trucks, construction equipment, backhoe, end loader, dump trucks, snow plows, salt spreaders, and liquid systems. Obtains or develops cost estimates for equipment replacement or repair. Tunes engines and performs diversified preventive maintenance of Village vehicles and equipment. Performs manufacturer recommended maintenance. Checks and maintains fluid levels. Greases and oils vehicles and equipment. Repairs and/or adjusts brake, steering and suspension, drive train and differential systems. Replaces clutches, adjusts linkages, inspects, and repairs transmissions, universal joints, and differentials. Repairs or replaces various electrical systems in wiring as necessary including motors, generators, starters, lights, and ignition systems. Prepares service records of preventive maintenance, repair, and other activities as required. Reviews condition of vehicles with operating departments and discusses the need for major repairs or replacements. Performs oxyacetylene and electric welding in forming, bending, and tempering steel. Cuts, grinds, and welds metal to fit requirements of repair demands. Responds to emergency service calls for Village owned vehicles and equipment. Starts and/or tows vehicles from the field or street. Delivers vehicles to garage for scheduled maintenance.

Overhauls or replaces carburetors, blowers, generators, starters, and pumps. Follows all safety regulations, policies, and procedures. Reports all unsafe conditions and acts to supervisor. Reports all accidents to the supervisor immediately whenever possible, but no later than end of the employee's work shift. Follows recognized safe work practices. Ability to be on call 24 hours a day, 7 days a week.

Performs other duties as requested or assigned which are reasonably within the scope of the duties enumerated.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma, general education degree (GED) or trade school certified; and five (5) years journeyman experience in vehicle maintenance and repair; or equivalent combination of education and experience. Automotive Service Excellence (A. S. E.) certification preferred but not required.

Requires possession of a valid Illinois commercial driver’s license (CDL) class A vehicle license with an Air Brake endorsement or the ability to obtain one within 6 months of hire via in house training.

Incorporated in 1955 and encompassing more than 454 acres, the Mt. Prospect Park District provides outstanding recreational programs, events, parks, facilities and services. With seven primary facilities and 27 neighborhood parks, the Park District is an integral part of a thriving multi-generational community. District open space includes two outdoor pools, biking and walking paths, a dog park and sizable space for outdoor athletic programming. The District covers over 11 square miles and serves a region of over a quarter million residents in Mount Prospect and surrounding communities.

The Mt. Prospect Park District is currently searching for a full-time Athletics Supervisor. Under the direction of the Athletics Manager, the Athletics Supervisor is responsible for planning, implementing and supervising a comprehensive offering of athletic programs, camps and leagues. 

Interested candidates can apply online at: https://www.applitrack.com/mppd/onlineapp/default.aspx?Category=Athletics

The starting annual salary for the Athletics Supervisor is $44,000+, depending on qualifications. We also offer a generous benefits package including IMRF pension, medical, dental, short-term disability, long-term disability (IMRF), life insurance, VSP vision (discount program), 457 deferred compensation plan, paid time off, and park district usage benefits and facility discounts.

 

DUTIES:

Recruit candidates for part-time and contractual employment, review applications, interview, select and recommend candidates for employment. 

Design and conduct training, develop work schedules, and supervise and evaluate part-time employees. 

Responsible for recruitment, selection, training and supervision of volunteer coaches.

Responsible for regular monitoring of registration, revenue, expenses and attendance figures for youth and adult sports leagues and classes.  

Responsible for youth and adult league registration and procedures for player placement on teams.

Serve as a liaison to athletic affiliate organizations including Green White Travel Soccer and Mt. Prospect Football.

Develop athletic operations and capital improvement budgets for areas of responsibility and administer expenditures of budgetary funds as approved by the Board of Commissioners.

Prepare, maintain and submit correct payroll for part-time employees. Approve and monitor leave applications for part-time IMRF employees.

Responsible for monitoring the PPACA database and the hours of part-time non-IMRF employees.

Secure practice and game facility permits and prepare practice and game schedules.

Responsible for managing community athletic permit requests and associated field rules and regulations. 

Research and recommend equipment and supply purchases. Involvement includes preparing purchase orders and check requests, submitting accounts payable and creating and maintaining inventory systems.

Responsible for organizing and attending regular athletic advisory committee meetings and coach and parent seminars.

Enforce participant code of conduct and manage customer relationships.

Responsible for regular monthly board reports and departmental reports. 

Collect, review, analyze, report and recommend best practices based on participant feedback and programming trends.  

Review and update standard operating procedures/manuals/guidelines for athletic programs, camps and leagues on a regular basis.

Provide direct on-site supervision of athletic leagues, programs and events as needed.

Work with Athletics Manager, recreation staff and community members to provide a comprehensive offering of athletic and sports programs to the community. 

Maintain and establish productive relationships with outside organizations that provide programs and services to enhance athletic and sports programs for the community. 

Serve as a liaison to School Districts 57, 59 and 214, for facility usage for recreation programs, including scheduling building supervisors/staff and maintaining/following guidelines when using school district equipment.

Submit maintenance requests and serve as liaison to the maintenance department for all athletic related projects and special events. 

Work with the Parks and Planning Division to develop a plan for resting/repairing athletic fields and long-range maintenance needs for both indoor and outdoor athletic programs. 

Maintain a safe, clean environment. Develop and maintain facility operation standards including documentation of facility/equipment inspection. 

Develop, recommend and participate in the planning and development of short and long term goals and future aquatic projects.

Manage customer relationships and provide outstanding customer service.

Coordinate District brochure copy including data entry, proofreading and database updates pertaining to athletic programs. Seasonally, monitor information on the District website, research online and make recommendations for corrections and updates. 

Collect, review, analyze, report and recommend best practices based on participant feedback.

Collect, input and update standard operating procedures/manuals/guidelines.

Be proficient with all District policies and procedures. Enforce all state and local laws as well as District rules and policies. Complete required training and ensure reporting staff completes required training. 

Serve on District Committees as assigned. Provide input for risk management, safety, security plans, policies and procedures.

Attend regularly scheduled Recreation Division meetings as required.

Perform all other duties as assigned by the Athletics Manager, Recreation Division Manager, Director of Recreation, and/or the Executive Director. However, in an emergency perform all duties as required.
 
QUALIFICATIONS:

Bachelor’s Degree in Recreation Administration/Leisure Studies or a related field. CPRP preferred. 

Must have 2+ years of supervisory experience in the recreation industry including previous experience in athletics program management with a demonstrated understanding of all operations. Previous experience managing part-time staff is required. 

Must possess sound budgetary skills. Must demonstrate understanding of financial functions of facilities and recreational programming. 

Must possess a valid driver's license.

Must be proficient in MS Office, Google Workspace, database software, and internet and website portals.

Strong oral and written communication skills are required. Must be able to communicate effectively with others to allow for coordination of work, safety and in emergency situations as needed.

Must possess a high level of energy, social skills, initiative and enthusiasm. Must be able to work cooperatively with others and be able to work harmoniously and maintain effective relationships with fellow employees, patrons, community groups and other units of local government.

Must be able to work independently under the general direction of the Athletics Manager, Recreation Division Manager and Director of Recreation. 

Must be able to maintain self-control and composure in difficult situations. Must be able to proactively troubleshoot, problem solve and make sound judgments with respect to confidentiality.

Must be able to adhere to all District policies.

The Athletics Supervisor will be sitting, standing and lifting throughout the day. Must be able to sit or stand for sustained periods of time. Must be able to perform tasks that require walking, bending, stooping, kneeling, climbing and reaching. Must be able to lift 25+ pounds for supplies and other items. Additionally, the Athletics Supervisor may be exposed to weather conditions including water, sun, high humidity, and excessive heat and cold.

Due to the needs of the Park District, evening and weekend hours may be required.  Your work schedule may vary and your workweek may exceed regular hours at times. Please note that regular and reliable attendance is an essential function of this position.

Nothing contained herein shall preclude or limit the Park District from changing this written job description through addition, deletion or modification of essential job duties.

The Mt. Prospect Park District is an Equal Opportunity Employer.

For 50 years, Oakton College has been the setting where thousands begin or continue their college or career studies.  Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer: 

Continuing Education
Great Benefits
Paid Winter Break
FRIDAYS OFF during the Summer

 

Job Description:

Basic Function and Responsibility:

Under general supervision, perform tasks involved in maintaining grounds, lawns, flower beds, shrubs and trees, sidewalks, parking lots, roads and storm sewers and drainage structures, and snow removal.

Characteristic Duties and Responsibilities:

Requirements:

Qualifications and Working Conditions:

Physical Demands:

Position will require employees to have:

Additional Information:

Supervision Received:
General supervision is received from the Grounds Supervisor. Oversight by Director of Facilities.

HOURS:  Monday - Friday - 7:00 am - 3:30 pm - Hours may vary due to the needs of the College

SALARY: $43,924

Oakton is accessible by public transportation.

Application Instructions:

For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application. 

Oakton College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.

URL: www.oakton.edu

http://oakton.interviewexchange.com/jobofferdetails.jsp?JOBID=161323

Please apply at https://www.hpil.org/

JOB SUMMARY

Under general supervision, performs technical and complex building maintenance, troubleshooting alterations and repairs involving heating and cooling systems; electrical systems; mechanical systems; computer, phone, and video cabling network; carpentry; doors, keys, and locks; roofing, and other duties as assigned.

Performs technical troubleshooting of three-phase motor control equipment and HVAC control equipment, including direct digital control by using test meters, owner's manuals, blueprints, schematics, and reference manuals.

Has knowledge of computer operations and Building Management System to control HVAC equipment.

Performs the installation and troubleshooting of category six network computer lines, phone lines, audio and video cabling infrastructure. Performs in-depth preventative maintenance and repairs of the various building heating and cooling systems such as chillers, boilers, heating pumps, bearings, air handlers, exhaust fans, roof top units, split systems, unit heaters, etc. Must be able to identify if equipment is working properly, troubleshoot and repair the equipment.

Installs, maintains, and repairs the building's electrical systems and equipment, including fuses, circuit breakers, light fixtures, relays, etc. Ability to bend and run conduit, pull wire, etc. Troubleshoots electrical malfunctions, repairs or rewires as necessary.

Performs maintenance and repair of mechanical systems, including: building system air compressors, Police Department shooting range equipment, computerized parking meter machines, fire sprinkler systems and office equipment. Performs a variety of building alteration tasks to include carpentry, painting, and roof maintenance.

Repairs overhead garage doors, man doors, hinges or track assemblies. Replaces electrical equipment, if necessary.
Performs various duties, such as floor care, snow removal, window washing, and locksmithing.

Responds to emergency calls 24 hours a day, seven days a week.

Following Village Exposure Control Protocols cleans Village facilities, equipment and/or furnishings after bloodborne pathogen exposure incidents.

Follows all safety regulations, policies and procedures. Reports all unsafe conditions and acts to supervisor. Reports all accidents to the supervisor immediately, whenever possible, but no later than end of the employee's work shift. Follows recognized safe work practices.

Performs other duties as requested or assigned, which are reasonably within the scope of the duties enumerated above.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED): Associate's degree or equivalent from a two-year college or technical school preferred. Requires two years of experience in general maintenance and repair; one year experience in heating and cooling systems; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS
Requires possession of a valid Illinois commercial driver’s license (CDL) class B vehicle license with an Air Brake endorsement or ability to obtain one within 6 months of hire.  Must possess type 608 Universal Refrigerant Certification, or ability to obtain one within 6 months.