Under the direction and supervision of the Superintendent of Parks, the Maintenance Level 1 is responsible for a variety of park maintenance, turf maintenance, and horticulture duties as needed. This is a hands-on position with the majority of time to be spend working in the field. The normal work schedule is 7:00 am to 3:30 pm. Due to the nature of this position it is sometimes necessary to work additional hours and weekends.
FLSA: This position is full time, hourly, non-exempt
Essential Duties and Responsibilities:
Requirements: 1. A reasonable mechanical aptitude and interest in machinery 2. Operates all heavy equipment (i.e. tractors, backhoe, skid loader, tree space, chipper, etc.). 3. Operation of all park district landscape equipment used in the maintenance of parks. 4. knowledge of horticultural practices, and plant identification 5. High school graduate or trade school apprentice in a related job. Prior experience in parks maintenance or related field preferred. 6. Be able to lift 50 lbs. Encourage to use mechanical or manual assistance for lifting over 50 lbs.
Benefits offered: In exchange for your time and talent, we offer a generous benefit package: 1. Medical & Prescription Coverage 2. Dental & Vision Coverage 3. Life Insurance (basic & voluntary) 4. 457 Defined Contribution Plan 5. Pension Defined Contribution Plan (IMRF) 6. Flexible Spending Accounts 7. Paid Holidays & Vacation Time 8. Tuition Reimbursement 9. Facility Discounts & Usage Benefits
Apply on-line at www.lombardparks.com under about us tab, select job opportunities. Please include Resume and Cover letter.
Purpose of Position:
The purpose of this position is to manage all aspects of the department including but not limited to operations, plan, budgeting, staffing and payroll in accordance with City of Palos Heights policies and procedures. The Administrative Support Supervisor provides support to the Parks and Recreation Department administrative staff and leadership for all members of the administrative support team, implements and enforces standards of excellence in all areas supervised. This position reports to the Superintendent of Facilities.
Essential Duties & Responsibilities:
The following duties are normal for this position. These are not be construed as exclusive or all-inclusive. Other duties may be required and assigned. •Manage and monitor activities of all employees in the Administrative Support team making sure they adhere the standards of excellence and to the policies and procedures set in the City of Palos Height’s Personnel manual
•Knowledgeable in VSI (Rec Trac 3.1) or Recreation Management Software
•Directs, supervise and evaluate the performance of the administrative support team
•Maintain a professional and high quality service oriented environment at all times
•Resolve complaints, disturbances, special requests or other issues that may arise
•Work closely with other Departments to improve guest services and foster cross departmental communication
•Conduct bi-monthly in-services informing staff of all activities and updates and reinforce the standards of excellence and promote a strong team atmosphere and culture
•Provide staff with the tools they need to be successful in their position
•Undertake full responsibility for monthly installment billings on activities
•Undertake full responsibility of supplying the City of Palos Height’s Finance Department with all Recreation Department’s Purchase Orders
•Attend Recreation Advisory Board meetings on a monthly basis
•Prepare and distribute Recreation Advisory Board and Recreation Committee Board Packets
•Assist in budget development including staff wages, office supplies and facility income
•Be aware and able to enforce all fire-life-safety procedures. Ensure administrative support team is fully trained in emergency procedures
•Complete any and all Recreation Department and related City duties as assigned
Knowledge, Skills and Abilities Required to Perform Essential Job Functions:
•Ability to positively promote the image of Palos Heights Parks and Recreation Department
•Ability to organize and direct work of self and others; including the ability to mentor employees and foster team building
•Ability to communicate effectively on an individual or group basis
•Ability to operate a personal computer utilizing work processing, spreadsheets and other software applications as may be necessary to perform essential job functions
•Ability to calculate decimals and percentages; ability to compute discounts and handle money
•Ability to operate a motor vehicle to conduct work activities
•Ability to utilize a variety of references in order to make managerial and professional decisions
Qualifications Required to Perform Essential Job Functions:
•Minimum of 2 years administration assistant/secretarial experience
•3-5 years supervisory experience preferred
•Minimum of 2 years of experience in the Parks and Recreation setting and a 4 year college degree preferred
•Strong MS office skills including word, excel, power point and VSI (Rec Trac 3.1) or other Recreation software.
•Possess strong written and verbal communication skills
•CPR/AED/First Aid certified within 60 days of hire
The city of Palos Heights offers a generous benefit package which may include: medical and dental coverage, vision, IMRF, and paid time off.
Please submit a cover letter and resume to firstname.lastname@example.org.
Job Title: Landscape II
Department: Parks Department
Reports to: Landscape Maintenance Supervisor
Supervises: Some other full-time and part-time staff as required or instructed.
Performs skilled landscape maintenance at all parks and facilities as directed by the Landscape Maintenance Supervisor.
1. Reads and lays-out landscape designs from drawings.
2. Supervises crews as needed. Runs daily maintenance operations in absence of supervisor.
3. Maintains turf areas including mowing, trimming, aerating and spraying for weeds.
4. Inspects parks and clean up debris.
5. Plants materials such as flowers, trees, shrubs, grass, etc.
6. Prunes hedges and trees.
7. Maintains irrigation systems and repair.
8. Participates in snow removal operations.
9. Participates in ice rink maintenance.
10. Inspects, cleans, maintains and performs routine maintenance on equipment.
11. Identifies turf and ornamental diseases and treats as necessary.
12. Operates Des Plaines Park District vehicles.
13. Cleans buildings and restrooms and needed.
14. Ability to operate landscape maintenance equipment including but not limited to skid steer, front end loader and back hoe.
1. Assists other work crews as needed.
2. Assist administrative staff with special maintenance requests.
3. May be required to perform overtime work as requested or required.
4. Attend related training to expand skills and knowledge
5. Assist patrons with providing information as requested.
6. Follow all safety policies and procedures as outlined in the Park District Safety and Crisis Manuals
7. Perform additional duties as assigned.
8. Member of a Park District committee as assigned.
Education: High School diploma or equivalent (GED), Six months commercial, vocational, or other specialized training
Experience: Two years related experience, Possess mechanical skill and knowledge of turf and landscape equipment and tools.
Certifications: CPR and First Aid Certified, Classes available through Park District upon hire, Valid Illinois Driver’s License, Illinois Pesticide Operator License, Illinois Pesticide Applicator License preferred
To apply, please go to www.dpparks.org/jobs and select the Full-Time link.
Accounting Assistant will be responsible for recording monies received along with performing finance, payroll, and accounting tasks and projects. Payroll support takes priority for this position during payroll week. This position will assist the Superintendent of Finance with the annual audit and additional special assignments as directed. This position reports to the Superintendent of Finance.
REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS
Knowledge and Proficiency in Office 365. Knowledge and experience in government accounting software, Incode experience is preferred. Experience with RecTrac is preferred. Valid State of Illinois Class “D” driver’s license. Successful criminal background check prior to employment. Attain (within six (6) months of employment) and maintain valid Adult & Child CPR/AED certification. POSITION QUALIFICATIONS
The ideal candidate will possess:
Associates Degree in Business Management or Accounting preferred. Accounting courses are helpful. A minimum of two years of experience with accounts receivable, invoicing, and payroll processing in Parks & Recreation, municipal government, or related industry. HOURS
Forty (40) hours per week, with work hours agreed upon with the Superintendent of Finance. Some overtime may be required including evenings and weekend hours. Employee is considered to be on duty whenever the need exists. COMPENSATION AND BENEFITS
The hiring salary range is $41,097.00-$44,692.99; starting salary is DOQ. The District offers a comprehensive benefits package including health insurance, dental insurance, life insurance, and membership in the Illinois Municipal Retirement Fund (IMRF). The Park District benefits package also includes paid vacation, personal days, holidays, sick leave, and potential for annual merit increases.
HOW TO APPLY
Candidates should apply online at jobs.palatineparks.org with a resume, cover letter, and contact information for three professional references. First review of candidates will begin on April 16, 2021. For more information contact Peter Cahill, Assistant Superintendent of District Services and Projects, at 847.496.6262 or email@example.com. Palatine Park District is an Equal Opportunity and Reasonable Accommodation Employ
SUMMARY: The Superintendent of Finance and Human Resource is responsible for performing the essential functions as outlined in this analysis. This is a full-time exempt position, working a minimum of 40 hours per week. Scheduled hours will be Monday through Friday, along with participation in some activities, meetings and events that may fall on occasional evenings and weekends. Attendance at Park Board Meetings is required. Work pace is moderate depending on task required and the position requires the ability to work in the sedentary work level.
QUALIFICATIONS: Bachelor’s degree in Finance, Accounting or a related field and/or at least eight years of accounting experience preferably, in a government setting. Master’s degree or CPA is preferred.
Experience with the development, implementation, and monitoring of budget, levy, accounts payable/receivable, payroll, and implementation of registration systems is preferred.
Experience and knowledge in human resource is a plus.
All full-time candidates must have a valid Illinois Driver's License. Candidate must also pass a criminal background check, pre-employment screening for alcohol and drugs, obtain the CPR/AED certification within 6 months of employment which will be paid for by the Park District.
BENEFITS: We offer a generous benefits package including medical insurance (HMO or PPO), dental insurance, vision insurance, basic and voluntary life insurance, pension (IMRF) plan, paid time off including vacation, personal, sick and holiday pay, employee assistance program, wellness program, fitness center membership and discounted facility and program costs.
IMMEDIATE SUPERVISOR: The Superintendent of Finance and Human Resource is under the supervision of the Executive Director.
ESSENTIAL FUNCTIONS: 1. Develop the Park District’s property tax levy ordinance for Board of Commissioners’ review each fiscal year. 2. Prepare the Park District budget with the aid of the administrative staff. 3. Pay bills monthly based on the list approved by the Board of Commissioners. 4. Prepare and make bank deposits; reconcile bank accounts monthly 5. Calculate payroll and make payroll tax deposits (employee withheld and employer Medicare and Social Security taxes) after each pay period on a timely basis as well as manage benefit time for eligible employees. 6. Prepare and submit quarterly payroll tax returns; record and submit payment (if any) on a timely basis. 7. Determine recipients and prepare form 1099 on an annual basis. 8. Prepare W-2 forms for each employee on an annual basis. 9. Schedule the annual audit as well as assist the auditors as requested on an annual basis. 10. Prepare and submit legal notices for publishing in local newspaper. 11. Act as Agent to Illinois Municipal Retirement Fund (IMRF); complete monthly report and submit payment on a timely basis. 12. Enroll and terminate employee participation in IMRF. 13. Prepare reports for the Board of Commissioners; including financial reports, vendor payment check lists and monthly profit and loss statements. 14. Attend Board of Commissioners’ meetings. 15. Maintain records such as personnel, registration, contract agreements, and financial records as well as keep a log of all records for retention program. Oversee destruction of documents in conformance with state law. 16. Store pertinent information such as personnel files for full time/part time/seasonal staff as well as current fiscal year financial information in lock drawers. 17. Conduct the health insurance open enrollment process on an annual basis for full time employees enrolled in the Park District’s PDRMA health insurance plan. 18. Secure bond financing in conformance with state law along with help from the investment advisory firm; prepare legal notices, minutes and documentation. Obtain approval and appropriate signatures on bond documents. 19. Prepare annual sales tax returns as appropriate. 20. Act as Agent for PDRMA and handle claims in areas such as Health Care, Property/Casualty Insurance. 21. Conduct investigation based on testimony and examine empirical evidence when presented with conflict between persons i.e. patrons and/or employees. All things mentioned will be compared to the Park District policies which can render a result such as disciplinary actions for parties involved.
DESIRED KNOWLEDGE, SKILLS AND TRAITS: 1. Comprehensive knowledge of the philosophy, principles, and best practices of all aspects of accounting and internal controls. 2. Background in financial management with emphasis on budget principles, financial forecasting and fund accounting. 3. Knowledge of financial reporting specifically related to government accounting. 4. Excellent verbal and written communication skills. 5. Must be proficient in Microsoft Office (Excel, Word, etc). Have the ability to learn our current financial software and use it to account for all transactions throughout the Park District in preparation of financial reports to both staff and Board of Commissioners.