2023 Career Center Rates Career Center User's Guide Internship Deadlines
This is a full-time, salaried, exempt position that reports to the Executive Director. The Superintendent of Finance & HR is responsible for the park district’s financial operations, human resources, and compliance with all regulations for safety. Individual must be positive, organized, have an excellent work ethic, and be able to effectively direct and manage a wide range of projects and tasks simultaneously. Applicants must have the ability to manage individuals, subordinate supervisors, and teams, must be adept with leadership qualities, and have good customer service and communication skills.
NECESSARY KNOWLEDGE, ABILITIES, SKILLS, & RESPONSIBILITIES
• Bachelor’s degree in finance or closely related field from an accredited college or university
• 1-3 years of demonstrated success in parks and recreation with supervisory experience preferred or any equivalent combination of education, experience, and training.
• Individual must have the ability to work independently and cooperatively in day-to-day operations with general direction from the Executive Director.
• Must have a valid Illinois Driver’s License.
• Willingness to work some evening and weekend hours is required.
• Responsible for other duties as assigned and special events when needed
• Establish good working relationships and communications with patrons and the community
• Serve as FOIA officer
Essential Functions Financial:
• Responsible for Audit, Treasurer’s Report, and Truth in Taxation/Tax Levy • Responsible for the working budget and budget and appropriation ordinance • Responsible for accounts payable and receivable • Responsible for bank reconciliation • Responsible for departmental deposits and petty cash • Responsible for payroll • Responsible for all bookkeeping • Prepare financial documents requested by the board and for board meetings
Essential Human Resources:
• Maintain all timecard, worksheets, and calculations • Maintain all vacation, personal & sick time • Maintain Health Benefits (PDRMA Health Coordinator) • Maintain employee records, applications, I-9’s, W-4’s, W-2’s, IMRF, drug screenings, physicals, background checks, workers compensation and all paperwork including hiring and termination regarding Human Resources
Essential Functions Safety Coordinator:
• Responsible for assigning informational/continuing educational/safety classes for staff • Maintain all accident & incident reports • Leader of the safety committee
This position includes a benefit package, including health and life insurance, IMRF, vacation time, paid holidays, and sick days.
Position Summary: The Human Resource Assistant is under the direction of the Superintendent of Human Resources and Risk Management. Responsibilities include tasks directly related to recruiting, hiring and onboarding of staff, unemployment claims, workers compensation claims, benefits administration, management of the district’s HRIS system and other HR related functions and job duties. This position also works closely with the Safety and Training Coordinator with staff training and development and support of safety related programs. Work is performed in accordance with a prescribed program and established procedures with some opportunity for the exercise of independent judgment. This is an at-will position.
Essential Responsibilities: * Coordinates the recruitment of full-time and part-time staff, assists with hiring process. * Attend applicable recruitment events and opportunities. * Creates, updates and maintains onboarding and termination checklists and processes. * Completes all onboarding paperwork including: I-9 verification, e-verify, criminal background checks, administration of pre-employment physicals, drug screens and assists with reference checks. * Enters applicable onboarding documentation into HRIS. * Works with the Superintendent of Human Resources and Risk Maangement, supervisory staff and attorneys regarding confidential employment information including; EEOC hearings, unemployment compensation hearings and other legal matters. Keeps all information confidential. * Maintains HRIS software including; job postings, applications and forms, and assists with the supervisory staff in communication to applicants. * Manages unemployment compensation claims in conjunction with Unemployment Consultants. * Manages workers compensation claims, third party claims and property loss claims with the Park District Risk Management Agency. * Manages benefit plans and enrollment including medical, prescription, dental, vision, life insurance, employee assistance program, IMRF pension, 457 deferred compensation and required ACA reporting. * Responds to employment verifications. * Manages the review of the OSHA 300 and 300A reporting annually by the deadline. * Maintains all full-time and part-time employee personnel files. * Assists with maintenance and updates of job descriptions when needed. * Stays up to date on employment laws and best practices to ensure that the District’s Personnel Policy Manual and Safety Manual are current and compliant with applicable requirements. Recommends manual updates to the Superintendent of Human Resources and Risk Management. * Assists the Safety and Training Coordinator with the administration, design and development of training programs to meet organizational needs including training new and existing staff regarding personnel policies and benefits. Assists in training supervisors in HR policies and procedures pertinent to their part-time and seasonal staff including onboarding and termination procedures. * Assists in maintaining documentation on all full-time staff trainings. * Manages, stores and properly disposes all human resources records and files, employment applications, and all other human resources documentation. * Maintains employee confidentiality and protects operations by keeping human resource information confidential. Employee information will be used for the purposes of performing their job responsibilities and for no other purpose. * Assists the Superintendent of Human Resources and Risk Mangement with special projects as requested and performs other duties as assigned. * Supports DTPD’s Mission Statement, by providing excellent service to the community. * Complete all additional duties as prescribed by management.
Marginal Functions/Responsibilities: Assist the Superintendent of Human Resources and Risk Management with incident and accident investigations. Assists the Business Services Department with administration of information for payroll, accounts payable and receivable as needed. Assists the Executive Director and Deputy Director on special projects as needed.
Qualifications: Bachelor’s degree in human resources, business management, or a related field and three years of human resources generalist experience, which includes responsibility for maintaining electronic record keeping systems, or an equivalent combination of training and experience. HR Certification or equivalent preferred but not required. Experience and knowledge in utilizing an HRIS system preferred. Must have excellent organizational, interpersonal, written and verbal communication skills. Spanish speaking a plus.
This is a full-time non-exempt position. Standard workweek is Monday through Friday, 40 hours per week. Work hours are core business hours, but can require early morning or evenings. Weekend or holiday hours may be required as well as extended hours as needed.
Be the "glue" that keeps the facility running, and our participants happy!
The Facility Maintenance Manager is a key member of the maintenance team responsible for contributing to the care and preservation of facility operations at several Park District facilities. This includes: maintaining, repairing, and practicing preventive maintenance of all Park District equipment and mechanical systems at their assigned facility*. This could include the Family Recreation Center, Family Aquatic Center, Central Park West, and other Oak Brook Park District facilities as needed. These systems may include indoor and outdoor plumbing, indoor and outdoor lighting and electric, aquatic facility structures and machinery, HVAC, and general equipment required for the facility to operate efficiently.
This position includes:
• Pay range $24/hour and up, based on experience and licenses/certifications for skilled trades.
• Non-exempt 40 hours per week.
• Weekly Schedule Mon-Thur daytime shift plus one shift per weekend, Saturday or Sunday. Occasional late nights/early mornings may be required.
• Extensive experience and/or certification in any general trade skill is preferred.
• Full benefits, including: IMRF pension plan, medical/dental/vision PPO and HMO options, paid vacation, personal and sick time, family membership and discounted offerings for Park District programs/events, professional development support
For the full job description, or any questions, please contact Rob Bond at email@example.com.
The Park Specialist-Parks Maintenance position is responsible for assisting with the daily management of park maintenance operations for all 38 parks and facilities. In addition, the position will provide maintenance or special assistance to other park district departments throughout the year.
Essential duties include communicate operation specifics to the Parks Maintenance Manager, complete assigned projects, attend staff meetings, safety and educational trainings, implement customer service procedures as applicable to the position’s operation, provide productive and efficient labor to any crew assigned for the day by implementing an effective daily work schedule to efficiently complete park and facility maintenance operations, implement park capital equipment repairs, replacements and improvements, operate heavy machinery including tractors, high lift truck, backhoe, loader, operate chain saws and various other power tools, assist with approved District-wide turf maintenance system, assist with approved District-wide herbicide application maintenance system, assist with approved District-wide trash collection, assist with approved District-wide tree maintenance program, assist with the District-wide snow and ice removal maintenance system, and adhere to safety and risk management procedures as applicable to the position’s operations. A detailed job description is available upon request.
As a park district, we prioritize the health and wellness of our employees. In addition to your competitive salary, medical/dental/vision plan, life insurance, and IMRF pension, we provide numerous additional benefits, including:
Facility Benefit: Including, but not limited to, free use of the Fitness Center, Sunburst Bay Aquatic Center, and Foxford Hills Golf Club. Program Benefit: Access to no cost or reduced cost District programs. Flexibility: Work-life balance is a priority. Employee Assistance Program: Connect you or your dependents to confidential counseling services at no additional charge. Vacation, PTO, paid holidays, and safety days. Requirements Minimum requirements for this position include a high school diploma or GED, associate’s degree preferred, with a minimum of one year full time experience in the field. Certifications in parks maintenance or related areas are desirable, specifically ISA Certified Arborist. Ability to obtain an Illinois Pesticide Operator License, and Illinois Secretary of State Class B Commercial Driver’s License with Air Brake endorsement within 90 days after employment is required.
To apply for this full time position please use the following link:
As the Recreation Program Coordinator you will get a hands on behind the scene look into recreation management. You will work both independently and a part of the recreation team to assist with development, implementation, and evaluation of recreation programs. You will work directly out of the Lincoln Center in Downers Grove but will have the opportunity to help with programs held at other facilities and parks within the district. As the Recreation Coordinator you will assist with district special events, act as support staff for preschool, camps, active adult, birthday parties, and any other district programs as needed.
What you get:
Your typical weekly schedule would be:
A day in the Life:
What sets us apart:
How to Apply:
Complete online application at dgparks.org/careers-opportunities please include resume