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ADMINISTRATIVE ASSISTANT

 $25-$28/hour DOQ

The Administrative Assistant is a part-time position (20-24 hours per week) and is an important part of the success of the association and maintaining the brand and reputation throughout the state of Illinois. Tasks may include office management, preparing minutes, coordinating contracts, assisting with projects from start to finish, correspondence, scheduling, travel/logistical planning, maintaining files, distributing mail, and more. Perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization. 

Reports To: Executive Director  

Essential Duties and Responsibilities 

Customer Service 
  1. Serve as main point of contact for phone calls, answering questions whenever possible and transferring calls as appropriate. 
  2. Be familiar with all IPRA programs and offerings. 
Office Management 
  1. Maintain office supply inventories. 
  2. Distribute incoming mail for all staff and coordinate outgoing mail. 
  3. Coordinate maintenance of office equipment. 
  4. Inventory and track storage inventory, utilizing the IPRA Paper Retention Policy. 
  5. Communicate with the building management and facility contracts related to building cleanliness, comfort, safety, or security of leased office space. 
 
Support for Executive Director/Staff 
  1. Assist Executive Director with administrative duties as requested. 
  2. Compile statistical information for Executive Director as requested. 
  3. Attend and engage in staff meetings. 
  4. Schedule and coordinate travel arrangements for Executive Director as requested. 
  5. Schedule appointments and use calendar invitations for committee meetings considering schedules for a group of people. 
  6. Book space at the facility and outside facilities for all meetings, in partnership with the Meetings Manager. 
  7. Draft correspondence, and draft/maintain progress reports as requested.  
  8. Assist Executive Director in preparing for Board meetings. 
  9. Performs clerical tasks: sorting, filing, collating, name badges and mailing. 
  10. Support other staff members on projects as needed. 
  11. Collaborate with the Communications & Marketing Director on the job board, both approving posts as needed and answering member calls/emails. Take the lead on sending job board emails to members as appropriate.  
  12. Occasionally take photographs at events and remind other staff to take photographs then follow up with them to get the photos back; maintain a file of the photos for marketing use. 
Board Support 
  1. Maintain contact information for all board members. 
  2. Attend at all Board meetings, taking the official minutes of the Board meetings.  
  3. Assist Executive Director and Community Engagement Manager with election process, including scheduling meetings, candidate interviews, correspondence, etc. 
  4. Assist Executive Director with the Annual Business Meeting details prior to and on-site. 
  5. Assist Executive Director and Meetings Manager with the annual Board Orientation and Planning Retreats (venue, food, other logistics). 
  6. Contract/arrange for hotel rooms for board meetings, meeting space, travel, etc.   
  7. Arrange travel support for Chair to attend Parks Day at the State Capitol, IPRA Conference, and NRPA Conference as needed. 
  8. Assist in committee structure issues (call for volunteers, welcome letters, etc.) as directed. 
Foundation Board Support 
  1. Maintain the master donor list.  
  2. Maintain contact information for all board members. 
  3. Prepare meeting schedules for the year. 
  4. Attendance at all Board meetings, taking the official minutes of the Board meetings. 
  5. Maintain lists of foundation board/committee rosters.  Keep information up to date.  Create outlook distribution email lists for other staff to utilize- keep these up to date. 
  6. Collaborate with Executive Director and volunteers on fundraising efforts. 
  7. Support the Communications & Marketing Director and volunteers as needed in planning the silent auction. 
  8. Support the volunteers on the scholarship application/review/approval process.  
  9. Maintain lists with the Finance Director of scholarship recipients annually.  
Qualifications  

  1. Bachelor’s degree preferred or equivalent experience. 
  2. Prefer at least four years of administrative experience. 
  3. Experience working for a non-profit organization or association preferred. 
  4. Willingness to work occasionally outside of business hours. 
  5. Ability to travel for short business trips within Illinois. 
Skills 

  1. Highly organized and customer-service oriented. 
  2. Write professionally and accurately, with attention to detail and audience.  
  3. Trustworthy with highly confidential information. 
  4. Maintain professional demeanor/maintain high level of visibility with IPRA and IPRF Boards. 
  5. Accountable for completing tasks as assigned. 
  6. Positive attitude and support our mission. 
  7. Self-directed and work with limited supervision. 
  8. Experienced multi-tasker who can prioritize work under demands of short timelines. 
  9. Proficient with Word, Outlook, Excel, and PowerPoint, Teams and Zoom. 
  10. Return all calls and emails within 24 hours (1 business day). 
  11. Ability to work with a variety of people, think critically and solve problems. 
  12. Ability to grasp the big-picture consequences of individual decisions is essential.  
 
Physical Demands 
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel; talk and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk.  The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Visual work will be conducted on a computer monitor and use of keyboard with keyboard strokes.  

Work Environment 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The noise level in the work environment is usually quiet with some outside noise distractions. 

 

Other 
  1. Attend and stay overnight at the Annual Conference for 5 nights in January - providing support for the onsite team.  
  2. Attend and may include overnight stays at Board meetings or special events. 
  3. May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required. 
  4. Assist in awards process, ordering plaques, coordinating attendance, etc. 
  5. Perform other duties as assigned. 
  6. Hours for this position are Tuesday through Thursday 9 am to 5 pm, working on site at the staff office. 
  7. Pursue ongoing professional development opportunities, collaborating with the Executive Director to ensure costs are within budget.  
 

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 Illinois Park & Recreation Association

 Contact

Suzi Wirtz
708-588-2280
suzi@ilipra.org

 Closing Date

Open Until Filled

Director of Parks

 $80,000- $100,000. Depending on Qualifications

The position comes with an extremely favorable employee benefits package:
100% Employer Paid HMO BCBS Health Insurance OR Low cost PPO BCBS 
100% Employer Paid Dental Insurance
100% Employer Paid Life Insurance
100% Employer Paid EAP
Wellness Program- up to $425 yearly participation incentive
Free/Discounted Park District Programs
Participation in the IMRF pension fund.

The starting pay rate is $80,000- $100,000. Depending on Qualifications

GENERAL PURPOSE:
Manages the Parks and Maintenance Operations for the Plainfield Township Park District. Oversees the maintenance of the Park District’s parks, playgrounds, athletic fields, facilities, and equipment. This individual is responsible for identifying and implementing strategic methods of operation which will improve processes leading to the success of the organization. As a key member of the senior leadership team, this individual will serve as an important contributor to the strategic direction of the Park District.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Represents Parks and Maintenance and actively participates as a member of the District’s leadership team.
  • Manages Parks budget inclusive of annual forecasting, actuals and monitoring to ensure strict adherence according to board approved plans.
  • Accountable for the establishment and evaluation of departmental strategies and goals. Ensures that departmental goals and objectives are in alignment with District wide goals and objectives
  • Plans, organizes, directs and controls activities of the Parks Department; providing leadership to reporting managers ensuring overall objectives are met on a consistent basis.
  • Reviews, approves, plans for projects according to the Master Plan strategy involving output, budget, labor and materials efficiencies, operational effectiveness, customer/patron service and human utilization.
  • Accountable for long term maintenance planning/preventive maintenance programs
  • Responsible for managing the overall success of: maintenance scheduling and completion of priority projects; park facility maintenance and inspections, the playground and park safety program, special events/activities.
  • Maintains strategic working relationship with local and county police departments; ensuring coordination of patrol services and support for all parks locations.
  • Provides leadership and direction to parks and maintenance department staff and manages work flow of department.
  • Responsible for the management of employees including hiring, promotion, disciplinary action and termination.
  • Manages the purchasing of departmental supplies, services and equipment in accordance with District purchasing policy.
  • Works in coordination with all internal departments to reach overall strategic objectives of the District.
  • Perform all job tasks within the rules and guidelines of the Park District’s safety program.
  • Performs any additional related tasks as required.
  • Collaborates with internal and external customers in a positive manner. 
REQUIREMENTS
  •  7 years progressively responsible experience in parks/recreation maintenance and/or operations management.
  • Bachelor’s degree in park and recreation administration, park management, landscape architecture, forestry, building management, turf management, horticulture, or related field, or 10 years relevant work experience.
  • 5+ years management experience 
  • Valid driver’s license required
  • Solid understanding of modern management/leadership practices relating to the parks, recreation and leisure field, and the philosophy and principles of public parks and recreation services 
  • Certified Park and Recreation Professional (CPRP) required; or ability to acquire within 1 year of hire. 
  • Certified Playground Safety Inspector (CPSI) required; or ability to acquire within 1 year of hire.
  • Illinois Pesticide Applicators License required, or ability to acquire within six months of hire.
  • Ability to develop and maintain working relationships with agencies, business and community as a representative of the park district.
  • Experience in managing departmental budgets
  • Strong analytical and problem-solving skills
  • Solid decision-making ability
  • Must have strong verbal and written communication and presentation skills
  • Strong organizational and project management experience
Plainfield park District is an Equal Opportunity Employer 

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 Plainfield Park District

 Contact

Linda Shredl
shredl@plfdparks.org

 Closing Date

Open Until Filled

RECREATION INTERN

 15/hr. minimum hourly rate


APPLY HERE

Fall Semester

JOB SUMMARY

The main purpose of this program is for the student to gain practical experience in the field of recreation management over a comprehensive 12-week internship program. The Recreation Intern will be assisting supervisory staff in the planning, organizing, supervising, and evaluation of assigned activities to provide a comprehensive district-wide experience in recreational programs and events for individuals and groups of all ages, utilizing effective communication within the multiple departments of the park district operations.

QUALIFICATIONS

Individual must be enrolled in an accredited college or university and be currently working towards a degree in recreation administration, recreation management, sports management, or similar related field.  Ability to communicate effectively, both orally and in writing, and able to deal with conflict resolution and customer service. Ability to obtain a current First Aid/CPR/AED certification. Must possess a valid driver’s license.

Applicant must have a 3.0 GPA or higher in his/her major and an overall GPA of 2.3 GPA at the time of application.

PLEASE SUBMIT COVER LETTER & RESUME


The Fox Valley Park District is a dynamic and growing park district that serves a diverse population of more than 233,000 people. Recognized as an Illinois Distinguished Agency, Fox Valley holds the nation's highest honor as a National Gold Medal Award winner for excellence in park and recreation management. Serving the communities of Aurora, Montgomery and North Aurora, the District maintains 165 parks and 48 miles of interconnected regional trails amid 2,500 acres of parkland. Sharing the shores of the Fox River, our communities are united by the district's commitment to promote vibrant, healthy lifestyles through fun and safe recreation opportunities that are environmentally and fiscally responsible. The Fox Valley Park District; Where Fun Begins!

The Fox Valley Park District is an Equal Opportunity Employer.

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 Fox Valley Park District

 Contact


jobs@fvpd.net

 Closing Date

Open Until Filled

Program Supervisor - Racquet Sports

 Starting at $55,423/year DOE

PLEASE APPLY ONLINE: https://elmhurstpark.bamboohr.com/careers/180

WHO WE ARE: The Elmhurst Park District, established in 1920 and located 16 miles west of Chicago, provides parks, recreation facilities and programs to meet our mission of enriching lives while having fun! We serve residents of the Elmhurst community as well as residents of neighboring towns! With a population of 45,556, the Park District manages 462 acres of parkland within 28 parks ranging in size from small neighborhood parks to large community parks. Facilities vary from formal gardens to playgrounds. We are looking for someone who will help us achieve our vision of becoming a national leader in providing parks and recreation experiences to our community.

We have an exciting FULL-TIME job opportunity as Program Supervisor - Racquet Sports at Courts Plus - a community facility! We are looking for the right candidate to lead one of the top racquet sports programs in the Chicagoland area. Strong organizational and program planning skills combined with an excellent customer service philosophy are required. Someone with experience in ACTIVE Registration system preferred. 
 
WHAT YOU’LL DO: As Program Supervisor, you will supervise the operation of racquet sports area! Responsibilities include but are not limited to: 
  • Recruit, hire, train and evaluate staff
  • Monitor financial comparison report to make recommendations & changes
  • Develop pricing and fee structures for private groups, leagues, tournaments, classes, and courts
  • Monitor court sheets for accuracy, payment, and court management
  • Conduct price and product comparisons for the highest quality and best price
  • Negotiate contracts with vendors for supplies and equipment
  • Act as a liaison between customer, registration, and administration
  • Asses club environment to maintain a safe atmosphere
  • Create, prepare, edit and proof programs for brochure
  • Plan, promote and implement programs on a seasonal basis
  • Manage special program registration and events
  • Develop, implement, schedule, evaluate and supervise programs and events to meet needs of members
  • Instruct tennis lessons when pros are unavailable
  • Administer all in-house, travel teams, and USTA leagues
  • Complete necessary paperwork to add new classes, transfer participants and issue refunds
  • Develop and update program curricula for all tennis and pickleball lessons

WHAT YOU’LL BRING:
  • Bachelor's degree in health related field, or equivalent work experience with 4 years experience and 2 year supervisory experience
  • Teaching experience/USTA certification preferred
  • Valid IL Drivers License 
  • Ability to operate ball machine
  • Proficiency in computer word-processing and spreadsheet applications
  • Proven problem-solving, communication, organizational, customer service and management skills

WHEN YOU’LL WORK:
This is a full-time position, expectation to work 40-hours/week. Schedule varies and includes weekday evening and weekends. 

WHAT YOU’LL GET:
  • The anticipated starting range for this exempt position is $55,423/year.
  • This position falls under Pay Grade 5 with a pay range of $55,423 - $77,592.

In exchange for your time and talent, we offer a generous benefit package, including:
  • Defined contribution medical insurance plan (5 plan options)
  • Dental insurance plan
  • Vision insurance plan
  • District paid life insurance
  • Participation in IMRF (retirement, disability, death benefits)
  • Vacation days, personal days, sick leave and 9 paid holidays!
  • Sick bank leave, paid parental leave and paid bereavement leave
  • Employee Assistance Program (EAP)
  • Two deferred compensation programs (VOYA & Nationwide)
  • Voluntary Supplemental insurance coverage for short-term disability, accident, hospitalization
  • Flexible spending accounts for unreimbursed medical and dependent care
  • Free family Courts Plus Membership and Pool Passes!
  • Free/discounted District programs, merchandise and concessions
  • Educational assistance/tuition reimbursement
  • Professional organizational membership
  • Values Recognition Program
  • Service Awards Program
  • Employee social activities
  • Credit Union (Central Credit Union of Illinois)
 
* The Elmhurst Park District is an Equal Opportunity Employer committed to a diverse workforce. Applicants requiring a reasonable accommodation to participate in the hiring process may contact the Division Manager - Human Resources & Risk at jbruns@epd.org.*


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 Elmhurst Park District

 Contact

Brian McDermott
630-993-8180
bmcdermott@epd.org

 Closing Date

Open Until Filled

Aquatics Supervisor

 25.00 - 27.00 per hour

POSITION SUMMARY
 
The Aquatics Supervisor is responsible for overseeing the daily operations of the outdoor pool facility and beach operations and training at both facilities.
 
This is a seasonal position.  The hours will be determined by the Fitness and Aquatics Manager and can change based on need. Most weeks will work up to 35 hours. 
 
The Supervisor shall be considered on duty whenever a need exists for their services. This position may require varying shift schedules including weekdays, weekends, day, and evening hours, as the aquatics areas are open each day during the week.  The Supervisor should have flexibility with scheduling as may be needed. 
 
ESSENTIAL DUTIES
 
Primary
  • Supervises and schedules the Aquatics Team at both the district pool facility and designated beach areas for the Park District.     
  • Shall possess the ability to schedule, organize, direct, assist, and lead the Aquatics Team in the implementation of their assigned duties. 
  • Will assist in completion of the season end evaluations on all aquatics team members. 
  • Assists the Guest Services Manager in coordinating all groups and rental bookings and ensures appropriate staffing for all events. 
  • Orders and distributes program supplies as needed.  
  • Maintains appropriate inventory and supply for all programs in area.
 
Secondary
  • May assist with budget projections and monitor revenue and expenses in areas of responsibility.
  • May approve bi-weekly timecards, program evaluations, and any special reports requested by the Fitness and Aquatics Manager.  
  • Evaluates the effectiveness of existing programs and submits recommendations for program development, changes, and pricing structure to the Fitness and Aquatics Manager. 
  • Maintains records of programs, fees, class participation and membership statistics as required.
  • Performs the job safely and in compliance with Park District policies, procedures, work, and safety rules.
  • Ensures goals are being met within area of responsibility as well as being a productive team member to achieve division and department goals.
  • Ensures the safety of all aquatics programing by maintaining proper certifications for all staff including Lifeguard Training, CPR, First Aid and AED training. 
  • Conducts regular in-service trainings and workshops for lifeguards to ensure the safety of guests and full compliance with American Red Cross requirements. Other duties as assigned.
 
SKILLS/QUALIFICATIONS
 
Preferred minimum 3-5 years related experience for an aquatics program or operational management/team leadership with emphasis on providing excellent guest services, or any equivalent combination of education, experience and training which provides the required knowledge, skills and abilities will be accepted. Previous experience in staff supervision preferred.  
 
Preferred certifications (or the ability to acquire) include: 
 
  • National Pool and Waterpark Lifeguard Instructor and/or American Red Cross Certification.
  • Demonstrated knowledge, creativity and skill in aquatics programming and facility management as assigned. 
  • Working knowledge of principles, practices, and objectives of aquatics and community recreation.
  • Must have good oral and written communication skills; ability to work with minimal supervision, to solve problems and produce work on a timely basis.
  • Demonstrated initiative, dependability, professionalism, resourcefulness, and management skills with the ability to work in a positive manner with the general public, Park District staff and Board of Commissioners.
  • Must be able to read, write and speak in English.
  • Must have valid Illinois driver's license.
 
ENVIRONMENTAL CONSIDERATIONS
 
  • Employee may be exposed to natural and potentially extreme weather conditions while supervising employees or attending job related activities away from the office.
  • Employee may be exposed to chemicals or other potentially dangerous materials.
  • Employee may be exposed to noise distractions from employees or equipment operation in adjacent work areas.
  • Employee must have the ability to deal with residents, staff and job responsibilities under stressful conditions.

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 Lake Bluff Park District

 Contact

Mark Montgomery
847-457-7342
mmontgomery@lakebluffparkdistrict.org

 Closing Date

Open Until Filled
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