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 $70,000-$85,000 DOQ

Description:
The Westchester Park District is looking for a self-starter in our newly open Finance Director position.  If you're motivated, results-oriented and a team player, we would love to hear from you!
 
Job Summary            
Under the administrative direction of the Executive Director, the Finance Director is responsible for organizing, planning, implementing, supervising and maintaining the finances, employment benefits, human resources, contractual IT services and general office supplies of the Westchester Park District.
 
Job Duties Essential Duties and Responsibilities include the following (other duties may be assigned):
Essential Duties 
1. Oversee the operation of all accounting systems, records and related detail, including but not limited to receipts, expenditures, general books of account, personnel records, purchasing records and systems and such other detail procedures as are necessary to the efficient conduct of various departments.
2. Coordinate the preparation of the budget and filing of the same; and control expenditures within the budget framework of all departments. 
3. Prepare studies and conducts projections which may have impact on the future ability of the Park District to meet its obligations. 
4. Act as the Park District liaison to the auditors in the preparation of the annual audit. 
5. Prepares and/or directs the preparation of board summaries, monthly financial reports, periodic and special reports. 
6. Plan and direct the employee benefit programs, including insurance programs, the Illinois Municipal Retirement Fund program and all other voluntary employee benefit programs. 
7. Prepare tax levy pursuant to legal requirements. 
8. Recommend changes to personnel policy to the Executive Director as needed. 
9. Hire, train, supervise and evaluate full-time, part-time and seasonal office and Community Center building supervisory employees. Trains all part-time building supervisory employees at the Mayfair Center in the usage of the districts recreation registration software. 
10. Develop and oversee Park District inventory statistics including fixed assets. 
11. Oversee technology needs for the Park District, including but not limited to TCP/IP networking, DSL configuration and Network configurations. Review software needs on a yearly basis. 
12. Oversee cash controls at all District revenue facilities. 
13. Review insurance and liability provisions of the Park District's contracts. 
14. Interpret Department of Labor work rules as they apply to Park District staff. 
15. Maintain personnel record system. 
16. Prepare financial document for Comprehensive Annual Financial Report 
17. Ensure compliance with GASB and state/county financial legal requirements. 
18. Administers investments, revenues and expenditures in accordance to park policy and applicable laws.

Other Duties 
1. Attends and participates in Park District Board meetings.
2. Attend training sessions for professional development. 
3. Act as District liaison with related groups, including but not limited to Illinois Municipal Retirement Fund, IPARKS and related administrative professional organizations. 
4. Inform all staff of any changes in policy, procedures or rules as directed. 
5. Follow all safety policies and procedures as outlined in the Park District Safety and Crisis Manuals. 
6. Perform additional duties as assigned. 
7. Member of a Park District committee's as assigned.

Position Qualifications Education: Experience: Certifications: Bachelor's Degree in Accounting or related field or five or more years of work experience in governmental accounting.

Experience in government accounting and employee training desirable, Experience in Microsoft office products. Experience in VSI (Vermont Systems) software a plus.

Valid Illinois Driver's License

Ability to identify and solve routine and complicated problems as they arise; ability to organize, supervise and evaluate the district's fiscal controls; ability to compile and analyze financial statistical data and communicate same to all departments; ability to supervise staff and work well with all staff.

Ability to recall details from many facets of the business and applies education, experience and business knowledge to the current business problem.

Demonstrates the ability to learn and apply complex theories and concepts.

Applies education, training and work experience toward achievement of the organization's long and short-term goals.

Communicates effectively throughout the organization.

Effectively manages stress so that it does not interfere with work demands or the reputation of the organization.

Demonstrates personal integrity in business decisions. Leads others through personal dedication and commitment.

Essential Job Functions 
• Establish policies for fiscal controls and daily operation of the District. • Responsible as bookkeeper for the district. • Coordinates and trains staff for input of participants in the recreation registration system. • Coordinates and trains staff for implementation in the district online registration system. • Review basic data, income, expenses, and payroll as prepared by the staff. • Assist in the preparation of short and long range financial planning. • Prepare on a timely basis regular and special reports as required by the Director. • Assist in the development and control of the annual operating budget. • Supervise all record systems, insurance programs, and employee benefits. • Assist the District's auditor and treasurer as required. • Record, file, prepare, and publish fin cial reports as required by law. • Compile and analyze financial statistical data and create reports for all departments. • Maintain office and computer equipment. • Prepare and file annual tax levy ordinance. • Prepare and file annual budget ordinance. • Manage cash flow. • Assist in preparation of annual bond disclosure. • Prepare financial statements and cash reports monthly and include with the board packet each month. • Attend and participate in department staff meetings. • Prepare reports for the Director as requested. • Prepare board reports and attend board meetings. • Complete an annual performance evaluation for all supervised employees. • Prepare and coordinate GASB 34 reporting.

The above standards are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exclusive list of all responsibilities, duties and requirements.

Benefit Package including medical, dental, vision, IMRF, life insurance, vacation time, personal and sick time and park district facility discounts and usage benefits.
·        

Westchester Park District

Interested applicants, please send resume to:
Lianne Robinette - lrobinette@wpdparks.org
Executive Director

7088658200 x310


Closing Date Open Until Filled


 

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 Westchester Park District

 Contact

Lianne Robinette
708-865-8200
lrobinette@wpdparks.org

 Closing Date

Open Until Filled

 $112,455 - $157,437

Overview

The Village is seeking energetic and professional candidates to become the next Assistant Director of Parks and Recreation. The Assistant Director is responsible for a wide range of duties in a small, but dynamic department. More specifically, the Assistant Director is responsible for the administrative planning, operation, development and supervision of the Department’s recreation programs, events, parks and facilities. This position directly manages three (3) full-time Recreation Supervisors and indirectly oversees all the Department’s part-time and seasonal staff. This position reports to the Director of Parks and Recreation and assumes the duties of the Director upon their absence. Additionally, this position may be expected to work nights and weekends for programs and special events when necessary.

Essential Duties and Responsibilities

This position will communicate with the Director on issues and activities related to the Parks and Recreation Department to ensure effective operations. The Assistant Director prepares, reviews and analyzes the Departmental Budget and helps formulate annual goals for the Department. In addition, the individual in this position will oversee the development and successful implementation of a varied portfolio of recreation programs. The position will also assist with the preparation of memos, reports and presentations to the Village Board as required.

Required Skills/Education/Experience

The successful candidate’s education and experience shall include a Bachelor’s of Science Degree in parks and recreation, leisure services or a related field. A minimum of three to five years of related recreation and/or parks management experience, including two years in a supervisory capacity. Experience in aquatics and managing capital improvement projects is preferred. A certified Parks and Recreation Professional (CPRP) is preferred, and a Certified Pool Operator (CPO) is required within one year of hire.

Hours and Compensation

The salary range for this position is $112,455 - $157,437 annually, with the anticipated starting salary between $112,455 - $134,946 annually. This is a full-time, salaried position. All applicants must be able to work 9:00 a.m. – 5:00 p.m., Monday through Friday and attend some events, programs and meetings outside of those hours when required. The Village provides an excellent, comprehensive benefits package that includes medical, dental and life insurance, participation in the Illinois Municipal Retirement Fund (IMRF), paid sick, vacation and holidays, along with other benefits.

Application Process

To apply, please complete an application for employment at www.lincolnwoodil.org/employment (http:lincolnwoodil.org/employment). Applications will be received until July 12, 2024 at 5:00 p.m.

The Village of Lincolnwood is an Equal Opportunity Employer (EOE)

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 Village of Lincolnwood

 Contact

Lamar Jones
847-745-4711
ljones@lwd.org

 Closing Date

July 12, 2024

 $45,000 - $50,000

Scope of work:

Under the direction and supervision of the Director of Recreation Services, the Recreation Supervisor position is responsible for a portion of the District’s Program and Service Portfolio, including but not limited to, special events, Fitness Studio, fitness classes, facility rentals, and general recreation programs. The Recreation Supervisor is also responsible for recruitment, hiring, training, and supervision of part-time staff within their program and service area and for the development and monitoring of the budget for their area of responsibility. 

Essential job functions:

  • Maintain good rapport with internal and external customers, providing exceptional customer service on a consistent basis
  • Creates, implements, supervises and evaluates programs and events within area of responsibility, in response to the diverse needs of the community
  • Reviews and approves payroll for employees within area of responsibility 
  • Processes invoices for purchases and payments
  • Document and manage paper and electronic files relative to areas of responsibility
  • Maintain files for programs within area of responsibility within recreation management software
  • Manage programs and services in an efficient and organized manner, maintaining positive internal staff relationships, assessing and meeting training needs and empowering staff to problem-solve when full-time staff aren’t present
  • Communicate to supervisor any problems, deviations, or daily activities which may have an impact on the overall operation of the department
  • Work with Marketing staff to promote programs, services, special events and registration information. 
  • Prepare, review and coordinate detailed budgets for review by supervisor
  • Develop cost analysis, financial reports, studies and recommendations for all financial aspects of the department as required or requested
  • Oversee the use of budget and purchasing controls 
  • Develop and maintain effective communication lines with the general community through presentation, resolution of complaints and suggestions, and meeting attendance
  • Conduct staff meetings and trainings as necessary
  • Supervises and evaluates staff to effectively deliver upon the roles and responsibilities of the department
  • Provide effective and efficient customer services and promote and maintain responsive community relations
  • Adhere to the District’s safety and loss prevention policies and procedures
  • Follows and encourages safe work practices and participates in risk management activities and trainings
  • Serve as resource and liaison to other District employees, departments and governmental units
  • Act as a liaison to community groups and organizations as requested
  • Evaluates and recommends improvements to policies and procedures
  • Serves on committees or task forces as assigned
  • Attend external community meetings and functions in support of the District
  • Perform related duties as assigned
 
Requirements of work:

Graduation from a four-year college or university with a Bachelor’s degree in Parks and Recreation Administration, Sports Management, Leisure Studies or related field.  Strong computer skills in Word and Outlook.  Excellent oral and written skills, strong organizational and time management skills are essential.  Ability to analyze and report on data.  

Hours: 

General work hours are a minimum of 40 hours a week. General work hours take place Monday through Friday, but some evening and weekend hours are expected due to the nature of the responsibilities under the Recreation Supervisor’s direction.

Ability to:

  • Establish and maintain effective relationships with elected officials, general public, and staff. 
  • Complete tasks and attain goals with minimal supervision

Skills in:

  • ActiveNet preferred, but not required
  • Microsoft office software
  • Editing and proofreading skills
  • Organization skills and attention to detail
  • Creative, strategic and analytical skills
  • Interpersonal skills
  • Customer service and team-oriented
  • Possession of valid driver’s license
  • Ability to gain certification in First Aid and CPR

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment
  • External work is required to supervise and support programs within other areas of responsibility  
  • While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms
  • The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl
  • The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus
Environmental Considerations

May be exposed to elements when driving to meetings or when assisting workers with outdoor functions. Most activities are performed indoors; these conditions include lighting and temperature

Where to apply:

Please send resume with salary expectations to Sandy Hlousek, Human Resources Manager at Shlousek@wdparks.org

Or you can apply online through Paycom at
https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=133198&clientkey=05EB1538F9E63CC093CC2E4B1C176445

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 Wood Dale Park District

 Contact

Sandy Hlousek
630-948-0859
shlousek@wdparks.org

 Closing Date

Open Until Filled

 $50,000-$65,000 DOQ


JOB SUMMARY Under the direction and supervision of the Executive Director. The Recreation Supervisor position is responsible for all aquatic programs, facility operations, special events, banquet operations and general recreation programs. In addition, this position requires a strong ability to manage a team, be self-motivated, possess good time management skills, and the ability to relate and motivate all team members and clients. 
 
Employee responsibilities include planning, advertising, facilitating, and evaluating multiple programs, aquatic facility and events; overseeing part-time staff and instructors; introducing new ideas; and improving current offerings to the community.  Required to work some evenings, weekends, and holidays.
Employee must be able to coach, lead and implement the District’s Mission, Vision, and Core Values into the daily operations of the park district. Employee is responsible for purchasing, equipment replacement, equipment enhancements, and equipment maintenance. Employee is responsible for all equipment and supplies associated with their area of concentration . Employee must promote (and encourage staff to promote) the Westchester Park District programs, special events, and services. Employee must be able to meet deadlines, organize, plan, schedule, manage and execute all functions of their area of responsibility.

*First Aid, AED, and CPR Certification or able to obtain certification within the first 9 months of employment

*American Red Cross Lifeguard Instructor or able to obtain the certification within first 9 months of employment

*Food Service Certification or ability to obtain the certification within the first 9 months of employment

*Certified Pool Operator or Aquatic Facility Operator Certification or able to obtain certification within the first 9 months of employment

SCHEDULING & PAY: This is a full time exempt (salary) position. Hours are Monday – Friday, 9:00am – 5:00pm with some required  evenings, weekends, and holidays. Hours may flex pending time of year.

A minimum of 3 years of experience at the supervisory level with a Bachelor’s Degree in Recreation Administration or related field preferred, certification as a CPRP desirable.  Valid Illinois Driver’s License required.
Good written and oral communication skills.  Exceptional skills in working tactfully and harmoniously with subordinates, co-workers, supervisors, department heads and community supporters.

BENEFITS: In exchange for your time and talent, we offer a generous benefit package, including: • Medical Coverage, PPO or HMO • Dental Coverage • Prescription Coverage • Vision Insurance • Life Insurance (optional) • Short- and Long-Term Disability (IMRF) • Pension / Defined Benefit Plan (IMRF) • 457 Plan / Defined Contribution Plan (optional) • Paid Holidays, Personal Days, Vacation, Sick Time • Professional Membership Dues • Park District Facility Discounts and Usage Benefits.

Interested applicants, please send resume to:
Lianne Robinette - lrobinette@wpdparks.org
Executive Director

Westchester Park District 
708-865-8200 x310

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 Westchester Park District

 Contact

Lianne Robinette
708-865-8200
lrobinette@wpdparks.org

 Closing Date

Open Until Filled

 $58,000 - $62,000

Department: Recreation
Classification: Full-Time Exempt
Salary: $58,000 - $62,000  
Location: West Chicago Park District – ARC Center
Start Date: Open Until Filled

General Description:
Are you seeking an opportunity to contribute to a positive and impactful team in a great community? If so, we’re looking for you to oversee Customer Service, Fitness, Athletics, and a full-time staff member in the Recreation Department at the West Chicago Park District! 
 
Under the supervision of the Superintendent of Recreation, the Recreation Manager is responsible for the planning and coordinating of all operational and program functions of the ARC Fitness Center, Athletics, and Customer Service in addition to supervising a full-time staff member and supporting the areas in which they oversee. This includes, but is not limited to, demonstrating understanding of facility management, promoting of fitness-related activities and incentive programs, training, budgeting, and reporting. Duties include program management and preparation, cash handling, record keeping, and serving as a member on the District’s Safety Committee. The Recreation Manager should be detail-oriented and possess analytical skills to resolve problems effectively and accurately. This is a full-time exempt position, working 40 hours weekly. Hours may fluctuate to accommodate evening or weekend facility and/or program management.  This is an at-will position.
 
Education:
·         Bachelor’s Degree in Parks & Recreation, Physical Education, or a closely related field from an accredited college or university, or an equivalent combination of education and work experience is required. 
·         Candidate must be CPR, AED, and First Aid certified within six (6) months of hire. 
 
Experience:
·         Minimum of four (4) years’ experience in fitness center management including membership programs, facilities, and operation of fitness equipment. 
·         Minimum of two (2) years’ experience in recreation programming, budgeting, marketing, and staff management preferred. 
 
Required Certification and Skills:
·         Administer programs, services, and department within the adopted budget guidelines, following budget approval.
·         Knowledge, creativity and skill in problem-solving, interpersonal skills, programming, and facility management. 
·         Excellent oral and written communication skills, and the ability to read, write, and speak in English. Bilingual preferred. 
·         Proficient in Microsoft Office components including Word, Excel, and Outlook.
·         Experience with Vermont Systems Recreation Software (RecTrac) is preferred. 
·         Preference given to candidates with a valid IL Driver’s License along with their own source of reliable transportation.
·         Obtain and maintain current, active staff training and certifications through recognized certifying organizations.

Essential Duties & Responsibilities:
·         Provide a safe environment for participants, staff, and volunteers by strictly adhering to all West Chicago Park District policies and procedures. 
·         Prepares annual budget projections, monitors, and evaluates revenue and expenses, provides financial reports, and staffing needs, while making any recommendations for revenue and expenditure adjustments in area of responsibility.
·         Recruits, hires, trains, supervises, evaluates, schedules, and terminates subordinate employees.
·         Provides quality customer service to other staff, volunteers, and the public.
·         Responsible for accident and incident reporting and claims procedures in the required timeframe.
·         Assist with program guide development, marketing, and website updates for areas of responsibility.
·         Attends seminars, meetings, and conferences to enhance job knowledge.
·         Participates in community events as sponsored by the West Chicago Park District and local agencies.
·         Ability to exhibit independent decision-making skills.
·         Demonstrates enthusiasm and drive with a desire to accomplish Park District and department goals and objectives. 
·         Demonstrates exceptional decision-making, problem-solving, and safety awareness skills and judgement. 
·         Exhibits understanding and tact when dealing with internal and external patrons’ needs and expectations.
·         Represents the West Chicago Park District in a professional manner.
·         Promote the West Chicago Park District including, but not limited to patrons, guests, and staff.
·         Respond to internal and external phone calls, e-mails, comments, and suggestions in a timely manner.
·         Assist in customer service, which includes, but is not limited to addressing customer issues, comments, complaints, and concerns.  
·         Seasonally and annually evaluate assigned programs, services, and facilities.
·         Prepare reports for staff and Board in different communication forms including, but not limited to verbal, written, statistical, and financial. 
·         Responsible for supervising seasonal and part-time staff by communicating job expectations, job training, coaching duties and responsibilities, performance evaluation, recognition, and discipline.
·         Coordinate and work with part-time and volunteer staff.
·         Able to recommend the purchase of supplies, materials, and equipment and follow all established procedures for reserving and using District equipment, supplies, room usage and vehicles.
·         Demonstrate, lead, support, implement and complete personal, department, and district strategic plan and goals.
·         Works with appropriate staff to develop, prepare, maintain, and assist with emergency operation procedures and evacuation plans prior to and during an event. 
·         Must act as a resource for the Recreation Supervisor they supervise and support their programs and duties and needed. 
·         Responsible for reviewing and approving employees’ timecards, and paid time-off on the Park District systems.
·         Supervise staff at Front Desk to include memberships, program registrations, and daily passes.
 
Fitness:
·         Develop and implement all Fitness programming including, but not limited to group exercise, community fitness, open gym, etc.
·         Develop, update, and implement guidelines for use in ARC Fitness Center.
·         Assist the Recreation Supervisor with facility rental and birthday party reservations. 
·         Work with the Building Specialist and outside vendors for Fitness Center repairs. 
·         Responsible for working with the Superintendent of Recreation to establish and maintain a fitness equipment plan for maintenance and purchasing. 
·         Act as the recreation software (RecTrac) on-site expert, maintain proficiency in all software changes and updates, and assist staff in utilizing the software to its fullest potential. 
·         Serve as a member of the District’s Safety Committee. 
 
Psychological Considerations:
·         Able to work independently in day-to-day operations with general direction from the Superintendent of Recreation.
·         Ability to work harmoniously with the public, fellow employees, vendors, suppliers, community groups, and other units of government.
·         Ability to maintain self-control and composure in difficult or emergency situations.
·         Ability to be flexible and adaptable to new situations.
·         Ability to delegate work, where appropriate, to accomplish work most effectively. 
·         Demonstrate leadership qualities to perform required work.
·         Work in a team atmosphere.
·         Recognize priorities, multi-task and meet deadlines.
·         Ability to receive constructive criticism and/or supervision.

 Physical Considerations:
·         Ability to lift and carry up to 50 pounds.
·         Ability to frequently move about with possible prolonged stooping, bending, kneeling, crouching, crawling, twisting, sitting, reaching, or standing for extended periods of time.
·         Employee might work both inside and outside during various environmental conditions such as, but not limited to rain, mud, humidity, extremely hot and cold temperatures, exposed to dust, fumes, dirt, noise, and insect bites.
 
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, and effects of working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job when circumstances change: e.g., emergencies, rush jobs, changes in personnel, workload, technological development, etc.
 
Applications: To apply please print a job application from our website: www.we-goparks.org or email HR@we-goparks.org or fax 630-231-2352 please include Cover Letter and Resume.
 
The West Chicago Park District is an Equal Opportunity Employer

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 West Chicago Park District

 Contact

Ben Nelson
630-231-9474
bnelson@we-goparks.org

 Closing Date

Open Until Filled