Responsibilities   
The Administrative Assistant is responsible for maintaining participants registrations and household accounts, preparing board packets, inputting and updating on-line seasonal brochures, assisting with projects and other administrative tasks.  The position requires general office skills, organized record keeping abilities, professional communication and customer service experience.

 

The following qualifications and experience preferred:
High School Diploma

Minimum of 5 years office experience. Skills to include knowledge and proficiency of computers. 
Experience with Community Pass Registration Software, Excel, Word and Accounts Receivables preferred. 

Background in use of general office equipment such as copier, calculator, postage machine and telephone system.

Ability to demonstrate effective professional verbal and written communication skills.

Pre-employment drug and alcohol test required.

 

To maintain accurate and current registration records.  Entering registrations and required forms.  
Recording cash or credit card payments, refunds, discounts and scholarships to accounts. 
Generate weekly reports for Superintendent of Finance.

Prepare all seasonal program folders with rosters. Ensure files are updated with correct forms and general information. 

Prepare seasonal statistical reports.

Data entry of programs into the seasonal brochures.
Assist in specialized projects, agency correspondence, proofing and preparing the monthly board packets.  
Oversee the collection of monetary donations for special events.

Responsible for maintaining household accounts receivable.

Job Description

Answering phones.  Assist customers on the phone or in person. Perform receptionist duties.

Create and/or revise office forms. (routing sheets, emergency contact list, extension list, weekly work schedules, etc.)

Perform daily opening and closing duties.

Maintain office supplies and petty cash.

Actively Support Agency Safety program

Obey and enforce safety rules, regulations and procedures.

Observe and evaluate workplace conditions regarding safety.

Job Functions 

Physical Requirements:

Sitting:  Up to 40 hours a week, standing desk available

Standing: Intermittent for copying/filing

Strength:  Operate computer, telephone, calculator 

Transportation:  Ability to get to and from work

 Audio:  Answer phones, communicate with staff and public
Reaching: Reaching for items in storage cabinets, equipment room

Carrying & Lifting: carry paperwork, supplies up to 50lbs.

Twisting & Turning: putting away supplies/products

Scheduling and Pay:

This is a full-time, non-exempt position. Scheduling is Monday – Friday 9:00 am – 5:00 pm. Target hiring range is $37,000 – $40,000 annually based on qualifications.

·         Medical Coverage (PPO or HMO)                            

·         Dental Coverage

·         Vision Coverage

·         Group Life Insurance 

·         IMRF Pension Plan

·         Paid Holidays

·         Vacation Days

·         Sick Days

·         Personal Days

·         Wellness Days

·         Health Club Membership 

·         Employee Assistance Program (EAP)

Ready to embark on this exciting journey with us? 

Visit us at Administrative Assistant - SSSRA (bamboohr.com) to complete an online application and submit your current resume. 

The McHenry County Conservation District's mission is to preserve, restore, and manage natural areas and open spaces for their intrinsic value and for the benefit of present and future generations.

Since 1971, McHenry County Conservation District has been protecting natural areas, preserving our water sources, enhancing wildlife habitats and improving outdoor education and recreational opportunities. 
 
Today, the District manages over 25,800 acres of diverse open land, including woodlands, prairies, wetlands, ponds, creeks, and rivers. With 35 sites open to the public, visitors can enjoy a variety of outdoor activities such as hiking, biking, camping, paddling, fishing, and picnicking. These wide open spaces provide nearly endless opportunities for year-round exploration to over one million visitors.

JOB OVERVIEW:   

Join a leader in environmental conservation in northern Illinois! The McHenry County Conservation District is seeking an inspiring and experienced leader to oversee our Education Services Department. This role is critical in shaping the future of our environmental education programs, managing staff, and coordinating special events and vendor partnerships to provide meaningful educational experiences for our community.
  

We are looking for someone who can demonstrate a high level of responsibility in managing budgets, utilizing district resources, and enhancing public relations. The ideal candidate will bring both passion and expertise in environmental education, with the ability to engage and positively interact with others in a professional setting. Strong organizational skills and excellent verbal and written communication are essential for the planning, direction, and coordination of services and programs.

 Qualifications include a Bachelor’s degree in Environmental Education, Interpretation, Outdoor Education, Science Teaching, or a related field, along with at least seven (7) years of relevant experience in environmental education and interpretation. A minimum of five (5) years of supervisory experience is also required. If you are ready to lead with passion and make a lasting impact, we encourage you to apply!
 

BENEFITS: As a full-time position, this position is provided with generous benefits including, but not limited to, insurance (medical, dental, vision, and life), holiday pay, paid time off, and IMRF pension.  

CLOSING DATE:  October 23, 2024

APPLICATION:  Applicant can locate the online application and job description at https://mccdistrict.applicantpro.com/jobs/ . For questions, call 815-276-9300. 

Job Description

The Recreation Supervisor (Athletics) primary duty is coordinating adult and youth-related athletic programs, gymnastics, softball leagues, and affiliate groups. The Recreation Supervisor (Athletics) is responsible for the supervision, management, and development of all athletic programs, adult softball leagues, tournaments, specialty sport camps, recreational youth sport programs, open gym, and field/court use scheduling. The Recreation Supervisor is a full-time employee whose workweek may exceed 40 hours and includes evenings or weekends.

 

Qualifications:

B.A. degree in Recreation or a similar field. A strong background in athletics and a minimum of two years of experience are preferred. Certifications in CPR and First Aid (will be trained). Ability to work towards CPRP certification. Must possess a valid driver’s license with no revocations or suspensions within the last three years. 

 

Immediate Supervisor:

The Recreation Supervisor Athletics is responsible to the Superintendent of Recreation.

 

Essential Functions:

 

Marginal Functions:

Assist with special events and projects.

 

Psychological Considerations:

Recreation Supervisor Athletics must resolve differences and problems between patrons and employees. This employee is responsible for safe and well-organized programs. The worker may also work under stressful situations when first aid or CPR is required.

 

Physiological Considerations:

The Recreation Supervisor A may be required to work in extreme weather conditions, lift items 35-40 lbs. in weight, and respond to safety concerns quickly and accurately.

 

Environmental Considerations:

The Recreation Supervisor Athletics may be exposed to all weather conditions, especially hot and humid ones, during summer.

 

Cognitive Considerations:

Must possess good safety awareness and judgment. Must be a good communicator with strong creative abilities.

 

EXEMPT                                                                                   Salary Range $45,000-$65,000

 

JOB TITLE: Recreation Supervisor for Athletics & Special Events 

CATEGORY: Full- Time

The Recreation Supervisor for Athletics and Special Events is responsible for the creation, implementation, and maintenance of recreational, athletic, and innovative programming. The Recreation Supervisor for Athletics & Special Events is a full-time employee working a minimum of 40 hours per week. Work pace is moderate to active depending on the task required. The position of Recreation Supervisor for Athletics and Special Events requires the ability to work at an active pace (lift 30 lbs. or more) This includes developing, teaching and/or leading programs for children, teens, adults, seniors, and special events. This is an exempt position. 

The Recreation Supervisor for Athletics and Special Events should have a Bachelor’s degree in Parks and Recreation or a related field and at least 1 year of full-time experience in a parks and recreation related position. The Recreation Supervisor must have experience working with Microsoft computer programs. Experience with Vermont Systems, Inc. (VSI) RecTrac preferred.  

Immediate Supervisor:

The Recreation Supervisor for Athletics & Special Events is under the direction of the Superintendent of Recreation.

1.       Actively recruit, train, and monitor the performance of instructors, part-time staff, and volunteers to work all events and programs.

2.       Provide appropriate information and promotional assistance for all programs advertised through the seasonal brochures, fliers, press releases, website, and other social media and marketing efforts utilized by the park district. This includes excellent proofreading skills. 

3.       Meet with Superintendent weekly to foster communication and receive assigned tasks.

4.       Compile class proposals and final reports for all programs and events and evaluate the effectiveness of all services, making recommendations for modifications of services to the Superintendent.

5.       Network with neighboring park districts and other community organizations to provide outstanding programming and partnerships.

6.       Inventory and order supplies and equipment for the Recreation Department.

7.       Maintain awareness of current trends in recreational programming and district needs, including marketing and social media.

8.       Prepare budgets, implement programs, and complete reports for all assigned programs.

9.       Attend required meetings.

10.   Assist with holiday and seasonal programs, trips, and other collaborative activities.

 

1.       Have a basic knowledge of all programs, special events and rentals or know how and where to obtain the information. 

2.       Assist all employees of the Park District as needed. 

 

The Recreation Supervisor of Athletics & Special Events may feel added pressure from the volume of calls, walk in requests, emails about programs, special events and general Park District information. The Recreation Supervisor must remain calm and continually share Park District information with patrons.

 

Physiological Considerations: 

The Recreation Supervisor of Athletics & Special Events must be able to bend, stoop, lift items weighing up to 30 pounds, turn, sit, and stand for short or extended periods of time.

The Recreation Supervisor of Athletics & Special Events may be exposed to elements when assisting with outdoor functions. Most activities are performed indoors; the outdoor conditions may include lighting and extreme temperatures.  

 

Cognitive Considerations:

The Recreation Supervisor of Athletics & Special Events must exhibit good problem-solving ability and good judgment in keeping with the mission of the Park District. The Recreation Supervisor of Athletics & Special Events must be in compliance with the loss prevention and safety policies of the Park District. 

The Alsip Park District is seeking qualified individuals to apply for the Athletic Supervisor Position.  This is a full time position.
 

Qualifications:  A minimum of 2 years of experience at the supervisory level with a Bachelor’s Degree in Recreation Administration or related field preferred, certification as a CPRP desirable.  Valid Illinois Driver’s License required.

Good written and oral communication skills.  Exceptional skills in working tactfully and harmoniously with subordinates, co-workers, supervisors, department heads, Board of Commissioners and community supporters.

 

Duties:  The Athletic Supervisor is a full-time position under the direct supervision of the Superintendent of Recreation.  The Athletic Supervisor is responsible for planning, implementing and evaluating all athletic programs: youth, adult, instructional programs, gymnastics and sports camps. The position will also supervise, maintain and facilitate all daily operations of Commissioner’s Park Concession Stand along with softball and soccer fields. This position is responsible for recruiting, training, supervising and evaluating all athletic staff: site supervisors, concession staff, instructors, officials and volunteer coaches.  Must be able to complete program budgets for all programs under their direct supervision and evaluate and maintain all athletic equipment and supplies.  This position will work a minimum of forty hours a week, Monday through Friday and evenings and weekends as required.  

Contact:                    Please mail or e-mail cover letter, resume and references to:

                                    Jennifer Torres

                                    Superintendent of Recreation

                                    12521 South Kostner

                                     Alsip, IL  60803

                                    Phone:  708-389-1003

                                    Contact Email:  jtorres@alsipparks.org

                                    Contact Fax:  708-389-1529