The Westchester Park District is looking for a self-starter in our newly open Finance Director position.  If you're motivated, results-oriented and a team player, we would love to hear from you!

 

Job Summary            

Under the administrative direction of the Executive Director, the Finance Director is responsible for organizing, planning, implementing, supervising and maintaining the finances, employment benefits, human resources, contractual IT services and general office supplies of the Westchester Park District.

 

Job Duties Essential Duties and Responsibilities include the following (other duties may be assigned):
Essential Duties 
1. Oversee the operation of all accounting systems, records and related detail, including but not limited to receipts, expenditures, general books of account, personnel records, purchasing records and systems and such other detail procedures as are necessary to the efficient conduct of various departments.
2. Coordinate the preparation of the budget and filing of the same; and control expenditures within the budget framework of all departments. 
3. Prepare studies and conducts projections which may have impact on the future ability of the Park District to meet its obligations. 
4. Act as the Park District liaison to the auditors in the preparation of the annual audit. 
5. Prepares and/or directs the preparation of board summaries, monthly financial reports, periodic and special reports. 
6. Plan and direct the employee benefit programs, including insurance programs, the Illinois Municipal Retirement Fund program and all other voluntary employee benefit programs. 
7. Prepare tax levy pursuant to legal requirements. 
8. Recommend changes to personnel policy to the Executive Director as needed. 
9. Hire, train, supervise and evaluate full-time, part-time and seasonal office and Community Center building supervisory employees. Trains all part-time building supervisory employees at the Mayfair Center in the usage of the districts recreation registration software. 
10. Develop and oversee Park District inventory statistics including fixed assets. 
11. Oversee technology needs for the Park District, including but not limited to TCP/IP networking, DSL configuration and Network configurations. Review software needs on a yearly basis. 
12. Oversee cash controls at all District revenue facilities. 
13. Review insurance and liability provisions of the Park District's contracts. 
14. Interpret Department of Labor work rules as they apply to Park District staff. 
15. Maintain personnel record system. 
16. Prepare financial document for Comprehensive Annual Financial Report 
17. Ensure compliance with GASB and state/county financial legal requirements. 
18. Administers investments, revenues and expenditures in accordance to park policy and applicable laws.

Other Duties 
1. Attends and participates in Park District Board meetings.
2. Attend training sessions for professional development. 
3. Act as District liaison with related groups, including but not limited to Illinois Municipal Retirement Fund, IPARKS and related administrative professional organizations. 
4. Inform all staff of any changes in policy, procedures or rules as directed. 
5. Follow all safety policies and procedures as outlined in the Park District Safety and Crisis Manuals. 
6. Perform additional duties as assigned. 
7. Member of a Park District committee's as assigned.

Position Qualifications Education: Experience: Certifications: Bachelor's Degree in Accounting or related field or five or more years of work experience in governmental accounting.

Experience in government accounting and employee training desirable, Experience in Microsoft office products. Experience in VSI (Vermont Systems) software a plus.

Valid Illinois Driver's License

Ability to identify and solve routine and complicated problems as they arise; ability to organize, supervise and evaluate the district's fiscal controls; ability to compile and analyze financial statistical data and communicate same to all departments; ability to supervise staff and work well with all staff.

Ability to recall details from many facets of the business and applies education, experience and business knowledge to the current business problem.

Demonstrates the ability to learn and apply complex theories and concepts.

Applies education, training and work experience toward achievement of the organization's long and short-term goals.

Communicates effectively throughout the organization.

Effectively manages stress so that it does not interfere with work demands or the reputation of the organization.

Demonstrates personal integrity in business decisions. Leads others through personal dedication and commitment.

Essential Job Functions 
• Establish policies for fiscal controls and daily operation of the District. • Responsible as bookkeeper for the district. • Coordinates and trains staff for input of participants in the recreation registration system. • Coordinates and trains staff for implementation in the district online registration system. • Review basic data, income, expenses, and payroll as prepared by the staff. • Assist in the preparation of short and long range financial planning. • Prepare on a timely basis regular and special reports as required by the Director. • Assist in the development and control of the annual operating budget. • Supervise all record systems, insurance programs, and employee benefits. • Assist the District's auditor and treasurer as required. • Record, file, prepare, and publish fin cial reports as required by law. • Compile and analyze financial statistical data and create reports for all departments. • Maintain office and computer equipment. • Prepare and file annual tax levy ordinance. • Prepare and file annual budget ordinance. • Manage cash flow. • Assist in preparation of annual bond disclosure. • Prepare financial statements and cash reports monthly and include with the board packet each month. • Attend and participate in department staff meetings. • Prepare reports for the Director as requested. • Prepare board reports and attend board meetings. • Complete an annual performance evaluation for all supervised employees. • Prepare and coordinate GASB 34 reporting.

The above standards are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exclusive list of all responsibilities, duties and requirements.

Benefit Package including medical, dental, vision, IMRF, life insurance, vacation time, personal and sick time and park district facility discounts and usage benefits.

·        

Westchester Park District

Interested applicants, please send resume to:

Lianne Robinette - lrobinette@wpdparks.org
Executive Director

7088658200 x310

Closing Date Open Until Filled

 

JOB SUMMARY Under the direction and supervision of the Executive Director. The Recreation Supervisor position is responsible for all aquatic programs, facility operations, special events, banquet operations and general recreation programs. In addition, this position requires a strong ability to manage a team, be self-motivated, possess good time management skills, and the ability to relate and motivate all team members and clients. 
 
Employee responsibilities include planning, advertising, facilitating, and evaluating multiple programs, aquatic facility and events; overseeing part-time staff and instructors; introducing new ideas; and improving current offerings to the community.  Required to work some evenings, weekends, and holidays.
Employee must be able to coach, lead and implement the District’s Mission, Vision, and Core Values into the daily operations of the park district. Employee is responsible for purchasing, equipment replacement, equipment enhancements, and equipment maintenance. Employee is responsible for all equipment and supplies associated with their area of concentration . Employee must promote (and encourage staff to promote) the Westchester Park District programs, special events, and services. Employee must be able to meet deadlines, organize, plan, schedule, manage and execute all functions of their area of responsibility.

*First Aid, AED, and CPR Certification or able to obtain certification within the first 9 months of employment

*American Red Cross Lifeguard Instructor or able to obtain the certification within first 9 months of employment

*Food Service Certification or ability to obtain the certification within the first 9 months of employment

*Certified Pool Operator or Aquatic Facility Operator Certification or able to obtain certification within the first 9 months of employment

SCHEDULING & PAY: This is a full time exempt (salary) position. Hours are Monday – Friday, 9:00am – 5:00pm with some required  evenings, weekends, and holidays. Hours may flex pending time of year.

A minimum of 3 years of experience at the supervisory level with a Bachelor’s Degree in Recreation Administration or related field preferred, certification as a CPRP desirable.  Valid Illinois Driver’s License required.

Good written and oral communication skills.  Exceptional skills in working tactfully and harmoniously with subordinates, co-workers, supervisors, department heads and community supporters.

BENEFITS: In exchange for your time and talent, we offer a generous benefit package, including: • Medical Coverage, PPO or HMO • Dental Coverage • Prescription Coverage • Vision Insurance • Life Insurance (optional) • Short- and Long-Term Disability (IMRF) • Pension / Defined Benefit Plan (IMRF) • 457 Plan / Defined Contribution Plan (optional) • Paid Holidays, Personal Days, Vacation, Sick Time • Professional Membership Dues • Park District Facility Discounts and Usage Benefits.

Interested applicants, please send resume to:

Lianne Robinette - lrobinette@wpdparks.org
Executive Director

Westchester Park District 
708-865-8200 x310

DESCRIPTION
Under the direct supervision of the Facility Maintenance Supervisor, the Facility Maintenance II is responsible for the general cleaning and maintenance of Gurnee Park District's buildings, owned or leased, and any other task assigned by the immediate supervisor. The Facility Maintenance II performs preventive maintenance procedures on all buildings, aquatic centers, shelters, restrooms, HVAC systems and fitness equipment as assigned by the Facility Maintenance Supervisor.

ESSENTIAL FUNCTIONS OF THE JOB
1. Work involves the cleaning and routine maintenance in an assigned building or buildings, including shelters and public washroom facilities.
2. Possess and perform high quality custodial practices to complete daily, weekly and monthly cleanings tasks (sweeping, mopping, scrubbing, sanitizing, and vacuuming) at various facilities in restrooms, locker rooms, offices, activity and common spaces as assigned.
3. Adheres to generally accepted industry standards when working with chemicals and equipment while cleaning and attending to the neatness and sanitation of buildings and equipment.
4. Maintains all flooring including vinyl, ceramic, concrete and hardwood floors to include scrubbing, sweeping, mopping, stripping, polishing, and waxing as well as maintaining carpeting that includes shampooing and cleaning of carpeted floors and mats.
5. Maintains a thorough inventory of all cleans and building maintenance supplies as well as re-stocks said supplies on a consistent basis.
6. Removes trash and debris from all containers throughout the facility, indoors and outdoors.
7. Performs basic facility maintenance duties which may include, but not be limited to, minor and routine painting, washing walls, cleaning window treatments, washing windows, dusting/polishing furniture, and minor repairs of equipment.
8. Completes facility equipment/amenity set ups and take downs for numerous programs and classes according to daily/weekly and monthly schedules.
9. Assists with opening and closing of the building/facility including opening, closing, and locking doors and windows according to steps outlined in staff manual and written documents.
10. Clears snow and apply ice melting products at facility entrances and sidewalks during and after snow events.
11. Works closely with the Facility Maintenance Supervisor and Recreation Team when scheduling and completing tasks.
12. Performs all tasks necessary to assure a safe environment at all park district facilities.
13. Available to work weekends, evenings and holidays when assigned.
14. Completes daily, weekly, or monthly checklists of pre-scheduled building and equipment maintenance procedures.
15. Provides maintenance at an intermediate knowledge level in areas such as HVAC, electrical, plumbing and painting related to maintenance involving the repair of buildings and equipment.
16. Assist in the movement of furniture, materials, and equipment as required.
17. Assists with winter shut down and spring start-up of facilities and amenities.
18. Completes work requests in a timely manner. Communicates to requestor on repair timelines.
19. Daily general park clean up, including buildings, outdoor restroom facilities, shelters and playgrounds when assigned.
20. Inspects assigned area on a routine basis and performs maintenance where necessary to keep facility in functioning and serviceable condition. Reports any hazards found during inspections to supervisor that cannot be repaired by them in a timely manner.
21. Installs sinks, toilets, urinals, faucets, drinking fountains and other facility amenities.
22. Perform a variety of building alteration functions to include minor carpentry, plumbing, HVAC, electrical, painting and installation of minor equipment and appliances.
23. Performs electrical repairs and maintenance including changing of ballast and lamps.
24. Performs preventative maintenance procedures at all facility locations including Community Centers, Fitness Centers, Aquatic Centers and outdoor restrooms on HVAC, fitness equipment, or other needed repairs as assigned.
25. Repairs various fixtures and hardware such as doors, windows, minor appliances, office equipment, etc. as assigned.
26. Safe operation and maintenance of vehicles and equipment.
27. Troubleshoot, perform repairs, modifications and maintenance on equipment, fixtures and facility systems.
28. Performs all other duties as assigned and needed.

ADDITIONAL DUTIES AND RESPONSIBILITIES
1. Acts as a crew leader of part time and fellow Facility Maintenance I team members when assigned and is responsible for the completion of assigned tasks.
2. Assists in training new staff by demonstrating proper methods and techniques.
3. Monitors and reports the daily progress of part time Facility Maintenance team members.
4. Repairs any unsafe conditions or notifies the supervisor if unable to repair.
5. Assists with carrying out special events and works on call for emergency situations.
6. Obtains training and certifications as required.
7. Completes work orders and tasks in a timely manner. Communicates repair and set-up timelines.
8. Completes logging of daily work in MainTrac.
9. Understands and follows policies, procedures, safety rules and regulations per Park District Manuals.
10. Dresses appropriately in uniform and acts professional at all times.
11. Works cooperatively with supervisor, fellow staff and general public at all times. Must, also, maintain a positive attitude toward all co-workers and participants.
12. Performs preventative maintenance as scheduled and completes minor repairs.
13. Maintains documentation of all inspections and reports.
14. Responds to facility emergencies after normal working hours.

KNOWLEDGE, SKILLS, ABILITIES AND JOB REQUIREMENTS
1. Has an intermediate knowledge of the materials, methods, tools, and equipment used in the field of custodial/facility maintenance including, but not limited to, brooms, brushes, mops, floor buffers, snow blower, vacuum cleaner, rake, mop, hand tools, hammer, screwdriver.
2. Has the ability to possess the knowledge of the hazards and precautions of the equipment and chemicals used.
3. Possesses the knowledge of the occupational hazards and safety precautions involved in the maintenance of facilities and equipment.
4. Possesses sound problem-solving and conflict resolution skills.
5. Possesses good time management and has a solid attention to detail.
6. Ability to effectively communicate in writing and orally on job progress in overall assignments and responsibilities.

Qualifications

QUALIFICATIONS
Experience/Education: High school graduate or GED as a minimum requirement and certifications in HVAC, Plumbing or Electrical work from an accredited trade school with 3-5 years experience of progressive responsibility in public facility maintenance or a related maintenance field are preferred.

Skills/Competencies: An intermediate knowledge of building maintenance is essential. Must possess the physical ability to lift and carry out assigned duties and effectively present information to customers, clients, and other employees of the Park District. Ability to read, write and comprehend simple instructions, short correspondence, and memos. Must possess basic computer knowledge in MS Office, including Word, Outlook and maintenance related software programs. Employee must have a positive attitude.

Certifications: Must have a valid driver’s license. CPR, AED and first aid certification required within 90 days and must be maintained.

The K.E.E.P. Supervisor is responsible for the coordination, development and direction of the K.E.E.P. Before & After School Program and Summer Camp, including supervision and coordination of personnel.  Must possess the unique ability to work in a changing and challenging environment while maintaining poise, positive interaction with staff and community, and convey a loyal and accommodating attitude toward the District, Board of Commissioners, and Administration.  Must demonstrate organizational ability, supervisory skills, and creativity.  The K.E.E.P.  Supervisor functions with a wide latitude of administration and professional discretion under the supervision of the Superintendent of Recreation and exercises immediate supervision over part-time and seasonal employees in assigned programs.

 

· A bachelor’s degree from an accredited university with a degree in Recreation, Business Administration, Education or related field preferred

·Five years of applicable experience, or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities

· Minimum 3 years of supervisory experience 

· Must have experience with planning and preparing program budgets

· Experience preferred in RecTrac, Paycom, Word and Excel

· Must possess a valid “D” Drivers License

· Must possess a current First Aid, CPR and AED Certification within 6 months of hire (will train)

ESSENTIAL FUNCTIONS:

· Shall directly supervise and coordinate the following recreation programs:

·            1 K.E.E.P. Before School Program Location

·            6 K.E.E.P. After School Program Locations

·            KEEP Days off of School Activities

·            ½ day KEEP

·            6 KEEP Summer Camps
·       Develops new programs district wide

·       Manages the daily needs for each program and is responsible for revenues and expenditures within the programming area

·       Evaluates programming staff seasonally, 6 months and/or annually

·       Must be available to substitute for instructors when necessary

·       Shall hire, train, supervise, evaluate and, if necessary, terminate employees 
·       Communicate and work cooperatively with School District 220 

·       Responsible for providing customer assistance in a polite, professional, timely and friendly manner

COMPETINCIES           

To perform the job successfully, an individual should demonstrate the following competencies:

·       Attendance/Punctuality – Demonstrate consistent attendance and on-time arrival.

·       Dependability – Follow instructions and respond to management direction; take responsibility for own actions; keep commitments; and complete tasks on time or notifies appropriate person. 

·       Professionalism – Approach others in a tactful manner; react well under pressure; treat others with respect and consideration; accept responsibility for own actions; and follow through on commitments.

·       Problem Solving – Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem-solving situations; and use reason even when dealing with emotional topics.

·       Customer Service – Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; and meet commitments.

·       Interpersonal Skills – Focus on solving conflict, not blaming; listen to others without interrupting; keep emotions under control; and remain open to others' ideas and tries new things. Must have ability to deal with people and patrons under stressful situations.
·       Teamwork – Promote and support work teams; put success of team above own interests; and support everyone's efforts to succeed.

This is a full-time position with excellent benefits including IMRF pension, in addition to vacation, personal, and sick time.  

 

Primary responsibility is to ensure that all persons have a safe and enjoyable experience while visiting or using the Westmont Park District facilities. 

 

Under the direction of the Recreation Coordinator, the specialist is responsible for the implementation, management, and evaluation of all aspects of the before and after care program. Other duties include: school day off programs, summer camp assistance, extended care, and assigned special events.

HOURS:
Generally, up 30/hrs per week. Monday – Friday from 6:15a – 8:15a, and 2:00p – 6:15p. Evening, weekend, and/or holiday work will occasionally apply.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Meet the District’s Mission and Vision

2. Responsible for planning, developing, and implementing the districts before and after school program in collaboration with the Recreation Coordinator.

3. Responsible for supervising the part time staff assisting with the program.

4. Supervise the participants and have consistent involvement of all aspects of the program. 

5. Regular communication with the parents is required.

6. Meet with and report to the Recreation Coordinator on a regular basis to share schedules, successes, challenges, needs and observations.

7. Maintain records of attendance, accidents, and injuries. 

8. Prepare a daily routine for the participants.

9. Keep informed on current trends and make recommendations to the district.

10. Work with the Recreation Coordinator to ensure supplies and equipment remain in a safe and workable condition.

11. Set up, clean, and restore classroom before and after each day.

12. Adhere to the program budgeting limits and provide input on budget expense needs.

13. Seek guidance and approval regarding unexpected budget needs.

14. Perform any additional related tasks as required or assigned.

15. With the assistance of the Recreation coordinator, recruit, and select part time staff.

16. Take the necessary steps to meet deadlines and budget.

17. Request supplies in a reasonable time frame.

18. Effectively communicate realistic needs and expectations for program development.

19. Build relationships and communicate with School District staff to ensure expectations and timelines for use of facility are met.

20. Adhere to District’s safety and personnel policies.

21. Report any and all challenges, policy questions, safety or conduct matters to the Recreation Coordinator immediately.

Comprehensive knowledge of youth programming.  Must possess the ability to speak in public, as well as good written and verbal communication skills. Proficient computer skills, including Word, Publisher, Excel, and Outlook.

Bachelor’s degree with major coursework in Recreation Management or related field.

Or two years of experience in recreation programming.

CPR and First Aid certified or obtained upon hire.

Mandated Reporter training required or be able to obtain within 3 months of hire. 

HOW TO APPLY:

Candidates shall send a WPD online application, cover letter, and resume to ryonkee@westmontparks.org. The application link can be found below.

https://www.westmontparks.org/about-us/employment/