Reporting to the Superintendent of Finance, the Accountant is an entry-level position responsible for executing the day-to-day financial operations through application of procedures, controls, and reporting systems. The primary focus of the position is maintenance of the General Ledger operating system and ensuring that internal controls are maintained.
Essential Duties and Responsibilities:
• Responsible for maintaining the general ledger and all its components (AP/GL/Payroll) monthly including preparing staff and District reports, as requested.
• Assist in the preparation of the Annual Budget, tax levy, and Truth in Taxation Resolution.
• Have a working knowledge of all financial systems used by the District
• Ensure that all the Agency’s procedures regarding internal controls are adhered to.
• Execute AP, and refund functions for review.
• Responsible for payroll administration which would include processing a bi-weekly payroll, preparing quarterly payroll tax returns and preparing annual reports including W-2 and 1099s.
• Maintain up to date and accurate payroll records for current and terminated employees.
• Work with HR to ensure that all paperwork backup has been received prior to adding staff to payroll. This includes tax forms, IMRF paperwork and benefit deductions.
• Preparation of all journal entries made by staff prior to review by Superintendent.
• Assists in preparation of audit schedules for the yearly external audit and coordination of the audit schedule.
• Administer and understand the District’s P-Card program which requires a strong understanding of the purchasing policy and its limitations. • Ensure that proper back up is provided for all accounts payable, including purchase cards. • Act as custodian for Petty Cash Account. • Prepare quarterly sales return. • Keep records on open purchase orders. • Perform other related duties/or special projects as assigned.
Qualifications: • Bachelor’s Degree in accounting, Business, Finance or related field. • CPA Preferred.
Working Conditions/Physical Requirements: • Requires sitting, standing, bending, and reaching. May require lifting to 10 lbs. Requires manual dexterity to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. Requires normal range of vision and hearing. • Occasionally called upon to work overtime or odd schedule (weekends or evenings). • The work environment can be best described as typical office environment with expected exposure to hot and cold weather and related conditions, noise, dust, etc., when working throughout the District facilities.
SUMMARY: The Recreation Supervisor is responsible for all non-athletic/fitness and non-nature programming. The Recreation Supervisor is a full-time employee working a minimum of 40 hours per week. Work pace is moderate to active depending on the task required. The position of Recreation Supervisor requires the ability to work at an active pace (lift 30 lbs. or more).
QUALIFICATIONS: The Recreation Supervisor should have a Bachelor’s degree in Parks and Recreation or a related field and at least 1 year of full-time experience in a parks and recreation related position. The Recreation Supervisor must have experience working with Microsoft computer programs. Experience with Vermont Systems, Inc. (VSI) RecTrac preferred.
IMMEDIATE SUPERVISOR: The Recreation Supervisor is under the supervision of the Superintendent of Recreation.
1. Directly supervise and manage the Early Learning Program, Remote Learning Program, Summer Camps, Cultural Arts, Active Adult Programs and Trips, Special Events and general interest programs and events. 2. Evaluate the need for new programs and events, as well as retire outdated programs and events. 3. Manage rentals, including staffing, for the Heritage Center and parks. 4. Actively participate in creating and maintaining the Recreation Department budget. 5. Monitor revenue and expenses for programs and events. 6. Recruit, hire, train, evaluate and manage staff. 7. Work to develop a network of volunteers to assist with Park District special events. 8. Purchase all supplies necessary for program and special event operations. 9. Attend and participate in Active Adult’s Club meetings. 10. Attend regular staff meetings. 11. Attend Park District Board Meetings as required. 12. Knowledge of Park District policies and procedures.
DESIRED KNOWLEDGE, SKILLS AND TRAITS: 1. Excellent customer service skills (internal and external customers). 2. Ability to successfully use the secondary electronic devices: copy machine, postage machine, laminator and label maker. 3. Work well with all departments and personalities.
MARGINAL FUNCTIONS: 1. Have a basic knowledge of all programs, special events, and memberships or know how and where to obtain the information. 2. Assist all employees of the Park District as needed.
PSYCHOLOGICAL CONSIDERATIONS: The Recreation Supervisor may feel added pressure from the volume of calls, walk-in requests, emails about programs, and special events. The Recreation Supervisor must remain calm and continually share Park District information with patrons. The Recreation Supervisor must be a good problem solver and continually develop creative responses to problems.
PHYSIOLOGICAL CONSIDERATIONS: The Recreation Supervisor must be able to bend, stoop, lift items weighing up to 30 pounds, turn, sit, and stand for short or extended periods of time.
ENVIRONMENTAL CONSIDERATIONS: The Recreation Supervisor may be exposed to elements when assisting with outdoor functions. Most activities are performed indoors; these conditions may include lighting and extreme temperatures.
COGNITIVE CONSIDERATIONS: The Recreation Supervisor must exhibit good problem solving ability and good judgment in keeping with the mission of the Park District.
The Recreation Supervisor must be in compliance with the loss prevention and safety policies of the Park District.