Salary Range: $26.45/HR - $38.47/HR
Starting Salary Range: $26.45/HR - $31.26/HR (Note: Must be within the first 40% of the Salary Range.)
Working Hours: The Business Manager is a part time non-exempt position working an average of 20 hours per week (not to exceed 999 hours annually).. The scheduled work hours are flexible. The scheduled work hours shall fall within the River Forest Park District administration office hours Monday – Friday, 8:30 AM to 5:00 PM, including ½ hour unpaid lunch.
Summary: The Business Manager is responsible for all fiscal, payrolls, and human resource aspects of the Park District, however, may be asked to assist with office management and ADA compliance operations of the Park District as needed.
Qualifications: Bachelor’s degree in accounting, business administration or closely related field. A minimum of 4 years of administrative experience with preference given to those individuals with a parks and recreation background. Advanced computer experience in Excel, Word, and QuickBooks. A valid Illinois State Drivers License (Class A).
Immediate Supervisor: The Business Manager reports to the Executive Director.
1. Communicate with the Executive Director regularly on Park District matters. 2. Prepare board reports, financial reports, and administrative reports for the board and/or committee meetings. 3. Assist in preparing the annual appropriation ordinance, levy, and budget. 4. Coordinate the annual Audit and Treasurers Report. 5. Maintain a logical and integrated plan for the financial operation, cash flow, and long-range forecasts. a. Maintain a complete accounting system, which meets all legal requirements and the American Institute of Certified Public Accountants guidelines. b. Administer the review and balancing of the general ledger, and revenue and expense reports. c. Administer accounts receivables/payables, including check processing and bank reconciliation. 6. Maintain a chart of accounts for all revenue and expenditure items with sufficient description as to enable personnel receiving revenue or requisitioning service, supplies, and materials to properly and correctly assign account code numbers. 7. Manage the Assetmaxx Inventory System for the Park District’s capitalized assets. 8. Monitor all accounting computer systems and report any deficiencies to the proper authority. 9. Maintain a logical and integrated plan for the financial operation, cash flow, and long-range forecasts for the Parks Foundation. a. Maintain a complete accounting system, which meets all legal requirements and the American Institute of Certified Public Accountants guidelines. b. Administer the review and balancing of the general ledger, and revenue and expense reports. c. Administer accounts receivables/payables, including check processing and bank reconciliation. 10. Manage non-capital inventory for the Park District. 11. Administer all new employees hiring, including physical/drug testing appointments, criminal background checks, drivers abstract, orientation, and exit interviews. 12. Administer the Park District payroll system, including payroll input, balancing of payroll accounts, check processing, payroll tax accounts, and bank reconciliations. 13. Administer the Employee Benefit Program, including IMRF; medical, dental, vision insurance; life insurance; and 457 plan. 14. Maintain confidential employee personnel and payroll records. Maintain payroll records for holidays, vacation, sick, and administrative time. 15. Manage Cook County records reporting. 16. Maintain records of all certificates of insurance and W-9’s for the Independent Contractors a. Administer the 1099’s at the end of the year. b. Administer the Payroll Compliance Report for PDRMA. 17. Promote a quality loss control/safety program for the Park District 18. Demonstrate exceptional customer service skills in all communications. 19. Perform any duties as assigned by the Executive Director.
Marginal Functions: 1. Perform duties of the Business Manager as needed. 2. Attend Park District meetings as necessary. 3. Conduct regular staff meetings. 4. Represent the Park District in various public forums. 5. Establish and maintain relationships with other agencies, business organizations, and community groups.
Psychological Considerations: 1. Must provide team leadership. 2. Ability to work effectively in a climate of political assertiveness and interaction, requiring timely administrative responsiveness and flexibility. 3. Must be able to function effectively in a fast-paced environment. 4. Must be able to deal with people under stressful and demanding situations.
Physiological Considerations: 1. Perform tasks that require walking, bending, stooping, standing, kneeling, climbing, reaching, and sitting. 2. Drive a motorized vehicle to travel to different locations. 3. Perform lifting tasks up to 25 pounds.
Environmental Considerations: May be exposed to elements when driving to meetings. Most activities are performed indoors; these conditions include lighting and temperature.
Cognitive Considerations: The Business Manager must exhibit good problem solving ability and good judgment in keeping with the mission of the Park District.
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements and working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job when circumstances change; e.g., emergencies, deadlines, personnel changes, workload and technological development, etc.
The Park District of Oak Park is hiring a Full-Time General Maintenance Worker. This position is responsible for cleaning and maintaining buildings, parks and equipment in order to meet park standards to provide safe, functional and attractive grounds and facilities for all users of the Park District. The hourly pay is $17.60 and we offer a great benefit package that includes medical, dental, vision, life insurance and an IMRF Pension. The schedule is Tuesday—Saturday, 12:00pm to 8:30pm. This position is part of a collective bargaining agreement.
You may also go to www.pdop.org/jobs to apply.
We are following federal, state and local recommendations regarding Covid-19. The guidelines for employees and participants include: Staying home if you feel or are sick, wearing a face covering, Avoid touching your eyes, nose and mouth, Washing hands upon entry and frequently throughout the day, Maintaining 6ft distancing whenever possible
The Park District of Oak Park is an Equal Opportunity Employer!
Fitness Membership Coordinator – Regular Part Time Position
Salary & Benefits include: $18.00-$20.00/hour based on experience Participation in IMRF Pension Plan Benefits Package: Paid Time Off including vacation, personal, and sick days as well as 13 paid holidays/year Complimentary Fitness Center & Coral Cove Pool Membership for you and your immediate family. 50% discount for CSPD programs (Some restrictions may apply).
Hours: 25-28 hours per week; daytime, evening & weekend hours for special events, member events, member meetings, etc.
Job Requirements: The Fitness Membership Coordinator will be responsible for duties related to member services, new program development, member retention programs, new member sales, program quality, new member orientations and guest tours, corporate memberships plus administrative duties and reporting. The Fitness Membership Coordinator will also assist in evaluating and monitoring fitness staff and operations for overall service abilities.
Qualifications: • Associates Degree or equivalent experience • Minimum of 3 years experience and background in fitness membership sales or related • Strong interpersonal/customer service skills • Self-motivated and goal-oriented with ability to work with minimal direction • Must be able to multi-task • Proficiency with Microsoft Office. Knowledge of Active Net registration system a plus.
Submit Applications/Resumes to: To apply, complete an online application and upload your resume through the “Work Here” section our website at www.csparks.org
Full time position with benefit package (including Health, Vacation/Sick/Personal/Holidays, IMRF). Work at a busy administration & recreation center answering phones, taking registration, developing flyers, press releases and quarterly program brochure layout, assisting with special events and various office duties. Knowledge of dance and preschool is a plus. Customer service experience is preferred. Knowledge of Microsoft Word is a must. Excel, Facebook, InDesign, WordPress and Photoshop are a plus.
Must be able to lift 45 pounds, pass a pre-employment physical, and criminal background check. Qualifications: High School diploma or Associates degree. A minimum of one year of office experience is preferred. Hours are 8:30am-5pm Monday – Friday. A few weekend/evenings at special events per year.
May submit resume to firstname.lastname@example.org, fax (708) 233-9853 or pick up a job application at 9100 S. 88th Avenue, Hickory Hills, IL 60457 or hhparkdistrict.org.
Job Title: Human Resource Coordinator
Reports to: Human Resources & Risk Manager
The Human Resources Coordinator is responsible for human resources and safety related functions within the District. The HR Coordinator will also occasionally cover front desk responsibilities, as needed.
ESSENTIAL DUTIES – HUMAN RESOURCES
1. Develop, update, maintain, administer and enforce District human resource procedures and programs in accordance with relevant legal requirements.
2. Assist in employee hiring, development, discipline, and terminations.
3. Assist with employment benefits programs, including insurance and flexible spending.
4. Assist the HR & Risk Manager with the human resources budget.
5. Manage unemployment claims, protest/appeal unwarranted claims and supervise arbitration hearings.
6. Responds to inquiries and proactively communicate information regarding policies, procedures, benefits, and programs.
7. Maintain personnel files and records including maintenance of records in HR Software.
8. Coordinate payment for medical, dental, vision and Flexible Spending bills.
9. Coordinate management training on topics related to Human Resources.
10. Maintain IMRF enrollment. Monitor hours worked by all District staff members in relation to IMRF participation regulations.
11. Serve as a back-up to the front desk in the event the front desk associate and business staff are unavailable – must demonstrate and promote positive guest relations and exceptional customer service.
12. Assist with payroll on occasion. Back-up for employee updates/changes and payroll processing.
ESSENTIAL DUTIES – RISK MANAGEMENT
1. Serve as the District’s safety contact and Chairperson of the Risk Management Committee.
2. Coordinate Facility and Program Inspections, follow up with matters to be addressed.
3. Investigate and coordinate property and vehicle losses and workman’s compensation claims with PDRMA.
4. Track incidents and accidents to identify and address trending issues.
5. Coordinate safety training for full time staff; assist supervisors with training of part time staff.
6. Prepare and monitor safety operation budget.
7. Assist with PDRMA’s loss control review; occurs every four years.
1. Prepare reports as requested.
2. Complete background checks for volunteers and employees.
3. Remains knowledgeable of all state and federal HR laws and their application to the District.
4. Assist in the implementation of the District’s Strategic Plan.
5. Attend training sessions and classes for professional development.
6. Assist with special events, including but not limited to Fall Fest.
7. Member of a Park District committee as assigned.
8. Follow all safety policies and procedures as outlined in the Park District Safety and Crisis Manuals.
9. Perform additional duties as assigned.
Education: B.A. in human resources, business or public administration, or a closely related field
Experience:1-3 years of related Human Resource and/or Risk Management experience.
Certifications: CPR and First Aid Certification, Classes available through District upon hire; Valid Illinois Driver’s License
To apply, please go to dpparks.org/jobs and select the 'Full-Time' link.