POSITION: Seasonal Aquatic Director Oak Brook Bath & Tennis Club
PAY & HOURS: • Non-Exempt Position • Hourly: $20.00 • 40 hours per week including evenings and weekends. Hours to be set under the direction of the Club Manager to assist and be on-site during peak hours . • Hours exceeding 40 per week will be eligible for overtime compensation
APPLY BY: To apply please submit via email a cover letter, employment application, resume and three (3) professional references to Kathy Vonachen, at firstname.lastname@example.org . Position is open until filled. Employment Application and additional information about the Oak Brook Bath & Tennis Club may be found online at: www.oak-brook.org. COMMUNITY PROFILE: The Village of Oak Brook, Illinois, (residential population of 7,883 and daytime population of 90,000), a suburban community located 15 miles west of downtown Chicago, 20 minutes from O’Hare International Airport, on the eastern edge of DuPage County.
JOB SUMMARY: Under the direction of the Bath & Tennis Club Manager, the Aquatic Director is responsible for the overall running and operations of the outdoor aquatic facility, aquatic programs, swim team, special events, admissions and other assigned programs. The Aquatic Director is also responsible for the basic mechanical operations of the aquatic facility including but not limited to knowledge in water chemistry, pool cleaning, pool draining, pool backwashing, and overall operation. Duties include but are not limited to planning, risk management, training, development of staff, oversight of programs and events, problem solving and customer service. The Aquatic Director will actively supervise all seasonal and part-time staff from pool check-in attendants, pool attendants, lifeguards, pool managers and swim instructors.
ESSENTIAL FUNCTIONS INCLUDING, BUT ARE NOT LIMITED TO: The primary responsibilities of the Seasonal Aquatic Director are to: • Supervision and operation of entire aquatic facility including but not limited to staffing, scheduling, monitoring, daily tasks, budgeting, financial tracking, chemical tracking and maintenance coordination • Responsible for the development and implementation of all aquatic programming and special events • Responsible for management of all aquatic facility rentals • Responsible for staffing and managing pool check-in and enforcing pool rules • Conduct pre-season orientation and training, manage lifeguard certification process • Employee is responsible for supervision of seasonal staff by communicating job expectations, job training, coaching duties and responsibilities, performance evaluations, recognition and discipline • Responsible for preparing seasonal materials, entering programming and information to be updated on website • Conduct all personnel matters and business related issues in a confidential and professional manner • Ensure and maintain an orderly, friendly, clean and safe environment for members, staff and guests • Must coordinate and work with seasonal and volunteer staff • Must develop and maintain effective relationships with internal and external customers including members and participants • Employee will need exceptional client service skills and be able to effectively listen, react and follow-up to complaints • Coordinate with maintenance staff and other staff to ensure the proper communication and cooperation regarding shared materials and facilities • Employee is responsible for all lifeguard training, certification, in-services and record keeping • Create and implement risk management protocol • Follow aquatics safety, personnel, and administrative policies, procedures and ordinances • CPR/AED training and overall record keeping of training and certification • Prepare, schedule, and direct staff meetings and trainings • Must be prepared to assist with any emergency procedures • Employee must perform all job tasks within the rules and guidelines of the Village of Oak Brook employee manual including safety standards, health departments, audits, etc. • Employee must be able to recommend the purchase of supplies, materials and equipment • Responsible for all equipment and supplies from monitoring, replacement planning, purchasing, budgeting, etc. • Responsible for assisting in forecasting department projections, tracking financial activities, and prioritizing activities • Must assist in preparing budgets, financial reports, staffing needs and making recommendations for revenue and expenditure adjustments • Must prepare weekly, monthly, quarterly and annual reports for staff and Board • Must prepare and communicate written and verbal reports for management staff and Board • Maintain orderly records and file appropriate documents with the Club Manager in a timely manner. These records may include but are not limited to: attendance records staff evaluations, behavior/incident reports, and documentation of aquatic emergencies • Assist with determining weather-related closures with Club Manager and on-site Pool Manager • Must initiate promotional opportunities and materials for membership, programs, events through the community, local homeowners associations, local school districts, PTAs/PTO’s, chamber of commerce, etc. • Must be organized and detailed • Must possess strong communication skills • Must enjoy working in a team environment with collaboration on all events and programs • Must be reliable, creative and have a passion for aquatics • Establish and maintain effective relationships with general public and staff, including managing high expectations of members • Work independently, multi-task and allow for interruptions of work flow • Must be willing to work nights and weekends • Ability to adapt and take on new challenges • On-call to work as needed • Must be available for other duties as assigned or needed • Proficient in Microsoft Products
MINIMUM QUALIFICATIONS: • Bachelor's Degree Required. Bachelor’s Degree in Parks and Recreation Administration, Aquatics Sport Management, Sports Management or related field a plus. • Minimum of three (3) years/seasons full-time experience in related field • Must have experience managing aquatic programs and facilities • Must have experience with aquatic safety • Must have experience with liability and risk management practices • Must have experience with aquatic mechanical operations • Must be Certified Pool Operator (CPO) or Aquatic Facility Operation (AFO) • Must have a valid Driver’s License • Must be life guard certified • Instructor of lifeguard certification a plus • Must have or will obtain within three (3) months of hire CPR/AED instructor certification or instructor trainer (agency provided)
WORK CONDITIONS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions. • Subject to indoor/outdoor environmental conditions • Requires lifting of light, medium or heavy objects up to 50 pounds
ENVIRONMENTAL CONDITIONS: May be exposed to chemicals and confined areas.
SELECTION: Candidate screening process may consist of an application review, employability assessment, interviews, reference checks, and other verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen.
FUNCTION: The Recreation Specialist is responsible for the organization, implementation, and evaluation of recreation programs for individuals with disabilities. The position is full-time, but hours must be flexible to accommodate evening, weekend and overnight programs and conferences. Programs run seasonally for 7-8 weeks each. The weeks in between programs are dedicated to program planning and development, miscellaneous programs, sports, special events, and trips.
Driving is essential to the position. Recreation Specialist is required to transport self to programs they work or oversee. Person must be trained to drive SWSRA vehicles for transportation of participants, equipment and other program needs. The Recreation Specialist is required to lead assigned programs throughout the season as well as spend time overseeing the remainder of the programs. Staff has assistance during programs for supervision and care of individuals but may be required to assist in supervising or perform emergency care. Other duties include but are not limited to; overseeing the adult transition program during the school year, planning and leading leisure education programs, assist with day camp planning and implementation, maintaining and coordinating the vehicle fleet, and participating in agency and committee meetings.
COMPENSATION: Compensation based upon experience and qualifications. Health/Dental/Life insurance. IMRF pension benefits. Paid Vacation.
SUPERVISION: Responsible to the Superintendent.
• Oversee, plan, lead and/or evaluate weekly programs, day camps, cooperative programs, athletic programs, special events, away trips, and inclusion programs.
• Provide supervision and care of individuals, including behavior management, dispensing medication, and assistance in daily self-care.
• Develop/create activities and plans for day and away trips.
• Be available to substitute in a program when a scheduled staff member is unable to fulfill their responsibility
• Be available “on-call” when assigned by Superintendent.
• Effectively, positively and professionally communicate with parents, guardians, co-workers, staff, outside agencies, and other professionals. • Write and prepare routine and special reports regarding the recreation department and programs. • Prepare program information for flyers, brochures, and news releases. • Participate in agency fundraising events and promotion of SWSRA through public relation activities. • Assist Superintendent when needed in the Inclusion program of the agency, including but not limited to; refer seasonal staff to member agencies, promote successful inclusion of individuals with disabilities, develop professional relationships and open communication with member staff and parents, provide disability awareness and behavior management training sessions, offer hands-on training at programs of all types, and conduct regular observations to inclusion programs. • Oversee all aspects of the adaptive sports and Special Olympic programs including but not limited to; recruitment of athletes, maintaining all forms and documentation required for participations, coordinate and submit all competition and tournament registration documents, meet Special Olympic Athletic Director qualifications and requirements to maintain that position, and attend Special Olympic meetings. • Attend ITRS meetings for sports committee and maintain all forms and documentation needed for competition and tournament registration. • Plan and coordinate ITRS sports tournaments as the host agency when required. • Plan and coordinate the content of weekly programs, special events, and trips. • Contact member agency and community facilities for program and special event use. • Prepare program related budget line items. Prepare program budget information for seasonal program staff. Assist in evaluating program financial information for agency programs, day camp, sports, special events, and trips. • Plan and prepare program and special event information for seasonal program brochures. • Plan and coordinate large scale agency events, i.e. Spring Formal and agency dances. • Actively participant in all SWSRA’s fundraising events and activities. • Prepare the distribution and delivery of seasonal brochures, including bulk mail, schools and community groups, in coordination with the Superintendent. • Coordinate the agency vehicle fleet and usage including program and transportation schedules, and alert Vehicle Coordinator and Superintendent of any vehicle related issues. Gas up/clean vehicles when necessary.
• Assist the Superintendent with the Helen Goy Community Center facility safety inspections, cleaning of facility, purchase of cleaning equipment & supplies, working with WPD on scheduling of programs or cancellations and reporting other issues that may arise. • Drive routes when a driver is not immediately available or a scheduled driver is unable to fulfill their responsibility. • When applicable, assist in the training of part-time and seasonal staff and volunteers, including referees and umpires. • Keep the Superintendent informed of ongoing needs for training and in-service of seasonal staff, and promote attendance at quarterly meetings/trainings. • Oversee the inventory of equipment, supplies and storage. Keep storage neat and organized at all times. Keep equipment in safe, working order. • Actively participate and attend committee meetings including but not limited to; ITRS, South Suburban Parks & Recreation Professional Association, and Special Olympics. • Acquire and maintain current CTRS certification within first six months of employment. • Acquire and maintain current CPR, First Aide, and AED certification within first six months of employment. • All other duties deemed necessary.
WORKER TRAITS: • Ability to solve problems comprehensively and efficiently using good judgment in keeping with the mission of the agency. • Knowledge of the basic philosophy underlying a sound community special recreation program and the ability to interpret that philosophy to staff and the public. Knowledge of and ability to confidently work effectively with individuals with disabilities. • Effective oral and written communication with all ages and ability levels. • Exceptional time-management and interpersonal skills while demonstrating strong leadership qualities, confidence, maturity, flexibility and professionalism. • Work independently, solve simple to complex problems, demonstrate dependability, promptness and punctuality, convey a positive attitude to others, and perform required duties under stressful situations without supervision. • Ability to work a flexible schedule, including evening, weekend and overnight programs, presentations, events, conferences, meetings etc. • Must be able to use a computer for prolonged amounts of time each day as well as the phone and office equipment. • Initiate new, creative ideas for improved programming, procedures, projects and opportunities. • Seek professional growth through workshops, seminars, conferences, in-house trainings and professional organizations. Set appropriate professional goals. • Coach, mentor, guide and lead co-workers through positive attitude and approach. • Strong organizational skills in the office and at programs.
EDUCATION AND EXPERIENCE: • Must have a degree from an accredited university in Therapeutic Recreation, plus experience in recreation setting working with individuals with disabilities. • Must have the ability and knowledge to plan, implement, and evaluate therapeutic recreation programs. • Must demonstrate outstanding leadership skills • Must demonstrate enthusiasm and possess strong oral and written communication skills. Must possess ability to effectively work in a team atmosphere & communicate effectively with people with disabilities, co-workers, member agency staff & the public. • Must be CTRS or eligible within 6 months of employment. A valid Illinois Driver’s License and a physical and drug screening are required. CPR/First Aid and AED certification is required or must be obtained within 6 months of employment.
SAFETY RESPONSIBILITIES: • Actively support the safety program by obeying and enforcing safety guidelines and procedures. • Practice safety and risk management in daily work and promote in programs through seasonal program staff. • Promptly and properly report all accidents and incidents occurring within the course of employment, no matter how minor. • Ensure the timely and accurate completion of accident/incident reports. • Seek out and identify safety hazards and encourage their correction and removal. • Promptly report all employee injuries to the Superintendent. • Retrieve, review and submit facility inspection checklists to the Superintendent. Complete spot checks when visiting programs. • Coordinate and present safety training and information for part-time staff and volunteers at each seasonal meeting. • Budget, purchase, and monitor first aid expenses and ensure first aid supplies are readily available and replenished. • Ensure first aid supplies, first aid kits and vehicle tackle boxes are properly stocked at the start and mid-season of programs. • Provide ideas to the Safety Coordinator for developing ongoing safety training programs for seasonal staff and volunteers. • Review the completion of accident/incident reports by seasonal program and day camp staff. • Acquire and distribute emergency response plans for all program facilities.
SPECIAL REQUIREMENTS: • Previous experience with publication design and development utilizing Microsoft Office Publisher, Excel, and PowerPoint. • Experience with Adobe programs—Page Maker, Illustrator, Dream Weaver, Photo Shop, In Design or “like” programs, a plus • Experience with web design, Cable TV/Video production is a plus. • Learn and use RecTrac software
ESSENTIAL FUNCTIONS: • Sitting intermittent 20-25 hours/week (desk & vehicle) using a phone and computer regularly. • Able to lift and transfer participants in and out of wheelchairs, up to 300lbs with the assistance of other staff. • Lift and carry supplies and equipment up to 50lbs independently and assist with sorting and delivery of South West Special Recreation brochure and mailing; as well as carrying & lifting supplies on/off overhead shelves and carrying boxes/equipment up/down stairs. • Must be able to assist participants with diapering & toilet needs when needed. • Must be able to assist with minimal Daily Living Skills (dressing, showering etc.) of participants during overnight trips such as Special Olympics, etc. • Physical set up of recreational programs, events, and meetings. • Ability to transport self to and from programs and office, provide transportation for participants as well. • Ability to actively participate in programs, overnight trips and special event activities, ie. Swim, bowl, sports, music, day camp, etc. Perform work in and outdoors. • Communicate with co-workers, staff, supervisor and communities. • Paperwork – preparing reports, evaluations and other written duties. • Sit, stand, carry and bend for long periods of time. • Ability to work a flexible schedule which includes nights, weekends and overnight trips when needed.
Send resume and cover letter to Susan Prieboy at email@example.com
Recreation and Administrative Intern: Temporary Position $9 - $9.75 per hour.
Individuals interested in enhancing their administrative skill set, learning the ins and outs of recreation management, and assisting with events should apply for this position. This is a great opportunity to develop your skill set and work with the community. This position also has the opportunity to lead classes and help improve the quality of the department.
DESCRIPTION: The Riverside Parks & Recreation Department is seeking a creative, independent thinker for an intern position with hours can be flexible, but staff is typically in the afternoon and evening hours. This internship will include a comprehensive experience within the district's operations. Role at the department will involve assistance within administration, programming, staff management, facility management, day camp, special events, and marketing. Internship schedule includes night and weekend hours. The ideal candidate has office experience and is quick learner with computer programming and office administrative tasks.
RESPONSIBILITES: Administrative tasks included but not limited to – data entry, filing, answering phones, email correspondence, RecTrac, flyers, and schedule coordination. Obey and enforce the practical safety rules, regulations and procedures established by the park district safety program that are pertinent to the activities conducted by the department.
NECESSARY SKILLS: Able to coordinate numerous projects at once while working deadlines. Excellent written and oral communication skills. Ability to establish and maintain a well-established working relationship with staff, media, and members. Superb customer service skills. Ability to solve problems independently in a professional manner. Ability to perform duties with initiative, persistence, creativity, integrity, good judgment, tact, and courtesy. Ability to create documents, databases, and spreadsheets in the Microsoft Office and the department’s database.
SEASON/HOURS/DAYS: October - March. Hours and days vary weekly depending on school and Parks & Recreation requirements and responsibilities. Schedule is arranged upon start of internship and includes evenings and weekends.
COMPENSATION: Temporary Position $9 - $9.75 per hour. 20 – 30 hours weekly.
Apply online: http://www.riverside.il.us/Jobs.aspx
The Crystal Lake Park District offers two internships per year for university students in their senior year majoring in Parks, Recreation and Tourism. The selected interns will be expected to commit to 40 hours per week for 14 weeks. This program is designed to provide the intern with firsthand knowledge and understanding of public recreation agencies. Students will be provided the opportunity to integrate and apply knowledge, theory and understanding from the academic setting to the working environment.
Interns are allowed to witness and assist in many of the different job aspects that public recreation agencies provide and will work with and for different supervisory staff during their internship. •Program planning as it relates to starting new programs, supervising current programs and evaluating past programs. Direct leadership skills will be emphasized as students actually conduct programs and special events. •Facility management that includes programming, staff scheduling, supervision, maintenance, marketing and public relations. •Customer relations as intern become involved with countless number of patrons and guests. •Park administration, which includes budgeting, finance, policy formation, and public and professional meetings.
Are you studying to be a recreation professional and hoping to complete an internship in winter or spring? Are you an organized, upbeat self-starter who succeeds in individual and group work settings? Are you known for being helpful, friendly and a quick learner?
If yes, consider applying to work with our fast-paced, fun-loving team of rec professionals. We are looking forward to a busy winter/spring of special events, programs for all ages and prepping our fabulous summer facilities. Along the way, our intern will experience registration software, financial reports, brochure proofing, special event preparations and analysis, seasonal hiring, networking events and more.
Attach resume and cover letter to your online application at stcparks.org/jobs. Include in your cover letter a description of what you are most excited to learn during your internship.