The Arlington Heights Park District is seeking a Superintendent of Human Resources to administer all aspects of the human resources, training and risk management functions for the District. This position reports to the Director of Finance and Personnel and supervises the Training and Safety Supervisor and part-time Human Resources Special Projects Clerk. Located in the third largest suburb in Cook County, IL, the Arlington Heights Park District serves a diverse population of over 78,000 residents by offering more than 3,200 programs annually at its 58 facilities and parks. Our talented team consists of 103 full-time and 60 year-round part-time employees, and seasonally we grow from 500 to over 1,100 seasonal employees.
ESSENTIAL JOB DUTIES • Administers and oversees processes related to the employment of regular and seasonal staff, including recruitment, advertising, job postings, background checks and screenings, and onboarding • Assists in the development and implementation of personnel policies and procedures, and maintains and updates the Employee Personnel Policy Manual • In collaboration with the benefits broker, administers all aspects of the employee benefit program and annual renewals, and coordinates the annual benefit open enrollment process • Administers all IMRF and 457 deferred compensation pension functions • Reconciles bi-monthly HRA and flex invoices and monthly benefit invoices and prepares vouchers for payment • Develops and oversees the budget for full-time salaries, employee benefits, medical and retirement HRAs, IMRF, unemployment, and other assigned budget items • Supervises the management and maintenance of human resources records and files, employment applications and all other human resources documentation • Develops and conducts training sessions for staff to ensure personnel-related laws and regulations and District procedures are followed • Generates the Affordable Care Act measurement period reports and enrolls eligible staff into the group medical insurance plan, as needed • Generates human resources metric reports to identify trends and make best practices recommendations on recruitment, retention, wages, benefits and employee satisfaction • Works with the third-party administrator to comply with annual Affordable Care Act reporting • Manages the NeoGov, Timeforce and SuccessFactors software systems and provides training to new users • Manages the annual performance evaluation process and generates payroll change notices for full-time employees • Oversees the annual wage increase processing for part-time and seasonal staff • Develops and updates the human resources, payroll and benefit content pages, forms and assets on www.ahpdinfospot.org. • Coordinates the development, review and revision of all job descriptions • Conducts exit interviews with full-time employees • Monitors unemployment claims and appeals unwarranted claims and inappropriate IDES rulings • Monitors compliance of federal, state, and local personnel-related laws and requirements, including the ACA, DOL/IDOL, EEOC, ADA, COBRA, FLSA, and FMLA • Coordinates the criminal background check program through the Illinois State Police and fingerprinting with an FBI approved vendor (for C.A.P. Program staff) • Assists the Director of Finance and Personnel in the development and implementation of the department’s Comprehensive Plan
REQUIRED KNOWLEDGE AND COMPETENCIES • Comprehensive knowledge of federal, state, and local personnel laws and administrative policies and procedures governing human resources and employee relations • Good knowledge of finance, employee benefits, unemployment compensation insurance, workers’ compensation insurance, risk management, payroll, and parks and recreation administration • Capacity to apply federal, state and local personnel laws and regulations fairly and appropriately. • Ability to conduct confidential investigations, mediate conflicts, and recommend courses of action for employment-related situations • Ability to maintain confidentiality of human resources information and data • Ability to prepare, analyze and maintain detailed personnel records and reports • Ability to cooperate with and interpret Park District philosophies in relation to governmental, public and private groups and agencies and to the general public • Ability to hire, supervise, train and evaluate the work of clerical and semi-skilled employees • Ability to work harmoniously and maintain effective relationships with fellow employees, patrons, community groups and other units of local government • Ability to work independently under general direction of the Director of Finance and Personnel • Capacity to be self-motivated and achieve goals by utilizing effective time management and organizational skills • Capacity to proactively troubleshoot, problem solve and make sound judgments • Ability to maintain self-control and composure in difficult situations • Capacity to maintain confidential records and information • Ability to follow directions and communicate in English verbally and in writing, and to read and understand materials printed in English • Proficiency in word processing, advanced spreadsheet, and basic database applications • Ability to pass the Park District’s Defensive Driving training, in order to drive to various Park District locations
REQUIRED EDUCATION AND EXPERIENCE • BA/BS in Human Resources Management, Organizational Development, Personnel Administration, or closely related field from an accredited college or university. Master’s Degree in Human Resources Management, Organizational Development or Personnel Administration preferred. PHR or SPHR Certification preferred. • Minimum of five or more years of demonstrated success as a human resources administrator • Valid Illinois Class “D” Driver’s License • CPR and AED Certification required within 6 months of employment
Hours are generally Monday through Friday, 8:30 am - 4:30 pm. Attendance at Park Board meetings, evening and Saturday new employee orientations, and other evening and weekend meetings, functions and special events is also required.
Qualified applicants should submit their resume, letter of interest and list of three professional references by Monday, March 19, 2018 to Geralyn Toberman, Administrative Secretary, Arlington Heights Park District, 410 N. Arlington Heights Rd., Arlington Heights, IL 60004 Email email@example.com. The Arlington Heights Park District is an Equal Opportunity Employer.
Job Summary: The Fitness Coordinator position assists the Deputy Director of Recreation with developing and facilitating the fitness program, events, fitness staff, and in the operation of the fitness studio and track. Main priorities of this position include the upkeep and oversight of the fitness studio--including scheduling and managing of fitness attendants, management of fitness classes and personal training sessions, as well as a focus on selling and maintaining fitness memberships and along with corporate memberships.
General Hours: This position requires 24 hours per week. Typical work days will be Monday through Friday with flexible hours. However, a combination of daytime, evening and weekend hours may be required when the need exists.
Essential Responsibilities & Duties: Maintain good rapport with internal and external customers, providing exceptional customer service on a consistent basis. Creates, implements, supervises and evaluates fitness programs. Scheduling and managing part-time employees for coverage of all shifts. Be the contact person for all employee issues, including missed shifts, covering shifts if required. Communicate all schedule changes with class participants. Organization and facilitation of special fitness events. Maintaining checklists of equipment, maintenance, and cleaning. Assist Manager of Recreation Facilities in marketing and recruitment of new members & renewals.The fitness coordinator will be responsible for personal training consultations and subsequent distribution to the appropriate personal trainer. Tracking of corporate memberships.Keep bulletin board up to date and full of current programs. Orientate members with the equipment and services the Fitness Studio offers. Greet all patrons who enter the facility in a respectful manner. Schedule and provide orientations to new members as scheduled. Assist in the organization and management of magazine subscriptions. Keep track of member expiration dates. Enforce Fitness Studio rules and regulations.Report any concerns regarding Fitness Studio, track, locker rooms, members, policies, general facility, washer/dryer, etc. to the supervisor. Provides excellent customer service and maintain good rapport with members.Work well with other Park District staff members. Demonstrate and support park district customer service standards. Adhere to the District’s safety and loss of prevention policies and procedures. Encourage safe work practices and participate in risk management training and activities.Communicate to the Deputy Director of Recreation of any problems, deviations, or daily activities which may have an impact on the overall operation of the department. Work with Marketing Coordinator to promote programs, services, special events and registration information. Develop and maintain effective communication lines with the general community through presentation, resolution of complaints and suggestions, meeting attendance. Conduct staff meetings and trainings as necessary. Supervises and evaluates staff to effectively deliver upon the roles and responsibilities of the department.
Education, Experience, and Training: A minimum of 1 years’ experience in management/fitness. Strong computer skills in Word and Outlook. Excellent oral and written skills, strong organizational and project management skills are essential. Ability to analyze and report on data. Knowledge of Recreation/fitness programs, services, facilities, and customer relations. Ability to establish and maintain effective relationships with general public and staff. Complete tasks and attain goals with minimal supervision.
Physical Demands/Work Environment: Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment. External work is required to supervise and work events and activities and to support programs within other areas of responsibility.
While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must occasionally lift and/or move up to 60 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
To be considered for this position, please e-mail Arturo Segura at firstname.lastname@example.org with your resume and cover letter.
Duties: The Athletic Supervisor is a full time position under the direct supervision of the Superintendent of Recreation. The Athletic Supervisor is responsible for planning, implementing and evaluating all athletic programs: youth, adult, special events, instructional programs, sports camps and gymnastics. Supervise, maintain and facilitate all daily operations of Commissioner’s Park Concession Stand and four softball fields. This position is also responsible for recruiting, training, supervising and evaluating all athletic staff: instructors, site supervisors, concession attendants and officials. This position will work a minimum of forty hours a week, Monday through Friday and evenings and weekends as required.
Qualifications: A minimum of 2 years of experience at the supervisory level with a Bachelor’s Degree in Recreation Administration or related field preferred, certification as a CPRP desirable. Valid Illinois Drivers License required. Certified as a National Alliance for Youth Sports (NAYS) instructor or ability to obtain within first six months of employment. Certificate for the completion of the Illinois Department of Public Health Food Sanitation Course or ability to obtain within first six months of employment. Good written and oral communication skills. Exceptional skills in working tactfully and harmoniously with subordinates, co-workers, supervisors, department heads, Board of Commissioners and community supporters
Please mail or e-mail cover letter, resume, references and salary history to:
Greg Hooper, CPRP Superintendent of Recreation 12521 South Kostner Alsip, IL 60803
Phone: 708-389-1003 Contact Email: email@example.com
Park Ridge, Illinois is a community of an estimated 37,000 residents located 15 miles northwest of downtown Chicago, in a key geographic location close to O’Hare Airport, major expressways and rail transportation. It is a community with tree-lined streets, pleasing architecture, and outstanding parks, city government, schools, and library. Our District provides recreation and leisure opportunities for all ages and abilities. We are the leader in offering recreation services and facilities in the Community. The District operates highly utilized facilities including a health and fitness center, activity center, indoor ice arena, driving range, batting cages, a nature center, three multi-purpose programming facilities, outdoor pools and a splash pad. We facilitate over 1,000 programs annually, serving all ages.
Description: Our District has a rare leadership opportunity as the head of our aquatics division. Selected individual will be responsible for overseeing the daily operations of a broad spectrum of aquatic facilities for three (3) outdoor pools, one (1) indoor pool and one (1) splash pad. Will lead the District serving as the subject matter expert providing key guidance for our entire aquatics arena. In addition to supervising one (1) full-time employee, part-time and seasonal staff range in size of ~40 part-time and ~100 seasonal individuals. Position reports to the Superintendent of Recreation.
This role requires significant administrative skills to include budgeting, record keeping and payroll approval. Recruiting, evaluating and training staff is a significant part of this position. Will also serves as one of the District’s First-Aid, CPR/AED Instructors.
Qualifications: This position requires three to four years of management experience in the Aquatics arena or closely related field as well as excellent communication and administrative skills. Prior supervisory experience is required. Must possess the ability to proactively troubleshoot, problem solve, and make sound judgments while maintaining a positive and professional approach. Certified Ellis and Associates Lifeguard Instructor and Certified Pool Operator or ability to obtain certification within one year are needed. Must be CPR/AED and first-aid certified or have the ability to become certified within 90 days of hire.
Education: Bachelor’s Degree in Recreation Administration or related field.
This is a pension eligible position (IMRF). We offer a generous health plan effective the first day of employment in addition to many other benefits.
Availability: Generally works Monday – Friday with early morning, evening and weekend hours to be expected. A combination of daytime and evening hours may be necessary.
To apply please submit a cover letter, resume and on-line application via our website: www.genevaparks.com
Summary: The Geneva Park District is a dynamic and growing park district serving a population of over 32,000 residents. Geneva Park District has been recognized as a 3 time Illinois Distinguished Agency. The park district owns or leases 56 parks covering over 700 acres and maintains over 300 acres of natural areas. The park district also maintains 2 community centers, 2 outdoor aquatic facilities, a miniature golf course, an outdoor water spray ground, an interpretive nature center, a nature playground and a community garden. The park district also maintains over 69 miles of walking and biking trails within its 18 square mile boundary.
This position is expected to strive in a highly collaborative environment and to support and enhance the operations of the parks and planning of the district.
Description: Under the direction of the Executive Director, the Superintendent has the administrative responsibility for the maintenance, repairs and improvement of all grounds, buildings, and facilities of the Park District. The Superintendent of Parks shall administer and coordinate all work activities of the Parks Department. The normal workweek, typically 7am-3:30pm, shall be as designated by the Executive Director as necessary to properly perform the duties of the job. The employee shall be considered to be on duty whenever a need exists for his/her services which may include some evening and weekend hours.
Supervisor: The Superintendent of Parks and Properties reports to the Executive Director.
Qualifications: Graduate from a college or university with a Bachelor’s Degree in Park and Recreation Administration or Landscape Architecture or other related fields with a minimum of five years practical management experience. The above may be substituted with at least ten years experience within a park system or a related field with full time management experience. Certification by a professional association and record of ongoing participation in continuing education seminars and workshops is desirable. Burn management training must be acquired within 6 months of employment.
Supervise the operations of the Parks Department in accordance with the policies established by the Board of Commissioners and the Executive Director.
Supervise all maintenance work and the general clean up of the parks and special facilities; monitor the appearance and condition of parks and properties.
Analyze vehicle operations, equipment operations and manpower efficiency to determine the most effective use of Park District resources.
Implement the District’s maintenance program for all parks and equipment.
Coordinate all general park construction projects with contractors and provide general supervision during construction. Assist the Manager of the Peck Farm Park Interpretive Center with the coordination of Peck Farm Park construction projects.
Maintain records for safety inspections and maintenance to all parks and equipment.
Oversee, coordinate and modify, as needed, the tree donation and dedication programs.
Supervise natural area maintenance and restoration.
Oversee horticulture crews.
Assist with special events.
Hire, train and supervise all staff.
Prepare and administer the annual Parks Department budget.
Review all Parks Department invoices and follow expenditure procedures.
Inform the Executive Director and other staff members of all pertinent matters.
Communicate with other departments to assure maximum utilization of available resources and to insure harmonious working relationships.
Conduct staff meetings with all Parks Department personnel.
Recruit, hire, train, and evaluate all full-time and part-time personnel for the Parks Department, including two park foremen.
Develop and implement a safety training program for all personnel of the Parks Department.
Supervise all full-time, part-time, and seasonal employees of the Parks Department.
Develop and implement a park operation and maintenance plan.
Recommend equipment needs and capital improvements to the Executive Director. Prepare specifications and follows through with the bidding process and construction site inspections.
Attend Park Board meetings and other meetings when they pertain to the Park District and the duties assigned to this position.
Assist all employees of the Park district as needed.
Ability to operate Park District vehicles. Valid driver’s license.
Handling Park District materials up to 100 pounds. Assistance will be provided when necessary.
Resolve differences and problems that arise with patrons and employees.
The Superintendent of Parks and Properties must exhibit good problem solving ability and good judgment in keeping with the mission of the Park District.
May be exposed to elements when driving to meetings or when assisting workers with outdoor functions. Some activities are performed indoors; these conditions include lighting and temperature.