APPLY TODAY! At www.bartlettparks.org/employment. Please include Cover Letter and Resume (Deadline: July 2, 2019).
ABOUT US: The Bartlett Park District is an independent local government agency that provides 597 acres of beautiful parks and outstanding recreational opportunities for the residents of Bartlett, IL and surrounding neighbors. Major facilities of this Distinguished Accredited Agency and two-time National Gold Medal Finalist includes 44 parks, a community center, two aquatic centers, two golf courses, banquet facility, ski hill, athletic field complex, nature center, and more.
JOB SUMMARY: Reporting to the Executive Director, the Executive Assistant is responsible for the overall support of the Executive Director including but not limited to completing administrative tasks, attending Park Board and Foundation Board meetings and workshops, and taking and transcribing minutes of meetings. Examples of other duties include: Provide overall administrative support to Executive Director (i.e. answer phone, schedule meetings, oversee calendar, produce reports, etc). Enter purchase orders into financial software for items purchased by Executive Director. Track donation requests from charitable organizations and send donation awards. Assemble and distribute Board reports and update the Board’s meeting calendar for each meeting. Post Board meeting notices and send to the press for each of the various meetings. Attend, take, and transcribe meeting minutes for the various monthly meetings. Attend evening meetings on the second and fourth Tuesday of every month. Participate in the 4th of July weekend special events. Maintain and update the Park District’s various Policy & Procedure manuals. Act as the Recording Assistant for the Bartlett Parks Foundation, such as, take and transcribe meeting minutes, compile Foundation newsletter, and attend Foundation functions.
QUALIFICATIONS: Qualified candidates must be a High School Graduate. College or relevant certifications a plus. Minimum of three (3) years’ Executive Assistant experience. Candidates must possess strong skills in accurate keyboarding, excellent spelling and grammar skills, and proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook, etc). Prior experience taking and transcribing meeting minutes preferred.
SCHEDULE & PAY: This is a full time, exempt position. Forty hours per week plus evening Board meetings twice a month. Target hiring range is $42,000 to $48,000, DOQ (dependent on qualifications).
BENEFITS OFFERED: In exchange for your time and talent, we offer a generous benefit package: Medical & Prescription Coverage ; Dental & Vision Coverage; Short & Long-Term Disability; Paid Holidays & Vacation Time; Life Insurance (basic & voluntary) ; 457 Defined Contribution Plan; Tuition Reimbursement; Pension Defined Contribution Plan (IMRF); Flexible Spending Accounts; Facility Discounts & Usage Benefits.
FUNCTION: Responsible for Fitness Programs for Teens & Adults, Aquatic Programs, Special Olympic Sports, Fitness for Veterans Program, and Inclusion Services.
ESSENTIAL JOB FUNCTIONS: • Hire, orient, train and supervise part-time staff assigned to area programs. Monitor their performance with continual feedback. Promote staff growth and development, providing support and/or disciplinary action as needed through program visits. • Communicate with the Executive Director on issues and activities in an effort to ensure effective operations of the agency. • Prepare reports as deemed necessary by the Executive Director. • Complete program budgets and monitor financial activities. • Work up to 10 programs (special events, weekly programs, disability awareness, agency events, and inclusion programs) a season. • Oversee the Special Olympics communications including event coordination, medical applications and daily program operations. • Continuously recruit athletes and promote Special Olympics throughout our communities. • Assist in inventory, care and maintenance of supplies and equipment. • Assist with the seasonal brochure through program development, input and update of programs into RecTrac. • Create and assemble lesson plans including measurable and effective program goals and objectives, schedules, rosters and supplies. Evaluate assigned programs on a year-round basis. • Communicate effectively with coaches, players and parents regarding policies, schedules and last minute changes. • Conduct and process assessments, observations and evaluations of inclusion services. • Act as the agency's liaison for the Fitness for Veterans program • Actively support the Northern Will County SRA risk management program. • Perform other duties as assigned.
KNOWLEDGE, SKILLS, and ABILITIES: • Possess knowledge of various disabilities and best practices when working with those who have special needs. • Ability to direct and supervise. • Strong ability to communicate professionally, both orally and in writing. • Ability to solve problems comprehensively and effectively. • Performs well under stressful situations. • Effectively transition through multiple tasks and/or multiple interruptions. • Ability to accommodate evening and weekend programs, presentations or meetings. • Prolonged use of computer. • Use of phone on a daily basis. • Routine use of office equipment (i.e. copier, postage machine, shredder, etc.). • Possess a valid Class “D” driver’s license to drive personal and agency vehicles to/from designated programs, between program sites, and for general transport of participants, supplies and equipment. • Assist in inventory, care and maintenance of supplies and equipment. • Perform work indoors and outdoors. • Assist people in wheelchairs, including lifting and transferring and pushing people in wheelchairs. • Supervise program participants including behavior management, transferring, personal care, and other skills necessary for the overall independence and participation. • Perform work indoors and outdoors.
POSITION QUALIFICATIONS: • Bachelor’s Degree from an accredited college or university based on a major in Therapeutic Recreation or closely related field. • Certification in First Aid, CPR, AED and Handle with Care. • Illinois Special Olympic Class “A” Volunteer. • Certified Therapeutic Recreation Specialist (CTRS) or ability to obtain within 6 months of hire.
TO APPLY: send resume to Kailee Kordas at firstname.lastname@example.org.
DESCRIPTION Under the direction and supervision of the Director of Recreation, the Aquatic Facility Manager is responsible for oversight of all district aquatic operations including the Hunt Club Park Aquatic Center Facility (outdoor) and its Concession Operations, FitNation Swimming Facility (indoor), and all swim programs as well as those held at non-district facilities (i.e. Warren Township High School). Direct reports include: Aquatic Coordinator, Pool Managers, Swim Lesson Coordinators, and Customer Service Managers. This is a Recreation Department full-time position with a normal workweek of a minimum of 40 hours per week.
QUALIFICATIONS •Experience: Three years of supervisory responsibility in aquatic programs and facilities is preferred. •Education: Bachelor’s Degree in Recreation, Education, or related field is required. •Skills: Must demonstrate a thorough knowledge of the recreation industry specific to aquatic programming. This person must possess creativity and the ability to initiate new concepts and programs. Possesses the knowledge and ability to organize, plan, and supervise a wide variety of programs, events, staff and facilities. Must be able to interpret customer needs and interests, as well as possess the ability to grasp ideas and concepts, and analyze and implement them. Must have the ability to prepare budgets, manuals and program guidelines for these areas. Must be able to work with various computer software applications and mobile devices. •Certifications: Valid Driver’s License, Ellis & Associates Lifeguard Instructor preferred, or must be obtained within 45 days of hire and must be maintained. Aquatic Facility Operator (AFO), Certified Pool Operator (CPO), Food Service and Sanitation certification, and CPRP preferred. •Competencies: This position must possess a thorough knowledge of the recreation programs and facilities they will be responsible for including group swim lessons, private swim lessons, lifeguard classes, swim team knowledge, and proven experience in managing aquatic facility operations. Knowledge of state, local and national standards in these areas is also important.
ESSENTIAL FUNCTIONS OF THE JOB
1.Plan, coordinate, schedule and supervise all district aquatic operations including the Hunt Club Park Aquatic Center and its Concession Operations, FitNation swimming pool operations (in cooperation with Fitness Facility Manager), all swim programs including those held at non-district sites such as Warren Township High School Pool.
2.Develop, implement, evaluate and make recommendations for programs in your area. Strive to have your programs be innovative, interesting, rewarding and fun for the participants. 3.Recruit, hire, train, evaluate, and provide schedules for all necessary staff including observance of necessary guidelines for Lifeguards and Pool Managers as established by Ellis & Associated Lifeguard Training Program. 4.Continually evaluate programs and facilities through direct observation, program evaluations and other methods of evaluation within the assigned area. 5.Work cooperatively with other departments to ensure smooth program and building operations. 6.Work cooperatively with host schools for use of their swimming pools to deliver district swim programs. 7.Assign regular building inspections to ensure safe, clean, and inviting facilities for customers. 8.Submit appropriate work orders for needed repairs, program/event setups, and other maintenance. 9.Prepare seasonal program, facility, and event information to be published by our Marketing Department 10.Prepare a budget and goals for your area annually and work to achieve these goals. 11.Prepare and deliver staff evaluations annually and provide oversight to your direct reports for evaluations they give to their staff. 12.Provide oversight into the development and implementation of necessary manuals. 13.Complete necessary records, statistics, and reports as assigned and follow departmental guidelines for receiving customer feedback. Other reporting includes completing all necessary Ellis & Associates related reports. 14.Complete necessary district, local, or state inspection forms and other information as required. 15.All other duties as assigned.
ADDITIONAL DUTIES AND RESPONSIBILITIES 1.Serve on internal committees as assigned. 2.Serve on external committees as assigned, including the Blue Devil Swim Club. 3.Assist the Director of Recreation with administrative duties, as needed. 4.Assist the Executive Director in the absence of the Director of Recreation, as assigned.
PHYSICAL DEMANDS The physical demands of this position are minimal most of the time. Most of your job will be at a desk or on site for program or event delivery. Occasionally movement of supplies, equipment, or uniforms is necessary in which case the maximum weight that you are expected to be able to lift is 50 lbs., though typically it will be less than this. Some bending, twisting, and kneeling may be necessary at your desk or in support of certain recreation programs/events. However, several times a month you most likely will be physically involved in leading staff trainings which could include performing the physical requirements of a lifeguard which could include jumping, swimming, submerging in deep water, bending and twisting, grabbing, and lifting an adult with the assistance of a backboard out of a swimming pool. These physical demands are systematic and the ideal candidate shall exhibit the ability to perform these tasks. During Mid-May through September, majority of work will be in an outdoor environment with exposure to natural sunlight, rain, and varying temperatures. During September through Mid-May, work will be primarily indoors working at an enclosed indoor pool with high levels of humidity.
Hours: Full-time, salaried position
Compensation: Salary range is $51,000 - $63,000. Starting salary is commensurate with experience and qualifications of the successful candidate. Includes an excellent benefit package.
Contact: Michael Wick, Director of Recreation 900 North Hunt Club Road, Gurnee, IL 60031 Phone: 847-599-3756 Email: email@example.com
Closing Date: Open until filled
PLEASE NOTE: Applications must be received by June 25th to be considered among the first round of interviews.
The Gurnee Park District is an Equal Opportunity Employer.
Position Purpose - Serves as an onsite facility supervisor and customer service representative as needed during scheduled events and tours.
Supervision Exercised - None
Job Duties – Essential Functions
• Performs Lodge opening and closing duties. • Gathers feedback from customers on event operations. • Responds to inquiries from potential customers. Provides Lodge tours as required. Answers questions regarding availability and operations. • Conducts facility inspections to assure cleanliness, maintenance and safety. Reports all maintenance issues to supervisor and Public Services Department. • Assists with clerical duties for Lodge operations. • Operates all tools and equipment needed to perform job duties while adhering to all safety rules and practices. Reports all accidents and injuries according to established Village policy.
Marginal Functions • Sets up tables and chairs according to customer specifications. Monitors event activities. Assists customers with tasks during events. • Other duties as assigned.
Environmental Factors The work environment generally includes an office setting. The noise level is usually quiet.
Physical Requirements Regularly required to sit, stand and walk; use hands to touch, handle, or feel; reach with hands and arms and talk and hear. May lift and/or move up to 30 pounds. Specific vision abilities include close vision and the ability to adjust focus.
Equipment used includes, but is not limited to, telephone, copy machine, fax machine and calculator.
Knowledge, Skills and Abilities • Frequent contact with customers, vendors and other Village employees; must be able to communicate verbally and demonstrate good customer relations. • Knowledge of principles and practices regarding customer service including customer needs assessment and evaluation of customer satisfaction. • Ability to handle multiple tasks simultaneously and in a timely manner. • Must be able to modify established processes and procedures due to changes in federal, state and local law, Village policy and Department rules/procedures. • Ability to learn, understand and adhere to all applicable safety precautions and procedures. • Extensive knowledge of office practices and procedures, terminology and equipment. • Ability to maintain accurate records and files. • Ability to work with minimal supervision.
Position Requirements • Education equivalent to a high school diploma required. One to three years of experience in a similar position required. Previous customer service experience is preferred. • Flexibility to work occasional weekdays, nights, weekends and holidays as needed. Position will generally work up to 20 hours per week.
Safety Functions • Becomes familiar with and observe all applicable safety and security policies/procedures • Immediately reports all unsafe conditions and acts to supervisor • Reports all accidents to supervisor immediately • Recommends improvements to safety and security practices • Obeys and adheres to all safety rules and work practices
Process The selection process includes an application process, interview process, drug screening and background check. The position is open until filled. The position is expected to be filled as soon as the interview process and background checks are completed.
Interested candidates should submit an application, resume and a cover letter to the Village of Hinsdale, Village Manager’s Office, Attn: Human Resources, 19 E. Chicago Hinsdale, IL 60521, e-mail: firstname.lastname@example.org. Visit www.villageofhinsdale.org/jobs for a job application. The Village is an EOE employer.
Under general supervision, is responsible for coordinating recreation classes and activities for all age groups, interests, and abilities for assigned recreational area. Plans, develops, promotes, staffs, and evaluates events and programming in the recreation division.
Qualified applicants must have a bachelor's degree in Parks & Recreation Management, Sports Management, Business Administration or a related field and prior customer service experience. Prior experience in parks & recreation is desired. A valid driver's license is required.
For priority consideration, submit application by 6/28/19.