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$28-$33 per hour DOQ
ADMINISTRATIVE ASSISTANT
Definition and Purpose:
Under the direction of the Director of Parks and Recreation, the Administrative Assistant is responsible for providing confidential administrative support including maintaining employee records, grant administration and quarterly reporting, preparing correspondence, and receiving resident inquiries. The Administrative Assistant assists with annual budget development and maintains department financial records. Requires the ability to establish and maintain strong working relations with Village personnel, officials, vendors and the general public. This position is classified as a “confidential employee.”
Duties and Responsibilities:
Definition and Purpose:
Under the direction of the Director of Parks and Recreation, the Administrative Assistant is responsible for providing confidential administrative support including maintaining employee records, grant administration and quarterly reporting, preparing correspondence, and receiving resident inquiries. The Administrative Assistant assists with annual budget development and maintains department financial records. Requires the ability to establish and maintain strong working relations with Village personnel, officials, vendors and the general public. This position is classified as a “confidential employee.”
Duties and Responsibilities:
- Provides confidential administrative support to the Director of Parks and Recreation and additional support to the Parks and Recreation division heads as requested.
- Processes new employees into the department. Off-board exiting employees.
- Oversees payroll for department employees, reviews pay rates, processes increases as specified in the collective bargaining agreement, and maintains time off records.
- Maintain and process employee uniform allowance spreadsheet and required certifications.
- Receives incoming calls, schedules appointments, handles requests for information/assistance, both internally and externally, and uses discretion and knowledge of Village operations in the appropriate routing of calls to other sources, maintains and develops positive public relations through telephone and personal contacts.
- Serves as an information source regarding department policies, procedures, standards, and requirements; provides information where independent judgment, knowledge, and interpretations are utilized.
- Provide administrative support to the Parks and Recreation Commission including agendas, minutes, and record keeping.
- Assists with the preparation of annual department budget and special projects. Tracks expenditures across departments and balances monthly finance reports.
- Processes accounts payable, prepares purchase orders, places and receives orders, resolves discrepancies with vendors, and prepares invoices for payment. Monitors expenditures against budgeted amounts.
- Produce weekly call-out schedule and distribute internally and externally.
- Orders and maintains office supplies. Orders janitorial supplies for all village buildings. Works with vendors to meet Village needs and requirements.
- Schedules inspections pertaining to Village facilities at the direction of the Parks Superintendent. This includes but is not limited to, elevators and stair lifts, boilers, burglar and fire alarms, fire suppression systems, fire extinguishers, grease traps, radon testing, and cleaning of kitchen hoods.
- Maintains and distributes weekly Shelter Rental permits.
- Oversees Party Trailer rental requests, including, payments and refunds.
- Generates, maintains, and distributes quarterly grant reports. Maintains records as required by the grantor.
- Assists with special events, including obtaining permits and acting as liaison between divisions.
- Assists in the drafting of official and/or confidential material including important records, reports, correspondence, memoranda, ordinances, resolutions, agendas and weekly reports.
- Assists all department staff as needed.
- Performs all other duties as assigned by the Director.
Supervisory Responsibilities:
- None.
Minimum Experience and Training Requirements:
- Associate's Degree in Business Administration or other related field required, Bachelor’s Degree preferred.
- Minimum of five (5) years of progressively responsible office, administrative or customer service experience required or any equivalent combination of education and experience that provides the skills, knowledge, and ability to perform the functions of the position.
- Must be able to successfully pass a background screening.
Special Requirements:
- May require occasional evening or weekend hours.
- May perform duties outside of normal office hours to respond to Parks and Recreation Department needs during an emergency situation.
Knowledge Skills and Abilities:
Requires thorough knowledge of modern administrative methods, practices and procedures; requires working knowledge of the policies, procedures, and ordinances governing village administration; ability to type accurately at a working rate of speed, ability to work independently; ability to establish and maintain satisfactory working relations with Village personnel, officials, vendors and the general public; knowledge of local, federal and state regulations governing FOIA and HIPPA; ability to effectively apply written and oral English language skills; advanced organization skills, maintain multiple projects and schedules; ability to effectively communicate both orally and in writing individually or in group settings; ability to use Microsoft Office Suite including Word, Excel, Outlook and PowerPoint, specifically a working knowledge of Excel with the ability to input data, analyze data, and use graphing functions.
Physical Requirements and Work Environment
Work is generally performed in an office environment with frequent visits to/from various fire stations to provide direction and assist staff with problem resolution. May sit or stand for long periods of time, however, may require some walking, standing, stooping, and carrying of light items such as papers books, and files. Work is primarily performed indoors but may be exposed to outdoor elements for special events. Low levels of noise typical of an office environment are expected but may be exposed to louder noise associated with Parks and Recreation equipment.
Essential functions as defined under the Americans with Disabilities Act (ADA) may include any of the above representative duties, knowledge and skills.
This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents within this classification. Incumbents are required to be in attendance and prepared to begin work at their assigned work location on specified days and hours. Factors such as regular attendance on the job are not routinely listed in the job descriptions, but are an essential function. The job description does not constitute an employment agreement between the Village and the employee and is subject to change.
Requires thorough knowledge of modern administrative methods, practices and procedures; requires working knowledge of the policies, procedures, and ordinances governing village administration; ability to type accurately at a working rate of speed, ability to work independently; ability to establish and maintain satisfactory working relations with Village personnel, officials, vendors and the general public; knowledge of local, federal and state regulations governing FOIA and HIPPA; ability to effectively apply written and oral English language skills; advanced organization skills, maintain multiple projects and schedules; ability to effectively communicate both orally and in writing individually or in group settings; ability to use Microsoft Office Suite including Word, Excel, Outlook and PowerPoint, specifically a working knowledge of Excel with the ability to input data, analyze data, and use graphing functions.
Physical Requirements and Work Environment
Work is generally performed in an office environment with frequent visits to/from various fire stations to provide direction and assist staff with problem resolution. May sit or stand for long periods of time, however, may require some walking, standing, stooping, and carrying of light items such as papers books, and files. Work is primarily performed indoors but may be exposed to outdoor elements for special events. Low levels of noise typical of an office environment are expected but may be exposed to louder noise associated with Parks and Recreation equipment.
Essential functions as defined under the Americans with Disabilities Act (ADA) may include any of the above representative duties, knowledge and skills.
This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents within this classification. Incumbents are required to be in attendance and prepared to begin work at their assigned work location on specified days and hours. Factors such as regular attendance on the job are not routinely listed in the job descriptions, but are an essential function. The job description does not constitute an employment agreement between the Village and the employee and is subject to change.
Village of Villa Park--Parks, Buildings, Grounds and Fleet Department
Contact
Greg Gola 630-834-8970 gregg@invillapark.comClosing Date
Open Until Filled$25.53-$28.69 DOQ
TITLE: Gymnastics Instructor III – Xcel and Compulsory Team Coach
DEPARTMENT: Parks and Recreation
DATES: Varies - Weekends and Evenings
General Task Statement:
The City of Evanston Gymnastics Program offers instructional classes to children ages 18 months to 15 years. The Xcel and Compulsory Team Coach is responsible for coaching USAG Level 2 and 3 and Xcel Silver and Gold, in addition to pre-team and advanced gymnastics and tumbling classes as needed.
Supervision:
This position reports to the Chandler-Newberger Program Coordinator and the Division Manager.
Qualifications:
· Must possess five (5) years of experience coaching gymnastics to ages 5-13, including three (3) years or more of experience instructing advanced recreational or competitive gymnastics classes.
· Previous experience coaching USAG Level 2, Level 3, and Xcel Silver and Gold preferred.
· Must possess or be willing to obtain USAG Instructor Membership and maintain it as a condition of employment.
· Must be able to obtain CPR/AED/First Aid certification from a nationally recognized institution and maintain it as a condition of employment.
· Must demonstrate knowledge of the USAG Women’s Developmental Program and USAG Xcel Program.
Essential Function(s) – Task Statements:
- Attend staff training sessions
- Be positive, patient, and engaging
- Responsible for the safety of participants
- Create and facilitate weekly lesson plans for Compulsory and Xcel gymnasts
- Create and facilitate weekly lesson plans for Advanced recreational gymnastics and tumbling programs, as needed
- Assist with the supervision and training of pre-team, advanced recreational, and assistant team coaches
- Monitor gymnast progress and adjust routines, lesson plans, practice schedules, and individual goals as fit
- Attend competitions
- Assist with program set up as needed
- Maintain open communication with the Program Supervisor/Coordinator, other staff, and Family/Guardian/Caregiver with information concerning programming, families, and/or participants
- Report participant progress and behavior within program setting to parents/Supervisor
- Ensure all participants are properly dismissed to caregiver
- Communicate to supervisor(s) if there are problems or issues needing special attention
- Responsible for care and maintenance equipment and storage areas.
- Complete written reports such as accident, incident and the like on a timely manner
- Performs other duties as assigned by Program Supervisor/Coordinator
Specifications:
1. Minimum Reasoning ability usually associated with this classification:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.
2. Minimum Language ability usually associated with this classification:
Read: Ability to read staff manuals, memoranda, and attendance sheets.
Write: Ability to complete attendance sheets, accident reports, incident reports and camper behavior reports using prescribed format and conforming to all rules of punctuation, grammar, and style.
Speak: Ability to give verbal direction to subordinates, communicate effectively with co-workers, supervisors, citizens, and the public as well as other employers; speaking extemporaneously on a variety of subjects.
3. Amount of training, either on-the-job or formal education, usually associated with this occupation in addition to the reasoning, math and language abilities detailed above:
A. At least 5 years experience working with children
B. At least 5 years experience participating in team or club sports
4. Degree of Physical Demands (strength) usually associated with the essential functions of this classification:
Light work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for sedentary work. Light work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
5. Type of physical demands usually associated with the essential functions of this classification:
Reaching: extending hand(s) and arm(s) in any direction
Handling: seizing, holding, grasping, turning, or otherwise working with
hands.
Talking: Expressing or exchanging ideas by means of the spoken word.
Hearing: perceiving the nature of sounds.
Feeling: perceiving attributes of objects such as size, shape, temperature or texture.
Tasting/Smelling: Distinguishing, with a degree of accuracy, differences or similarities in intensity or quality of flavors and/or odors, or recognizing particular flavors and/or odors, using tongue and/or nose.
Climbing: Ascending or descending ladders, stairs, ramps, embankments, and the like using feet and legs and/or hands and arms.
Balancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching, or running on narrow, slippery, or erratically moving surfaces.
Stooping: Bending body downward or forward by bending spine at the waist.
Kneeling: Bending legs at knees to come to a rest on knee(s)
Crouching: Bending the body downward and forward by bending leg(s) and spine.
Crawling: Moving about on hands and knees or hands and feet
Seeing: The ability to perceive the nature of objects by the eye. The important aspects of vision are:
a. acuity-far: clarity of vision at 20 feet or more
b. acuity-near: clarity of vision at 20 inches or less
c. depth perception: ability to judge distance and space relationships so as to see objects where and as they actually are
d. field of vision- observing an area that can be seen up and in a given point
e. accommodation- adjustment of the lens of the eyes to bring an object into a sharp focus, especially important when doing near-point work at varying distances from the eye
f. color vision- ability to identify and distinguish colors
6. Working conditions usually associated with this classification:
The worker is subject to working on feet while conduction programs. Occasional heavy lifting of program equipment may be necessary.
7. Environmental conditions (physical surroundings) usually associated with this classification:
Work environment includes recreation centers, gymnasiums, multipurpose rooms, kitchens, swimming pools, athletic fields, parks, playgrounds, office space, conference rooms, beaches, and field trip sites.
8. Environmental conditions (hazards) usually associated with this classification:
The worker is subject to inside environmental conditions approximately 25% of the time and outside work 75% of the time, no effective protection from the weather conditions or temperature changes.
9. Machines, Tools, equipment, and work aids which may be representative, but not all-inclusive, of those commonly associated with this type of work:
A. pen, pencil, ruler, blueprints, charts, contracts, diagrams, directives, documents, forms, manuals, publications, reference books, schedules, and specifications.
Application Procedure:
To apply for this position, please apply online at www.cityofevanston.org on or before the closing date.
To apply for this position, please apply online at www.cityofevanston.org on or before the closing date.
Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position. Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check.
The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity. The City of Evanston is also committed to accessibility for persons with disabilities. Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-448-8052 (TTY).
City of Evanston
Contact
Kathryn Dolan kdolan@cityofevanston.orgClosing Date
Open Until Filled$65,000-$80,000
Full Job description and information at https://pdf.ac/3TL1jb
THE BOARD OF COMMISSIONERS IS SEEKING TO EMPLOY AN EXECUTIVE DIRECTOR WITH THE FOLLOWING QUALIFICATIONS, CHARACTERISTICS, AND TRAITS: A bachelor’s degree in park and recreation administration or related field. 1. Excellent time-management and priority setting skills. 2. Effective interpersonal skills. Must possess compassion and the ability to communicate effectively with all types of individuals. 3. Administrative skills based on positive human relations, interactive communication skills, and high public visibility. 4. Comprehensive planning skills and experience. Ability to assess community needs, research trends and innovative concepts as they apply to improvement of the agency operations and long-range planning. 5. Demonstrated skills in seeking and writing grants. 6. Demonstrated success in administration and budget management. Experience in the creation of a sound fiscal operation. 7. Strong personnel management skills, including the ability to assign personnel and delegate responsibilities with assurance and accountability. 8. Ability to enhance broad public understanding and support for the agency’s services and future needs via marketing and public relations initiatives. 9. Possesses a professional understanding and appreciation of the community’s diverse culture. Bilingual skills are a plus.
To Apply:
APPLICATIONS SHOULD BE MARKED PERSONAL AND CONFIDENTIAL. ALL APPLICANT PACKETS MUST CONTAIN THE INFORMATION FOR FULL CONSIDERATION. EACH NUMBERED ITEM BELOW NEEDS TO BE ON A SEPARATE PAGE. PLEASE DO NOT BIND OR STAPLE.
Formal letter of application indicating reasons you desire to be a candidate. 1. Current resume needs to include, but not be limited to, employment history, duties, number of employees supervised and budget amount managed. 2. Complete list of accomplishments/completed projects. 3. Provide 3 CURRENT (DATED) letters of recommendation. These written references ideally should include a balance of former employers, employees and board members. 4. You must also supply 3 PROFESSIONAL references with complete names, addresses and phone numbers. These references need to be different from those providing letters of recommendation and will be contacted by the selection committee upon receipt. 5. Typewritten responses to the following management questions. Please limit your responses to each question to one page. 6. Describe your management style. State and discuss your philosophy of parks and recreation. If you were chosen for the position, what steps would you take as the district’s new leader in your first 120 days? Complete set of up-to-date credentials which include legal proof verifying educational degrees. Transcript or copy of degree is acceptable.
All applications and inquiries should be referred to: E-Mail Application to and if you have any questions, email: tdelk@broadviewparkdistrict.net
THE BOARD OF COMMISSIONERS IS SEEKING TO EMPLOY AN EXECUTIVE DIRECTOR WITH THE FOLLOWING QUALIFICATIONS, CHARACTERISTICS, AND TRAITS: A bachelor’s degree in park and recreation administration or related field. 1. Excellent time-management and priority setting skills. 2. Effective interpersonal skills. Must possess compassion and the ability to communicate effectively with all types of individuals. 3. Administrative skills based on positive human relations, interactive communication skills, and high public visibility. 4. Comprehensive planning skills and experience. Ability to assess community needs, research trends and innovative concepts as they apply to improvement of the agency operations and long-range planning. 5. Demonstrated skills in seeking and writing grants. 6. Demonstrated success in administration and budget management. Experience in the creation of a sound fiscal operation. 7. Strong personnel management skills, including the ability to assign personnel and delegate responsibilities with assurance and accountability. 8. Ability to enhance broad public understanding and support for the agency’s services and future needs via marketing and public relations initiatives. 9. Possesses a professional understanding and appreciation of the community’s diverse culture. Bilingual skills are a plus.
To Apply:
APPLICATIONS SHOULD BE MARKED PERSONAL AND CONFIDENTIAL. ALL APPLICANT PACKETS MUST CONTAIN THE INFORMATION FOR FULL CONSIDERATION. EACH NUMBERED ITEM BELOW NEEDS TO BE ON A SEPARATE PAGE. PLEASE DO NOT BIND OR STAPLE.
Formal letter of application indicating reasons you desire to be a candidate. 1. Current resume needs to include, but not be limited to, employment history, duties, number of employees supervised and budget amount managed. 2. Complete list of accomplishments/completed projects. 3. Provide 3 CURRENT (DATED) letters of recommendation. These written references ideally should include a balance of former employers, employees and board members. 4. You must also supply 3 PROFESSIONAL references with complete names, addresses and phone numbers. These references need to be different from those providing letters of recommendation and will be contacted by the selection committee upon receipt. 5. Typewritten responses to the following management questions. Please limit your responses to each question to one page. 6. Describe your management style. State and discuss your philosophy of parks and recreation. If you were chosen for the position, what steps would you take as the district’s new leader in your first 120 days? Complete set of up-to-date credentials which include legal proof verifying educational degrees. Transcript or copy of degree is acceptable.
All applications and inquiries should be referred to: E-Mail Application to and if you have any questions, email: tdelk@broadviewparkdistrict.net
Broadview Park District
Contact
Tiara Delk 708-343-5637 tdelk@broadviewparkdistrict.netClosing Date
August 05, 2024$54,000-$66,000 (30 hour work week)
The Board of Commissioners of the Berkeley Park District, Cook County, Illinois is seeking to fill a new position of District Administrator. The position will serve as the Chief Executive of the agency, reporting to the elected five member Board.
Berkeley Park District is located between the communities of Elmhurst and Hillside, 15 miles from downtown Chicago. The diverse community has approximately 5,500 residents. The Park District has two park locations and one program building, and currently one part time staff position.
The position will lead the agency in expanding current levels of service and programming while guiding the agency through goal achievement as outlined in the January, 2024 Strategic Plan.
Successful candidates will hold a degree from an accredited university in Park and Recreation Administration, Public Administration or a related field, and will have achieved increasingly progressive levels of executive and supervisory experience.
The starting salary range is $54,000-$66,000, based on a 30 hour work week with a hybrid work schedule. Benefits are negotiable.
To apply for the position, please email a cover letter expressing your interest, a resume, and three current professional letters of recommendation to Chuck Szoke, Interim Executive Director, to cszoke@BerkeleyParkDistrict.com. The position will remain open until filled, with a first review of application materials taking place on July 10.
Berkeley Park District is located between the communities of Elmhurst and Hillside, 15 miles from downtown Chicago. The diverse community has approximately 5,500 residents. The Park District has two park locations and one program building, and currently one part time staff position.
The position will lead the agency in expanding current levels of service and programming while guiding the agency through goal achievement as outlined in the January, 2024 Strategic Plan.
Successful candidates will hold a degree from an accredited university in Park and Recreation Administration, Public Administration or a related field, and will have achieved increasingly progressive levels of executive and supervisory experience.
The starting salary range is $54,000-$66,000, based on a 30 hour work week with a hybrid work schedule. Benefits are negotiable.
To apply for the position, please email a cover letter expressing your interest, a resume, and three current professional letters of recommendation to Chuck Szoke, Interim Executive Director, to cszoke@BerkeleyParkDistrict.com. The position will remain open until filled, with a first review of application materials taking place on July 10.
Berkeley Park District
Contact
Chuck Szoke 815-545-4670 cszoke@berkeleyparkdistrict.comClosing Date
Open Until Filled42,000-$45,000+ DOE
To apply please go to www.genevaparks.com/about/employment
Board Approved 10/2020
Position:
Parks Maintenance Level 1 – Athletic Fields
Summary:
Under the direction of the Superintendent of Parks & Properties & the Assistant Superintendent of Parks, the Parks Maintenance Level 1 (Athletics) shall perform maintenance tasks which focus on the timely care and maintenance of District athletic fields. Additional duties include but are not limited to, improvement of grounds, facilities, buildings, maintenance of operating equipment, and landscaping. This position works a scheduled five-day week during the peak ball field use season of mid-April thru Mid-October. During this time, one of the scheduled work days will be either a Saturday or Sunday. The work week for the remainder of the year is typically Monday thru Friday 7:00 am to 3:30 pm. Overtime may be required.
Supervisor:
The Parks Department Maintenance Employees report to the Assistant Superintendent of Parks, Superintendent of Parks and Properties and the Executive Director.
Qualifications:
Minimum includes completion of a high school education and knowledge of ball field maintenance activities. Additional knowledge of turf, trees, shrubs, flowers, building maintenance, and equipment operation is preferred.
Essential Functions:
Personnel:
1. Season long care and daily maintenance of softball and baseball fields, soccer fields, tennis and pickleball courts, disc golf, ice rinks, sand volleyball courts and a skate park.
2. Full-time personnel may be assigned specific work crews consisting of part-time or seasonal employees. The full-time personnel will supervise these work crews. More than one full-time staff member may be assigned to a specific crew.
3. Perform work in general construction, maintenance, repairs, and landscaping.
4. Operate and maintain motorized equipment.
5. Perform custodial maintenance, general maintenance, and repairs for continual upkeep and cleanliness of buildings, grounds, and facilities.
6. Plant & maintain trees.
7. Remain on call for snow removal, repairs and maintenance as deemed necessary.
Safety Program:
1. Understand the Park District’s safety procedures and requirements. This includes completion and follow-through on all accident reports, emergency safety procedures, reporting of hazardous equipment, facilities or conditions, and the conduct of any employee under their supervision. Report all incidents and potential hazards to the Safety Committee as soon as possible.
Marginal Functions:
1. Assist all employees of the Park District as needed.
2. Attend training opportunities and attain certifications relevant to position.
Physical Requirements:
- Handling Park District materials up to 50 pounds. Assistance will be provided when necessary (mechanical or team-lift).
- Ability to operate Park District vehicles.
Cognitive Considerations:
1. Resolve differences and problems that arise with patrons and work together with other employees.
2. The Parks Department employees must exhibit good problem-solving ability and good judgment in keeping with the mission of the Park District.
3. Exposed to elements when performing outdoor functions these conditions include lighting and temperature. Some activities are performed indoors.
