Oversee all aspects of the outdoor amphitheater in Nelson Park, including sales, sponsorships, marketing, operations, securing and coordinating talent, hiring, training, supervising, ticketing, pricing, budgeting, and customer service.
DUTIES AND RESPONSIBILITIES
ESSENTIAL FUNCTIONS • Manage the overall operations of the amphitheater • Secure sponsorships, sell party patios and coordinate sales efforts to maximize revenue opportunities • Work with the marketing department to develop an annual promotions/marketing plan for the season, including social media, tv, radio, newspaper, etc. • Research and secure talent (i.e., concerts, comedians, small theater productions, movies, etc.) contracts, coordinate riders, set ticket prices, handle payment for talent, evaluate show quality/performance • Coordinate all aspects of ‘day of show’ (riders, sound, lights, green room, hospitality, staffing), handles the day-to-day operations of the facility, performs opening and closing procedures, is responsible for cash handling and ordering/purchasing supplies and equipment. • Hire, train and supervise staff (i.e. concessions, ushers, security, ticket booth, stage hands) • Maintain the highest level of customer service standards by promoting positive guest experiences by all involved (talent, technical aspects, staff, cleanliness of facility). • Plan and implement special events (i.e., movie nights, jazz festival, food truck events, etc.) and coordinate other park district uses of amphitheater. • Create an annual budget to work towards a break-even or profitable facility by forecasting, scheduling and adjusting labor as necessary. Establishes processes and benchmarks to measure revenue performance and profitability of each event. • Identifies and captures opportunities to grow business and provides proposals and pricing input • Oversees the ticketing process and procedures. • Research and offer proposed rental pricing for local acts and area promoters/talent agents and secure and oversee these rentals/bookings • Other duties as assigned
To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Conducts Market research for area demographics
• Assists in the development and implementation of the department’s comprehensive plan
• Maintains required departmental records of event participation statistics
• Network and attend conferences as needed and approved
• Ability to respond to common inquiries or complaints from customers, managers, general public or members.
• Ability to speak effectively before groups of customers or employees or organizations.
PERFORMANCE STANDARDS/JOB EXPECTATIONS
EDUCATION, EXPERIENCE AND TRAINING Bachelor’s degree (B.A. or B.S.) from a four-year college or university. Minimum three years of experience overseeing an outdoor or indoor show-type facility, special events or entertainment OR any equivalent combination of education, experience and training. Sales and sponsorship experience required.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. • Basic computer skills including: Word, Excel, Windows applications, and Publisher
HOURS • Monday through Sunday, 40 hours a week, some weeks expected to work over 40 hours • Evening, weekend and holiday scheduling required
PHYSICAL AND ENVIRONMENTAL CONSIDERATIONS
Sitting – occasionally Walking – frequently Strength – medium (50 lbs.) Climbing – occasionally Balancing – occasionally Stooping – occasionally Kneeling – occasionally Crouching – occasionally Crawling – seldom Reaching – frequently Handling – frequently Finger Movement – frequently Feeling - occasionally Standing - frequently
• General work area is indoors and outdoors with occasional exposure to extreme weather conditions • Exposure to noise distractions from employees or equipment operation in adjacent work areas • Occasional exposure to cleaning materials (e.g., bleach) • Exposure to chronic infectious disease while performing routine first aid or emergency procedures
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Decatur Park District is an Equal Opportunity Employer.
1.0 – BUSINESS MANAGER
Qualifications – Graduation from a college or university with a bachelor’s degree in accounting, business management, finance or another related field.
Experience – Preferably 3-5 years experience, in a position of financial responsibility.
Knowledge and Personal – Basic knowledge in aspects of public accounting. Proficient with all aspects of Microsoft Office, public accounting software and recreation software. Professional appearance, pleasing personality, and ability to deal effectively with fellow employees and the public.
The Business Manager acts as the Treasurer to the Board and creates and maintains all financial reports and records as directed by the Executive Director and the Board of Commissioners.
Under the direction and supervision of the Executive Director, the Business Manager:
1.1 Reconciles and balances the District’s accounts monthly.
1.2 Prepares all monthly financial reports and assists the Executive Director with all reports pertaining to monthly Board meetings.
1.3 Tracks and processes all revenues and expenditures of the District.
1.4 Assists the Executive Director with all record keeping aspects of the District budget, as well as, all other areas of record keeping.
1.5 Inputs and maintains all official employee records.
1.6 Processes and keeps records of all District payroll including all taxes, retirement, direct deposit, insurance and vehicle use.
1.7 Oversees and the District bank accounts, District-issued credit cards, and processes transfers as needed.
1.8 Is proficient in all aspects of RecDesk. Creates all programs within the RecDesk software and performs all other assigned duties as needed.
1.9 Oversees and processes all credit card payments to the District.
1.10 Processes all refunds and reimbursements of the District.
1.11 Processes all daily cash deposits of the District.
1.12 Processes all payments to independent contractors.
1.13 Processes all incoming tax revenue checks and distributes them accordingly to appropriate funds.
1.14 Issues all start-up cash for District facilities and programs.
1.15 Administers and documents all aspects of the District’s petty cash.
1.16 Coordinates the annual audit of the District, as well as, quarterly reports as required by law.
1.17 Inputs all information pertaining to the annual District budget and rolls over the budget, as well as, starting each new fiscal year.
1.18 Maintains the District’s security deposit box.
1.19 Assists the Administrative Secretary when necessary.
1.20 Assists the Superintendent of Recreation in preparation the Summer Program Guide and in other aspects when necessary.
1.21 Assists the Executive Director in other aspects (not listed) when necessary.
1.22 Performs other related duties as assigned by the Executive Director or the Board.
1.23 Vacation Schedule: 1-5 Years - 2 Weeks 6-10 Years - 3 Weeks 11+ Years - 4 Weeks 1.24 Paid Holidays: 10 Paid Holidays 1.25 Personal/Sick Days: 10 Paid Personal/Sick Days 1.26 Retirement/Pension: Illinois Mutual Retirement Fund - Employee Contribution – 4.5% of gross - Employer Contribution – 11.78% of gross 1.27 Voluntary 457b Plan: All full-time, salaried employees qualify 1.28 Health Insurance: Individual, Dependent, and Family options available as well as Group Dental and Vision plans 1.29 Salary: Starting $35,000 - $45,000 Depending on qualifications
Position: Recreation Program Manager Classification: Full-Time Salary: $30,000 - $32,000
Under the direction and supervision of the Superintendent of Recreation, the Recreation Program Manager is responsible for development and implementation of assigned recreation programs in various areas including youth and adult athletics, day camps, arts, community recreation, and special events including evenings, weekends, and holidays, as necessary. The Recreation Program Manager must also have the ability to understand and work within multiple program area operating budgets and assist the Superintendent of Recreation in drafting assigned program area operating budgets.
Qualified candidates should possess a Bachelor’s Degree in recreation, sport management, or closely related field. Although a degree is preferred, extensive experience in a like position with similar duties and responsibilities may be substituted for all or part of the education requirement. In addition to desired education, one – three years supervisory experience in the field Recreation Administration, Sport Management or related field preferred.
For full job description see http://www.pekinparkdistrict.org/jobs.html
The Pekin Park District is an equal opportunity employer.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities of the job.
Applicants for this position must submit a personal resume with cover letter no later than 5:00 p.m. on August 24, 2018 to: Shawn Powers, Superintendent of Recreation, Pekin Park District, 1701 Court Street, Pekin, IL 61554-5199, or by email to email@example.com For additional information and/or questions, please contact Shawn Powers by e-mail or call 309-353-4319.