The Assistant Superintendent of Parks assists in the management of the day-to-day development, maintenance and care of the Medinah Park District’s park lands, buildings and facilities in accordance with the general policies established by the Park Board of Commissioners.

 

1.      Assists in preparing annual fiscal budget for the Parks/Maintenance Division.

2.      Assists in the direction of the maintenance of buildings to include refuse removal, repair and cleaning of facilities and equipment, monitoring controls, HVAC units and installation of fixtures.

3.      Assists in the supervision of the daily operational work of parks division staff (full, part & seasonal) to include hiring, orientation, training, scheduling of working hours, annual evaluations, discipline and termination.

4.      Coordinates and oversees, with a hands-on approach, the management and care of turf acreage to include soil preparation, seeding and sodding, species selection, weed control, aeration, mowing and trimming and irrigation.

5.      Coordinates and oversees maintenance of playground areas to include installation of surfacing and containment materials and safety inspections.

6.      Coordinate and operate snow removal from all District parking lots, Metra parking lots and all designated walkways.

7.      Attends Park District board meetings in absence of Superintendent of Parks.

8.      Coordinate all athletic field maintenance.

9.      Works with Superintendent to oversee and inspect all ongoing work performed by outside contractors.

10.  Assists with the construction and set up of facilities and grounds for large events and facility rentals.

11.  Develop and monitor preventative maintenance processes, procedures and schedules. Oversee staff in the adherence to the equipment and vehicle replacement schedule. Oversee equipment inventory.  

12.  Direct the ongoing maintenance of the Metra commuter parking lots to include capital projects, seasonal general maintenance and oversight of outside contractors.  Maintain annual records.

13.  Participate in the District’s long range planning processes.

14.  Maintain, through ongoing training, certifications for the spraying of pesticides and herbicides and conduct these applications according to guidelines and regulations as are or may be established.

15.  Ascertain and maintain compliance with local, state and federal regulations pertaining to buildings, grounds and facility design, upkeep and maintenance.

16.  Assists with the coordination of ongoing Meacham Creek Park & Meacham Wildlife Preserve restoration area maintenance and monitoring, to include working with outside vendors.

17.  Assists in maintaining, in safe working order, the Maintenance Barn’s well and septic systems, including inspections, well chlorination and working with appropriate contractors.

 

1.      Actively follow safe practices and procedures in the performance of all job functions.

2.      Assist in keeping accurate records and maintain inventory of park supplies and equipment.

3.      Assist in organizing the maintenance of agency fleet vehicles and ground implements and maintain records of same.

4.      Coordinate the prompt repair of vandalized property and equipment and/or its replacement as appropriate.

5.      Assist in maintaining active files of various contractors.

6.      Attend and participate in monthly District Safety Team and regular staff meetings as required

7.      Assist in performing monthly building/safety inspections as required and according to schedule.

8.      Actively seek out and correct or report any hazardous conditions of District properties or facilities.

9.      Respond, if called, to building security alarms or emergency situations in facilities or park locations.

10.  Perform other duties as assigned by the Superintendent of Parks.

 

Education:           An Associate’s Degree with a focus in Natural Resource Management, Parks & 

                            Recreation or closely related field.  A degree may be replaced by three (3) 

                            years of experience.  

Experience:         A minimum of five (5) years of full time experience in park/natural resource 

                            maintenance.  General knowledge of turf management, vehicle repair, basic 

                            electrical, carpentry & plumbing repair, construction management, playground

                            safety and park planning.

Certifications:      First aid, CPR and AED certification within 6 months of hire

                            CDL Driver License

                            Certified Playground Safety Inspector certification

                            Herbicide/Pesticide application certification

 

Required Skills:   Ability to operate motor vehicles, ground implements and heavy machinery to 

                            include tractors, backhoes, loaders.

                            Ability to read and comprehend specifications, operations manuals, safety

                            manuals and labels.

                            Strength and dexterity to perform routine engine and vehicle maintenance.

                            Strength, dexterity and range of motion to operate pesticide and herbicide 

                            spraying equipment.

                            Strength and flexibility to lift, without assistance, 40 pounds at minimum.

                            Visual acuity to conduct field inspections.

 

Required Hours: The Assistant Superintendent of Parks shall typically work a 40 hour a week schedule and shall be considered on call at all times when there is a need for his/her services, except during approved leaves of absence.  

 

Hiring Range:  $56,000+ DOQ  

The Recreation Supervisor is a full time position under the direct supervision of the Superintendent of Recreation.  The Recreation Supervisor is responsible for all aspects of planning, implementing, supervising and evaluating: preschool program, early childhood recreation programs, youth recreation programs, teen recreation programs, before and after school program and day camps.  This position is also responsible for recruiting, training, supervising and evaluating part-time and seasonal instructors, preschool teachers, before and after school staff and day camp staff.  This position will work a minimum of forty hours a week, Monday through Friday and evenings and weekends as required.  

A minimum of 2 years of experience at the supervisory level with a Bachelor’s Degree in Recreation Administration or related field preferred, certification as a CPRP desirable.  Valid Illinois Driver’s License required.

Good written and oral communication skills.  Exceptional skills in working tactfully and harmoniously with subordinates, co-workers, supervisors, department heads and community supporters.

Starting Salary:  $45,000-$58,000/annually plus benefit package including medical, dental, vision, EAP, IMRF, life insurance, vacation time, personal and sick time and park district facility discounts and usage benefits

·        

Deadline:                              Open Until Filled

 

Contact:                                Please mail or e-mail a cover letter, resume and references to: 

                                              Jeannette Huber, CPRP

                                               Director of Parks and Recreation

                                               12521 South Kostner

                                               Alsip, IL  60803
 
 

Contact E-mail:                   jhuber@alsipparks.org

 

Position Summary:                                                                

This position manages all of Salt Creek Golf Club and 390 Golf Experience operations and leads personnel working at the facilities in the performance of their duties and responsibilities, including its safe and efficient operation. This is advanced, highly responsible, professional, administrative and managerial work requiring routine, cyclical and special work assignments in support of the Park District’s mission, vision and values and overall operation, recommending policy or procedure modifications to the Executive Director.  

1051 N. Prospect Avenue, Suite A, Wood Dale, IL 60191

 

Position involves everyday internal and external contacts, acting as the spokesperson for the department and facilities, responsible for all departmental employees and may be authorized to make commitments on behalf of the department.  Hears grievances and can render discipline for the department.

 

Received:  Executive Director

Exercised: Food & Beverage Manager, Food & Beverage Sales Manager, Head Cook, Greens Superintendent, Golf Operations Manager, Golf Facilities Manager and all other full-time, part-time or seasonal golf department employees in the absence of their direct supervisor(s).  

·         Oversees the daily and long-term management of all aspects and areas of the golf, food & beverage and banquet operations.

·         Establishes the direction for all golf operation, food & beverage and banquet staff, setting an effective agenda and ensuring performance goals are set and met.

·         Manages the development and implementation of special events and activities that serve customer expectations and increases revenue potential for the facilities.

·         Supervises, coaches, trains and evaluates staff as needed and within budget to deliver services and facilitate golf, club house, food & beverage, banquet and special event initiatives.

·         Evaluates, recommends, interprets and administers the policies of the Park District and facilities.

·         Communicates any problems, deviations, or daily activities which may have an impact on the overall operation of the facilities to the Executive Director.

·         With staff assistance, researches current golf, food & beverage, banquet and special event trends to deliver services that are driven by market needs and desires and provides for maximum revenue potential for the agency.

·         Recommends the appointment of full and part-time staff through recruitment, interviews, background reviews and testing as necessary. 

·         Hosts, attends and works facility events to ensure quality service is delivered and revenue potential is obtained.

·         Provides guidance to staff regarding problems with their associates, grievances, conflicts, or any other matters of concern which may interfere with cohesive working relationships.

·         Conducts staff meetings and trainings as necessary.

·         Prepares, reviews and coordinates detailed budgets for review by the Director of Finance and the Executive Director.

·         Oversees the daily reports and deposits of revenue collected through the Point of Sale system assuring financial accuracy.

·         Coordinates all point of sale and customer service functions including quality control by developing and utilizing methods and systems which determine satisfaction and identify trends and future service needs.

·         Oversees purchasing functions including reviewing expenditures, approving purchase orders, ordering equipment and supplies, and leading the bidding process for large cost items.

·         Develops cost analysis, financial reports, studies and recommendations for all financial aspects of the facilities as required.

 ·         Works with the Finance Department to accurately monitor revenues and expenses and prepare timely sales tax filings.

·         Develop, recommend and implement fees and pricing structures for golf play and instruction, food & beverage and banquet services, and special events.

·         Negotiates contracts and oversees that the terms of the contracts are upheld.

·         Ensures that all applicable facility, food and beverage and banquet operation licenses are maintained and appropriately posted when required.  

·         Assures the completion of routine inventory of supplies and materials for all aspects of golf operations.

·         Monitors and coordinates with the Marketing Department to produce marketing and promotions, including social media messaging, routine updates to the agency website and seasonal program guides.

·         Develops and maintains effective communication with the general community through presentations, resolution of complaints and suggestions, attendance at meetings and active observation of the golf course, restaurant and 390 Golf Experience.

·         Conducts and manages long term planning for the facilities and leads staff in its implementation 

·         Manages and coordinates any course or facility cancellation/closing caused by extreme weather conditions or mechanical system failures.

·         Opens and closes the facilities as needed.

·         Prepares and/or directs the preparation of board summaries, financial reports, monthly reports, and periodic and special reports and maintains department records.

·         Serves as resource and liaison to other Park District employees, departments, governmental units and the community in general.

·         Fosters a working environment that promotes safe work habits and active participation in the agency’s risk management program.

·         Maintains a complete understanding of Park District emergency action plans and acts as a leader in the execution of the plans when required.

·         Collaborates with park rangers, police and staff on security issues.

·         Assists the Safety Coordinator to investigate accidents and complete paperwork.

·         Follows and encourages safe work practices.

·         Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives.

·         Leads or serves on committees or task forces as assigned.

·         Attends professional organization meetings and conferences/workshops to promote knowledge in related areas of responsibility and for continuing education.

·         Manages special assignments or projects as requested by the Executive Director and performs other duties as assigned.

·         Maintains a flexible schedule by working nights, weekends and holidays as needed.

·         Attend monthly Board meetings

·         Attends work on a regular basis.

·           Bachelor’s Degree in Parks and Recreation, Golf Management, Business Administration, Food & Beverage Management or a related field. 

·           Five of more years’ experience managing an 18-hole golf course with a food & beverage or banquet operation

·         CPRP, CPRE, PGM, PGA or other professional certification(s) preferred.  

·         Certifications in T.I.P.S bartending and food sanitation within six months of hire

·         Valid Class “D” driver’s license

·         CPR/AED/First Aid certification within first three months of hire

·         Ability to prepare staffing and operation plans and monitor their implementation.  

·         Ability to prepare, analyze and maintain detailed operation and financial performance records and reports.  

·         Ability to supervise, train and evaluate the work of staff in the daily operation of the golf facilities.

·         Ability to maintain positive and effective working relationships with other employees and the public

·         Ability to work with minimum supervision, to solve problems comprehensively and to produce neat and accurate work on a timely basis

·         Ability to perform required duties with initiative, good judgment, accuracy, persistence, integrity, tact, confidentiality and courtesy. 

Knowledge, Skill and Work Experience:

·         Golf course and restaurant and/or banquet facility management and operations

·         Pro Shop operations and merchandising

·         Strong oral and written communication skills 

·         Knowledge of human resource practices and policy management
·         Organizational, time management, interpersonal and problem-solving skills 
·         Customer service focused 
·         Ability to produce accurate work in timely fashion and work independently 
·         Good working knowledge of all computer system applications including Microsoft Suite and Golf POS computer software systems

·         Good knowledge of pertinent safety precautions and risk management practices and procedures of recreational facilities. 

Physical Considerations:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Work is performed mostly in office, restaurant and outdoor settings. 

·         Frequently is required to stand and talk or hear, use hands and fingers to handle, feel, or operate objects, tools, or controls, and to reach with hands and arms.

·         Hand-eye coordination is necessary to operate computers and various pieces of office equipment.

·         Occasionally required to walk, sit, climb, balance, stoop, kneel, crouch, crawl, and smell.

·         Occasionally lift, carry and/or move up to 50 pounds unassisted. 

·         Frequently required to use close vision and to adjust visual focus.

Environmental Considerations: 

May be exposed to elements when driving to meetings or when assisting with outdoor functions. The majority of work occurs in an office setting which may include occasional light and temperature variations. Prolonged hours seated at a desk. May include prolonged hours of computer use. 

Cognitive Considerations: 

It is the express responsibility of the Director of Golf Course Operations to maintain the essential confidentiality of assigned duties. Violation of this responsibility will be considered cause for dismissal. Ability to respond to questions, complaints, and concerns from the public and from employees in a professional manner and with good judgment. 

Interested candidates please send cover letter, resume and salary expectations to 
Sandy Hlousek - Human Resources Manager
Shlousek@wdparks.org

Or apply online at 

https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=127543&clientkey=05EB1538F9E63CC093CC2E4B1C176445

  Updated 5/2024

APPLY NOW: Click Here

GENERAL JOB DESCRIPTION:  Under the supervision and direction of the Superintendent of Recreation, the Recreation Supervisor is responsible for the planning, organization, and supervision of specific assigned recreation programs, events and facilities.  The Recreation Supervisor shall act as a general assistant to the Superintendent of Recreation and shall attend meetings, workshops, conferences, and other events as assigned.  

 

Before and After School Program. Teen Summer Camp. Hobo Jungle Summer Camp.

  

 

 

 

The Recreation Supervisor will maintain certain standard business hours, but involvement with community programs and events will require some evening, weekend and holiday hours.

Position Title:  Senior Manager of Finance & Administration

 

Reports to:  Executive Director

 

FLSA Status: Full-time Exempt

 

 

Under the supervision of the Executive Director, the Senior Manager of Finance & Administration is responsible for the overall management and completion of the Association’ s and the Foundation’s daily, weekly, monthly and annual reports, bookkeeping, payroll and supervision of the Office Services Coordinator, and Administrative Assistants.  Assists with coordination of Information Technology (IT) support services.

 

A minimum of Bachelor’s degree in Finance, Accounting, or Business Administration.  A minimum of three years of experience in accounting/finance, including two years of supervisory experience. Experience processing payroll is required.  Ability to work independently, solve problems, and provide administrative training. Proficiency with Microsoft Office including Excel and Word.  Experience with electronic filing of tax payments including 1099 and W-2’s.   Familiarity with QuickBooks, IMRF, GASB and the ADP electronic payroll system is required.

 

1.      Responsible for all aspects of accounting service for the Association and the Foundation including Accounts Receivable, Accounts Payable, daily deposits of incoming cash, and General Ledger through to the Financial Statement.

 

2.      Monitor all expenditures and revenues and provide, on a monthly basis, current financial reports to the Association and Foundation boards and to the Association regions.

 

3.      Process payroll reports, tax reports and tax deposits. Conducts bi-weekly payroll audit and responsible for retirement accounts including 457. Comply with all government reporting requirements.

 

4.      Serve as the Association’s authorized agent for the Illinois Municipal Retirement Fund (IMRF).

 

5.      Prepares the Association’s Board packets and attends meetings 

 

6.      Responsible for reconciliation of all bank accounts, procurement card charges, and credit card payments for the Association and the Foundation.

 

7.      Manages administration of the agency’s procurement card and credit card programs.

 

8.      Responsible for processing and reconciling of Petty Cash requests.

 

9.      Participate in planning and monitoring the annual budget. Responsible for coordination of audit for Association and Foundation. 

 

10.  Oversee the front office functions and supervise the Office Services Coordinator, and Administrative Assistants.

 

11.  Review and evaluate office staff on an annual basis including the application of good customer service.  Provide support to staff. Promote staff growth and development.

 

12.   Serve as liaison to the agency’s information technology service providers for all software and service needs. Including: Coordinate third party Total System Support; integration of software needs & documentation; Coordinate Cybersecurity with contractual provider; development of budget expenses; Coordinate trouble-shooting guidance.

 

13.  Develop and implement annual performance goals for the assigned project areas.

 

14.  Be an active participant in the agencies strategic planning process and implementation.

 

15.   Active participation in NISRA Foundation events and other community events as needed. 

 

16. Actively display NISRA’s values of Fun, Professional, Compassionate, Trustworthy, and Innovative. 

 17. Perform other related duties as may be assigned by the Executive Director.

 

18. Assist in maintaining the agency safety program.